MINUTES - Accessibility Advisory Committee - 20190605
Town of Aurora
Accessibility Advisory Committee
Meeting Minutes
Date: Wednesday, June 5, 2019
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
Committee Members: John Lenchak (Chair) (arrived 7:50 p.m.), Hailey Reiss (Vice
Chair), Matthew Abas, Gordon Barnes, Max Le Moine and
Jo-anne Spitzer
Members Absent: Councillor Rachel Gilliland
Other Attendees: Robin McDougall, Director of Community Services, Mat
Zawada, Accessibility Advisor, and Nicole Trudeau,
Committee Coordinator
The Vice Chair called the meeting to order at 7 p.m.
1. Approval of the Agenda
Moved by Matthew Abas
Seconded by Max Le Moine
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Receipt of the Minutes
Accessibility Advisory Committee Meeting Minutes of May 8, 2019
Accessibility Advisory Committee Meeting Minutes
Wednesday, June 5, 2019 Page 2 of 6
Moved by Matthew Abas
Seconded by Gordon Barnes
That the Accessibility Advisory Committee meeting minutes of May 8, 2019, be
received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. Memorandum from Director of Community Services
Re: Library Square Design
Staff introduced the consultants, David Leinster of The Planning Partnership,
and Thomas Nemeskeri of RAW Design Inc., who presented an overview of the
latest interior and exterior features of the Library Square Design including the
performance hall (features, sample uses and theatre configuration), accessible
parking (off-street and on-street parking) and the current project schedule.
The Committee received the comments of the presentation for information.
The consultants, staff and the Committee discussed various amenities and
features of the Library Square Design, including the theatre configuration of the
performance hall (accessible, adaptable and companion seating), exterior and
interior accessible pedestrian routes, and site finishings (plant material), along
with the number and location of accessible parking spaces.
Moved by Matthew Abas
Seconded by Gordon Barnes
1. That the memorandum regarding Library Square Design by received for
information.
Carried
Accessibility Advisory Committee Meeting Minutes
Wednesday, June 5, 2019 Page 3 of 6
2. Memorandum from Planner
Re: Site Plan Application, J.E. DEL Management Inc., 2 Scanlon Court,
Aurora, ON L4G 4C3, Part of Lot 105, Reg. Plan 246, File Number:
SP-2019-01
Staff provided an overview of the Site Plan Application, and the Committee
reviewed the site plan and discussed accessibility standards to be considered
as part of the site plan application.
Moved by Max Le Moine
Seconded by Jo-anne Spitzer
1. That the memorandum regarding Site Plan Application, J.E. DEL
Management Inc., 2 Scanlon Court, Aurora, ON L4G 4C3, Part of Lot 105,
Reg. Plan 246, File Number: SP-2019-01 be received; and
2. That the following Accessibility Advisory Committee comments regarding
the Site Plan Application be considered by staff:
(a) Request a power door operator at each entrance; and
(b) Request additional curb cuts along the exterior path of travel (walkway);
and
(c) Request for the exterior path of travel (walkway) to connect to the future
sidewalk, along Scanlon Court; and
(d) Request that parking be moved to be adjacent with the proposed
building.
Carried
3. Memorandum from Planner
Re: Application for Site Plan Amendment, St. Andrew’s College
15800 Yonge Street, Part of Lot 84, Concession 1 WYS, File Number:
SP-2019-02
Staff provided an overview of the Application for Site Plan Amendment, and the
Committee reviewed the site plan and discussed accessibility standards to be
considered as part of the application for site plan amendment.
Accessibility Advisory Committee Meeting Minutes
Wednesday, June 5, 2019 Page 4 of 6
Moved by Matthew Abas
Seconded by Max Le Moine
1. That the memorandum regarding Application for Site Plan Amendment, St.
Andrew’s College, 15800 Yonge Street, Part of Lot 84, Concession 1 WYS,
File Number: SP-2019-02 be received; and
2. That the following Accessibility Advisory Committee comments regarding
the Application for Site Plan Amendment be considered by staff:
(a) Request a power door operator at each entrance;
(b) Request a marked crosswalk between the parking lot and main
entrance, with a curb cut; and
(c) Request to review and comment on the interior drawings for the theatre,
at a future Accessibility Advisory Committee.
Carried
4. Round Table Discussion
Re: Town of Aurora Accessibility Plan 2018 to 2024
Staff provided an overview of the Town of Aurora Accessibility Plan 2018 to
2024, including the status of various project items in Appendix “B” –
Recommended Accessibility Items 2018-2024.
The Committee agreed to develop a checklist to assess needs, identify barriers
and issues of concern to ensure Town facilities are accessible and exceed the
requirements under the Accessibility for Ontarians with Disabilities Act, 2005,
S.O. 2005, c. 11, as amended, and the Building Code Act, 1992, S.O. 1992, c.
23, as amended.
The Committee discussed new project items to be added to Appendix “B” –
Recommended Accessibility Items 2018-2024, including an induction loop in
the Holland Room.
Accessibility Advisory Committee Meeting Minutes
Wednesday, June 5, 2019 Page 5 of 6
Moved by Matthew Abas
Seconded by Gordon Barnes
1. That the comments and suggestions regarding the Town of Aurora
Accessibility Plan 2018 to 2024 be received and referred to staff for
consideration and action as appropriate.
Carried
6. Informational Items
5. Memorandum from Accessibility Advisor
Re: Ontario BIA Association (OBIAA) Handbook
Staff provided an overview of the handbook produced by the Ontario BIA
Association called “The Business of Accessibility: How to Make Your Main
Street Business Accessibility Smart”, and noted that the handbook offers no
cost and low cost suggestions, gathered from those with first-hand experience,
to inspire businesses to go beyond the minimum requirements of the
Accessibility for Ontarians with Disabilities Act, 2005, S.O. 2005, c. 11, as
amended.
The Committee was encouraged to visit www.obiaa.com/accessibility to
download an accessible version of the handbook.
Moved by Jo-anne Spitzer
Seconded by Max Le Moine
1. That the memorandum regarding Ontario BIA Association (OBIAA)
Handbook be received for information.
Carried
6. Memorandum from Accessibility Advisor
Re: Accessible Documents Project
Staff provided an overview of the Accessible Documents Project, including the
current project schedule, – and noted that the internal project, when launched,
will include accessible templates, guidelines and step-by-step instructions for
Town staff to make information accessible.
Accessibility Advisory Committee Meeting Minutes
Wednesday, June 5, 2019 Page 6 of 6
Moved by Max Le Moine
Seconded by Jo-anne Spitzer
1. That the memorandum regarding Accessible Documents Project be
received for information.
Carried
7. Adjournment
Moved by Jo-anne Spitzer
Seconded by Max Le Moine
That the meeting be adjourned at 8:35 p.m.
Carried