MINUTES - Accessibility Advisory Committee - 20190306
Town of Aurora
Accessibility Advisory Committee
Meeting Minutes
Date: Wednesday, March 6, 2019
Time and Location: 4 p.m., Holland Room, Aurora Town Hall
Committee Members: John Lenchak (Chair) (arrived 4:15 p.m.), Hailey Reiss (Vice
Chair), Matthew Abas, Gordon Barnes, Max Le Moine, Jo-
anne Spitzer, Councillor Rachel Gilliland, and Mayor Tom
Mrakas (ex-officio)
Members Absent: None
Other Attendees: Ivy Henriksen, Manager of Customer Service, Robin
McDougall, Director of Community Services, Techa van
Leeuwen, Director of Corporate Services, Matt Zawada,
Accessibility Advisor, Michael de Rond, Town Clerk, and
Nicole Trudeau, Committee Coordinator
The Town Clerk called the meeting to order at 4:05 p.m.
1. Appointment of Committee Chair and Vice Chair
The Town Clerk opened the floor to nominations for the Chair and Vice Chair of
the Accessibility Advisory Committee for the 2018-2022 Term.
Jo-anne Spitzer nominated John Lenchak as Chair. There being no other
nominations, John Lenchak was appointed Chair of the Committee.
Matthew Abas nominated Hailey Reiss as Vice Chair. There being no other
nominations, Hailey Reiss was appointed Vice Chair of the Committee.
John Lenchak assumed the Chair at 4:25 p.m.
Accessibility Advisory Committee Meeting Minutes
Wednesday, March 6, 2019 Page 2 of 6
2. Approval of the Agenda
Moved by Councillor Gilliland
Seconded by Jo-anne Spitzer
That the agenda as circulated by Legislative Services be approved.
Carried
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Receipt of the Minutes
None
5. Delegations
(a) Michael de Rond, Town Clerk
Re: Advisory Committee Member Education and Training
Mr. de Rond provided an overview of advisory committees to educate and train
members of the Committee on roles and responsibilities, procedural matters,
accountability and transparency.
During the presentation, Mr. de Rond discussed the Town’s Procedure By-law
respecting the proceedings of meetings, and changes made to the local
accountability and transparency framework with the Town’s Code of Conduct
for Local Boards.
Moved by Councillor Gilliland
Seconded by Jo-anne Spitzer
That the comments of the delegation be received for information.
Carried
Accessibility Advisory Committee Meeting Minutes
Wednesday, March 6, 2019 Page 3 of 6
(b) Matt Zawada, Accessibility Advisor
Re: Accessibility for Ontarians with Disabilities Act (AODA) and Site Plan
Training
Mr. Zawada provided the Committee with accessibility standards, policies and
procedures including the provincial statute and regulation for accessibility, the
annual Accessibility Plan for the Town, Accessibility Standards for Customer
Service for Persons with Disabilities – Town Policy No. 63 and Integrated
Accessibility Standards Policy – Town Policy No. 69.
In addition to the training materials, Mr. Zawada also provided available dates
for the Committee to attend accessibility training in March.
Moved by Councillor Gilliland
Seconded by Jo-anne Spitzer
That the comments of the delegation be received for information.
Carried
6. Matters for Consideration
1. Memorandum from Director, Community Services
Re: Library Square Design
Staff introduced the consultants, David Leinster of The Planning Partnership,
and Thomas Nemeskeri of RAW Design Inc., who presented an overview of the
interior and exterior features of the Library Square Design including the addition
to the Church Street School, section elevations, programming (skating rink and
water feature), accessible parking (off-street and on-street parking) and the
current project schedule.
The consultants, staff and the Committee discussed revisions made to the
Library Square Design, to address comments made by the Committee at the
Accessibility Advisory Committee on May 9, 2018, including accessible
pedestrian routes, and the number and location of accessible parking spaces.
The Committee made new comments concerned with increasing parking
overall, including a more finalized parking strategy in future submissions, as
Accessibility Advisory Committee Meeting Minutes
Wednesday, March 6, 2019 Page 4 of 6
well as future submissions with greater detail on exterior paths of travel through
green spaces next to proposed accessible parking and drop off areas.
Moved by Gordon Barnes
Seconded by Councillor Gilliland
1. That the memorandum regarding Library Square Design be received for
information.
Carried
7. Informational Items
2. Memorandum from Accessibility Advisor
Re: Sidewalk on Kitimat Crescent
Staff provided an overview of the design, construction and installation of a
sidewalk on Kitimat Crescent, including school travel planning, traffic
management, accessible public spaces, public consultation and feedback, and
the location of the proposed sidewalk with regard to existing sidewalks and
Aurora Heights Public School.
The Committee expressed support and encouraged the construction and
installation of a sidewalk on Kitimat Crescent, as a safe and accessible exterior
path of travel for pedestrians.
Moved by Jo-anne Spitzer
Seconded by Councillor Gilliland
1. That the memorandum regarding Sidewalk on Kitimat Crescent be received
for information.
Carried
3. Memorandum from Accessibility Advisor
Re: Municipal Diversity and Inclusion Charter
Staff provided an overview of the Inclusion Charter for York Region, including
endorsing organizations, international recognition and annual updates, as the
Town joined The Regional Municipality of York in endorsing the Inclusion
Charter for York Region on October 2, 2018.
Accessibility Advisory Committee Meeting Minutes
Wednesday, March 6, 2019 Page 5 of 6
The Committee was encouraged to visit www.york.ca/inclusiveyr for more
information on the Inclusion Charter of York Region including a full list of
endorsing organizations and the Inclusion Charter Progress Report, an annual
update that highlights the progress of the Inclusion Charter for York Region.
Moved by Councillor Gilliland
Seconded by Jo-anne Spitzer
1. That the memorandum regarding Municipal Diversity and Inclusion Charter
be received for information.
Carried
4. Memorandum from Accessibility Advisor
Re: Wildlife Parks Trail
Staff provided an overview of the technical requirements of the Wildlife Park
Trail including the need for ramps on the trail, the average and maximum
running slope of the trail, the surface of the trail and ramps, and the
construction access plan.
The Committee requested more information including the location and design
of rest areas or a dedicated level area that is intended for public use to allow
persons to stop or sit, a topography map to see the natural features of the area,
and the average and minimum trail and ramp width for an accessible exterior
path of travel.
Moved by Councillor Gilliland
Seconded by Max Le Moine
1. That the memorandum regarding Wildlife Parks Trail be received for
information.
Carried
8. Adjournment
The Committee agreed to change the time of the Accessibility Advisory
Committee, from 4-6 p.m. to 7-9 p.m., beginning with the next Accessibility
Advisory Committee meeting on April 3, 2019.
Accessibility Advisory Committee Meeting Minutes
Wednesday, March 6, 2019 Page 6 of 6
Moved by Max Le Moine
Seconded by Jo-anne Spitzer
That the meeting be adjourned at 5:55 p.m.
Carried