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MINUTES - Accessibility Advisory Committee - 20180620 Town of Aurora Accessibility Advisory Committee Meeting Minutes Date: Wednesday, June 20, 2018 Time and Location: 4 p.m., Holland Room, Aurora Town Hall Committee Members: John Lenchak (Vice Chair), Gordon Barnes, James Hoyes, Jo-anne Spitzer, and Councillor Abel Member(s) Absent: Tyler Barker (Chair) Other Attendees: Matt Zawada, Accessibility Advisor, and Michael de Rond, Town Clerk The Vice Chair called the meeting to order at 4:02 p.m. 1. Approval of the Agenda Moved by Gordon Barnes Seconded by James Hoyes That the agenda as circulated by Legislative Services, as amended, be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Accessibility Advisory Committee Meeting Minutes Wednesday, June 20, 2018 Page 2 of 5 3. Receipt of the Minutes Accessibility Advisory Committee Meeting Minutes of May 9, 2018 Moved by Gordon Barnes Seconded by James Hoyes That the Accessibility Advisory Committee meeting minutes of May 9, 2018, be received for information. Defeated 4. Delegations (a) Vladimir, Victor, and Marina Vorobiev, Residents Re: Non-for-profit proposal – Subsidized Housing for Individuals with Physical and Developmental Disabilities The Vorobiev’s presented a non-for-profit model to the Committee aimed at increasing subsidized housing, job force opportunities, workshops and support systems for people with disabilities. Moved by Councillor Abel Seconded by Gordon Barnes That the presentation be received for information Carried 5. Matters for Consideration 1. Memorandum from Senior Policy Planner Re: Site Plan Application, Time Development Group, 4 Don Hillock Drive Lot 1, Registered Plan 65M-3974, (Northeast corner of Leslie Street and Don Hillock Drive), File Number SP-2017-07 The Accessibility Advisor provided an overview of the Committee’s comments the first time the application came before them, and how the applicant had since addressed them. Accessibility Advisory Committee Meeting Minutes Wednesday, June 20, 2018 Page 3 of 5 The Committee asked that the proposed location of the bike rack be relocated to create a barrier free path of travel to the main entrance, and that consideration be made for an accessible exterior ramp to act as an emergency/escape route from basement level. Further, the Committee asked staff to express the importance of access to under the bed in their accessible units, as this allows the user of the Hoyer Lift to roll into the destination slowly and safely. Moved by Councillor Abel Seconded by Gordon Barnes 1. That the memorandum regarding Site Plan Application, Time Development Group, 4 Don Hillock Drive, Lot 1, Registered Plan 65M-3974 (Northeast corner of Leslie Street and Don Hillock Drive), File Number SP-2017-07, be received; and 2. That the Accessibility Advisory Committee provide comment regarding the Site Plan Application. Carried 2. Round Table Discussion Re: Enabling Accessibility Fund The Accessibility Advisor informed the Committee that the Federal Government is requesting submissions for the Enabling Accessibility Fund, and that the Town would be submitting an application. The Committee preferred submissions that improve technology in public facilities for people with disabilities. The Committee also asked that the fund information be forwarded to the delegates that attended earlier in the meeting. Moved by James Hoyes Seconded by Gordon Barnes 1. That the discussion and comments regarding Enabling Accessibility Fund be received and referred to staff for consideration and action as appropriate. Carried Accessibility Advisory Committee Meeting Minutes Wednesday, June 20, 2018 Page 4 of 5 3. Round Table Discussion Re: Library Square The Committee continued to express their disappointment and concern with the new design of Library Square and specifically that the accessible parking spots and pedestrian drop-offs appear to be further away from entrances than what currently exists. The Committee asked that all new building plans be brought to a meeting before they are approved by Council. Moved by James Hoyes Seconded by Jo-anne Spitzer 1. That the discussion and comments regarding the Library Square be received and referred to staff for consideration and action as appropriate. Carried 6. Informational Items 4. Memorandum from Town Clerk Re: Internet Voting in the 2018 Municipal Election The Town Clerk spoke to the memo on the agenda and committed to having the members of the Committee attend Town Hall to provide comments on the internet voting demo, when it is available. Moved by James Hoyes Seconded by Councillor Abel 1. That the memorandum regarding Internet Voting in the 2018 Municipal Election be received for information Carried 5. Extract from Council Meeting of May 22 , 2018 Re: Accessibility Advisory Committee Meeting Minutes of April 4, 2018 Moved by John Lenchak Seconded by Gordon Barnes Accessibility Advisory Committee Meeting Minutes Wednesday, June 20, 2018 Page 5 of 5 1. That the Extract from Council Meeting of May 22, 2018, regarding the Accessibility Advisory Committee meeting minutes of April 4, 2018, be received for information. Carried 7. New Business The Committee inquired on how the information provided by the delegates earlier in the meeting can be passed to the Town’s Recreation Department, and the Accessibility Advisor noted that either through him, or the Manager of Recreation would be appropriate. The Committee inquired about the possibility of highlighting accessible recreation programs in the Town’s recreation guides, and the Accessibility Advisor agreed to investigate. 8. Adjournment Moved by James Hoyes Seconded by Councillor Abel That the meeting be adjourned at 5:59 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council.