MINUTES - Accessibility Advisory Committee - 20180404
Town of Aurora
Accessibility Advisory Committee
Meeting Minutes
Date: Wednesday, April 4, 2018
Time and Location: 4 p.m., Holland Room, Aurora Town Hall
Committee Members: Tyler Barker (Chair), John Lenchak (Vice Chair), Gordon
Barnes, James Hoyes, Jo-anne Spitzer, and Councillor John
Abel
Member(s) Absent: None
Other Attendees: Matt Zawada, Ivy Henriksen, Acting Accessibility Advisor,
and Nicole Trudeau, Council/Committee Secretary
The Chair called the meeting to order at 4:08 p.m.
1. Approval of the Agenda
Moved by John Lenchak
Seconded by Jo-anne Spitzer
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Accessibility Advisory Committee Meeting Minutes
Wednesday, April 4, 2018 Page 2 of 4
3. Receipt of the Minutes
Accessibility Advisory Committee Meeting Minutes of March 7, 2018
Moved by Gordon Barnes
Seconded by James Hoyes
That the Accessibility Advisory Committee meeting minutes of March 7, 2018, be
received for information.
Carried
4. Delegations
None
5. Matters for Consideration
None
6. Informational Items
1. Verbal Update from Acting Accessibility Advisor
Re: Introduction of New Accessibility Advisor
Staff introduced Mr. Matt Zawada who will be joining the Corporate Services
department in the role of Accessibility Advisor, effective April 9, 2018, noting that
Matt will be supporting the Accessibility Advisory Committee, and working on
National Access Awareness Week and the 2018 Municipal Election.
Moved by John Lenchak
Seconded by Gordon Barnes
1. That the verbal update regarding Introduction of New Accessibility Advisor be
received for information.
Carried
Accessibility Advisory Committee Meeting Minutes
Wednesday, April 4, 2018 Page 3 of 4
2. Verbal Update from Acting Accessibility Advisor
Re: National Access Awareness Week Project Plan
Staff provided an update on the draft plan for National Access Awareness Week
2018 including an Information Fair, Accessibility Advisory Committee Public
Open House, and historical display at Town Hall with the Aurora Museum &
Archives.
Moved by Councillor Abel
Seconded by Jo-anne Spitzer
1. That the verbal update regarding National Access Awareness Week Project
Plan be received for information.
Carried
3. Extract from Council Meeting of February 27, 2018
Re: Accessibility Advisory Committee Meeting Minutes of January 10, 2018
Moved by John Lenchak
Seconded by Gordon Barnes
1. That the Extract from Council Meeting of February 27, 2018, regarding the
Accessibility Advisory Committee meeting minutes of January 10, 2018, be
received for information.
Carried
4. Extract from Council Meeting of March 27, 2018
Re: Summary of Committee Recommendations Report No, 2018-03
Moved by John Lenchak
Seconded by Councillor Abel
1. That the Extract from Council Meeting of March 27, 2018, regarding the
Summary of Committee Recommendations Report No. 2018-03, be received
for information.
Carried
Accessibility Advisory Committee Meeting Minutes
Wednesday, April 4, 2018 Page 4 of 4
7. New Business
The Committee discussed requirements for accessibility standards for customer
service under the Accessibility for Ontarians with Disabilities Act, 2005, S.O. 2005, c.
11, as amended (the “Act”), including a document made available at Maunder’s
Food Shop that outlines policies and procedures governing the provision of its goods
or services to persons with disabilities.
Staff reminded Committee members that the Town is accepting nominations for the
2018 Community Recognition Awards until Friday, April 6, 2018, and the awards will
be presented at a ceremony on Monday, May 28, 2018. The Nomination Form was
provided to the Committee.
The Committee discussed the need to include more inclusive pictures of people with
disabilities in marketing communications from the Town. Staff agreed to contact the
Manager of Corporate Communications on the Committee’s feedback.
To make the electoral process more accessible for all voters, the Chair requested
that the Committee have an opportunity to test online voting and to review the
accessibility plan for the 2018 Municipal Election.
The Committee agreed to reschedule the Accessibility Advisory Committee meeting
of June 6, 2018, to June 20, 2018.
8. Adjournment
Moved by James Hoyes
Seconded by Councillor Abel
That the meeting be adjourned at 5:28 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council.