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MINUTES - Accessibility Advisory Committee - 20180207 Town of Aurora Accessibility Advisory Committee Meeting Minutes Date: Wednesday, February 7, 2018 Time and Location: 4 p.m., Holland Room, Aurora Town Hall Committee Members: Tyler Barker (Chair), John Lenchak (Vice Chair), Gordon Barnes, James Hoyes, and Jo-anne Spitzer Member(s) Absent: Councillor John Abel Other Attendees: Ivy Henriksen, Acting Accessibility Advisor, and Nicole Trudeau, Council/Committee Secretary The Chair called the meeting to order at 4:10 p.m. 1. Approval of the Agenda Moved by James Hoyes Seconded by Gordon Barnes That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Accessibility Advisory Committee Meeting Minutes Wednesday, February 7, 2018 Page 2 of 5 3. Receipt of the Minutes Accessibility Advisory Committee Meeting Minutes of January 10, 2018 Moved by John Lenchak Seconded by Gordon Barnes That the Accessibility Advisory Committee meeting minutes of January 10, 2018, be received for information. Carried 4. Delegations None 5. Matters for Consideration 1. Round Table Discussion Re: Leash-Free Dog Park (Canine Commons) Due to Councillor Abel’s absence, the Committee agreed to defer the Round Table Discussion on the Leash-Free Dog Park (Canine Commons) to the next Accessibility Advisory Committee meeting. Motion to defer Moved by Jo-anne Spitzer Seconded by Gordon Barnes 1. That the Round Table Discussion regarding Leash-Free Dog Park (Canine Commons) be deferred to the Accessibility Advisory Committee meeting of March 7, 2018. Motion to defer Carried 2. Round Table Discussion Re: National Access Awareness Week (NAAW) 2018 Accessibility Advisory Committee Meeting Minutes Wednesday, February 7, 2018 Page 3 of 5 The Committee and staff discussed the draft project plan for National Access Awareness Week 2018 including activities and the resources required to highlight and celebrate the following four pillars: education, celebration, participation, and accomplishments. The Committee supported the following activities for National Access Awareness Week 2018: Information Fair, Accessibility Advisory Committee Public Open House, historical display at Town Hall with the Aurora Museum & Archives, and a lunch and learn session with Town staff and Accessibility Advisory Committee members. The Committee requested that National Access Awareness Week 2018 be a standing item on each meeting agenda for the Accessibility Advisory Committee leading up to the Week, to include updates on the draft project plan. Moved by Gordon Barnes Seconded by John Lenchak 1. That the discussion and comments regarding National Access Awareness Week (NAAW) 2018 be received and referred to staff for consideration and action as appropriate. Carried 6. Informational Items 3. Verbal Update from Acting Accessibility Advisor Re: Community Transportation Grant Program – Municipal Stream Staff provided an update on the Community Transportation Grant Program – Municipal Stream including the eligibility requirements, program guidelines and application deadline. Staff noted that, to meet the eligibility requirements of the application, the Town will partner with Community & Home Assistance to Seniors (CHATS) and the Alzheimer Society of York Region for local community transportation projects, and the application will be submitted on or before the February 28, 2018 deadline. Accessibility Advisory Committee Meeting Minutes Wednesday, February 7, 2018 Page 4 of 5 Moved by John Lenchak Seconded by Jo-anne Spitzer 1. That the verbal update regarding Community Transportation Grant Program – Municipal Stream be received for information. Carried 4. Memorandum from Acting Accessibility Advisor Re: Transit Assistance Program (TAP) Pilot from York Region Staff provided an overview of the Transit Assistance Program (TAP) Pilot from York Region and encouraged interested applicants to contact Access York (1- 877-464-9675) or visit www.yrt.ca/tap for more information. Moved by Gordon Barnes Seconded by James Hoyes 1. That the memorandum regarding Transit Assistance Program (TAP) Pilot from York Region be received for information. Carried 5. Correspondence from Penelope Wood, Program Coordinator, Housing Programs, York Region, dated December 14, 2017 Re: York Region Home Repair Program Staff provided an overview of the York Region Home Repair Program and encouraged interest applicants to contact Access York (1-877-464-9675) or visit www.york.ca/homerepair for more information including the eligibility criteria, program guide and application form. Moved by John Lenchak Seconded by Gordon Barnes 1. That the correspondence regarding York Region Home Repair Program be received for information. Carried Accessibility Advisory Committee Meeting Minutes Wednesday, February 7, 2018 Page 5 of 5 6. Extract from Council Meeting of December 12, 2017 Re: Accessibility Advisory Committee Meeting Minutes of November 8, 2017 Moved by John Lenchak Seconded by Jo-anne Spitzer 1. That the Extract from Council Meeting of December 12, 2017, regarding the Accessibility Advisory Committee meeting minutes of November 8, 2017, be received for information. Carried 7. New Business In addition to reviewing site plans and drawings, the Committee requested to be circulated on conceptual drawings for buildings that the Town purchases, constructs, or significantly renovates, including the Aurora Armoury and Library Square, to address accessibility standards. The Committee expressed interest in learning more about the potential of an abilities centre model when and if the Town builds additional facilities. Staff provided an update on the status of the second floor washroom at the Aurora Public Library, noting that the physical barrier is listed on Appendix B – Recommended Accessibility Items 2018-2024 to the 2018 -2024 Accessibility Plan and will be completed in Q1 2018. The Chair indicated that he will provide an update at the Accessibility Advisory Committee meeting of March 7, 2018, on the status of an accessible washroom with a hoyer lift at Upper Canada Mall as part of its new renovations. 8. Adjournment Moved by Gordon Barnes Seconded by Jo-anne Spitzer That the meeting be adjourned at 5:28 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council.