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AGENDA - Accessibility Advisory Committee - 20161005 Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 4 p.m. Leksand Room Aurora Town Hall Public Release September 28, 2016 Town of Aurora Accessibility Advisory Committee Meeting Agenda Date: Wednesday, October 5, 2016 Time and Location: 4 p.m., Leksand Room, Aurora Town Hall 1. Declaration of Pecuniary Interest and General Nature Thereof 2. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 3. Receipt of the Minutes Accessibility Advisory Committee Meeting Minutes of September 7, 2016 Recommended: That the Accessibility Advisory Committee meeting minutes of September 7, 2016, be received for information. 4. Delegations (a) Fausto Filipetto, Senior Policy Planner Re: Library Square and Town Park Update Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Page 2 of 3 5. Matters for Consideration 1. Memorandum from Planner Re: Site Plan Application Markangel Real Estate Assets Inc. 55 Eric T. Smith Way Lot 6 and Part of Block 11 Registered Plan 65M-4324 File No. SP-2016-06 (Full-size drawings will be available at the meeting.) Recommended: 1. That the memorandum regarding Site Plan Application, Markangel Real Estate Assets Inc., 55 Eric T. Smith Way, Lot 6 and Part of Block 11 Registered Plan 65M-4324, File No. SP-2016-06 be received; and 2. That the Accessibility Advisory Committee provide comment regarding the Site Plan Application. 6. Informational Items 2. Memorandum from Accessibility Advisor Re: Enhanced Access to the Town of Aurora’s Trail System Recommended: 1. That the memorandum regarding Enhanced Access to the Town of Aurora’s Trail System be received for information. 3. Extract from Council Meeting of September 27, 2016 Re: Accessibility Advisory Committee Meeting Minutes of September 7, 2016 Recommended: 1. That the Extract from Council Meeting of September 27, 2016, regarding the Accessibility Advisory Committee meeting minutes of September 7, 2016, be received for information. Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Page 3 of 3 7. New Business 8. Adjournment Town of Aurora Accessibility Advisory Committee Meeting Minutes Date: Wednesday, September 7, 2016 Time and Location: 4 p.m., Leksand Room, Aurora Town Hall Committee Members: John Lenchak (Vice Chair), Gordon Barnes, James Hoyes, Jo- anne Spitzer, and Councillor Sandra Humfryes (arrived 4:07 p.m.) Member(s) Absent: Tyler Barker (Chair) Other Attendees: Chris Catania, Accessibility Advisor, Lisa Lyons, Town Clerk, and Samantha Yew, Council/Committee Secretary The Vice Chair called the meeting to order at 4:06 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Moved by James Hoyes Seconded by Gordon Barnes That the agenda as circulated by Legislative Services be approved. Carried 3. Receipt of the Minutes Accessibility Advisory Committee Meeting Minutes of June 1, 2016 Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Minutes Page 1 of 6 Accessibility Advisory Committee Meeting Minutes Wednesday, September 7, 2016 Page 2 of 6 Moved by James Hoyes Seconded by Gordon Barnes That the Accessibility Advisory Committee meeting minutes of June 1, 2016, be received for information. Carried 4. Delegations None. 5. Matters for Consideration 1. Memorandum from Planner Re: Site Plan Application (Submission #3), Carpino Construction Inc. Plan 246, Lots 17, 18, 19 and 21, Pt. Lots 15 and 16, Plan 36, Lot 7, Pt. Lots 6 and 65R21549 Parts 1 to 3,Related Files: OPA-2015-04, ZBA-2015-10, File No. SP-2015-08 Staff gave an overview of the residential Site Plan Application, and noted that that Council requested feedback from the Committee. The Committee discussed aspects of the application. Moved by Gordon Barnes Seconded by James Hoyes 1. That the memorandum regarding Site Plan Application (Submission #3), Carpino Construction Inc., Plan 246, Lots 17, 18, 19 and 21, Pt. Lots 15 and 16, Plan 36, Lot 7, Pt. Lots 6 and 65R21549 Parts 1 to 3, Related Files: OPA-2015-04, ZBA-2015-10, File No. SP-2015-08, be received; and 2. That the following Accessibility Advisory Committee comments regarding the proposed Site Plan Amendment be considered by staff:  Suggestion to ensure proper curb cuts are made in visitor parking lot; and Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Minutes Page 2 of 6 Accessibility Advisory Committee Meeting Minutes Wednesday, September 7, 2016 Page 3 of 6  Frustration with lack of accessible units, and lack of general accessibility of proposed site plan, specifically regarding end-to-end access. Carried 2. Memorandum from Planner, Re: Site Plan Application (Submission #2), FGKW Retirement Living Inc., 145 Murray Drive, Part of Lot 77, Concession 1, WYS, File No. SP-2016-04 Staff gave a brief overview of the proposed site plan, and reviewed the comments previously submitted by the Committee. The Committee discussed aspects of accessible parking, and pedestrian safety near the proposed truck access road. Moved by Councillor Humfryes Seconded by James Hoyes 1. That the memorandum regarding Site Plan Application (Submission #2), FGKW Retirement Living Inc., 145 Murray Drive, Part of Lot 77, Concession 1, WYS, File No. SP-2016-04, be received; and 2. That the following Accessibility Advisory Committee comments regarding the proposed Site Plan Amendment be considered by staff:  Suggestion to increase the number of handicapped parking spaces from two (2) to four (4) spaces; and  Request that a safety initiative for the proposed truck access road be investigated. Carried 3. Memorandum from Planner Re: Site Plan Application – Third Submission, MHJH Holdings Inc., 75 Eric T Smith Way, Lot 4, Part of Block 11, Plan 65M-4324, File No. SP- 2016-01 Staff provided an overview of the proposed site plan and accessibility components. The Committee discussed various aspects of the site plan. Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Minutes Page 3 of 6 Accessibility Advisory Committee Meeting Minutes Wednesday, September 7, 2016 Page 4 of 6 Moved by James Hoyes Seconded by Jo-anne Spitzer 1. That the memorandum regarding Site Plan Application – Third Submission, MHJH Holdings Inc., 75 Eric T Smith Way, Lot 4, Part of Block 11, Plan 65M-4324, File No. SP-2016-01, be received; and 2. That the following Accessibility Advisory Committee comments regarding the proposed Site Plan Amendment be considered by staff:  Suggestion to ensure proper curb cuts are made; and  Suggestion to include a barrier-free path of travel through the proposed site. Carried 4. Memorandum from Accessibility Advisor Re: Accessible Considerations for Audio/Visual Equipment in Town Hall Staff provided an overview of the proposed accessibility features for the audio/visual equipment upgrade in Town Hall. The Committee spoke in support of the proposed features. Moved by James Hoyes Seconded by Gordon Barnes 1. That the memorandum regarding Accessible Considerations for Audio/Visual Equipment in Town Hall be received; and 2. That the Accessibility Advisory Committee endorse the proposed audio/visual upgrades as presented, and have no concerns. Carried as amended 6. Informational Items 5. Extract from Council Meeting of June 14, 2016 Re: Joint Accessibility Advisory Committee and Parks and Recreation Advisory Committee Meeting Minutes of May 31, 2016 Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Minutes Page 4 of 6 Accessibility Advisory Committee Meeting Minutes Wednesday, September 7, 2016 Page 5 of 6 Moved by James Hoyes Seconded by Gordon Barnes 1. That the Extract from Council Meeting of June 14, 2016, regarding the Joint Accessibility Advisory Committee and Parks and Recreation Advisory Committee Meeting Minutes of May 31, 2016, be received for information. Carried 6. Extract from Council Meeting of June 14, 2016 Re: Accessibility Advisory Committee Meeting Minutes of June 1, 2016 Moved by Councillor Humfryes Seconded by Gordon Barnes 1. That the Extract from Council Meeting of June 14, 2016, regarding the Accessibility Advisory Committee meeting minutes of June 1, 2016, be received for information. Carried 7. New Business The Committee inquired about the installation of gender neutral washrooms and change rooms at Town Facilities. Staff indicted that this matter is being investigated. Staff noted that an inquiry was received about slope restrictions in trails and noted that there are currently no regulations regarding trail slopes. Staff advised that, to meet AODA requirements, any proposed trails be submitted to the Accessibility Advisory Committee for comment going forward. The Committee noted that Ripley’s Aquarium of Canada has an interactive children’s play area that caters to children of all abilities. 8. Adjournment Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Minutes Page 5 of 6 Accessibility Advisory Committee Meeting Minutes Wednesday, September 7, 2016 Page 6 of 6 Moved by Jo-anne Spitzer Seconded by Gordon Barnes That the meeting be adjourned at 5:37 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council at a later meeting. Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Minutes Page 6 of 6 9/28/20161Advisory Committee MeetingLibrary Square & Town ParkFausto FilipettoSenior Policy PlannerTown of AuroraAccessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 1 of 22 9/28/20162Background (Aurora Promenade)In 2009 the Town initiated a secondary planning process for the Downtown/Yonge Wellington Street CorridorThis resulted in the creation of a Concept Plan - Urban Design Strategy for the area now known as “The Aurora Promenade”Implementing policies were included in the Town’s new Official PlanAccessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 2 of 22 9/28/20163Background (Cultural Precinct)Key Strategy is to reinforce and enhance a CulturalPrecinct within the three block area of Library Square tothe Town Park Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 3 of 22 Background (Cultural Precinct/Repurposing Study)Two studies were undertaken in 2015/2016:Concept Plan for the Cultural PrecinctRepurposing StudyCouncil directed Staff to consult on the results of the two studies in the Spring of 20169/28/20164Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 4 of 22 Background (Public Consultation)A public consultation strategy was endorsed by Councilin June 2016 which included:Public Outreach (Survey/Questionnaire)On-line SurveySocial Media StrategyPublic Meetings9/28/20165Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 5 of 22 Background (Public Consultation)The Public Consultation focussed on Library Square andTown ParkStaff conducted surveys during:Concerts in the ParkFarmer’s Markets (Incl. Doors Open)At the Aurora Public Library9/28/20166Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 6 of 22 Background (Library Square Concept)9/28/20167Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 7 of 22 Background (Town Park Concept)9/28/20168Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 8 of 22 What We Heard (Town Park)Don’t change Town Park (Approximately 33%)In favour of Proposed Concept Plan (Approximately 26%)Other (Approximately 41%)9/28/20169Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 9 of 22 What Else We Heard (Town Park)Like the Concept Plan but keep the Baseball DiamondLike/love the splash pad/skating rinkBaseball Diamond is underutilizedNeed more seating and benchesNo need to change the bandshell9/28/201610Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 10 of 22 What To Do with the Armoury?9/28/201611Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 11 of 22 What To Do with the Armoury?Art Gallery/Studio (13Respondents)Farmer’s Market/Artisan Fair (39Respondents)Community Club House (14Respondents)Restaurant, Café, Brewery, Winery (19Respondents)All of above (4Respondents)Other popular responses: Snack Bar, Community Space, Vendor, Concert Venue9/28/201612Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 12 of 22 What We Heard (Library Square)Like the Proposed Concept Plan (Approximately 43%)Don’t Change Library Square (Approximately 14%)Other (Approximately 43%)9/28/201613Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 13 of 22 What Else We Heard (Library Square)Like Concept Plan but concerned about height & densityParking ConcernsNeed more parking in the downtownNeed more restaurants in the downtown9/28/201614Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 14 of 22 What To Do with the Former Library?9/28/201615Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 15 of 22 What To Do with the Former Library?Art Studio (7Respondents)Meeting Hall (1Respondent)Offices (2Respondents)Community Club House (5Respondents)Community Class Room (7Respondents)Dance Studio (3Respondents)All of above (1Respondent)Other: Community Use, Retail, Parking, Museum 9/28/201616Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 16 of 22 What To Do with the Former Seniors Centre?9/28/201617Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 17 of 22 What To Do with the Former Seniors Centre?Sports Hall of Fame (3Respondents)Meeting Hall (2Respondents)Offices (1Respondent)Community Club House (5Respondents)Community Class Room (2Respondents)Art Studio (6Respondents)Performing Art Studio (6Respondents)All of Above (1Respondent)Other: Community Use, Retail, Parking9/28/201618Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 18 of 22 9/28/2016193D IllustrationAccessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 19 of 22 9/28/2016203D IllustrationAccessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 20 of 22 Next StepsOctober 21: Meeting with Library BoardOctober 28:Meeting with Aurora Chamber of CommerceNovember:Council WorkshopNovember/December:Council Action9/28/201621Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 21 of 22 Thank you!Questions/Comments/Discussion9/28/201622Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Delegation (a) Page 22 of 22 INTERNAL MEMORANDUM DATE: September 9, 2016 TO: B. Butler, Planning & Building Services A. Bazar, Planning & Building Services G. Greidanus, Parks, Recreation & Cultural Services J. Van Scheyndel, Corporate Services A. Ierullo, Planning & Building Services J. McDonald, Central York Fire Services C. Catania, Accessibility Advisory Committee FROM: Marty Rokos, Planning & Building Services RE: Site Plan Application Markangel Real Estate Assets Inc. 55 Eric T. Smith Way Lot 6 and Part of Block 11 Registered Plan 65M-4324 File No. SP-2016-06 A Site Plan Application has been submitted to the Planning & Building Services department for review. The Applicant is proposing three office buildings, each being four storeys in height and with a total of 6246 m2 GFA. Please find enclosed copies of the following materials submitted in conjunction with the subject Application: Site Plan Floor Plans Elevations Landscape Plan Grading and Servicing Electrical Estimate Stormwater Management Report Landscape Cost Estimate I would appreciate receiving your comments by September 27, 2016. Should you have any questions regarding the above noted proposal, please contact me at extension 4350. Attach. 100 John West Way Box 1000 Aurora, ON L4G 6J1 Phone: 905-727-3123 Ext. 4350 Email: mrokos@aurora.ca www.aurora.ca Planning & Building Services Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Item 1 Page 1 of 5 Page 2 c: Mayor Dawe M. Ramunno, Director of Planning & Building Services A. Mihail, Infrastructure & Environmental Services P. 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Aurora, ON L4G 1W5SITE PLAN APPLICATION6,7(3/$1(1/$5*(3/$12)3$5.,1*$5($REVISION SCHEDULENo. Description Date ByAccessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016Item 1 Page 5 of 5 Memorandum Corporate Services Date: October 5, 2016 To: Accessibility Advisory Committee From: Chris Catania, Accessibility Advisor Re: Enhanced Access to the Town of Aurora’s Trail System Recommendation 1. That the memorandum regarding Enhanced Access to the Town of Aurora’s Trail System be received for information. Background Under New Business, the Accessibility Advisory Committee on June 1, 2016 directed staff to investigate and report back to the Committee regarding the feasibility and options for providing enhanced access to the Town’s trails systems. Currently, Ontario Trails has a searchable database listing three (3) Aurora trails on their website. These trails, Nokiidaa, Sheppard’s Bush and Lakeview/Wimpey Trail systems indicate location, length of trail and listed activities. Staff currently have an inventory of all trails in Town and will look into adding further to this database. Internally, the Town of Aurora has taking the steps to proceed with a signage strategy for its Parks and Trail systems. In consultation with the Parks department, major trail heads will begin to incorporate specific information related to AODA requirements. These requirements include the length of trail; type of surface, average and minimum trail width, average and maximum running slope/cross slopes, and the location of any amenities. Any promotional material such as trail brochures/maps will utilize Town’s website to convey the exact same information as required by the AODA furthering enhanced access to all municipal trails. Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Item 2 Page 1 of 2 Enhanced Access to the Town of Aurora’s Trail System October 5, 2016 Page 2 of 2 Finally, any new or redeveloped trail will require a public consultation piece along with an Accessibility Advisory Committee review for the slope of trail, the need for ramps, and the location of any amenities. Provisions set out by the AODA will enhance access to Aurora’s trails. However, going beyond compliance with the addition of on-line tools such as the Ontario Trails Association and Aurora’s municipal website will further the participation by all. Attachments None Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Item 2 Page 2 of 2 Page 1 of 1 7. Adoption of Items Not Requiring Separate Discussion Items 1 (with the exception of sub-items 2 and 13), 2 and 3 were identified as items not requiring separate discussion. Moved by Councillor Abel Seconded by Councillor Thompson That the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of September 20, 2016 That the General Committee meeting report of September 20, 2016, be received and the following recommendations carried by the Committee be approved: (15) Accessibility Advisory Committee Meeting Minutes of September 7, 2016 1. That the Accessibility Advisory Committee meeting minutes of September 7, 2016, be received for information. Carried Extract from Council Meeting of Tuesday, September 27, 2016 Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Item 3 Page 1 of 1 Public Release October 5, 2016 Town of Aurora Additional Items to Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 4 p.m. Leksand Room Item 4 – Extract from Council Meeting of September 27, 2016 Re: Motion for Which Notice Has Been Given (c) Councillor Abel, Re: Portable Fully Accessible Washroom Trailer Page 1 of 2 10.Notices of Motion/Motions for Which Notice Has Been Given ii)Motions for Which Notice Has Been Given c)Councillor Abel Re: Portable Fully Accessible Washroom Trailer Moved by Councillor Abel Seconded by Councillor Humfryes Whereas the Town of Aurora hosts many events, including celebrations and festivals that bring in residents and visitors by the thousands; and Whereas there are other local community events that do the same; and Whereas we are an inclusive community, with a statutory Accessibility Advisory Committee, and a proud community that adopted the Provincial Accessibility for Ontarians with Disabilities Act (AODA), that sets guidelines to eliminate barriers for those with physical challenges; and Whereas there is a group of volunteers that are creating awareness for the need to fund a portable fully accessible washroom trailer, complete with lifts and change tables, to address every accessible challenge; and Whereas the idea of this portable fully accessible washroom trailer was received and endorsed by the York Region Festival Alliance as an excellent addition for washroom provisions to the dozens of festivals held each year; and Whereas the Mayor of the Town of Whitchurch-Stouffville, Mayor Justin Altmann, recently encouraged his invited wedding guests (which was the whole Town), and pledged all his wedding gifts received in cash to the sum of $50,000, to fund the $100,000 cost of the trailer; and Whereas the Town of Whitchurch-Stouffville will store the trailer when it is not in use, transport the trailer at a nominal cost to festivals and events in the Region, and provide liability insurance; and Whereas if each municipality in York Region made a nominal donation of $5,000, the purchase of the portable fully accessible washroom trailer could be realized; Extract from Council Meeting of Tuesday, September 27, 2016 Additional Items to Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Item 4 Page 1 of 2 Council Extract – Tuesday, September 27, 2016 Page 2 of 2 Now Therefore Be It Hereby Resolved That the Town of Aurora donate $5,000 to the purchase of the portable fully accessible washroom trailer, funded through the Accessibility Advisory Fund, or from a reserve identified by staff and/or Council; and Be It Further Resolved That a letter of this Council resolution be circulated to York Region and all municipalities in York Region, to be received by their respective Councils and Accessibility Advisory Committees. Carried Additional Items to Accessibility Advisory Committee Meeting Agenda Wednesday, October 5, 2016 Item 4 Page 2 of 2