AGENDA - Accessibility Advisory Committee - 20150506ACCESSIBILITY
ADVISORY COMMITTEE
MEETING AGENDA
WEDNESDAY,MAY 6,2015
7 P.M.
LEKSAND ROOM
AURORA TOWN HALL
PUBLIC RELEASE
May 1, 2015
TOWN OF AURORA
ACCESSIBILITY ADVISORY COMMITTEE
MEETING AGENDA
DATE: Wednesday, May 6, 2015
TIME & LOCATION: 7 p.m., Leksand Room, Aurora Town Hall
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2. APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3. RECEIPT OF THE MINUTES
Accessibility Advisory Committee Meeting Minutes of April 1, 2015 pg. 1
RECOMMENDED:
THAT the Accessibility Advisory Committee meeting minutes of April 1, 2015, be
received for information.
4. DELEGATIONS
(a) Rebecca Beaton, Resident pg. 6
Re: Residential Garbage/Recycle Collection for Disabled and/or
Elderly Residents
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5. MATTERS FOR CONSIDERATION
1. Memorandum from Accessibility Advisor pg. 7
Re: Mattamy Phase 2 Neighbourhood Park – Accessibility
Considerations
(Enlarged drawings will be available for review at the meeting.)
RECOMMENDED:
THAT the memorandum regarding Mattamy Phase 2 Neighbourhood
Park – Accessibility Considerations be received; and
THAT the Accessibility Advisory Committee provide comments regarding
accessibility for Mattamy Phase 2 Neighbourhood Park.
6. INFORMATIONAL ITEMS
2. Memorandum from Accessibility Advisor pg. 11
Re: Accessible Changes to Ontario Building Code (OBC)
RECOMMENDED:
THAT the memorandum regarding Accessible Changes to Ontario Building
Code (OBC) be received for information.
3. Memorandum from Accessibility Advisor pg. 15
Re: AODA 10th Anniversary Event
RECOMMENDED:
THAT the memorandum regarding AODA 10th Anniversary Event be
received for information.
4. Memorandum from Accessibility Advisor pg. 17
Re: National Access Awareness Week – May 31 to June 6, 2015
RECOMMENDED:
THAT the memorandum regarding National Access Awareness Week –
May 31 to June 6, 2015, be received for information.
7. NEW BUSINESS
8. ADJOURNMENT
TOWN OF AURORA
ACCESSIBILITY ADVISORY COMMITTEE
MEETING MINUTES
Date:Wednesday,April 1,2015
Time and Location:7 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Tyler Barker (Chair),John Lenchak (Vice Chair),Gordon
Barnes,James Hoyes,and Councillor Sandra Humfryes
Member(s)Absent:David Newton
Other Attendees:Stephen M.A.Huycke,Town Clerk,Patty Thoma,Deputy
Clerk/Council &Committee Coordinator,Ivy Henriksen,
Manager of Customer Service,Chris Catania,Accessibility
Advisor,and Gloria Hardychuk,Council/Committee Secretary
Members introduced themselves and provided brief bios of their accomplishments.
APPOINTMENT OF COMMITTEE CHAIR AND VICE CHAIR
Stephen M.A.Huycke,Town Clerk,opened the floor to nominations for Chair and Vice
Chair of the Accessibility Advisory Committee for the first half of the 2014-2018 Term.
Councillor Humfryes nominated Tyler Barker as Chair of the Accessibility Advisory
Committee.There being no other nominations,Tyler Barker was appointed Chair of the
Committee.
Tyler Barker nominated John Lenchak as Vice Chair.There being no other nominations,
John Lenchak was appointed Vice Chair of the Committee.
Tyler Barker assumed the Chair at 7:07 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
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2.APPROVAL OF THE AGENDA
Moved by Councillor Humfryes
Seconded by James Hoyes
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
None.
4.DELEGATIONS
On a motion of Councillor Humfryes seconded by James Hoyes,the Accessibility
Advisory Committee consented to hear Delegation (c)prior to Delegation (b).
(a)Stephen M.A.Huycke,Town Clerk
Re:Advisory Committee Member Education &Training
Stephen M.A.Huycke provided a handout and a PowerPoint presentation
entitled “Advisory Committee Orientation 2014-2018”,dated April 2015.
Members also had before them the “Corporate Policies,Programs and
Procedures Policy for Ad Hoc/Advisory Committees and Local Boards”,dated
December 16,2014 and the Town’s Procedural By-law and the Terms of
Reference for the Accessibility Advisory Committee.Mr.Huycke explained the
roles and responsibilities of Advisory Committees in best practices for civic
engagement.The presentation touched upon the role of Advisory Committees in
civic engagement,and the relationship between Advisory Committees and
members of the public,Town Staff and Council.
Councillor Sandra Humfryes,on behalf of the members of the Accessibility
Advisory Committee,expressed appreciation for the informative presentation.
Moved by James Hoyes
Seconded by John Lenchak
THAT the comments of the delegation and written material provided be received
for information.
CARRIED
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(b)Chris Catania,Accessibility Advisor
Re:Accessibility Advisory Committee Update
Chris Catania presented the “Accessibility Advisory Committee Update”,
explaining that the Town of Aurora’s Accessibility Plan,established in 2003 is
part of the legislative requirement under the Ontarians with disabilities Act,2001
(ODA),and is a living document that is reviewed and updated on an annual
basis.The role and responsibility of the Accessibility Advisory Committee was
reviewed and the significance of active participation and involvement by all
members was explained.
The importance of identifying barriers to accessibility and prioritizing them with
respect to what needs to be addressed to remove the barriers was explained.It
was noted that the Committee will play an active role in reviewing site plan
documents for new projects in Aurora in order to identify and comment on
accessibility issues and concerns.In addition,it was noted that in 2016 the
Committee will also have an opportunity to comment on the design elements of
outdoor spaces as a standard required by legislation.Members were
encouraged to review and be prepared to provide their feedback on the current
Accessibility Plan.In closing it was reiterated that as members of the
Accessibility Advisory Committee they will be representing the community by
acting as their voice with respect to removing barriers to accessibility within the
community.
Moved by Councillor Humfryes
Seconded by Gordon Barnes
THAT the comments of the delegation and information provided be received for
information.
CARRIED
(c)Ashley Murdock,King City Resident
Re:Proposal for an Inclusion Coordinator
Ashley Murdock provided comments and submitted a proposal for the creation of
a full time Inclusive Coordinator position for both the Town’s aquatics and
recreational programming.Members noted that the Town of Aurora should be
as inclusive and accessible for all Town programming.
Moved by James Hoyes
Seconded by Councillor Humfryes
THAT the comments of the delegation be received for information.
CARRIED
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5.MATTERS FOR CONSIDERATION
None.
6.INFORMATIONAL ITEMS
1.Memorandum from Accessibility Advisor
Re:Town of Aurora 2015-2012 Accessibility Plan
Moved by John Lenchak
Seconded by Gordon Barnes
THAT the Accessibility Advisory Committee receive the memorandum from
Accessibility Advisor;Re:Town of Aurora 2015-2012 Accessibility Plan,dated
April 1,2015 for information.
CARRIED
The Chair relinquished the Chair to the Vice Chair for the purpose of providing New
Business.
7.NEW BUSINESS
The Chair invited members to contact him on matters that they feel need to be
addressed.
The Chair commented on a situation that recently occurred at Southlake Regional
Health Centre,indicating the lack of appropriate equipment (i.e.,a ceiling lift)in the x-
ray and imaging department.Staff advised that he will provide contact information to
Mr.Barker for follow-up purposes.
The Committee suggested that the Accessibility Advisory Committee should have an
opportunity to review any plans for the Aurora Armoury facility to identify any barriers
that may exist.
The Committee reported that,during the hours of operation of the Aurora Farmers’
Market,additional accessible parking spaces are required on the north and east side
of the Aurora Armoury facility.The Accessibility Advisor advised that temporary
accessible parking spaces during this period may be required and will discuss the
issue with the Infrastructure and Environmental Services department.
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8.ADJOURNMENT
Moved by John Lenchak
Seconded by Gordon Barnes
THAT the meeting be adjourned at 8:47 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
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Legal and Legislative Services
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MEMORANDUM Building &By-law Services
Date:May 6,2015
To:Accessibility Advisory Committee
From:Chris Catania,Accessibility Advisor
Re:Mattamy Phase 2 Neighbourhood Park –Accessibility Considerations
RECOMMENDATION
THAT the memorandum regarding Mattamy Phase 2 Neighbourhood Park be
received;and
THAT the Accessibility Advisory Committee provide comments regarding
accessibility for Mattamy Phase 2 Neighbourhood Park.
BACKGROUND
Attached is a site plan of the Mattamy Phase 2 Neighbourhood Park in the 2C
development.Comments and feedback from the Accessibility Advisory Committee are
required to further determine accessible considerations for the neighbourhood park.
ATTACHMENTS
Attachment #1 –Mattamy Phase 2 Neighbourhood Park Site Plan
Attachment #2 –Playground Layout
Attachment #3 –Playground Equipment
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Attachment #1
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Attachment #2
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Attachment #3
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MEMORANDUM Building &By-law Services
Date:May 6,2015
To:Accessibility Advisory Committee
From:Chris Catania,Accessibility Advisor
Re:Accessible Changes to Ontario Building Code (OBC)
RECOMMENDATION
THAT the memorandum regarding Accessible Changes to Ontario Building Code
(OBC)be received for information.
BACKGROUND
Ontario’s Building Code establishes the minimum standards for the construction of the
buildings in which all Ontarians live,work and play.By providing clear and consistent
standards,Ontario’s Building Code helps keep Ontarians safe,facilitates the work of
builders and developers,and supports key government priorities.One of those key
priorities is an accessible Ontario.
Barrier-free design requirements have been part of Ontario’s Building Code since 1975.
As part of achieving Ontario’s goal of an accessible Ontario by 2025,Ontario is working
to create a Building Code that demonstrates leadership in barrier-free design and is
responsive to the needs and concerns of all its stakeholders.
On December 27,2013,Ontario Regulation 368/13 was filed to amend the new 2012
Building Code,O.Reg.332/12.The effective date of the amendment took affect January
1,2015.
The amended requirements will substantially enhance accessibility in newly constructed
buildings and existing buildings that are to be extensively renovated.They maintain
Ontario’s leadership role in requirements for barrier-free design.
In 2005,the government committed to the development of five accessibility standards
under the Accessibility for Ontarians with Disabilities Act.These amendments to the
Building Code work together with the Design of Public Spaces standard,introduced in
2012,to finalize the government’s commitment to an accessibility standard for the built
environment.
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Five accessibility standards are already in regulation under the Accessibility for
Ontarians with Disabilities Act:Customer Service,Information and Communications,
Employment,Transportation,and Design of Public Spaces.
Requirements apply to most new construction and extensive renovations.Existing
buildings,where no work is planned,are not affected by these new requirements.
Houses,including semi-detached houses,townhouses,and duplexes,are not affected
by most accessibility requirements,with the exception of smoke alarm requirements.
Barrier-Free Path of Travel
Ontario’s Building Code requires a barrier-free path of travel throughout most
occupancies and building types.The Building Code also sets a number of requirements
related to common access and circulation throughout buildings.These include
requirements related to building entrances,minimum doorway and corridor widths,ramp
dimensions,passing and rest spaces,and turning spaces.
New amendments update these requirements in a number of ways.Key changes
include:
Requirements for power door operators to be provided at the entrance door and
entry vestibule of most buildings.
Requirements for power door operators at the door to amenity rooms –such as
party rooms or movie rooms for building residents –in multi-unit residential
buildings.
Updated door width,hallway passing space and curb ramp dimensions.
New requirements for tactile walking surface indicators at the top of stairs and at
platform edges,which help alert pedestrians with low vision that they are entering an
area of potential hazard.
Access to All Storeys Within A Building -Elevators
Providing elevator access to all floors in a building allows visitors and occupants to
travel throughout the building with ease,regardless of ability.A key change introduced
with these amendments will make that a reality for many buildings across the province.
Most new buildings will be required to provide barrier-free access between all floors,
including assembly buildings (such as theatres,community centres,and places of
worship),care buildings (such as long-term care homes),and commercial/retail
buildings (such as supermarkets and shops).The same requirement will apply to
residential and office buildings over three storeys in height or over 600 square metres in
building area.This approach provides flexibility for small infill buildings,consistent with
Ontario’s goal of urban intensification and mainstreet redevelopment.
Some exemptions will apply.For example,some small group homes with under 10
occupants are already exempt from elevator requirements.This exemption will
continue.In addition,restaurants will not be required to provide access to upper floors if
the same amenities are provided on all floors –for example,if a bar or restaurant has a
second or third storey with additional seating,access would not be required.
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Finally,floors without elevator access have previously been exempt from full
accessibility requirements.With these new amendments,those floors will have to be
designed with basic accessibility features.Examples of these basic accessibility
features are lever door handles,barrier-free doorways and ambulatory washroom stalls
equipped with parallel grab bars and suitable for individuals with limited balance or who
use assistive devices such as a cane or walker.
Visitable Suites in Apartment Buildings
New amendments increase from 10 per cent to 15 per cent the minimum number of
suites within a multi-unit residential building that must be designed with basic
accessibility features.These accessible features have also been updated,and will
provide a barrier-free path of travel and doorway into a bedroom,full bathroom,kitchen
and living room.These suites must be distributed throughout the building and must
represent the types and sizes of suites otherwise available in the building.
Visual Fire Safety Devices
Approximately 10 per cent of Canadians report having a significant hearing problem.
Visual fire alarms and smoke alarms equipped with a visual component are an
important part of enhancing the safety and security of all Ontarians.New amendments
expand the range of areas where visual fire alarms will be required,including in public
corridors of all residential buildings,in all multi-unit residential suites,and in all barrier-
free and universal washrooms.
Smoke alarms are required by the Building Code to be provided on every floor and in
every sleeping room of residential buildings,including all houses.As of January 1,
2015,all smoke alarms will be required to include a visual component conforming to
National Fire Protection Association standards.
Washrooms
The Building Code requires barrier-free washrooms to be provided in public areas of
most buildings.These washrooms must be situated on a barrier-free path of travel and
are subject to a number of requirements addressing turning space,doorway widths,
grab bars,counter heights and signage,among others.The Building Code also sets
requirements related to barrier-free showers and bathtubs.
New amendments update these requirements in a number of ways.Key changes
include:
Requirements for power door operators at the entrance door to all barrier-free and
universal washrooms.
Amended mounting height and location requirements for washroom accessories
such as towel dispensers and hand dryers.
New fold-down grab bar design options to allow for transfer space on both sides of
the water closet.
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Requiring an L-shaped grab bar in all cases and removing the option to provide a
diagonal grab bar.
Increased minimum clear floor area in barrier-free washroom stalls required to allow
for turning space
At least one universal toilet room would also be required in all buildings,and,for multi-
storey buildings,at least one for every three floors.Space for an adult change table will
have to be provided in all universal toilet rooms except in buildings under 300 square
metres in building area.
Access to Pools and Spas
Pools and spas provide important recreational and exercise opportunities for many
Ontarians of all ages and abilities.New amendments require barrier-free access to and
around all public pools and some public spas,via ramps,transfer walls or pool lifts.
Accessible and Adaptable Seating Spaces
New amendments update requirements for accessible seating spaces provided in public
assembly buildings,enabling people with disabilities to equitably and independently
access educational and worship opportunities.In addition,new requirements address
adaptable seating spaces suitable for a side transfer from a wheelchair,as well as
storage spaces for wheelchairs and other mobility assistive devices.Accessible and
adaptable seating spaces will be required to be distributed throughout the viewing area.
Requirements for adjacent companion seating for accessible seating spaces will enable
people of all abilities to enjoy these opportunities together in an integrated fashion.
Renovations
Renovation projects provide opportunities for enhanced accessibility in existing
buildings.Currently,however,accessibility requirements in Ontario’s Building Code
only apply to extensive renovations undertaken in suites over 300 square metres in
building area and located on an accessible floor level –i.e.,on the main floor of a
building or on a floor with elevator access.New amendments set out basic accessibility
features that must be included in extensive renovations undertaken in smaller suites or
suites located on a floor level that is not fully accessible.Examples of these basic
accessibility features are lever door handles,barrier-free doorways and ambulatory
washroom stalls equipped with parallel grab bars and suitable for individuals with limited
balance or who use assistive devices such as a cane or walker.
Extensive renovations in larger suites and on an accessible floor level will continue to
be subject to all accessibility requirements set out in the Building Code.
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MEMORANDUM Building &By-law Services
Date:May 6,2015
To:Accessibility Advisory Committee
From:Chris Catania,Accessibility Advisor
Re:AODA 10th Anniversary Event
RECOMMENDATION
THAT the memorandum regarding AODA 10th Anniversary Event be received for
information.
BACKGROUND
June 13,2015 marks the 10th anniversary of the introduction of the Accessibility for
Ontarians with Disabilities Act,2005 (AODA).In recognition and acknowledgement of
this anniversary,the Association of Municipal Clerks and Treasurers of Ontario
(AMCTO),with the support of the Government of Ontario,will host a nine-day
celebration of events across the province.
One of the events is planned for York Region.All those involved with accessibility in
their community are encouraged to attend.The event is free,however,pre-registration
must occur.
April 29,2015 –10 a.m.to 3 p.m.
Avenue Banquet Hall
1600 Steeles Avenue West
City of Vaughan (Concord)
ATTACHMENT
Attachment 1 –AODA 10th Anniversary Event Agenda
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Supported by the Government of Ontario
Presents:
AODA 10TH Anniversary Celebration
When:April 29
Where:Concord
Avenue Banquet Hall
1600 Steeles Ave W,Concord,ON,L4K 3B9
Agenda
10:00 Welcome
Message from the Honourable Minister Brad Duguid
Introductions
Lynda Staples,Project Manager,Municipal Accessibility
10:15 Opening Keynote –
Mark Wafer
10:45 Community AODA success stories –Open Mike
12:00 Lunch and Birthday Surprise
1:15 Brief ADO presentation –
Alf Spencer,Director,Outreach and Strategic Initiatives
1:30 Afternoon Keynote –
Geoff MacKay
2:45 Introducing the Champion Award Series,Summary/Wrap -up
Lynda Staples,Project Manager,Municipal Accessibility
Attachment 1
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MEMORANDUM Building &By-law Services
Date:May 6,2015
To:Accessibility Advisory Committee
From:Chris Catania,Accessibility Advisor
Re:National Access Awareness Week –May 31 to June 6,2015
RECOMMENDATION
THAT the memorandum regarding National Access Awareness Week –May 31 to
June 6,2015 be received for information.
BACKGROUND
National Access Awareness Week was first established in 1988 after Rick Hansen’s
40,000km Man in Motion World Tour to promote better community access for people
with disabilities.National Access Awareness Week celebrates achievements made by
and for people with disabilities and promotes access for people with all disabilities who
encounter barriers that prevent full participation in daily activities.
Celebrations this year are especially noteworthy as 2015 marks the tenth anniversary of
the Accessibility for Ontarians with Disabilities Act,2005.For 10 years,public,private
and non-profit organizations across Ontario have been working together to improve the
everyday lives of people with disabilities.
The Town of Aurora will recognize the week of May 31,2015 –June 6,2015 as
National Access Awareness Week.The Town of Aurora along with the Region of York
and Town of Newmarket are collaborating to celebrate access.
ATTACHMENTS
Attachment 1 –National Access Awareness Week 2015 Memo to Regional Council
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Community and Health Services
Office of the Commissioner
Memorandum
TO:Members of Council
FROM:Adelina Urbanski
Commissioner of Community and Health Services
DATE:March 26,2015
RE:National Access Awareness Week -May 31 to June 6,2015
Since 2005,Council has affirmed its commitment to creating an accessible York Region
by recognizing National Access Awareness Week with the community.York Region
plans National Access Awareness Week activities in partnership with the Municipal Staff
Reference Group which includes accessibility professionals from York Region,York
Regional Police,local municipalities,hospitals and school boards.
I am writing to formally request that York Regional Council endorse May 31 to June 6,
2015,as National Access Awareness Week in The Regional Municipality of York.If
approved,it is also requested that the Regional Clerk forward this letter to the Councils
and Accessibility Advisory Committees of local municipalities for their information and
consideration.
National Access Awareness Week was established in 1988 in response to a request
from Rick Hansen following his Man in Motion World Tour.Its aim is to bring together,in
a spirit of partnership,people with disabilities,organizations who serve them,business,
labour and governments to affect meaningful changes in the daily living of people with
disabilities.
Celebrations this year are especially noteworthy as 2015 marks the tenth anniversary of
the Accessibility for Ontarians with Disabilities Act,2005.For 10 years,public,private
and non-profit organizations across Ontario have been working together to improve the
everyday lives of people with disabilities.
Attachment 1
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March 26,2015 2
National Access Awareness Week-
May 31 to June 6,2015
York Region reflects these ideals in its strategic direction to foster inclusive and
accessible communities.National Access Awareness Week offers an opportunity to
celebrate the work that is being done across the Region to make programs and services
more accessible for everyone.
________________________________________
Adelina Urbanski
Commissioner of Community and Health Services
LD/LG/ph
Copy to:Denis Kelly,Regional Clerk
York Region Municipal Staff Reference Group
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