AGENDA - Accessibility Advisory Committee - 20151104ACCESSIBILITY
ADVISORY COMMITTEE
MEETING AGENDA
WEDNESDAY,NOVEMBER 4,2015
7 P.M.
LEKSAND ROOM
AURORA TOWN HALL
PUBLIC RELEASE
October 29,2015
TOWN OF AURORA
ACCESSIBILITY ADVISORY COMMITTEE
MEETING AGENDA
DATE:Wednesday,November 4,2015
TIME &LOCATION:7 p.m.,Leksand Room,Aurora Town Hall
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.RECEIPT OF THE MINUTES
Accessibility Advisory Committee Meeting Minutes of October 7,2015 pg.1
RECOMMENDED:
THAT the Accessibility Advisory Committee meeting minutes of October 7,
2015,be received for information.
4.DELEGATIONS
5.MATTERS FOR CONSIDERATION
(Deferred from Accessibility Advisory Committee meeting of October 7,2015 –Item 2)
1.Memorandum from Accessibility Advisor pg.5
Re:Capital Accessibility Initiatives for 2016-2022
Accessibility Advisory Committee Meeting Agenda
Wednesday,November 4,2015 Page 2 of 2
RECOMMENDED:
THAT the memorandum regarding Capital Accessibility Initiatives for 2016-
2022 be received;and
THAT the Accessibility Advisory Committee provide direction in prioritizing
Capital Accessibility Initiatives for 2016-2022.
6.INFORMATIONAL ITEMS
2.Extract from Council Meeting of October 27,2015 pg.20
Re:Accessibility Advisory Committee Meeting Minutes of
October 7,2015
RECOMMENDED:
THAT the Extract from Council Meeting of October 27,2015,regarding the
Accessibility Advisory Committee Meeting Minutes of October 7,2015,be
received for information.
7.NEW BUSINESS
8.ADJOURNMENT
TOWN OF AURORA
ACCESSIBILITY ADVISORY COMMITTEE
MEETING MINUTES
Date:Wednesday,October 7,2015
Time and Location:7 p.m.,Leksand Room,Aurora Town Hall
Committee Members:John Lenchak (Vice Chair),Gordon Barnes,and James Hoyes
Member(s)Absent:Tyler Barker (Chair),David Newton,and Councillor Sandra
Humfryes
Other Attendees:Chris Catania,Accessibility Advisor,and Gloria Hardychuk,
Council/Committee Secretary
The Vice Chair called the meeting to order at 7:20 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Gordon Barnes
Seconded by James Hoyes
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
Accessibility Advisory Committee Meeting Minutes of July 15,2015
Accessibility Advisory Committee Meeting Agenda
Wednesday,November 4,2015 Minutes Page -1
-1 -
Accessibility Advisory Committee Meeting Minutes
Wednesday,October 7,2015 Page 2 of 4
Moved by Gordon Barnes
Seconded by James Hoyes
THAT the Accessibility Advisory Committee meeting minutes of July 15,2015,be
received for information.
CARRIED
4.DELEGATIONS
None
5.MATTERS FOR CONSIDERATION
1.Memorandum from Accessibility Advisor
Re:Aurora Community Centre Parking Lot Reconstruction
Staff reviewed the memorandum and provided an enlarged site plan drawing of
the proposed Aurora Community Centre parking lot reconstruction.Members
provided comments and feedback on accessibility and access issues.
Moved by Gordon Barnes
Seconded by James Hoyes
THAT the memorandum regarding Aurora Community Centre Parking Lot
Reconstruction be received;and
THAT the following Accessibility Advisory Committee suggestions be
considered by Infrastructure &Environmental Services staff:
1.Significant grading at the accessible parking spaces next to the entrance
of ACC 2 to improve the down slope;
2.Inclusion of a small car pool area be considered;
3.Widening of the accessible parking spaces at ACC 2 and inclusion of
proper access aisles to reflect the accessible parking spaces provided at
ACC 1;
4.An access point to the proposed trail at parking space #12;
5.Proper delineation and appropriate curb cuts along the sidewalks at
ACC 2 to provide ample access;and
6.Appropriate pavement markings and a calming hump at the entrance of
ACC 1.
CARRIED
Accessibility Advisory Committee Meeting Agenda
Wednesday,November 4,2015 Minutes Page -2
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Accessibility Advisory Committee Meeting Minutes
Wednesday,October 7,2015 Page 3 of 4
2.Memorandum from Accessibility Advisor
Re:Capital Accessibility Initiatives for 2016-2022
Staff reviewed the memorandum regarding Capital Accessibility Initiatives for
2016-2022 and provided a brief explanation of the past practices.Following a
brief discussion the Committee requested that the matter be deferred to the next
meeting in November for further discussion.It was requested that comments
be provided via email to the Accessibility Advisor prior to the next meeting.
Motion to defer
Moved by Gordon Barnes
Seconded by James Hoyes
THAT the memorandum regarding Capital Accessibility Initiatives for 2016-2022
be received and deferred to the next Accessibility Advisory Committee meeting
of November 4,2015.
CARRIED
6.INFORMATIONAL ITEMS
3.Extract from Council Meeting of September 15,2015
Re:Accessibility Advisory Committee Meeting Minutes of July 15,1015
Moved by James Hoyes
Seconded by Gordon Barnes
THAT the Extract from Council Meeting of September 15,2015,regarding the
Accessibility Advisory Committee Meeting Minutes of July 15,2015,be received
for information.
CARRIED
7.NEW BUSINESS
The Committee expressed appreciation and congratulated the Town of Aurora on a
job well done with respect to the leveling of sidewalks Town-wide.
8.ADJOURNMENT
Moved by Gordon Barnes
Seconded by James Hoyes
Accessibility Advisory Committee Meeting Agenda
Wednesday,November 4,2015 Minutes Page -3
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Accessibility Advisory Committee Meeting Minutes
Wednesday,October 7,2015 Page 4 of 4
THAT the meeting be adjourned at 8:15 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
Accessibility Advisory Committee Meeting Agenda
Wednesday,November 4,2015 Minutes Page -4
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MEMORANDUM Building &By-law Services
Date:October 7,2015
To:Accessibility Advisory Committee
From:Chris Catania,Accessibility Advisor
Re:Capital Accessibility Initiatives for 2016-2022
RECOMMENDATIONS
THAT the memorandum regarding Capital Accessibility Initiatives for 2016-2022
be received;and
THAT the Accessibility Advisory Committee provide direction in prioritizing
Capital Accessibility Initiatives for 2016-2022.
BACKGROUND
Since 2003,The Town of Aurora maintains an Accessibility Plan as part of the
legislative requirement under the Ontarians with Disabilities Act,2001 (ODA).This Plan,
which outlines the organization’s strategy to prevent and remove barriers,is reviewed
and updated on an annual basis.
Staff have compiled a list of all current recommended accessibility initiatives previously
approved by the Aurora Accessibility Advisory Committee.Each accessibility initiative
has been assigned a “Target Completion Date”for the Committee to review,prioritize
and provide additions up to the year 2022.Once established,staff will therefore forecast
and budget an appropriate amount of funds for expected completion of these initiatives.
This recommended accessibility item list will be included in the 2016-2022 Accessibility
Plan along with completed action items to date.
ATTACHMENTS
Appendix A –Completed Accessibility Items
Appendix B –Recommended Accessibility Items for 2016-2022
Deferred from October 7,2015 Accessibility Advisory Committee
Accessibility Advisory Committee Meeting Agenda
Wednesday,November 4,2015 Item 1 Page -1
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted01-2010PhysicalLackofaccessibilityrampsforTownEventsPurchasedportablewheelchairrampstobeusedatTownEvents/functionsasneeded$100One(1)ramppurchasedfromAuroraSeniorsCentrewoodshopforlow-costsolutionCustomer&LegislativeServices,Infrastructure&EnvironmentalServices201002-2010CommunicationLackofsignagetoadviseavailabilityoflisteningdevicesinCouncilChambersPurchasedpropersignagetoadvertisedevicesavailableinCouncilChambersN/ACustomer&LegislativeServices,Infrastructure&EnvironmentalServices201003-2010CommunicationLackofsignageforTTYavailabilityatTownHalllocationPurchasedofpropersignagetoadvertisedevicesavailableN/ACustomer&LegislativeServices,Infrastructure&EnvironmentalServices201004-2010PhysicalLackofaccessibleexteriorentranceatPineTreePottersGuildatLibrarylocation(basementlevel)Accessibleground(basement)levelaccesstoexteriordooronsouthentrance(requiresno-stepentrance)CompletedviaFacilities/ParksBudgetsRe-gradedareaandaddedasphaltpathoftravelInfrastructure&EnvironmentalServices201005-2010AttitudinalLackofaccessibilityknowledgeandavailableinformationforlocalbusinessesBuiltrelationshipwithChamberofCommercetoeducatelocalbusinessesaboutAODAandinclusionofcustomerswithdisabilitiesN/APowerPointpresentationonfilewithAccessibleCustomerServicebookletCustomer&LegislativeServices,AccessibilityAdvisoryCommittee2011Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted06-2010PhysicalPooraccesstoParksOffice-largesteepstaircaseforpublictousetoreachParksstaffon2ndlevelatScanlonlocationInstalleddoorbuzzeratbottomofstairsforpatronstoringforstaff,andconvexmirrortobeplacedatthetopofstairstoenhancesecurityforstaffandtobetterdetermineifpatronsneedassistance$200DoorbellandconvexmirrorinstalledImprovedsignageinstalledCustomer&LegislativeServices,Infrastructure&EnvironmentalServices,Parks&RecreationServices201107-2010PhysicalLackofautomaticdooropeneratmain(south)entranceofTownHallInstalledautomaticdooropeneratmain(south)entrance$2,500partsandlabourInfrastructure&EnvironmentalServices201108-2010AttitudinalLackofawarenessofdisabilitysensitivityamongTownusergroupswhorentTownfacilitiesDeveloped“GotAccess”AGuideforanAccessibleAurora.Itprovidescustomerserviceawarenessmaterialgearedtowardsusergroups$5,000Design&PrintBuilding&By-lawServices,Administration201410-2010CommunicationLackofaccessibleformatsavailableforobservingelectiondebatesProvidedelectronicnote-takerserviceforaccessibilitytodeaforhardofhearingresidentsattendingdebates(uponrequest)$160pertwo-hourmeeting,plusmileageCustomer&LegislativeServices201012-2010CommunicationLackofclosedcaptioningforMovieNightspresentedatAuroraTownLibraryTownYouthprogramstaffofferclosedcaptionedmoviesonspecificnights(uponrequest)N/Aclosedcaptioningavailablewithmovie;wouldneedtobeprogrammedoractivatedonplaysystematlocationCustomer&LegislativeServices,Parks&RecreationServices2011Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted13-2010CommunicationPooracoustics/soundsysteminCouncilChambersRetrofittedcurrentacousticsandPA/microphonesystemFacilitiesrectifiedsituationasofApril2011.CostsassociatedwithInfrastructure&EnvironmentalServicesCustomer&LegislativeServices,Infrastructure&EnvironmentalServicesandAdministration201114-2010PhysicalWheelchairrampinCouncilChambersistoonarrowandnotbigenoughforpowerwheelchairsorscooters;doesnothavehandrailsonbothsides;doesnotmeetcurrentbuildingcodeReconfiguredpublicseatingareabyremovingsmallsectionofmoveablechairsatbackrow(bybi-folddoors)anddesignatedasectionforpatronswithwheelchairsorscooters$500Minimalcostforstencil/markingofcarpettilestodesignateareaclearlymarkedcarpetedareawithuniversalaccessibilitysymboltodesignatewheelchairsectionalongbackrowCustomer&LegislativeServices,Infrastructure&EnvironmentalServices201115-2010PhysicalLackofappropriateelevatoratAFLCSomepatronsrefusetousecurrentliftbecauseofitsoldtechnologyandconfinedspace(lifttechnology,veryconfinedspace,withmovingwalls,operatedbyakey/buttonsystem,isaliftnotanelevator)Retrofitforreplacementofliftwitharegularelevatorthatdoesnotrequirea“key”operatorCapitalproject$125,000approvedbyCouncil;itemtransferredtoInfrastructureandEnvironmentalServices(IES)asFacilitiesCapitalProjectitemcompletionoftheCommunityUseForYouthspaceattheAFLCAAC,Building&By-lawServices,Infrastructure&EnvironmentalServices,Parks&RecreationServices201516-2010PhysicalLackofdirectpathoftravelfromfitnesscentretopoolatAFLCRedesigncorridors/changeroomsinconjunctionwithrenovationofAFLCParks&RecreationfundeditemaspartofCommunitySpaceforYouthAFLCrenovationAAC,Building&By-lawServices,Infrastructure&EnvironmentalServices,Parks&RecreationServices2015Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted17-2010Communication&PhysicalLackofsignageat3rdfloorTownHallwashroomsdirectingpatronstolocationofaccessiblewashrooms(on1stand2ndfloors)Purchasedandinstalledappropriatesignage$250Temporarysigns&signholdersInfrastructure&EnvironmentalServices201119-2010Attitudinal&CommunicationLackofknowledgeamongCorporateTownemployeesregardinglocationofavailableaccessibilityresourceswithinmunicipalbuildingsandTown-operatedprogramsDeveloped“GotAccess”AccessibilityResourceGuideforTownstaffandpatrons$5,000Design&PrintBuilding&By-lawServices,Administration201420-2010CommunicationLackofawarenessofavailabilityofaccessibilitysupportforallTownEventsand/orfunctions(uponrequest)AdvertisedandincorporatedaspartofeventmaterialwherepeoplecandirectinquiriesoraskforassistanceforaccessibilityCostsvarydependingontypeofrequestreceivedi.e.servicesinkindoroperatingsuppliesCustomer&LegislativeServices,Administration201221-2010CommunicationLackofcommunityoutreachtoincreaseaccessibilityawarenessOutreachplancreatedbyAACandAccessibilityAdvisorHeldannualevents,informationfairs,etc.N/ACustomer&LegislativeServices,AccessibilityAdvisoryCommittee,Administration201122-2010AttitudinalLackofaccessibilityawarenessamongTaxicaboperatorsAwarenesstrainingforTaxicaboperators$600/TrainingCustomer&LegislativeServices,AccessibilityAdvisoryCommittee,Building&By-lawServices2012Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted23-2010Communication&PhysicalLackofadequatesignageatAFLCindicatingaccessibleentrancelocationImprovedsignage$50/signSignageinstalledInfrastructure&EnvironmentalServices201124-2010CommunicationVisualdifficultiesofTown-writtenmaterialfromFinanceImprovedfontsizeandset-upoftaxandwaterbillsN/ACostsassociatedwithset-upandmailoutFinancialServices,Customer&LegislativeServices201226-2010PhysicalNoclearaccessibleviewingareaatAFLCrinkforpatronstoviewskatingeventsSpaceredesigned,barrierfreeaccessChairsremovedifapplicableParks&RecreationfundeditemaspartofCommunitySpaceforYouthAFLCrenovationAAC,Building&By-lawServices,Infrastructure&EnvironmentalServices,Parks&RecreationServices201527-2010CommunicationNoformalAffordableandAccessibleHousingPolicyinOfficialPlanIncludedAffordableandAccessibleHousingPolicyinOfficialPlanN/APlanning&DevelopmentServices201001-2011Physical&CommunicationLackofAudiblePedestrianSignal(APS)forbusyintersectionatOrchardHeightsandYongeStInstalledAPSatrecommendedintersectionincollaborationwithYorkRegion$50,000RetrofitcostduetoconditionofintersectionandcurrentpolesCustomer&LegislativeServices,Infrastructure&EnvironmentalServices,RegionofYorkTransportationDepartment2012Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted02-2011Physical&AttitudinalSnowplowsdumpingsnowwithinresidentdriveways–creatingbarriersforresidentswithdisabilitiestoenter/exittheirpathsoftravelWindrowremovalprogramforresidentswithdisabilitiesthatidentifyremovalisanissueDriversensitivitytrainingprovided.IncludedtrainingforIESstaffandsub-contractorsusedforplowing.CorporateAccessibilityTrainingremoving&preventingbarriersDriversensitivitytrainingconductedin-housewithminimalcostformaterialsCustomer&LegislativeServices,Infrastructure&EnvironmentalServices201103-2011Physical&SystemicLackofdisabilitysupportatTownSpecialEventsasrequiredAdditionalstaffmadeavailablewhenAccessibilityAdvisorisunabletoattend(unrealistictohaveone/samepersonattendallEvents)StaffsubmittedaccessibilityrequestwhensupportrequiredforTownEventsCost–N/AStaffallowedto‘flex’timeandadjust8:30-4:30workweekwhenEventsarepre-plannedAllDepartments201106-2011PhysicalLackofsafeaccessfrombusstopacrossroadfromSARCdrive-wayentranceLocationofbusstopmovedtofacilitatesafecrossingattrafficintersectionWellington/LeslieStreetsN/ACustomer&LegislativeServices,Infrastructure&EnvironmentalServices,RegionofYorkTransportationDepartment201207-2011PhysicalLackofaccesstotheCenotaphforpeoplewithmobilityissuesIncludedrampaccesstoCenotaphalongpath/stairway.DesignfeaturesincludeDesignofPublicSpacestandards$20,000Building&By-lawServices,Parks&RecreationServices2014Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted01-2012Physical&CommunicationLackofAmplificationSystemintheTownHallCommitteeRooms(i.e.Leksand/HollandRoomsHearingInductionLoopSysteminstalledinHolland/LeksandRoomsforPublicMeetings$5,000Customer&LegislativeServices,Infrastructure&EnvironmentalServices201202-2012PhysicalLackofAccessintotheLapPoolofSARCInstalledpermanenthydraulicliftontotheLapPool$6,000Customer&LegislativeServices,Infrastructure&EnvironmentalServices201203-2012PhysicalLackofAccessthroughthebackdooroftheCouncilChambersInstalledAutomaticDoorandDistresspaddles$2,500Customer&LegislativeServices,Infrastructure&EnvironmentalServices201204-2012PhysicalLackofAccessintotheAccessibleWashroomsoftheFamilyChangeroomintheSARCInstalledAutomaticDoorandDistresspaddles$12,000Customer&LegislativeServices,Infrastructure&EnvironmentalServices201206-2012Physical&CommunicationLackofAmplificationSystemintheWestMackenzieRoomoftheAuroraSeniorsCentreHearingInductionLoopSysteminstalledinWestMackenzieRoomforPublicMeetings&Events$3,500Customer&LegislativeServices,Infrastructure&EnvironmentalServices201207-2012Physical&CommunicationLackofAudiblePedestrianSignal&CurbCuts(APS)forYonge&Wellington,andYonge&St.John’sSdrInstalledAPSatrecommendedintersectionsincollaborationwithYorkRegion$50,000RetrofitcostduetoconditionofintersectionandcurrentpolesCustomer&LegislativeServices,Infrastructure&EnvironmentalServices,RegionofYorkTransportationDepartment2012Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted08-2012Communication&PhysicalLackofappropriateaccessiblesignageandway-findingsystemdirectingpatronstotheappropriatelocatedwithinSARC&AFLCAccessibleway-findingsignagerequiredtomeetaccessibleneedsforpatronsspecificallyusingpublicareasofrecreationalfacilities$5,000Customer&LegislativeServices,Infrastructure&EnvironmentalServices,Parks&RecreationServices201209-2012Physical&AttitudinalLackofseatinginBusSheltersInstalledaccessibleseatinginallBusSheltersRegionofYork,andYRTfundedprojectCustomer&LegislativeServices,Infrastructure&EnvironmentalServices,RegionofYorkTransportationDepartment201210-2012PhysicalIntersectionofConover&RiveridgeBlvdtrafficcirclehassidewalkheavingcausinglipbetweenroadandsidewalkReplacementandre-pouringofcurbing/sidewalkaroundthetrafficcircleoftheintersection$13,000Customer&LegislativeServices,Infrastructure&EnvironmentalServices201312-2012PhysicalLackofPicnicTablesinParksaccessibletovariousmobilityaidsIncorporatedCapitalreplacementoftableswithaccessiblepicnictablesinstrategichightrafficareasParksCapitalReplacementonayearlybasis,changingouttablescomingoutofserviceCustomer&LegislativeServices,Parks&RecreationServices201314-2012PhysicalLackofChangetablesinAquaticCentrechangeroomsInvestigatedrequirementsofSARC&AFLCtodetermine,space,placementandquantity.FamilyChangeroomhasaccessiblestalls/roomswithaccessiblebenchesforpropertransfersN/ACustomer&LegislativeServices,Infrastructure&EnvironmentalServices,Parks&RecreationServices2013Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted15-2012CommunicationLackofTTYatmunicipalbuildingsAdditionalTTYinstalledonTownHallfirstfloorpayphoneandAuroraPublicLibrarylobbypayphone$300/phoneCustomer&LegislativeServices201216-2012PhysicalLackofParkingonthestreetwithAccessibilityParkingPermit(Overnight,Nostoppingzones,etc)ReviewedexistingBy-law.DeterminedthatitwouldprovideinequalitiesandiswinterliabilityforclearingofroadsN/ACustomer&LegislativeServices,Building&By-lawServices201317-2012CommunicationLackofaccessibilityonwebsiteforpeoplewithdyslexia,learning&visualimpairmentsTheTownisproceedingtolaunchanewwebsite(WCAGLevelA)platformwithincreasingaccessiblefeatures.Interimsolutioninstalled“BrowseAloud”accessiblewebsitesoftware.WebsiteplatformfundedbyAdministration.Accessiblesoftware,$2,500/yearCustomer&LegislativeServices,Corporate&FinancialServices,Administration201218-2012PhysicalCabletriphazardforallpatronsenteringfrontgatesofSpecialEventsi.e.RibfestPurchasedcableprotectorrampsallowingbarrierfreeaccess$2,500Customer&LegislativeServices201220-2012CommunicationLackofaccessibleformatsavailableforobservingelectiondebatesProvideduponrequestelectronicnote-takerservice,InterpretersforaccessibilitytodeaforhardofhearingresidentsattendingdebatesCost$250pertwo-hourmeeting/service,plusmileagecosttoserviceproviderLegal&LegislativeServices,Building&By-lawServices201421-2012PhysicalLackofaccessalongsidewalks/walkwaysthatdisplayElectionSignsProvidededucationtoCandidatespropersignplacementinaccordancewithsignBy-Law.By-LawStaffenforced,removed,relocatedthatimpededphysicalaccessN/ALegal&LegislativeServices,Building&By-lawServices2014Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted01-2013PhysicalIntersectionofYonge&HendersonStreetYRTBusPlatformhassidewalkheavingcausinglipbetweenroadandsidewalkReplacementandre-pouringofcurbing/sidewalkaroundthebusstopoftheintersection$20,000Building&By-lawServices,Infrastructure&EnvironmentalServices,RegionofYorkTransportation201402-2013PhysicalLackofAccesstorearofAFLCArenaandAquaticChangeroomsReplacementofrearentranceswithsensoredautomaticdoors$25,000Building&By-lawServices,Infrastructure&EnvironmentalServices,201503-2013PhysicalLackofadaptedweighttrainingequipmentinClubAuroraFitnessCentreCapitalexpenditureofadapteduniversalweighttrainingstation$15,000Building&By-lawServices,Parks&RecreationServices,201506-2013PhysicalLackofAccessthroughoutACCArenasandCorridorsInstallationofpaddle/sensoredautomaticdoors&openerseliminatedbarrierstothosewithmobilitydisabilities$25,000Building&By-lawServices,Infrastructure&EnvironmentalServices,201507-2013PhysicalIntersectionofConover&BorealisAvetrafficcirclehassidewalkheavingcausinglipbetweenroadandsidewalkReplacementandre-pouringofcurbing/sidewalkaroundthetrafficcircleoftheintersection$15,000Building&By-lawServices,Infrastructure&EnvironmentalServices201408-2013CommunicationLackofVisual/AudioEmergencySystemDetectorsinTownHallmeetingroomsforthepublicInstallationofHorn/StrobeAlarmsinLeksand,Holland,TanneryRoomsandCouncilChambers$500/deviceplusinstallationBuilding&By-lawServices,Infrastructure&EnvironmentalServices2014Accessibility Advisory Committee Meeting Agenda
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APPENDIXBSeptember2015RECOMMENDEDACCESSIBILITYITEMSFOR2015-2021Item#-YearAddedTypeofBarriertoAccessibilityProposedSolutionAssociatedCostsDepartmentResponsibleStatusofProjectItemTargetYearCompletion11-2010CommunicationLackofclosedcaptioningoptionforCouncilmeetingsairedonRogersCableTVClosedcaptioningtoberequestedwithRogersCableTV$15,000/yearsetupbyRogersCableTVLegal&LegislativeServices,AdministrationNoenforcementunderCRTCthatcaptioningisrequiredforcommunityprogramming.Rogersnotrequiredtoprovide.CostsfallonTown201418-2010Communication&PhysicalLackofappropriatesignageandway-findingsystemdirectingpatronstotheappropriateDepartmentsand/orareaslocatedwithinTownHallHireconsultanttoinvestigatepotentialsolutionsforavisualway-findingsystemforTownHall$20,000Building&By-lawServices,Infrastructure&EnvironmentalServices,Building&By-lawServicesVisualway-findingsystemshouldbedelayeduntilorg.reviewandspaceanalysiscompletePossibleinterimsolutionwouldbetohaveGISstaffdevelopTownHallmapwithlegendtobeavailableatallentrancesandDept.counters201725-2010PhysicalCountersatTownHalldonotincludelowercountercutsforpeopleusingmobilitydevicesInstallaccessibleReceptioncountersatallTownHallDepartments42,000$7,000/eachAAC,Infrastructure&EnvironmentalServices,Building&By-lawServicesAsofJanuary1,2016allservicecounters,queuinglines,andwaitingareasmustbeaccessibleasperIASRDesignofPublicSpaceStandards2017Accessibility Advisory Committee Meeting Agenda
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APPENDIXBSeptember2015RECOMMENDEDACCESSIBILITYITEMSFOR2015-2021Item#-YearAddedTypeofBarriertoAccessibilityProposedSolutionAssociatedCostsDepartmentResponsibleStatusofProjectItemTargetYearCompletion04-2011Attitudinal&CommunicationLackofaccessibilityknowledgeamongusergroupsEstablishaccessibleinformationonpolicies,permits,conditions®ulationsN/ABuilding&By-lawServices,Parks&RecreationServicesN/A201405-2011PhysicalLackofaccessibilityinCouncilChambersRe-designandconstructbarrier-freeCouncilChambersCostestimatedat$250/squarefootBuilding&By-lawServices,Infrastructure&EnvironmentalServices,Building&By-lawServicesBuilding&By-lawServicestoretainarchitecttodeterminedesignandfeasibilityrelatingtotheOntarioBuildingCode(OBC)201605-2012Attitudinal&CommunicationAccessibilityConsiderationsonReportstoCouncilIncludesubsectiononallreportshighlightinganyaccessibleconsiderationsthatmayidentify,remove,andpreventbarriersN/ALegal&LegislativeServicesEstablishanaccessibilitylensforallstaffregardingtownbusinessthataredecidedbyCouncil/Staff201411-2012Communication&PhysicalCouncilChambersprojectorscreensplituserequiredforElectronicNotetakingCreateafunctionwherethetwoCouncilChambersprojectorscreenscanoperateindependently$3,000Legal&LegislativeServices,Infrastructure&EnvironmentalServices,Corporate&FinancialServices,Building&By-lawServicesProjectorScreencanbeusedforelectronicnotetaking,powerpoint,andvariousmedia.SplitfromscreenusedforCouncilAgendas2014Accessibility Advisory Committee Meeting Agenda
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APPENDIXBSeptember2015RECOMMENDEDACCESSIBILITYITEMSFOR2015-2021Item#-YearAddedTypeofBarriertoAccessibilityProposedSolutionAssociatedCostsDepartmentResponsibleStatusofProjectItemTargetYearCompletion13-2012PhysicalLackofaccessibleParkPathsandAccessiblePlaygroundequipmentFeasibilityassessmentrequiredtodeterminelocation,trafficoftrails.Anynewparks/trailstomeettheIASDesignofPublicSpacesStandardforaccessibility$50,000FundsusedinCapitalfornew/retrofitaspertheParks&RecreationMasterPlanBuilding&By-lawServices,Parks&RecreationServicesTBD201519-2012Physical&VisionLackofaccessiblelightinginTownparksthathost/runeventsDeterminehightrafficareasandconductneedsassessmentofaccessiblelightingorlackthereof$50,000/parkLambertWillson&MachelParkinassociationwithParksDepartmentBuilding&By-lawServices,Parks&RecreationServicesSafetyissueforpatronsentering/exitingparkfacilities&eventsduetolackoflighting201604-2013Communication&PhysicalLackofAudiblePedestrianSignal(APS)forbusyintersectionatAuroraHeightsandYongeStInstallationofAPSatrecommendedintersectionincollaborationwithYorkRegion$50,000retrofitcostduetoconditionofintersectionandcurrentpolesBuilding&By-lawServices,Infrastructure&EnvironmentalServices,RegionofYorkTransportationCapitalreplacementcosts$50,000perintersectionperyearprioritizingneedoftrafficintersection201505-2013CommunicationLackoffixedAudio/VisualSystemsinCommitteeBoardroomsInstallationoffixedAudio/VisualSysteminLeksand,Holland,andTanneryRoomswithcapabilityforHearingAssist,CART,etc.$100,000Building&By-lawServices,Infrastructure&EnvironmentalServices,Corporate&FinancialServicesAccessibilityAdvisortoinvestigatefurtherneedforoneorallboardroomswithaccessibleconferencingcapabilities2016Accessibility Advisory Committee Meeting Agenda
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APPENDIXBSeptember2015RECOMMENDEDACCESSIBILITYITEMSFOR2015-2021Item#-YearAddedTypeofBarriertoAccessibilityProposedSolutionAssociatedCostsDepartmentResponsibleStatusofProjectItemTargetYearCompletion09-2013PhysicalLackofaccessiblePavedParkPathsinLambertWillsonPark/ArboretumforconnectivitywithNokiidaaTrailAnynewremedialparks/trailstomeettheIASDesignofPublicSpacesStandardforaccessibility$100,000or$40/meterBuilding&By-lawServices,Parks&RecreationServices,TBD2016Accessibility Advisory Committee Meeting Agenda
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Page 1 of 1
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1 (with the exception of sub-item 2),2,4,5,and 6 were identified as items not requiring
separate discussion.
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
THAT the following recommendations with respect to the matters listed as “Items Not Requiring
Separate Discussion”be adopted as submitted to Council and staff be authorized to take all
necessary action required to give effect to same:
1.General Committee Meeting Report of September 20,2015
THAT the General Committee meeting report of September 20,2015,be received and
the following recommendations carried by the Committee be approved:
(9)Accessibility Advisory Committee Meeting Minutes of October 7,2015
THAT the Accessibility Advisory Committee meeting minutes of October 7,2015,
be received for information.
CARRIED
EXTRACT FROM
COUNCIL MEETING OF
TUESDAY,OCTOBER 27,2015
Accessibility Advisory Committee Meeting Agenda
Wednesday,November 4,2015 Item 2 Page -1
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