AGENDA - Accessibility Advisory Committee - 20151007ACCESSIBILITY
ADVISORY COMMITTEE
MEETING AGENDA
WEDNESDAY,OCTOBER 7,2015
7 P.M.
LEKSAND ROOM
AURORA TOWN HALL
PUBLIC RELEASE
October 1,2015
TOWN OF AURORA
ACCESSIBILITY ADVISORY COMMITTEE
MEETING AGENDA
DATE:Wednesday,October 7,2015
TIME &LOCATION:7 p.m.,Leksand Room,Aurora Town Hall
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.RECEIPT OF THE MINUTES
Accessibility Advisory Committee Meeting Minutes of July 15,2015 pg.1
RECOMMENDED:
THAT the Accessibility Advisory Committee meeting minutes of July 15,2015,
be received for information.
4.DELEGATIONS
5.MATTERS FOR CONSIDERATION
1.Memorandum from Accessibility Advisor pg.5
Re:Aurora Community Centre Parking Lot Reconstruction
(Enlarged drawing will be available for review at the meeting)
Accessibility Advisory Committee Meeting Agenda
Wednesday,October 7,2015 Page 2 of 2
RECOMMENDED:
THAT the memorandum regarding Aurora Community Centre Parking Lot
Reconstruction be received;and
THAT the Accessibility Advisory Committee provide comments regarding
accessibility for the reconstruction of the Aurora Community Centre parking
lot.
2.Memorandum from Accessibility Advisor pg.7
Re:Capital Accessibility Initiatives for 2016-2022
RECOMMENDED:
THAT the memorandum regarding Capital Accessibility Initiatives for 2016-
2022 be received;and
THAT the Accessibility Advisory Committee provide direction in prioritizing
Capital Accessibility Initiatives for 2016-2022.
6.INFORMATIONAL ITEMS
3.Extract from Council Meeting of September 15,2015 pg.22
Re:Accessibility Advisory Committee Meeting Minutes of
July 15,1015
RECOMMENDED:
THAT the Extract from Council Meeting of September 15,2015,regarding
the Accessibility Advisory Committee Meeting Minutes of July 15,2015,be
received for information.
7.NEW BUSINESS
8.ADJOURNMENT
TOWN OF AURORA
ACCESSIBILITY ADVISORY COMMITTEE
MEETING MINUTES
Date:Wednesday,July 15,2015
Time and Location:7 p.m.,Holland Room,Aurora Town Hall
Committee Members:Tyler Barker (Chair),Gordon Barnes,James Hoyes,and
Councillor Sandra Humfryes
Member(s)Absent:John Lenchak (Vice Chair),and David Newton
Other Attendees:Councillor Tom Mrakas,Chris Catania,Accessibility Advisor,
and Gloria Hardychuk,Council/Committee Secretary
The Chair called the meeting to order at 7:14 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF AGENDA
Moved by James Hoyes
Seconded by Gordon Barnes
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
Accessibility Advisory Committee Meeting Minutes of June 3,2015
Accessibility Advisory Committee Meeting Agenda
Wednesday,October 7,2015 Minutes Page -1
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Accessibility Advisory Committee Meeting Minutes
Wednesday,July 15,2015 Page 2 of 4
Moved by James Hoyes
Seconded by Gordon Barnes
THAT the Accessibility Advisory Committee meeting minutes of June 3,2015,be
received for information.
CARRIED
4.DELEGATIONS
(a)Andrew Walasek and Issac Ransom,Canada Post Corporation
Re:Item 1 –Memorandum from Accessibility Advisor;Re:Accessibility
Considerations for the Proposed Placement of Canada Post
Community Mailboxes
Mr.Walasek and Mr.Ransom provided a PowerPoint presentation entitled
“Presentation to Aurora”,dated July 14,2015.It was reported that from 2006 to
2014 there has been a significant shift from paper to digital mail and as a result
Canada Post is changing the way it delivers mail across the country in an attempt
to help secure the postal service for all Canadians.
A cost comparison for delivery to the door versus delivery to a community mailbox
was provided.The guiding principles,the conversion process,and a five-point
action plan were reviewed.The various accessibility and delivery
accommodation features and solutions available upon request were explained.
Mr.Ransom reported that whether on public easements,municipal right-of-ways
or on private properties with permission (i.e.,Church parking lot,convenience
store,strip mall,gas station,etc.)the community mailbox sites would meet the
criteria for determining the locations and that the Accessibility for Ontarians with
Disabilities Act (AODA)standards will be met with respect to the installation sites.
Members expressed concerns regarding snow removal,winter maintenance and
security of property,etc.,and Mr.Walasek provided details on the conversion
process and the customer support available.
Moved by Gordon Barnes
Seconded by Councillor Humfryes
THAT the comments of the delegation be received for information.
CARRIED
5.MATTERS FOR CONSIDERATION
Accessibility Advisory Committee Meeting Agenda
Wednesday,October 7,2015 Minutes Page -2
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Accessibility Advisory Committee Meeting Minutes
Wednesday,July 15,2015 Page 3 of 4
1.Memorandum from Accessibility Advisor
Re:Accessibility Considerations for the Proposed Placement of Canada
Post Community Mailboxes
Staff reviewed the memorandum and provided enlarged drawings of the
proposed placement of Canada Post Community Mailboxes.
Moved by James Hoyes
Seconded by Gordon Barnes
THAT the memorandum regarding Accessibility Considerations for the Proposed
Placement of Canada Post Community Mailboxes be received;and
THAT the following Accessibility Advisory Committee comments be considered
by staff:
1.Design of the mailboxes are forward-facing and therefore pose a challenge
for persons in a wheel chair;
2.Inspect all existing mailbox sites and address any terrain issues caused
due to shifts in the patio stones and slabs;
3.Double mailboxes must have double access;
4.Curb cuts must be level and not slope upward;
5.“End-Of -Life”sites,as identified by Canada Post,must be adequately
updated and meet all AODA standards;
6.Responsibilities must be clearly defined regarding snow clearance and
removal,service requests,maintenance and repairs,vandalism,customer
complaints,as well as any safety concerns surrounding the mailbox area;
7.Door delivery service once-a-week –Canada Post recognizes that in
certain circumstances persons may not have daily access to their
community mailbox.To accommodate the customer’s needs,their mail will
be collected from the community mailbox once-a-week by Canada Post
and hand delivered to the customer’s door.The Committee noted that this
is unacceptable and consideration should be given to more frequent door
delivery service for certain individuals;
8.Key fob alternative or similar technology should be considered for mobility
and limited motor skills issues;
9.Priority mail service and mail requiring signature upon delivery should
continue to be delivered to the door;
10.Visual indicators would be beneficial to identify when there is mail in the
mailbox eliminating the need to open an empty mailbox;
11.Connectivity from the road across the boulevard to the mailboxes would
provide improved and safe access;
12.New AODA Design for Public Spaces Standards (effective January 1,
2016)must be met for all community mailbox sites;and
Accessibility Advisory Committee Meeting Agenda
Wednesday,October 7,2015 Minutes Page -3
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Accessibility Advisory Committee Meeting Minutes
Wednesday,July 15,2015 Page 4 of 4
13.Where no sidewalk exists,identify the responsibility for the installation of a
retaining wall or culvert and pathway to the mailbox site.
CARRIED
6.INFORMATIONAL ITEMS
2.Extract from Council Meeting of May 26,2015
Re:Accessibility Advisory Committee Meeting Minutes of May 6,2015
Moved by Gordon Barnes
Seconded by James Hoyes
THAT the Extract from Council Meeting of May 26,2015,regarding the
Accessibility Advisory Committee Meeting Minutes of May 6,2015,be received
for information.
CARRIED
7.NEW BUSINESS
The Committee expressed concern with the location of the portable toilet at the 2015
Canada Day Celebrations.
The Committee was provided with a brief description of the Iroquois Park Sports
Centre,located at 500 Victoria Street West in the Town of Whitby.The Centre is
Canada’s largest municipally-owned and operated multi-use sports complex.It was
noted that this exceptional facility is completely accessible and well integrated.
The Committee was updated on the progress of the upcoming York Region School
Board special event in September 2015 and Councillor Humphries accepted an
invitation to attend a future planning meeting on behalf of the Committee.More details
and information will be provided when available.
8.ADJOURNMENT
Moved by Gordon Barnes
Seconded by Councillor Humfryes
THAT the meeting be adjourned at 8:30 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
Accessibility Advisory Committee Meeting Agenda
Wednesday,October 7,2015 Minutes Page -4
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MEMORANDUM Building &By-law Services
Date:October 7,2015
To:Accessibility Advisory Committee
From:Chris Catania,Accessibility Advisor
Re:Aurora Community Centre Parking Lot Reconstruction
RECOMMENDATIONS
THAT the memorandum regarding Aurora Community Centre Parking Lot
Reconstruction be received;and
THAT the Accessibility Advisory Committee provide comments regarding
accessibility for the reconstruction of the Aurora Community Centre parking lot.
BACKGROUND
Attached is a site plan of the proposed Aurora Community Centre parking lot.
Comments and feedback from the Accessibility Advisory Committee are required to
further determine any accessible considerations for the proposed parking lot.
ATTACHMENTS
Attachment #1 –Aurora Community Centre Parking Lot
Accessibility Advisory Committee Meeting Agenda
Wednesday,October 7,2015 Item 1 Page -1
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60%SUBMISSIONAttachment #1
Accessibility Advisory Committee Meeting Agenda
Wednesday,October 7,2015 Item 1 Page -2
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MEMORANDUM Building &By-law Services
Date:October 7,2015
To:Accessibility Advisory Committee
From:Chris Catania,Accessibility Advisor
Re:Capital Accessibility Initiatives for 2016-2022
RECOMMENDATIONS
THAT the memorandum regarding Capital Accessibility Initiatives for 2016-2022
be received;and
THAT the Accessibility Advisory Committee provide direction in prioritizing
Capital Accessibility Initiatives for 2016-2022.
BACKGROUND
Since 2003,The Town of Aurora maintains an Accessibility Plan as part of the
legislative requirement under the Ontarians with Disabilities Act,2001 (ODA).This Plan,
which outlines the organization’s strategy to prevent and remove barriers,is reviewed
and updated on an annual basis.
Staff have compiled a list of all current recommended accessibility initiatives previously
approved by the Aurora Accessibility Advisory Committee.Each accessibility initiative
has been assigned a “Target Completion Date”for the Committee to review,prioritize
and provide additions up to the year 2022.Once established,staff will therefore forecast
and budget an appropriate amount of funds for expected completion of these initiatives.
This recommended accessibility item list will be included in the 2016-2022 Accessibility
Plan along with completed action items to date.
ATTACHMENTS
Appendix A –Completed Accessibility Items
Appendix B –Recommended Accessibility Items for 2016-2022
Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted01-2010PhysicalLackofaccessibilityrampsforTownEventsPurchasedportablewheelchairrampstobeusedatTownEvents/functionsasneeded$100One(1)ramppurchasedfromAuroraSeniorsCentrewoodshopforlow-costsolutionCustomer&LegislativeServices,Infrastructure&EnvironmentalServices201002-2010CommunicationLackofsignagetoadviseavailabilityoflisteningdevicesinCouncilChambersPurchasedpropersignagetoadvertisedevicesavailableinCouncilChambersN/ACustomer&LegislativeServices,Infrastructure&EnvironmentalServices201003-2010CommunicationLackofsignageforTTYavailabilityatTownHalllocationPurchasedofpropersignagetoadvertisedevicesavailableN/ACustomer&LegislativeServices,Infrastructure&EnvironmentalServices201004-2010PhysicalLackofaccessibleexteriorentranceatPineTreePottersGuildatLibrarylocation(basementlevel)Accessibleground(basement)levelaccesstoexteriordooronsouthentrance(requiresno-stepentrance)CompletedviaFacilities/ParksBudgetsRe-gradedareaandaddedasphaltpathoftravelInfrastructure&EnvironmentalServices201005-2010AttitudinalLackofaccessibilityknowledgeandavailableinformationforlocalbusinessesBuiltrelationshipwithChamberofCommercetoeducatelocalbusinessesaboutAODAandinclusionofcustomerswithdisabilitiesN/APowerPointpresentationonfilewithAccessibleCustomerServicebookletCustomer&LegislativeServices,AccessibilityAdvisoryCommittee2011Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted06-2010PhysicalPooraccesstoParksOffice-largesteepstaircaseforpublictousetoreachParksstaffon2ndlevelatScanlonlocationInstalleddoorbuzzeratbottomofstairsforpatronstoringforstaff,andconvexmirrortobeplacedatthetopofstairstoenhancesecurityforstaffandtobetterdetermineifpatronsneedassistance$200DoorbellandconvexmirrorinstalledImprovedsignageinstalledCustomer&LegislativeServices,Infrastructure&EnvironmentalServices,Parks&RecreationServices201107-2010PhysicalLackofautomaticdooropeneratmain(south)entranceofTownHallInstalledautomaticdooropeneratmain(south)entrance$2,500partsandlabourInfrastructure&EnvironmentalServices201108-2010AttitudinalLackofawarenessofdisabilitysensitivityamongTownusergroupswhorentTownfacilitiesDeveloped“GotAccess”AGuideforanAccessibleAurora.Itprovidescustomerserviceawarenessmaterialgearedtowardsusergroups$5,000Design&PrintBuilding&By-lawServices,Administration201410-2010CommunicationLackofaccessibleformatsavailableforobservingelectiondebatesProvidedelectronicnote-takerserviceforaccessibilitytodeaforhardofhearingresidentsattendingdebates(uponrequest)$160pertwo-hourmeeting,plusmileageCustomer&LegislativeServices201012-2010CommunicationLackofclosedcaptioningforMovieNightspresentedatAuroraTownLibraryTownYouthprogramstaffofferclosedcaptionedmoviesonspecificnights(uponrequest)N/Aclosedcaptioningavailablewithmovie;wouldneedtobeprogrammedoractivatedonplaysystematlocationCustomer&LegislativeServices,Parks&RecreationServices2011Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted13-2010CommunicationPooracoustics/soundsysteminCouncilChambersRetrofittedcurrentacousticsandPA/microphonesystemFacilitiesrectifiedsituationasofApril2011.CostsassociatedwithInfrastructure&EnvironmentalServicesCustomer&LegislativeServices,Infrastructure&EnvironmentalServicesandAdministration201114-2010PhysicalWheelchairrampinCouncilChambersistoonarrowandnotbigenoughforpowerwheelchairsorscooters;doesnothavehandrailsonbothsides;doesnotmeetcurrentbuildingcodeReconfiguredpublicseatingareabyremovingsmallsectionofmoveablechairsatbackrow(bybi-folddoors)anddesignatedasectionforpatronswithwheelchairsorscooters$500Minimalcostforstencil/markingofcarpettilestodesignateareaclearlymarkedcarpetedareawithuniversalaccessibilitysymboltodesignatewheelchairsectionalongbackrowCustomer&LegislativeServices,Infrastructure&EnvironmentalServices201115-2010PhysicalLackofappropriateelevatoratAFLCSomepatronsrefusetousecurrentliftbecauseofitsoldtechnologyandconfinedspace(lifttechnology,veryconfinedspace,withmovingwalls,operatedbyakey/buttonsystem,isaliftnotanelevator)Retrofitforreplacementofliftwitharegularelevatorthatdoesnotrequirea“key”operatorCapitalproject$125,000approvedbyCouncil;itemtransferredtoInfrastructureandEnvironmentalServices(IES)asFacilitiesCapitalProjectitemcompletionoftheCommunityUseForYouthspaceattheAFLCAAC,Building&By-lawServices,Infrastructure&EnvironmentalServices,Parks&RecreationServices201516-2010PhysicalLackofdirectpathoftravelfromfitnesscentretopoolatAFLCRedesigncorridors/changeroomsinconjunctionwithrenovationofAFLCParks&RecreationfundeditemaspartofCommunitySpaceforYouthAFLCrenovationAAC,Building&By-lawServices,Infrastructure&EnvironmentalServices,Parks&RecreationServices2015Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted17-2010Communication&PhysicalLackofsignageat3rdfloorTownHallwashroomsdirectingpatronstolocationofaccessiblewashrooms(on1stand2ndfloors)Purchasedandinstalledappropriatesignage$250Temporarysigns&signholdersInfrastructure&EnvironmentalServices201119-2010Attitudinal&CommunicationLackofknowledgeamongCorporateTownemployeesregardinglocationofavailableaccessibilityresourceswithinmunicipalbuildingsandTown-operatedprogramsDeveloped“GotAccess”AccessibilityResourceGuideforTownstaffandpatrons$5,000Design&PrintBuilding&By-lawServices,Administration201420-2010CommunicationLackofawarenessofavailabilityofaccessibilitysupportforallTownEventsand/orfunctions(uponrequest)AdvertisedandincorporatedaspartofeventmaterialwherepeoplecandirectinquiriesoraskforassistanceforaccessibilityCostsvarydependingontypeofrequestreceivedi.e.servicesinkindoroperatingsuppliesCustomer&LegislativeServices,Administration201221-2010CommunicationLackofcommunityoutreachtoincreaseaccessibilityawarenessOutreachplancreatedbyAACandAccessibilityAdvisorHeldannualevents,informationfairs,etc.N/ACustomer&LegislativeServices,AccessibilityAdvisoryCommittee,Administration201122-2010AttitudinalLackofaccessibilityawarenessamongTaxicaboperatorsAwarenesstrainingforTaxicaboperators$600/TrainingCustomer&LegislativeServices,AccessibilityAdvisoryCommittee,Building&By-lawServices2012Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted23-2010Communication&PhysicalLackofadequatesignageatAFLCindicatingaccessibleentrancelocationImprovedsignage$50/signSignageinstalledInfrastructure&EnvironmentalServices201124-2010CommunicationVisualdifficultiesofTown-writtenmaterialfromFinanceImprovedfontsizeandset-upoftaxandwaterbillsN/ACostsassociatedwithset-upandmailoutFinancialServices,Customer&LegislativeServices201226-2010PhysicalNoclearaccessibleviewingareaatAFLCrinkforpatronstoviewskatingeventsSpaceredesigned,barrierfreeaccessChairsremovedifapplicableParks&RecreationfundeditemaspartofCommunitySpaceforYouthAFLCrenovationAAC,Building&By-lawServices,Infrastructure&EnvironmentalServices,Parks&RecreationServices201527-2010CommunicationNoformalAffordableandAccessibleHousingPolicyinOfficialPlanIncludedAffordableandAccessibleHousingPolicyinOfficialPlanN/APlanning&DevelopmentServices201001-2011Physical&CommunicationLackofAudiblePedestrianSignal(APS)forbusyintersectionatOrchardHeightsandYongeStInstalledAPSatrecommendedintersectionincollaborationwithYorkRegion$50,000RetrofitcostduetoconditionofintersectionandcurrentpolesCustomer&LegislativeServices,Infrastructure&EnvironmentalServices,RegionofYorkTransportationDepartment2012Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted02-2011Physical&AttitudinalSnowplowsdumpingsnowwithinresidentdriveways–creatingbarriersforresidentswithdisabilitiestoenter/exittheirpathsoftravelWindrowremovalprogramforresidentswithdisabilitiesthatidentifyremovalisanissueDriversensitivitytrainingprovided.IncludedtrainingforIESstaffandsub-contractorsusedforplowing.CorporateAccessibilityTrainingremoving&preventingbarriersDriversensitivitytrainingconductedin-housewithminimalcostformaterialsCustomer&LegislativeServices,Infrastructure&EnvironmentalServices201103-2011Physical&SystemicLackofdisabilitysupportatTownSpecialEventsasrequiredAdditionalstaffmadeavailablewhenAccessibilityAdvisorisunabletoattend(unrealistictohaveone/samepersonattendallEvents)StaffsubmittedaccessibilityrequestwhensupportrequiredforTownEventsCost–N/AStaffallowedto‘flex’timeandadjust8:30-4:30workweekwhenEventsarepre-plannedAllDepartments201106-2011PhysicalLackofsafeaccessfrombusstopacrossroadfromSARCdrive-wayentranceLocationofbusstopmovedtofacilitatesafecrossingattrafficintersectionWellington/LeslieStreetsN/ACustomer&LegislativeServices,Infrastructure&EnvironmentalServices,RegionofYorkTransportationDepartment201207-2011PhysicalLackofaccesstotheCenotaphforpeoplewithmobilityissuesIncludedrampaccesstoCenotaphalongpath/stairway.DesignfeaturesincludeDesignofPublicSpacestandards$20,000Building&By-lawServices,Parks&RecreationServices2014Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted01-2012Physical&CommunicationLackofAmplificationSystemintheTownHallCommitteeRooms(i.e.Leksand/HollandRoomsHearingInductionLoopSysteminstalledinHolland/LeksandRoomsforPublicMeetings$5,000Customer&LegislativeServices,Infrastructure&EnvironmentalServices201202-2012PhysicalLackofAccessintotheLapPoolofSARCInstalledpermanenthydraulicliftontotheLapPool$6,000Customer&LegislativeServices,Infrastructure&EnvironmentalServices201203-2012PhysicalLackofAccessthroughthebackdooroftheCouncilChambersInstalledAutomaticDoorandDistresspaddles$2,500Customer&LegislativeServices,Infrastructure&EnvironmentalServices201204-2012PhysicalLackofAccessintotheAccessibleWashroomsoftheFamilyChangeroomintheSARCInstalledAutomaticDoorandDistresspaddles$12,000Customer&LegislativeServices,Infrastructure&EnvironmentalServices201206-2012Physical&CommunicationLackofAmplificationSystemintheWestMackenzieRoomoftheAuroraSeniorsCentreHearingInductionLoopSysteminstalledinWestMackenzieRoomforPublicMeetings&Events$3,500Customer&LegislativeServices,Infrastructure&EnvironmentalServices201207-2012Physical&CommunicationLackofAudiblePedestrianSignal&CurbCuts(APS)forYonge&Wellington,andYonge&St.John’sSdrInstalledAPSatrecommendedintersectionsincollaborationwithYorkRegion$50,000RetrofitcostduetoconditionofintersectionandcurrentpolesCustomer&LegislativeServices,Infrastructure&EnvironmentalServices,RegionofYorkTransportationDepartment2012Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted08-2012Communication&PhysicalLackofappropriateaccessiblesignageandway-findingsystemdirectingpatronstotheappropriatelocatedwithinSARC&AFLCAccessibleway-findingsignagerequiredtomeetaccessibleneedsforpatronsspecificallyusingpublicareasofrecreationalfacilities$5,000Customer&LegislativeServices,Infrastructure&EnvironmentalServices,Parks&RecreationServices201209-2012Physical&AttitudinalLackofseatinginBusSheltersInstalledaccessibleseatinginallBusSheltersRegionofYork,andYRTfundedprojectCustomer&LegislativeServices,Infrastructure&EnvironmentalServices,RegionofYorkTransportationDepartment201210-2012PhysicalIntersectionofConover&RiveridgeBlvdtrafficcirclehassidewalkheavingcausinglipbetweenroadandsidewalkReplacementandre-pouringofcurbing/sidewalkaroundthetrafficcircleoftheintersection$13,000Customer&LegislativeServices,Infrastructure&EnvironmentalServices201312-2012PhysicalLackofPicnicTablesinParksaccessibletovariousmobilityaidsIncorporatedCapitalreplacementoftableswithaccessiblepicnictablesinstrategichightrafficareasParksCapitalReplacementonayearlybasis,changingouttablescomingoutofserviceCustomer&LegislativeServices,Parks&RecreationServices201314-2012PhysicalLackofChangetablesinAquaticCentrechangeroomsInvestigatedrequirementsofSARC&AFLCtodetermine,space,placementandquantity.FamilyChangeroomhasaccessiblestalls/roomswithaccessiblebenchesforpropertransfersN/ACustomer&LegislativeServices,Infrastructure&EnvironmentalServices,Parks&RecreationServices2013Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted15-2012CommunicationLackofTTYatmunicipalbuildingsAdditionalTTYinstalledonTownHallfirstfloorpayphoneandAuroraPublicLibrarylobbypayphone$300/phoneCustomer&LegislativeServices201216-2012PhysicalLackofParkingonthestreetwithAccessibilityParkingPermit(Overnight,Nostoppingzones,etc)ReviewedexistingBy-law.DeterminedthatitwouldprovideinequalitiesandiswinterliabilityforclearingofroadsN/ACustomer&LegislativeServices,Building&By-lawServices201317-2012CommunicationLackofaccessibilityonwebsiteforpeoplewithdyslexia,learning&visualimpairmentsTheTownisproceedingtolaunchanewwebsite(WCAGLevelA)platformwithincreasingaccessiblefeatures.Interimsolutioninstalled“BrowseAloud”accessiblewebsitesoftware.WebsiteplatformfundedbyAdministration.Accessiblesoftware,$2,500/yearCustomer&LegislativeServices,Corporate&FinancialServices,Administration201218-2012PhysicalCabletriphazardforallpatronsenteringfrontgatesofSpecialEventsi.e.RibfestPurchasedcableprotectorrampsallowingbarrierfreeaccess$2,500Customer&LegislativeServices201220-2012CommunicationLackofaccessibleformatsavailableforobservingelectiondebatesProvideduponrequestelectronicnote-takerservice,InterpretersforaccessibilitytodeaforhardofhearingresidentsattendingdebatesCost$250pertwo-hourmeeting/service,plusmileagecosttoserviceproviderLegal&LegislativeServices,Building&By-lawServices201421-2012PhysicalLackofaccessalongsidewalks/walkwaysthatdisplayElectionSignsProvidededucationtoCandidatespropersignplacementinaccordancewithsignBy-Law.By-LawStaffenforced,removed,relocatedthatimpededphysicalaccessN/ALegal&LegislativeServices,Building&By-lawServices2014Accessibility Advisory Committee Meeting Agenda
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APPENDIXASeptember2015COMPLETEDACCESSIBILITYITEMSItem#-YearAddedTypeofBarriertoAccessibilitySolutionAssociatedCostsDepartmentResponsibleYearCompleted01-2013PhysicalIntersectionofYonge&HendersonStreetYRTBusPlatformhassidewalkheavingcausinglipbetweenroadandsidewalkReplacementandre-pouringofcurbing/sidewalkaroundthebusstopoftheintersection$20,000Building&By-lawServices,Infrastructure&EnvironmentalServices,RegionofYorkTransportation201402-2013PhysicalLackofAccesstorearofAFLCArenaandAquaticChangeroomsReplacementofrearentranceswithsensoredautomaticdoors$25,000Building&By-lawServices,Infrastructure&EnvironmentalServices,201503-2013PhysicalLackofadaptedweighttrainingequipmentinClubAuroraFitnessCentreCapitalexpenditureofadapteduniversalweighttrainingstation$15,000Building&By-lawServices,Parks&RecreationServices,201506-2013PhysicalLackofAccessthroughoutACCArenasandCorridorsInstallationofpaddle/sensoredautomaticdoors&openerseliminatedbarrierstothosewithmobilitydisabilities$25,000Building&By-lawServices,Infrastructure&EnvironmentalServices,201507-2013PhysicalIntersectionofConover&BorealisAvetrafficcirclehassidewalkheavingcausinglipbetweenroadandsidewalkReplacementandre-pouringofcurbing/sidewalkaroundthetrafficcircleoftheintersection$15,000Building&By-lawServices,Infrastructure&EnvironmentalServices201408-2013CommunicationLackofVisual/AudioEmergencySystemDetectorsinTownHallmeetingroomsforthepublicInstallationofHorn/StrobeAlarmsinLeksand,Holland,TanneryRoomsandCouncilChambers$500/deviceplusinstallationBuilding&By-lawServices,Infrastructure&EnvironmentalServices2014Accessibility Advisory Committee Meeting Agenda
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APPENDIXBSeptember2015RECOMMENDEDACCESSIBILITYITEMSFOR2015-2021Item#-YearAddedTypeofBarriertoAccessibilityProposedSolutionAssociatedCostsDepartmentResponsibleStatusofProjectItemTargetYearCompletion11-2010CommunicationLackofclosedcaptioningoptionforCouncilmeetingsairedonRogersCableTVClosedcaptioningtoberequestedwithRogersCableTV$15,000/yearsetupbyRogersCableTVLegal&LegislativeServices,AdministrationNoenforcementunderCRTCthatcaptioningisrequiredforcommunityprogramming.Rogersnotrequiredtoprovide.CostsfallonTown201418-2010Communication&PhysicalLackofappropriatesignageandway-findingsystemdirectingpatronstotheappropriateDepartmentsand/orareaslocatedwithinTownHallHireconsultanttoinvestigatepotentialsolutionsforavisualway-findingsystemforTownHall$20,000Building&By-lawServices,Infrastructure&EnvironmentalServices,Building&By-lawServicesVisualway-findingsystemshouldbedelayeduntilorg.reviewandspaceanalysiscompletePossibleinterimsolutionwouldbetohaveGISstaffdevelopTownHallmapwithlegendtobeavailableatallentrancesandDept.counters201725-2010PhysicalCountersatTownHalldonotincludelowercountercutsforpeopleusingmobilitydevicesInstallaccessibleReceptioncountersatallTownHallDepartments42,000$7,000/eachAAC,Infrastructure&EnvironmentalServices,Building&By-lawServicesAsofJanuary1,2016allservicecounters,queuinglines,andwaitingareasmustbeaccessibleasperIASRDesignofPublicSpaceStandards2017Accessibility Advisory Committee Meeting Agenda
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APPENDIXBSeptember2015RECOMMENDEDACCESSIBILITYITEMSFOR2015-2021Item#-YearAddedTypeofBarriertoAccessibilityProposedSolutionAssociatedCostsDepartmentResponsibleStatusofProjectItemTargetYearCompletion04-2011Attitudinal&CommunicationLackofaccessibilityknowledgeamongusergroupsEstablishaccessibleinformationonpolicies,permits,conditions®ulationsN/ABuilding&By-lawServices,Parks&RecreationServicesN/A201405-2011PhysicalLackofaccessibilityinCouncilChambersRe-designandconstructbarrier-freeCouncilChambersCostestimatedat$250/squarefootBuilding&By-lawServices,Infrastructure&EnvironmentalServices,Building&By-lawServicesBuilding&By-lawServicestoretainarchitecttodeterminedesignandfeasibilityrelatingtotheOntarioBuildingCode(OBC)201605-2012Attitudinal&CommunicationAccessibilityConsiderationsonReportstoCouncilIncludesubsectiononallreportshighlightinganyaccessibleconsiderationsthatmayidentify,remove,andpreventbarriersN/ALegal&LegislativeServicesEstablishanaccessibilitylensforallstaffregardingtownbusinessthataredecidedbyCouncil/Staff201411-2012Communication&PhysicalCouncilChambersprojectorscreensplituserequiredforElectronicNotetakingCreateafunctionwherethetwoCouncilChambersprojectorscreenscanoperateindependently$3,000Legal&LegislativeServices,Infrastructure&EnvironmentalServices,Corporate&FinancialServices,Building&By-lawServicesProjectorScreencanbeusedforelectronicnotetaking,powerpoint,andvariousmedia.SplitfromscreenusedforCouncilAgendas2014Accessibility Advisory Committee Meeting Agenda
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APPENDIXBSeptember2015RECOMMENDEDACCESSIBILITYITEMSFOR2015-2021Item#-YearAddedTypeofBarriertoAccessibilityProposedSolutionAssociatedCostsDepartmentResponsibleStatusofProjectItemTargetYearCompletion13-2012PhysicalLackofaccessibleParkPathsandAccessiblePlaygroundequipmentFeasibilityassessmentrequiredtodeterminelocation,trafficoftrails.Anynewparks/trailstomeettheIASDesignofPublicSpacesStandardforaccessibility$50,000FundsusedinCapitalfornew/retrofitaspertheParks&RecreationMasterPlanBuilding&By-lawServices,Parks&RecreationServicesTBD201519-2012Physical&VisionLackofaccessiblelightinginTownparksthathost/runeventsDeterminehightrafficareasandconductneedsassessmentofaccessiblelightingorlackthereof$50,000/parkLambertWillson&MachelParkinassociationwithParksDepartmentBuilding&By-lawServices,Parks&RecreationServicesSafetyissueforpatronsentering/exitingparkfacilities&eventsduetolackoflighting201604-2013Communication&PhysicalLackofAudiblePedestrianSignal(APS)forbusyintersectionatAuroraHeightsandYongeStInstallationofAPSatrecommendedintersectionincollaborationwithYorkRegion$50,000retrofitcostduetoconditionofintersectionandcurrentpolesBuilding&By-lawServices,Infrastructure&EnvironmentalServices,RegionofYorkTransportationCapitalreplacementcosts$50,000perintersectionperyearprioritizingneedoftrafficintersection201505-2013CommunicationLackoffixedAudio/VisualSystemsinCommitteeBoardroomsInstallationoffixedAudio/VisualSysteminLeksand,Holland,andTanneryRoomswithcapabilityforHearingAssist,CART,etc.$100,000Building&By-lawServices,Infrastructure&EnvironmentalServices,Corporate&FinancialServicesAccessibilityAdvisortoinvestigatefurtherneedforoneorallboardroomswithaccessibleconferencingcapabilities2016Accessibility Advisory Committee Meeting Agenda
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APPENDIXBSeptember2015RECOMMENDEDACCESSIBILITYITEMSFOR2015-2021Item#-YearAddedTypeofBarriertoAccessibilityProposedSolutionAssociatedCostsDepartmentResponsibleStatusofProjectItemTargetYearCompletion09-2013PhysicalLackofaccessiblePavedParkPathsinLambertWillsonPark/ArboretumforconnectivitywithNokiidaaTrailAnynewremedialparks/trailstomeettheIASDesignofPublicSpacesStandardforaccessibility$100,000or$40/meterBuilding&By-lawServices,Parks&RecreationServices,TBD2016Accessibility Advisory Committee Meeting Agenda
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Page 1 of 1
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1 (with the exception of sub-items 6,7,8,and 9),2,3,4,and 6 were identified as items
not requiring separate discussion.
Moved by Councillor Humfryes
Seconded by Councillor Pirri
THAT the following recommendations with respect to the matters listed as “Items Not
Requiring Separate Discussion”be adopted as submitted to Council and staff be authorized to
take all necessary action required to give effect to same:
1.General Committee Meeting Report of September 8,2015
THAT the General Committee meeting report of September 8,2015,be received and the
following recommendations carried by the Committee be approved:
18.Accessibility Advisory Committee Meeting Minutes of July 15,2015
THAT the Accessibility Advisory Committee meeting minutes of July 15,2015,be
received for information.
CARRIED
EXTRACT FROM
COUNCIL MEETING OF
TUESDAY,SEPTEMBER 15,2015
Accessibility Advisory Committee Meeting Agenda
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