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Minutes - Accessibility Advisory Committee - 20160601 TOWN OF AURORA ACCESSIBILITY ADVISORY COMMITTEE MEETING MINUTES Date: Wednesday, June 1, 2016 Time and Location: 4 p.m., Leksand Room, Aurora Town Hall Committee Members: Tyler Barker (Chair) (arrived 4:11 p.m.), John Lenchak (Vice Chair), Gordon Barnes, James Hoyes, Jo-anne Spitzer, and Councillor Sandra Humfryes Member(s) Absent: None Other Attendees: Councillor John Abel (arrived 4:36 p.m./departed 5:19 p.m.), Gary Greidanus, Senior Landscape Architect, Chris Catania, Accessibility Advisor, and Linda Bottos, Council/Committee Secretary The Vice Chair called the meeting to order at 4:09 p.m. The Vice Chair relinquished the Chair to Tyler Barker at 4:38 p.m. following consideration of Delegation (a). 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by James Hoyes Seconded by Jo-anne Spitzer THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED Accessibility Advisory Committee Meeting Minutes Wednesday, June 1, 2016 Page 2 of 7 3. RECEIPT OF THE MINUTES Accessibility Advisory Committee Meeting Minutes of April 13, 2016 Moved by James Hoyes Seconded by Gordon Barnes THAT the Accessibility Advisory Committee meeting minutes of April 13, 2016, be received for information. CARRIED 4. DELEGATIONS The Committee consented to waive the requirements of the Procedural By-law to permit the delegate additional time as required. (a) Jacek Baldyga, Senior Inspector, Building Services Re: Overview of New Accessibility Amendments to the Ontario Building Code (OBC) Mr. Baldyga presented an overview of the accessibility amendments to the Ontario Building Code, which came into effect on January 1, 2015. He highlighted key changes in the categories of: barrier-free path of travel; visitable suites in apartment buildings; visual fire alarms and smoke alarms; barrier-free washrooms; universal washrooms; expanded renovation requirements; pools and spas; other elements; and implementation. Moved by Tyler Barker Seconded by Jo-anne Spitzer THAT the delegation by Jacek Baldyga be received for information. CARRIED 5. MATTERS FOR CONSIDERATION 1. Extract from Council Meeting of May 24, 2016 Re: Item 1(12) – PRS16-025 – Award of Tender PRS2016-22 for the Construction of the Queen’s Diamond Jubilee Park Accessible Playground Accessibility Advisory Committee Meeting Minutes Wednesday, June 1, 2016 Page 3 of 7 Staff noted that the Committee had previously reviewed the concept plan in June 2015. Parks staff provided an update noting the playground structures, accessibility elements, and barrier-free connectivity of the Park, and explained the rationale for not including the previously suggested fitness stations along the path. The Committee discussed various aspects of the Park and suggested that the official opening of this fully accessible Park should be celebrated, possibly around the time of the Invictus Games being held in Toronto in September 2017. Moved by Gordon Barnes Seconded by Councillor Humfryes THAT the Extract from Council Meeting of May 24, 2016, regarding Item 1(12) – PRS16-025 – Award of Tender PRS2016-22 for the Construction of the Queen’s Diamond Jubilee Park Accessible Playground, be received; and THAT the following Accessibility Advisory Committee final comments regarding the final conceptual design of the Queen’s Diamond Jubilee Park Accessible Playground be considered by staff:  Suggestion to double the number of handicapped parking spaces on the north side of the Park;  Suggestion to provide connectivity to the path from the handicapped parking space on the south side of the Park; and  Suggestion to compile a list of sensory items and options for use in this Park and future parks. CARRIED 2. Memorandum from Accessibility Advisor Re: James Lloyd Park Accessible Features – Final Comments Staff noted that the Committee had previously reviewed the Park plan in March 2016. Parks staff reviewed the proposed playground features and accessibility components, and noted that the surface being used is an engineered wood fibre surface that would not be appropriate for the previously suggested scooping play station. The Committee discussed various aspects of the Park. Moved by Councillor Humfryes Seconded by Gordon Barnes Accessibility Advisory Committee Meeting Minutes Wednesday, June 1, 2016 Page 4 of 7 THAT the memorandum regarding James Lloyd Park Accessible Features – Final Comments be received; and THAT the following Accessibility Advisory Committee final comments regarding the James Lloyd Park Accessible Features be considered by staff:  Suggestion to ensure appropriate connectivity throughout the Park; and  Suggestion to ensure adequate ground-level interactivity in the playground. CARRIED 3. Memorandum from Planner Re: Application for Site Plan Amendment, 2nd Submission, Green Storage Inc., 27 Allaura Boulevard, File No. SP-2015-07 Staff provided an overview of the proposed site plan and accessibility components. The Committee discussed various aspects of the site plan. Moved by James Hoyes Seconded by John Lenchak THAT the memorandum regarding Application for Site Plan Amendment, 2nd Submission, Green Storage Inc., 27 Allaura Boulevard, File No. SP-2015-07, be received; and THAT the following Accessibility Advisory Committee comments regarding the proposed Site Plan Amendment be considered by staff:  Appreciation extended to the developer for placing the snow storage away from the handicapped parking spaces; and  Suggestion to implement appropriate sequencing of vestibule double doors. CARRIED 4. Memorandum from Planner Re: Application for Site Plan Amendment, FGKW Retirement Living Inc., 145 Murray Drive, Part of Lot 77, Concession 1, WYS, File No. SP- 2016-04; Related File No. SP-1987-20 Staff provided an overview of the proposed site plan and accessibility components. The Committee discussed various aspects of the site plan. Accessibility Advisory Committee Meeting Minutes Wednesday, June 1, 2016 Page 5 of 7 Moved by Councillor Humfryes Seconded by John Lenchak THAT the memorandum regarding Application for Site Plan Amendment, FGKW Retirement Living Inc., 145 Murray Drive, Part of Lot 77, Concession 1, WYS, File No. SP-2016-04; Related File No. SP-1987-20, be received; and THAT the following Accessibility Advisory Committee comments regarding the proposed Site Plan Amendment be considered by staff:  Suggestion to relocate the parking spaces to be adjacent to the building;  Suggestion to increase the number of handicapped parking spaces to four (4) spaces; and  Request that the Accessibility Advisory Committee receive a second submission of the Site Plan Amendment for further comment. CARRIED 6. INFORMATIONAL ITEMS 5. Extract from Council Meeting of May 10, 2016 Re: Accessibility Advisory Committee Meeting Minutes of April 13, 2016 Moved by John Lenchak Seconded by Gordon Barnes THAT the Extract from Council Meeting of May 10, 2016, regarding the Accessibility Advisory Committee meeting minutes of April 13, 2016, be received for information. CARRIED 7. NEW BUSINESS The Committee noted that two handicapped parking spaces on the west side of Town Park have been blocked during the Farmer’s Market on Saturday. Staff agreed to follow up with the appropriate department to resolve the matter. The Committee suggested that the issue of making Council Chambers fully accessible should be revisited and addressed in the 2017 Budget process if possible. Accessibility Advisory Committee Meeting Minutes Wednesday, June 1, 2016 Page 6 of 7 The Committee noted that the Ontario government has implemented a volunteer- driven initiative, as reported at a recent Trails and Active Transportation Committee meeting, to provide access to conservation areas for people with mobility issues through the use of a Trail Mobile. The Committee suggested that similar options be investigated for Aurora. New Business Motion No. 1 Moved by Councillor Humfryes Seconded by Jo-anne Spitzer THAT the Accessibility Advisory Committee recommend to Council: THAT staff be directed to investigate and report back to the Committee regarding the feasibility and options for providing enhanced access to the Town’s trails system. CARRIED The Committee suggested that the review process should be revised so that the Committee has an opportunity to provide comment on all phases, including the final phase, of site plan applications submitted for the Committee’s feedback. The Committee advised of accessibility and mail delivery issues with respect to Canada Post and its community mailboxes. The Committee noted that the 2016 Magna Hoedown fundraising event will be held in September and that further information will be shared when available. The Committee noted that the matter of standardized accessible parking in all municipalities was being put forward by an Ontario Member of Provincial Parliament and there may be an opportunity for the Member to delegate at a future Committee meeting. Staff gave an update regarding automatic door openers for the Aurora Family Leisure Complex and Joint Operations Centre. Staff gave an update regarding the accessible modifications being applied to Council Chambers. Staff gave an update regarding National Access Awareness Week activities. Accessibility Advisory Committee Meeting Minutes Wednesday, June 1, 2016 Page 7 of 7 8. ADJOURNMENT Moved by Councillor Humfryes Seconded by John Lenchak THAT the meeting be adjourned at 6:17 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING.