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Minutes - Accessibility Advisory Committee - 20160203 TOWN OF AURORA ACCESSIBILITY ADVISORY COMMITTEE MEETING MINUTES Date: Wednesday, February 3, 2016 Time and Location: 7 p.m., Leksand Room, Aurora Town Hall Committee Members: Tyler Barker (Chair), John Lenchak (Vice Chair), Gordon Barnes, James Hoyes, and Councillor Sandra Humfryes (arrived 7:13 p.m.) Member(s) Absent: None Other Attendees: Councillor Tom Mrakas, Chris Catania, Accessibility Advisor, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 7:06 p.m. Tyler Barker relinquished the Chair to John Lenchak at 8:10 p.m. during consideration of Item 4, and resumed the Chair at 8:20 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by James Hoyes Seconded by John Lenchak THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED 3. RECEIPT OF THE MINUTES Accessibility Advisory Committee Meeting Minutes Wednesday, February 3, 2016 Page 2 of 5 Accessibility Advisory Committee Meeting Minutes of December 2, 2015 Moved by Gordon Barnes Seconded by James Hoyes THAT the Accessibility Advisory Committee meeting minutes of December 2, 2015, be received for information. CARRIED 4. DELEGATIONS None 5. MATTERS FOR CONSIDERATION 1. Memorandum from Accessibility Advisor Re: Mattamy Phase 4 Playground Accessibility Review Staff provided an overview of the site plan drawings and accessibility components of the proposed playground. The Committee discussed the features and other options that could be included. The Committee expressed appreciation for the site plan and access to the playground, but noted that many playground features and structures were not accessible. The Committee suggested that it would be helpful to receive general information on accessible playground options, which staff agreed to provide. Moved by James Hoyes Seconded by Gordon Barnes THAT the memorandum regarding Mattamy Phase 4 Playground Accessibility Review be received; and THAT the following Accessibility Advisory Committee comments be considered by staff:  Appreciation of the Committee for the developer’s proposed site design and access into the playground;  Suggestion for additional sensory and tactile features that everyone can access; and  Suggestion for increased options for greater inclusivity of playground features, on and around the play structures; and Accessibility Advisory Committee Meeting Minutes Wednesday, February 3, 2016 Page 3 of 5 THAT staff work with the developer and report back with a revised site plan for review and comment by the Accessibility Advisory Committee. CARRIED 2. Memorandum from Planner Re: Application for Site Plan Amendment, Cai, Gong, 15342 Yonge Street, Part of Lot 14, R.P. 246 and Part of Lot A, Part of 1 Linked Reserve, R.P. 36; File No. SP-2015-10; Related File No. ZBA-2015-16 Staff provided an overview of the proposed site plan and accessibility components. The Committee expressed concerns regarding access from the street and into the building, and requested that additional drawings and detail be provided for review. Moved by John Lenchak Seconded by James Hoyes THAT the memorandum regarding Application for Site Plan Amendment, Cai, Gong, 15342 Yonge Street, Part of Lot 14, R.P. 246 and Part of Lot A, Part of 1 Linked Reserve, R.P. 36, File No. SP-2015-10; Related File No. ZBA-2015- 16, be received; and THAT the following Accessibility Advisory Committee comments be considered by staff:  Request for provision of additional site plan drawings, elevations, and detail for Committee review; and  Suggestion for safe, alternative access at side of driveway, if accessible access is not provided at both sets of stairs at front of property; and THAT staff report back with a second submission and enhanced drawings for review and comment by the Accessibility Advisory Committee. CARRIED 3. Memorandum from Planner Re: Site Plan Application, MHJH Holdings Inc., 75 Eric T Smith Way, Lot 4, Part of Block 11, Plan 65M-4324, File No. SP-2016-01 Staff provided an overview of the proposed site plan and accessibility components. The Committee suggested that ramp access to the building, as an alternative to stairs, and a waiting area be provided for truck drivers adjacent to the loading dock. Accessibility Advisory Committee Meeting Minutes Wednesday, February 3, 2016 Page 4 of 5 Moved by Gordon Barnes Seconded by John Lenchak THAT the memorandum regarding Site Plan Application, MHJH Holdings Inc., 75 Eric T Smith Way, Lot 4, Part of Block 11, Plan 65M-4324, File No. SP- 2016-01, be received; and THAT the following Accessibility Advisory Committee comments be considered by staff:  Suggestion to minimize side slope of curb cuts;  Suggestion to include power door operators at building access point(s) near accessible parking spaces;  Suggestion to include a waiting area with chairs at loading dock area; and  Suggestion to include pedestrian ramp access to building at loading dock. CARRIED 6. INFORMATIONAL ITEMS 4. Memorandum from Acting Manager of Corporate Communications Re: 2016 Community Recognition Awards The Committee consented to consider Item 4 prior to consideration of Item 3. The Committee expressed appreciation for the inclusion of an Accessibility Award and discussed nomination options. Moved by Tyler Barker Seconded by Gordon Barnes THAT the memorandum regarding 2016 Community Recognition Awards be received for information. CARRIED 5. Extract from Council Meeting of December 8, 2015 Re: Accessibility Advisory Committee Meeting Minutes of November 4, 2015 Moved by Councillor Humfryes Seconded by John Lenchak Accessibility Advisory Committee Meeting Minutes Wednesday, February 3, 2016 Page 5 of 5 THAT the Extract from Council Meeting of December 8, 2015, regarding the Accessibility Advisory Committee meeting minutes of November 4, 2015, be received for information. CARRIED 7. NEW BUSINESS The Committee referred to the Aurora Family Leisure Complex (AFLC) outstanding deficiencies list, which was addressed in 2015 by the AFLC Liaison Committee, and observed that the change rooms and second floor washrooms are still not accessible. Councillor Humfryes indicated that she would bring forward a Notice of Motion to Council to further address these issues. The Committee exchanged ideas on ways of raising accessibility awareness and understanding, including a wheelchair challenge and/or banquet fundraiser, and agreed to discuss this concept further at upcoming Committee meetings. 8. ADJOURNMENT Moved by Gordon Barnes Seconded by James Hoyes THAT the meeting be adjourned at 8:57 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING.