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MINUTES - Accessiblity Advisory Committee - 20150603 TOWN OF AURORA ACCESSIBILITY ADVISORY COMMITTEE MEETING MINUTES Date: Wednesday, June 3, 2015 Time and Location: 7 p.m., Leksand Room, Aurora Town Hall Committee Members: Tyler Barker (Chair), Gordon Barnes, James Hoyes, Councillor Sandra Humfryes (arrived 7:50 p.m.), and David Newton Member(s) Absent: John Lenchak (Vice Chair) Other Attendees: Councillor Tom Mrakas, Chris Catania, Accessibility Advisor, and Gloria Hardychuk, Council/Committee Secretary The Chair called the meeting to order at 7:01 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by James Hoyes Seconded by Gordon Barnes THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED 3. RECEIPT OF THE MINUTES Accessibility Advisory Committee Meeting Minutes of May 6, 2015 Accessibility Advisory Committee Meeting Minutes Wednesday, June 3, 2015 Page 2 of 6 Moved by James Hoyes Seconded by Gordon Barnes THAT the Accessibility Advisory Committee meeting minutes of May 6, 2015, be received for information. CARRIED 4. DELEGATIONS None 5. MATTERS FOR CONSIDERATION 1. Memorandum from Accessibility Advisor Re: Accessibility Considerations for Parks in 2C Development Staff provided an on-screen presentation of the accessibility considerations for Parks in the 2C Development, and concept plans for each of the four sites. The Parks were reviewed and discussed individually and the Committee provided feedback. Mattamy Phase 3 Parkette (Attachment #1) The Committee identified the need for designated parking on the road at the entrance to the Parkette on Degraff Crescent and also suggested a curb cut to improve connectivity to the Parkette. Moved by Gordon Barnes Seconded by James Hoyes THAT the memorandum regarding Accessibility Considerations for Parks in 2C Developments be received; and THAT the following Accessibility Advisory Committee comments regarding the Mattamy Phase 3 Parkette be considered by staff: 1. Include two (2) accessible parking spaces on the road at the entrance to the Parkette; 2. Include proper curb cut at the entrance to the Parkette; and 3. Include bicycle stands. CARRIED Accessibility Advisory Committee Meeting Minutes Wednesday, June 3, 2015 Page 3 of 6 Metrus Parkette (Attachment #3) Staff reviewed the plans for the Metrus Parkette at Hartwell Way and Joseph Hartman Crescent along with the parking lot design. The Committee identified concerns with the location of the first single parking space at the corner of the parking lot off of Joseph Hartman Crescent and suggested that the elimination of this parking space would ease any potential bottlenecking of traffic, especially in light of the foot traffic accessing the trails system pathway, and to consider improving the connectivity of the sidewalk to the pathway trailhead. Moved by Gordon Barnes Seconded by David Newton THAT the following Accessibility Advisory Committee comments regarding the Metrus Parkette be considered by staff: 1. Remove one parking space at the entrance of the parking lot off of Joseph Hartman Crescent; and 2. Include a connection from the sidewalk to the pathway trailhead. CARRIED TACC Phase 2 Neighbourhood Park (Attachment #4) Staff reviewed the design features for the TACC Phase 2 Neighbourhood Park located at Roy Harper Avenue and William Graham Drive. The Committee discussed various elements of the site and provided feedback. Moved by James Hoyes Seconded by Gordon Barnes THAT the following Accessibility Advisory Committee comments regarding TACC Phase 2 Neighbourhood Park be considered by staff: 1. Include proper curb cutting and delineation in the parking lot (in addition to those used as access aisles for the accessible parking spaces) to provide access for other transportation/mobility devices; and 2. Include a water damming feature in the water play/splash pad. CARRIED Brookfield Parkette Staff reviewed the various features for the Brookfield Parkette at Radial Drive and noted that a description and detailed drawings for the playground structure, features, and apparatus elements would be requested for future review by the Committee. The Committee suggested that including an additional access point at the bottom end or south end of the park with a trail would be helpful. Accessibility Advisory Committee Meeting Minutes Wednesday, June 3, 2015 Page 4 of 6 Moved by Gordon Barnes Seconded by David Newton THAT the following Accessibility Advisory Committee comments regarding Brookfield Parkette be considered by staff: 1. Include an additional access point to the trail; 2. Include sufficient access features throughout the Parkette; and 3. Ensure enough spacing, fixed seating, and/or accessible space for mobility devices to use the chess tables. CARRIED 2. Memorandum from Accessibility Advisor Re: Accessible Playground Design for Queen’s Diamond Jubilee Park Staff provided a brief overview of the proposed accessible playground design for Queen’s Diamond Jubilee Park. The Committee commented on the lack of accessible parking and requested better connectivity and improvements for the park walkways. It was also noted that the Committee had previously requested a fitness or health component pathway around the perimeter of the park with activity stations. Staff indicated that they would investigate further and provide comments at a future meeting. Moved by Councillor Humfryes Seconded by James Hoyes THAT the memorandum regarding Accessible Playground Design for Queen’s Diamond Jubilee Park be received; and THAT the following Accessibility Advisory Committee comments regarding Queen’s Diamond Jubilee Park be considered by staff: 1. Include a sufficient number of accessible parking spaces; 2. Include park and pathway connectivity improvements; and 3. Include the use of a fitness or health component on the footpath around the perimeter of the park complete with activity stations along the pathway. CARRIED 6. INFORMATIONAL ITEMS Accessibility Advisory Committee Meeting Minutes Wednesday, June 3, 2015 Page 5 of 6 3. Memorandum from Accessibility Advisor Re: AODA 10th Anniversary Champion Award Staff provided a brief overview of the AODA 10th Anniversary Champion Award program. It was noted that nominations must be received by the AMCTO Awards Evaluation Committee no later than 4 p.m. on June 30, 2015. Members were encouraged to submit their nominations to the Accessibility Advisor by email or phone as soon as possible. Moved by James Hoyes Seconded by Gordon Barnes THAT the memorandum regarding AODA 10th Anniversary Champion Award be received for information. CARRIED 4. Memorandum from Accessibility Advisor Re: Garbage/Recycling for People with Disabilities Staff provided a brief recap of a previous delegation by an Aurora resident regarding garbage/recycling for people with disabilities. The current process in place was briefly reviewed. It was explained that Town staff are currently looking into a more formal process similar to that of the City of Markham and a sample application form was provided and reviewed. Moved by James Hoyes Seconded by Gordon Barnes THAT the memorandum regarding Garbage/Recycling for People with Disabilities be received for information. CARRIED 5. Extract from Council Meeting of April 28, 2015 Re: Accessibility Advisory Committee Meeting Minutes of April 2, 2015 Moved by Councillor Humfryes Seconded by Gordon Barnes THAT the Extract from Council Meeting of April 28, 2015, regarding the Accessibility Advisory Committee Meeting Minutes of April 2, 2015, be received for information. CARRIED Accessibility Advisory Committee Meeting Minutes Wednesday, June 3, 2015 Page 6 of 6 7. NEW BUSINESS The Committee acknowledged its support of the Town’s Community Recognition Awards program and requested that consideration be given to include a new category, similar to the AODA Champion Award, to recognize and highlight individuals for their commitment within the community and encouraging inclusivity. It was noted that Councillor Mrakas would proceed with a motion to Council in this regard. The Committee suggested that consideration be given to naming the accessibility award in honour of the late Mr. Leonard Fox, or that Mr. Fox be honoured in some other way. The Committee inquired about the possibility of reviewing the Terms of Reference for the Accessibility Advisory Committee (AAC) regarding the its composition to determine whether options exist to eliminate the challenges in achieving quorum during the winter months and inclement weather. The Committee requested consideration of options for people with disabilities to participate at meetings, without physically attending, by utilizing various electronic and technical alternatives. Councillor Humfryes indicated that she would proceed with a motion to Council requesting consideration and support of this request. Councillor Mrakas inquired about whether the Committee would be interested in providing feedback on accessibility issues through a review of the plans for the proposed placement of Canada Post community mailboxes. Committee Members recognized the time sensitivity of this issue and requested that a special AAC meeting be scheduled in July 2015. The Committee informed of a special event, tentatively being planned for September 2015, by the York Region school boards, to which all Accessibility Advisory Committees throughout the Region would be invited, and advised that further information would be available in July 2015. 8. ADJOURNMENT Moved by Gordon Barnes Seconded by David Newton THAT the meeting be adjourned at 8:49 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING.