AGENDA - Ad Hoc Governance Review Committee - 20170926
Governance Review
Ad Hoc Committee
Meeting Agenda
Tuesday, September 26, 2017
10 a.m.
Holland Room
Aurora Town Hall
Public Release
September 22, 2017
Town of Aurora
Governance Review Ad Hoc Committee
Meeting Agenda
Date: Tuesday, September 26, 2017
Time and Location: 10 a.m., Holland Room, Aurora Town Hall
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Receipt of the Minutes
Governance Review Ad Hoc Committee Meeting Minutes of September 12,
2017
Recommended:
That the Governance Review Ad Hoc Committee meeting minutes of September
12, 2017, be received for information.
4. Delegations
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, September 26, 2017 Page 2 of 2
5. Matters for Consideration
1. Round Table Discussion
Re: Further Discussions Regarding Council Compensation
(Information to be provided Monday, September 25, 2017)
Recommended:
1. That the Round Table Discussion regarding Council Compensation be
received and the comments of the Committee be referred to staff for
consideration and action as appropriate.
6. Informational Items
7. New Business
8. Adjournment
Town of Aurora
Governance Review Ad Hoc Committee
Meeting Minutes
Date: Tuesday, September 12, 2017
Time and Location: 9 a.m., Holland Room, Aurora Town Hall
Committee Members: Anita Moore (Chair), Anna Lozyk Romeo (Vice-Chair), Steve
Hinder, Bill Hogg, and Terry Jones
Member(s) Absent: None
Other Attendees: Dan Elliott, Director of Financial Services, Ishita Soneji,
Council/Committee Secretary, and Michael de Rond, Town
Clerk
The Chair called the meeting to order at 9 a.m.
1.Approval of the Agenda
Moved by Steve Hinder
Seconded by Terry Jones
That the agenda, as amended to include a discussion regarding the schedule of
upcoming meetings under New Business, be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3.Receipt of the Minutes
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, September 26, 2017
Minutes
Page 1 of 4
Governance Review Ad Hoc Committee Meeting Minutes
Tuesday, September 12, 2017 Page 2 of 4
Governance Review Ad Hoc Committee Meeting Minutes of June 6, 2017
Moved by Anna Lozyk Romeo
Seconded by Terry Jones
That the Governance Review Ad Hoc Committee meeting minutes of June 6,
2017, be received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. Extract from Council Meeting of June 27, 2017
Re: GRAHC17-001 – Report No. 1 of the Governance Review Ad Hoc
Committee, Re: Council Compensation Review
Moved by Bill Hogg
Seconded by Terry Jones
1. That the Extract from Council Meeting of June 27, 2017, regarding
GRAHC17-001 – Report No. 1 of the Governance Review Ad Hoc
Committee, Re: Council Compensation Review, be received for
information.
Carried
2. Round Table Discussion
Re: Additional Information re Committee Commitments and
Compensation from Other Appointments
The Committee discussed the progress made towards a recommendation
regarding Council compensation and the next steps involved. Further
information regarding average compensation in municipalities similar to
Aurora, as well as information concerning the role of a Councillor, was
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, September 26, 2017
Minutes
Page 2 of 4
Governance Review Ad Hoc Committee Meeting Minutes
Tuesday, September 12, 2017 Page 3 of 4
requested. The Committee agreed that staff would provide the requested
information at the next meeting.
Moved by Bill Hogg
Seconded by Terry Jones
1. That the discussion regarding Committee Commitments and
Compensation from Other Appointments be received and the comments
of the Committee be referred to staff for consideration.
Carried
6. Informational Items
3. Extracts from Council Meeting of July 11, 2017
Re: Governance Review Ad Hoc Committee Meeting Minutes of May 9
and May 23, 2017
Moved by Steve Hinder
Seconded by Anna Lozyk Romeo
1. That the Extracts from Council Meeting of July 11, 2017, regarding the
Governance Review Ad Hoc Committee Meeting Minutes of May 9 and
May 23, 2017, be received for information.
Carried
4. Extract from Council Meeting of July 11, 2017
Re: Summary of Committee Recommendations Report No. 2017-06,
Re: Governance Review Ad Hoc Committee Meeting Minutes of
May 9, 2017
Moved by Steve Hinder
Seconded by Anna Lozyk Romeo
1. That the Extract from Council Meeting of July 11, 2017, regarding the
Summary of Committee Recommendations Report No. 2017-06, Re:
Governance Review Ad Hoc Committee Meeting Minutes of May 9, 2017,
be received for information.
Carried
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, September 26, 2017
Minutes
Page 3 of 4
Governance Review Ad Hoc Committee Meeting Minutes
Tuesday, September 12, 2017 Page 4 of 4
7. New Business
1. Discussion of Upcoming Meeting Schedule
The Committee agreed to meet again on September 26 and October 10, 2017.
8. Adjournment
Moved by Steve Hinder
Seconded by Anna Lozyk Romeo
That the meeting be adjourned at 10:30 a.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council.
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, September 26, 2017
Minutes
Page 4 of 4
Public Release
September 25, 2017
Town of Aurora
Additional Items to
Governance Review Ad Hoc Committee
Meeting Agenda
Tuesday, September 26, 2017
10 a.m., Leksand Room
• Item 2 – Memorandum from Town Clerk
Re: Additional Information – Council Compensation
Memorandum
Date:
To:
From:
Re:
September 26, 2017
Chair and Members of the Governance Review Ad Hoc Committee
Michael de Rond, Town Clerk
Additional Information - Council Compensation
Recommendations
1. That the memorandum regarding Additional Information - Council Compensation
be received for information.
Background
At their meeting on September 12, 2017, the Governance Review Ad Hoc Committee
requested more information from Staff to assist in their review of Council Compensation.
That information is attached to this memo. Staff will be pleased to answer any questions the
committee has during the meeting.
Attachments
Attachment no. 1 – Compensation is a percent of tax levy comparison
Attachment no. 2 – Historical Council remuneration, 2008-2017
Attachment no. 3 – 50th percentile comparison data
Attachment no. 4 – Misc further information requested
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 ext. 4771
Email: mderond@aurora.ca
www.aurora.ca
Town of Aurora
Corporate Services
Additional Items to Governance Review Ad Hoc
Committee Meeting Agenda
Tuesday, September 26, 2017
Item 2
Page 1 of 5
Aurora Council Compensation Review Ad Hoc CommitteeElected Officials Compensation Comparison - 2017 - cost as percent of tax levyUxbridgeKingBradford WGNew TecumsehGeorginaAuroraNewmarketPickeringAjaxWhitbyOshawaRichmond HillVaughanMarkhamEnd 2016 Population reported20,60024,000 35,688 34,24246,80060,00084,30095,975110,400128,377159,458187,800320,530328,966Ward vs. At large Ward (5) Ward (6) Ward (7) Ward (8) Ward (5) At largeWard (7)Ward (3) Ward (4) Ward (4)At largeWard (6) Ward (5) Ward (8)Number of Council Members (incl. Mayor) 7 7 9107997781199 13CompositionMayor & Regional Councillor & 5 ward CouncillorsMayor & 6 ward CouncillorsMayor & Deputy Mayor & 7 ward CouncillorsMayor & Deputy Mayor & 8 ward CouncillorsMayor & Deputy Mayor & 5 ward CouncillorsAll members at largeMayor & Deputy Mayor & 7 ward CouncillorsMayor & 3 Regional ward Councillors & 3 City ward CouncillorsMayor & 2 Regional ward Councillors & 4 ward Councillors Mayor & 3 Regional Councillors & 4 ward CouncillorsMayor & 7 Regional and City Councillors & 3 City Councillors Mayor & 2 Regional Coucillors & 6 ward Councillors Mayor & 3 Regional Councillors & 5 ward CouncillorsMayor & 4 Regional Councillors & 8 ward Councillors Number of Regional Councillors (* indicates York Region municipality)1 1 (Mayor)* 1 (Mayor) 2 (Mayor, Deputy Mayor)2 (Mayor, Deputy Mayor)*1 (Mayor)* 2 (Mayor, Deputy Mayor)*4 (Mayor, 3 Regional Councillors) 2 (two Regional Councillors)4 (Mayor & 3 Regional Councillors)8 (Mayor & 7 Regional and City Councillors)3 (Mayor & 2 Regional Councillors)*4 (Mayor & 3 Regional Councillors)*5 (Mayor & 4r Regional Councillors)*2015 Tax Levy 10,760,812 22,636,664 29,354,504 26,028,060 36,741,906 37,825,839 52,708,416 56,469,217 57,886,615 72,888,035 119,764,783 94,709,855 176,315,063 137,450,169Mayor's Compensation as a Percentage of Tax Levy0.4033% 0.2129% 0.1276% 0.1434% 0.1505% 0.1876% 0.1814%0.1501%0.1538% 0.1213% 0.0790% 0.1312% 0.0718% 0.0972%Regional Councillor's Compensation as a Percentage of Tax Levy0.2616%0.0625% n/a0.0745%n/a0.0787% 0.0000% 0.0549%Deputy Mayor's Compensation as a Percentage of Tax Levy0.0848% 0.1051% 0.0928%0.1049%0.0604%Councillor's Compensation as a Percentage of Tax Levy0.2616% 0.1170% 0.0662% 0.0816% 0.0729% 0.0780% 0.0937%0.0625%0.0635% 0.0506% 0.0325% 0.0787% 0.0448% 0.0549%Total Council Salary Cost as a Percentage of Tax Levy1.9727% 0.9149% 0.6759% 0.9011% 0.6078% 0.8113% 0.9422%0.5253%0.4079% 0.5471% 0.1765% 0.7607% 0.2957% 0.7614%Mayor: Full or Part TimeF/TP/TP/TP/TF/TF/TF/TF/TF/TF/TF/TF/TF/TF/TTax Free Categoryfully taxed 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt fully taxed fully taxed fully taxedSalary excluding Region $43,394$48,191$37,453$37,321$55,310$70,971$95,631$84,759$89,025$88,392$94,588$124,217 $126,562 $133,545Councillors: Full or Part Time P/TDeputy Mayor Deputy Mayor PT F/TN/AP/TP/TFTFTF/TTax Free Categoryfully taxed1/3 tax exempt 1/3 tax exempt 1/3 tax exempt N/A 1/3 tax exempt 1/3 tax exemptfully taxedsame as abovefully taxedSalary$28,148$24,880$27,365$34,103N/A$55,304$35,317$54,289$74,531Deputy Mayor - $82,994Regional Councillor - $75,449Councillors: Full or Part Time P/TP/TP/TP/TP/TP/TP/TP/TP/TF/TP/TF/TF/TF/TTax Free Categoryfully taxed 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt fully taxed fully taxed fully taxedSalary$28,148$26,485$19,438$21,230$26,780$29,488$49,385$35,317$36,779$36,875$38,945$74,531$78,953$75,449Compensation - MayorCompensation - Regional Councillors as provided and funded by lower tier, if applicableCompensation - CouncillorsAttachment 1
Additional Items to Governance Review Ad Hoc
Committee Meeting Agenda
Tuesday, September 26, 2017
Item 2
Page 2 of 5
Aurora Governance Review Ad Hoc CommitteeHistory of Council Compensation Increases - and Grossed Up amounts1)Historical Compensation and IncreasesAll salary figures in this section are 1/3 tax free treatedCouncilIncreaseMayorIncrease01-Apr-1729,48870,9711.5%1.5%01-Apr-1629,05269,9221%1%01-Apr-1528,76469,2302%2%01-Dec-1467,873in Nov. 2014 a bylaw passed to increase the Mayor's base salary by $9,00001-Apr-1428,20058,8732%2%01-Apr-1327,64757,7191%1%01-Apr-1227,37357,1482.5%2.5%01-Apr-1126,70155,7432.5%2.5%01-Apr-1026,05054,3842.5%2.5%01-Apr-0925,41553,0573%3%01-Apr-0824,67551,5122)Grossed-up SalaryUsing the values above, what would they be grossed up for full taxability and approx equal take-homeYearSalaryTravel AllowanceTotal201732,890 1,819 34,709 201632,422 1,778 34,200 201532,188 1,755 33,943 201431,382 1,708 33,090 For calculation, income taxes based on basic personal amountsAttachment 2
Additional Items to Governance Review Ad Hoc
Committee Meeting Agenda
Tuesday, September 26, 2017
Item 2
Page 3 of 5
Aurora Governance Review Ad Hoc Committee
Elected Officials Compensation Comparison - 2017 SELECTED DATA
Bradford WG New Tecumseh Georgina Aurora Newmarket
End 2016 Population reported 35,688 34,242 46,800 60,000 84,300
Ward vs. At large Ward (7) Ward (8)Ward (5) At large Ward (7)
Number of Council Members
(incl. Mayor)
9 10 7 9 9
Composition Mayor & Deputy
Mayor & 7 ward
Councillors
Mayor & Deputy
Mayor & 8 ward
Councillors
Mayor & Deputy
Mayor & 5 ward
Councillors
All members at
large
Mayor & Deputy
Mayor & 7 ward
Councillors
Number of Regional
Councillors (* indicates York
Region municipality)
1 (Mayor) 2 (Mayor, Deputy
Mayor)
2 (Mayor, Deputy
Mayor)*
1 (Mayor)* 2 (Mayor, Deputy
Mayor)*
Mayor: Full or Part Time P/T P/T F/T F/T F/T
Tax Free Category 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt
Salary excluding Region $37,453 $37,321 $55,310 $70,971 $95,631 $59,337
Car Allowance
(fully taxable)
$3000/yr +
mileage claims
outside muni
$1,020/yr Mileage claims 8674/yr + mileage
claims outside
Region
Leased car
Councillors: Full or Part Time P/T P/T P/T P/T P/T
Tax Free Category 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt
Salary $19,438 $21,230 $26,780 $29,488 $49,385 $29,264
Car Allowance
(fully taxable)
1500/yr plus
mileage claims
outside muni
$1020/yr Mileage claims 1767/yr plus
mileage claims
outside muni
$5,764
Compensation - Mayor
Compensation - Councillors
Average = 50th
percentile
Attachment 3
Additional Items to Governance Review Ad Hoc
Committee Meeting Agenda
Tuesday, September 26, 2017
Item 2
Page 4 of 5
How many hours are considered part time?
In the context of Report CAO14-014, the salary of $34,174.00, found in the second
page of the report, is based on a part-time work week of 17.5 hours.
When researching other municipalities council compensation reviews, staff were unable
to find much information regarding the weekly time commitment for a part-time
Councillor. The City of Kingston is the only municipality staff could find with time
parameters, which are listed at 25-30 hours a week.
The circumstances of the Town of Aurora make it very difficult to determine just how
much time our part-time Councillors spend a week on municipal business. Being a
municipality with a high commuter population, it’s reasonable to expect that the Town
will always have Councillor’s who work outside the municipality, and will not have the
same time to attend to Town matters as other Councillors who own their own business
or are retired.
Proposed Timeline for remainder of Compensation review
September 26 – Committee to provide staff with final recommendation on Council salary
October 10 – Committee to provide staff with recommendations regarding a transitional
payments policy, benefits and pension plan as well as an income protection program.
October 31 – Staff to provide Committee with a draft final report to Council with final
recommendations regarding the compensation of Council.
November 21 – The Committee’s report goes to General Committee
November 28 – Council confirms recommendation from GC
Job Description for Councillors
Similar to time commitment, a job description for municipal Councillor’s is difficult to
ascertain and likely purposely left undefined. Staff would recommend the Committee
refer to tab #4 in the Council Compensation Review binder, The Municipal Councillor’s
Guide, produced by the Ministry of Municipal Affairs and Housing, for further
understanding of a Councillor’s role.
Attachment 4
Additional Items to Governance Review Ad Hoc
Committee Meeting Agenda
Tuesday, September 26, 2017
Item 2
Page 5 of 5
Public Release
September 25, 2017
Town of Aurora
Additional Items to
Governance Review Ad Hoc Committee
Meeting Agenda
Tuesday, September 26, 2017
10 a.m., Leksand Room
• Item 2 – Memorandum from Town Clerk
Re: Additional Information – Council Compensation
Memorandum
Date:
To:
From:
Re:
September 26, 2017
Chair and Members of the Governance Review Ad Hoc Committee
Michael de Rond, Town Clerk
Additional Information - Council Compensation
Recommendations
1. That the memorandum regarding Additional Information - Council Compensation
be received for information.
Background
At their meeting on September 12, 2017, the Governance Review Ad Hoc Committee
requested more information from Staff to assist in their review of Council Compensation.
That information is attached to this memo. Staff will be pleased to answer any questions the
committee has during the meeting.
Attachments
Attachment no. 1 – Compensation is a percent of tax levy comparison
Attachment no. 2 – Historical Council remuneration, 2008-2017
Attachment no. 3 – 50th percentile comparison data
Attachment no. 4 – Misc further information requested
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 ext. 4771
Email: mderond@aurora.ca
www.aurora.ca
Town of Aurora
Corporate Services
Additional Items to Governance Review Ad Hoc
Committee Meeting Agenda
Tuesday, September 26, 2017
Item 2
Page 1 of 5
Aurora Council Compensation Review Ad Hoc CommitteeElected Officials Compensation Comparison - 2017 - cost as percent of tax levyUxbridgeKingBradford WGNew TecumsehGeorginaAuroraNewmarketPickeringAjaxWhitbyOshawaRichmond HillVaughanMarkhamEnd 2016 Population reported20,60024,000 35,688 34,24246,80060,00084,30095,975110,400128,377159,458187,800320,530328,966Ward vs. At large Ward (5) Ward (6) Ward (7) Ward (8) Ward (5) At largeWard (7)Ward (3) Ward (4) Ward (4)At largeWard (6) Ward (5) Ward (8)Number of Council Members (incl. Mayor) 7 7 9107997781199 13CompositionMayor & Regional Councillor & 5 ward CouncillorsMayor & 6 ward CouncillorsMayor & Deputy Mayor & 7 ward CouncillorsMayor & Deputy Mayor & 8 ward CouncillorsMayor & Deputy Mayor & 5 ward CouncillorsAll members at largeMayor & Deputy Mayor & 7 ward CouncillorsMayor & 3 Regional ward Councillors & 3 City ward CouncillorsMayor & 2 Regional ward Councillors & 4 ward Councillors Mayor & 3 Regional Councillors & 4 ward CouncillorsMayor & 7 Regional and City Councillors & 3 City Councillors Mayor & 2 Regional Coucillors & 6 ward Councillors Mayor & 3 Regional Councillors & 5 ward CouncillorsMayor & 4 Regional Councillors & 8 ward Councillors Number of Regional Councillors (* indicates York Region municipality)1 1 (Mayor)* 1 (Mayor) 2 (Mayor, Deputy Mayor)2 (Mayor, Deputy Mayor)*1 (Mayor)* 2 (Mayor, Deputy Mayor)*4 (Mayor, 3 Regional Councillors) 2 (two Regional Councillors)4 (Mayor & 3 Regional Councillors)8 (Mayor & 7 Regional and City Councillors)3 (Mayor & 2 Regional Councillors)*4 (Mayor & 3 Regional Councillors)*5 (Mayor & 4r Regional Councillors)*2015 Tax Levy 10,760,812 22,636,664 29,354,504 26,028,060 36,741,906 37,825,839 52,708,416 56,469,217 57,886,615 72,888,035 119,764,783 94,709,855 176,315,063 137,450,169Mayor's Compensation as a Percentage of Tax Levy0.4033% 0.2129% 0.1276% 0.1434% 0.1505% 0.1876% 0.1814%0.1501%0.1538% 0.1213% 0.0790% 0.1312% 0.0718% 0.0972%Regional Councillor's Compensation as a Percentage of Tax Levy0.2616%0.0625% n/a0.0745%n/a0.0787% 0.0000% 0.0549%Deputy Mayor's Compensation as a Percentage of Tax Levy0.0848% 0.1051% 0.0928%0.1049%0.0604%Councillor's Compensation as a Percentage of Tax Levy0.2616% 0.1170% 0.0662% 0.0816% 0.0729% 0.0780% 0.0937%0.0625%0.0635% 0.0506% 0.0325% 0.0787% 0.0448% 0.0549%Total Council Salary Cost as a Percentage of Tax Levy1.9727% 0.9149% 0.6759% 0.9011% 0.6078% 0.8113% 0.9422%0.5253%0.4079% 0.5471% 0.1765% 0.7607% 0.2957% 0.7614%Mayor: Full or Part TimeF/TP/TP/TP/TF/TF/TF/TF/TF/TF/TF/TF/TF/TF/TTax Free Categoryfully taxed 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt fully taxed fully taxed fully taxedSalary excluding Region $43,394$48,191$37,453$37,321$55,310$70,971$95,631$84,759$89,025$88,392$94,588$124,217 $126,562 $133,545Councillors: Full or Part Time P/TDeputy Mayor Deputy Mayor PT F/TN/AP/TP/TFTFTF/TTax Free Categoryfully taxed1/3 tax exempt 1/3 tax exempt 1/3 tax exempt N/A 1/3 tax exempt 1/3 tax exemptfully taxedsame as abovefully taxedSalary$28,148$24,880$27,365$34,103N/A$55,304$35,317$54,289$74,531Deputy Mayor - $82,994Regional Councillor - $75,449Councillors: Full or Part Time P/TP/TP/TP/TP/TP/TP/TP/TP/TF/TP/TF/TF/TF/TTax Free Categoryfully taxed 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt fully taxed fully taxed fully taxedSalary$28,148$26,485$19,438$21,230$26,780$29,488$49,385$35,317$36,779$36,875$38,945$74,531$78,953$75,449Compensation - MayorCompensation - Regional Councillors as provided and funded by lower tier, if applicableCompensation - CouncillorsAttachment 1
Additional Items to Governance Review Ad Hoc
Committee Meeting Agenda
Tuesday, September 26, 2017
Item 2
Page 2 of 5
Aurora Governance Review Ad Hoc CommitteeHistory of Council Compensation Increases - and Grossed Up amounts1)Historical Compensation and IncreasesAll salary figures in this section are 1/3 tax free treatedCouncilIncreaseMayorIncrease01-Apr-1729,48870,9711.5%1.5%01-Apr-1629,05269,9221%1%01-Apr-1528,76469,2302%2%01-Dec-1467,873in Nov. 2014 a bylaw passed to increase the Mayor's base salary by $9,00001-Apr-1428,20058,8732%2%01-Apr-1327,64757,7191%1%01-Apr-1227,37357,1482.5%2.5%01-Apr-1126,70155,7432.5%2.5%01-Apr-1026,05054,3842.5%2.5%01-Apr-0925,41553,0573%3%01-Apr-0824,67551,5122)Grossed-up SalaryUsing the values above, what would they be grossed up for full taxability and approx equal take-homeYearSalaryTravel AllowanceTotal201732,890 1,819 34,709 201632,422 1,778 34,200 201532,188 1,755 33,943 201431,382 1,708 33,090 For calculation, income taxes based on basic personal amountsAttachment 2
Additional Items to Governance Review Ad Hoc
Committee Meeting Agenda
Tuesday, September 26, 2017
Item 2
Page 3 of 5
Aurora Governance Review Ad Hoc Committee
Elected Officials Compensation Comparison - 2017 SELECTED DATA
Bradford WG New Tecumseh Georgina Aurora Newmarket
End 2016 Population reported 35,688 34,242 46,800 60,000 84,300
Ward vs. At large Ward (7) Ward (8)Ward (5) At large Ward (7)
Number of Council Members
(incl. Mayor)
9 10 7 9 9
Composition Mayor & Deputy
Mayor & 7 ward
Councillors
Mayor & Deputy
Mayor & 8 ward
Councillors
Mayor & Deputy
Mayor & 5 ward
Councillors
All members at
large
Mayor & Deputy
Mayor & 7 ward
Councillors
Number of Regional
Councillors (* indicates York
Region municipality)
1 (Mayor) 2 (Mayor, Deputy
Mayor)
2 (Mayor, Deputy
Mayor)*
1 (Mayor)* 2 (Mayor, Deputy
Mayor)*
Mayor: Full or Part Time P/T P/T F/T F/T F/T
Tax Free Category 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt
Salary excluding Region $37,453 $37,321 $55,310 $70,971 $95,631 $59,337
Car Allowance
(fully taxable)
$3000/yr +
mileage claims
outside muni
$1,020/yr Mileage claims 8674/yr + mileage
claims outside
Region
Leased car
Councillors: Full or Part Time P/T P/T P/T P/T P/T
Tax Free Category 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt 1/3 tax exempt
Salary $19,438 $21,230 $26,780 $29,488 $49,385 $29,264
Car Allowance
(fully taxable)
1500/yr plus
mileage claims
outside muni
$1020/yr Mileage claims 1767/yr plus
mileage claims
outside muni
$5,764
Compensation - Mayor
Compensation - Councillors
Average = 50th
percentile
Attachment 3
Additional Items to Governance Review Ad Hoc
Committee Meeting Agenda
Tuesday, September 26, 2017
Item 2
Page 4 of 5
How many hours are considered part time?
In the context of Report CAO14-014, the salary of $34,174.00, found in the second
page of the report, is based on a part-time work week of 17.5 hours.
When researching other municipalities council compensation reviews, staff were unable
to find much information regarding the weekly time commitment for a part-time
Councillor. The City of Kingston is the only municipality staff could find with time
parameters, which are listed at 25-30 hours a week.
The circumstances of the Town of Aurora make it very difficult to determine just how
much time our part-time Councillors spend a week on municipal business. Being a
municipality with a high commuter population, it’s reasonable to expect that the Town
will always have Councillor’s who work outside the municipality, and will not have the
same time to attend to Town matters as other Councillors who own their own business
or are retired.
Proposed Timeline for remainder of Compensation review
September 26 – Committee to provide staff with final recommendation on Council salary
October 10 – Committee to provide staff with recommendations regarding a transitional
payments policy, benefits and pension plan as well as an income protection program.
October 31 – Staff to provide Committee with a draft final report to Council with final
recommendations regarding the compensation of Council.
November 21 – The Committee’s report goes to General Committee
November 28 – Council confirms recommendation from GC
Job Description for Councillors
Similar to time commitment, a job description for municipal Councillor’s is difficult to
ascertain and likely purposely left undefined. Staff would recommend the Committee
refer to tab #4 in the Council Compensation Review binder, The Municipal Councillor’s
Guide, produced by the Ministry of Municipal Affairs and Housing, for further
understanding of a Councillor’s role.
Attachment 4
Additional Items to Governance Review Ad Hoc
Committee Meeting Agenda
Tuesday, September 26, 2017
Item 2
Page 5 of 5