AGENDA - Ad Hoc Governance Review Committee - 20170912
Governance Review
Ad Hoc Committee
Meeting Agenda
Tuesday, September 12, 2017
9 a.m.
Holland Room
Aurora Town Hall
Public Release
September 6, 2017
Town of Aurora
Governance Review Ad Hoc Committee
Meeting Agenda
Date: Tuesday, September 12, 2017
Time and Location: 9 a.m., Holland Room, Aurora Town Hall
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Receipt of the Minutes
Governance Review Ad Hoc Committee Meeting Minutes of June 6, 2017
Recommended:
That the Governance Review Ad Hoc Committee meeting minutes of June 6,
2017, be received for information.
4. Delegations
5. Matters for Consideration
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, September 12, 2017 Page 2 of 3
1. Extract from Council Meeting of June 27, 2017
Re: GRAHC17-001 – Report No. 1 of the Governance Review Ad Hoc
Committee, Re: Council Compensation Review
Recommended:
1. That the Extract from Council Meeting of June 27, 2017, regarding
GRAHC17-001 – Report No. 1 of the Governance Review Ad Hoc
Committee, Re: Council Compensation Review, be received for
information.
2. Round Table Discussion
Re: Next Steps
Recommended:
1. That the Round Table Discussion regarding Next Steps be received and
the comments of the Committee be referred to staff for consideration and
action as appropriate.
6. Informational Items
3. Extracts from Council Meeting of July 11, 2017
Re: Governance Review Ad Hoc Committee Meeting Minutes of May 9
and May 23, 2017
Recommended:
1. That the Extracts from Council Meeting of July 11, 2017, regarding the
Governance Review Ad Hoc Committee Meeting Minutes of May 9 and
May 23, 2017, be received for information.
4. Extract from Council Meeting of July 11, 2017
Re: Summary of Committee Recommendations Report No. 2017-06,
Re: Governance Review Ad Hoc Committee Meeting Minutes of
May 9, 2017
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, September 12, 2017 Page 3 of 3
Recommended:
1. That the Extract from Council Meeting of July 11, 2017, regarding the
Summary of Committee Recommendations Report No. 2017-06, Re:
Governance Review Ad Hoc Committee Meeting Minutes of May 9, 2017,
be received for information.
7. New Business
8. Adjournment
Town of Aurora
Governance Review Ad Hoc Committee
Meeting Minutes
Date: Tuesday, June 6, 2017
Time and Location: 10 a.m., Holland Room, Aurora Town Hall
Committee Members: Anita Moore (Chair), Anna Lozyk Romeo (Vice-Chair), Bill
Hogg, and Terry Jones
Member(s) Absent: Steve Hinder
Other Attendees: Dan Elliott, Director of Financial Services, Sandra McKenzie,
Manager of Human Resources, and Michael de Rond, Town
Clerk
The Chair called the meeting to order at 10 a.m.
1. Approval of the Agenda
Moved by Terry Jones
Seconded by Anna Lozyk Romeo
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Receipt of the Minutes
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, September 12, 2017
Minutes
Page 1 of 4
Governance Review Ad Hoc Committee Meeting Minutes
Tuesday, June 6, 2017 Page 2 of 4
Governance Review Ad Hoc Committee Meeting Minutes of May 23, 2017
Moved by Terry Jones
Seconded by Bill Hogg
That the Governance Review Ad Hoc Committee meeting minutes of May 23,
2017, be received for information as amended.
Carried
4. Delegations
None
5. Matters for Consideration
1. Draft GRAHC17-001 – Report No. 1 of the Governance Review Ad Hoc
Committee, Re: Council Compensation Review
The Committee discussed the end of the one-third, tax-free provisions of
Council compensation, and agreed that information provided by staff to the
Committee should be included in Committee’s report to Council.
The Committee suggested further information that could be included in the
report.
Moved by Terry Jones
Seconded by Bill Hogg
1. That Draft Report No. GRAHC17-001 be received; and
2. That the comments and suggestions of the discussion regarding draft
Governance Review Ad Hoc Committee Report No. GRAHC17-001 be
referred to staff and that the report be brought forward to General
Committee for approval.
Carried
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, September 12, 2017
Minutes
Page 2 of 4
Governance Review Ad Hoc Committee Meeting Minutes
Tuesday, June 6, 2017 Page 3 of 4
2. Round Table Discussion
Re: Additional Information re Committee Commitments and
Compensation from Other Appointments
Moved by Bill Hogg
Seconded by Anna Lozyk Romeo
1. That the discussion regarding Committee Commitments and
Compensation from Other Appointments be received and the comments
of the Committee be referred to staff for consideration.
Carried
3. Round Table Discussion
Re: Discussion of Upcoming Meeting Schedule
The Committee discussed upcoming meeting dates, and agreed to hold its
next meeting in September 2017.
Moved by Steve Hinder
Seconded by Bill Hogg
1. That the discussion regarding the upcoming meeting schedule be
received and the comments of the Committee be referred to staff for
consideration; and
2. That staff proceed with the scheduling of fall Governance Review
Ad Hoc Committee meeting dates.
Carried
6. Informational Items
None
7. New Business
None
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, September 12, 2017
Minutes
Page 3 of 4
Governance Review Ad Hoc Committee Meeting Minutes
Tuesday, June 6, 2017 Page 4 of 4
8. Adjournment
Moved by Bill Hogg
Seconded by Terry Jones
That the meeting be adjourned at 11:35 a.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council.
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, September 12, 2017
Minutes
Page 4 of 4
Page 1 of 1
6. Consideration of Items Requiring Discussion (Regular Agenda)
R9. General Committee Meeting Report of June 20, 2017
(R12) GRAHC17-001 – Report No. 1 of the Governance Review Ad Hoc Committee,
Re: Council Compensation Review
(formerly Consent Agenda Item C1(R12))
Moved by Councillor Thompson
Seconded by Councillor Thom
1. That Report No. GRAHC17-001 be received; and
2. That the existing one-third tax-free provisions of Council’s compensation be
discontinued effective January 1, 2018, and that staff take all steps necessary to
give effect to this; and
3. That effective January 1, 2018, the base compensation of members of Co uncil
be grossed-up to effectively neutralize or offset the income taxation that will
then occur, so to have the effect of the same or similar “take home” Town of
Aurora earnings amount; and
4. That for purposes of evaluating and reviewing the compensation of members of
Council, Council supports the Mayor role being considered as “full-time” while
the eight current Councillor roles being considered as “part-time”.
On a recorded vote the motion
Carried
Yeas: 9 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim,
Mrakas, Pirri, Thom, Thompson, and Mayor
Dawe
Voting Nays: None
Extract from
Council Meeting of
Tuesday, June 27, 2017
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, September 12, 2017
Item 1
Page 1 of 1
Page 1 of 1
5. Consent Agenda
Moved by Councillor Thompson
Seconded by Councillor Kim
That the following Consent Agenda items, C1 (with the exception of sub-items C1, C3,
R1, and R2) to C5 inclusive, be approved:
C1. General Committee Meeting Report of July 4, 2017
1. That the General Committee meeting report of July 4, 2017, be received and the
following recommendations carried by the Committee be approved:
(C9) Governance Review Ad Hoc Committee Meeting Minutes of May 9, 2017
1. That the Governance Review Ad Hoc Committee meeting minutes of May
9, 2017, be received for information.
Carried
Extract from
Council Meeting of
Tuesday, July 11, 2017
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, September 12, 2017
Item 3
Page 1 of 2
Page 1 of 1
5. Consent Agenda
Moved by Councillor Thompson
Seconded by Councillor Kim
That the following Consent Agenda items, C1 (with the exception of sub-items C1, C3,
R1, and R2) to C5 inclusive, be approved:
C1. General Committee Meeting Report of July 4, 2017
1. That the General Committee meeting report of July 4, 2017, be received and the
following recommendations carried by the Committee be approved:
(C10) Governance Review Ad Hoc Committee Meeting Minutes of May 23,
2017
1. That the Governance Review Ad Hoc Committee meeting minutes of May
23, 2017, be received for information.
Carried
Extract from
Council Meeting of
Tuesday, July 11, 2017
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, September 12, 2017
Item 3
Page 2 of 2
Page 1 of 1
6. Consideration of Items Requiring Discussion (Regular Agenda)
R6. Summary of Committee Recommendations Report No. 2017-06
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
1. That Summary of Committee Recommendations Report No. 2017-06 be
received; and
2. That the Committee recommendations contained within this report be approved.
On a recorded vote the motion
Carried
Yeas: 8 Nays: 0
Voting Yeas: Councillors Abel, Humfryes, Kim, Mrakas,
Pirri, Thom, Thompson and Mayor Dawe
Voting Nays: None
Absent: Councillor Gaertner
Governance Review Ad Hoc Committee Meeting Minutes of May 9, 2017
2. Report from Dr. Robert J. Williams, Consultant
Re: Systems of Representation
(a) That a review of the system of representation used by the Town of Aurora be
postponed until the 2018-2022 term of Council due to the time restrictions in place;
and
(b) That, in order to have a productive, Town-wide, discussion of a review of the system of
representation, this review be initiated early in the next term of Council.
New Business Motion No. 1
(a) That in order to provide enough time to thoroughly complete its mandate, a
Governance Review Ad Hoc Committee be established within the first 12 months of
the 2018-2022 Council term.
Extract from
Council Meeting of
Tuesday, July 11, 2017
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, September 12, 2017
Item 4
Page 1 of 1