AGENDA - Ad Hoc Governance Review Committee - 20171031
Governance Review
Ad Hoc Committee
Meeting Agenda
Tuesday, October 31, 2017
11 a.m.
Holland Room
Aurora Town Hall
Public Release
October 27, 2017
Town of Aurora
Governance Review Ad Hoc Committee
Meeting Agenda
Date: Tuesday, October 31, 2017
Time and Location: 11 a.m., Holland Room, Aurora Town Hall
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Receipt of the Minutes
Governance Review Ad Hoc Committee Meeting Minutes of October 10, 2017
Recommended:
That the Governance Review Ad Hoc Committee meeting minutes of October 10,
2017, be received for information.
4. Delegations
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, October 31, 2017 Page 2 of 2
5. Matters for Consideration
1. Extract from Council Meeting of October 24, 2017
Re: Motion (c) Councillor Humfryes, Re: Reduction of Council Size
Recommended:
1. That the Extract from Council Meeting of October 24, 2017, regarding
Motion (c) Councillor Humfryes, Re: Reduction of Council Size, be
received; and
2. That the comments of the Committee be referred to staff for consideration
and action as appropriate.
6. Informational Items
2. Extract from Council Meeting of October 24, 2017
Re: Governance Review Ad Hoc Committee Meeting Minutes of
September 12, 2017, and September 26, 2017
Recommended:
1. That the Extract from Council Meeting of October 24, 2017, regarding
Governance Review Ad Hoc Committee Meeting Minutes of September
12, 2017, and September 26, 2017, be received for information.
7. New Business
8. Adjournment
Town of Aurora
Governance Review Ad Hoc Committee
Meeting Minutes
Date: Tuesday, October 10, 2017
Time and Location: 10 a.m., Holland Room, Aurora Town Hall
Committee Members: Anita Moore (Chair), Anna Lozyk Romeo (Vice-Chair), Steve
Hinder, Bill Hogg, and Terry Jones
Member(s) Absent: None
Other Attendees: Dan Elliott, Director of Financial Services, Vesna Barbe,
Acting Manager of Human Resources and Michael de Rond,
Town Clerk
The Chair called the meeting to order at 10 a.m.
1. Approval of the Agenda
Moved by Bill Hogg
Seconded by Steve Hinder
That the agenda, as circulated by Legislative Services, be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Receipt of the Minutes
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, October 31, 2017
Minutes
Page 1 of 3
Governance Review Ad Hoc Committee Meeting Minutes
Tuesday, October 10, 2017 Page 2 of 3
Governance Review Ad Hoc Committee Meeting Minutes of September 26,
2017
Moved by Bill Hogg
Seconded by Anna Lozyk Romeo
That the Governance Review Ad Hoc Committee meeting minutes of September
26, 2017, be received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. Round Table Discussion
Re: Council Compensation
The Committee was provided draft copies of a final report regarding Council
compensation. The Committee discussed the appropriateness of transition
payments to the Mayor, as well as policies around long-term disability and
accident insurance coverage. The Committee further discussed the salient
points of the Council compensation process that should be articulated in the
report.
Moved by Terry Jones
Seconded by Anna Lozyk Romeo
1. That the Round Table Discussion regarding Council Compensation be
received and the comments of the Committee be referred to staff for
consideration and action as appropriate.
Carried
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, October 31, 2017
Minutes
Page 2 of 3
Governance Review Ad Hoc Committee Meeting Minutes
Tuesday, October 10, 2017 Page 3 of 3
6. Informational Items
None
7. New Business
The Chair recognized and thanked members of the Committee and Town staff for
their contributions to the Committee.
8. Adjournment
Moved by Steve Hinder
Seconded by Anna Lozyk Romeo
That the meeting be adjourned at 11:30 a.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council.
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, October 31, 2017
Minutes
Page 3 of 3
Page 1 of 1
8. Motions
(c) Councillor Humfryes
Re: Reduction of Council Size
Moved by Councillor Humfryes
Seconded by Councillor Pirri
Whereas Council deemed it appropriate to undertake a review of the Town’s
governance model to ensure that it best serves the future needs of our residents; and
Whereas in the 2014 municipal election a question was put on the ballot asking
voters if they were in favour of reducing the number of Aurora Councillors from eight
(8) to six (6); and
Whereas nearly two-thirds of those who voted said they were in favour of reducing
the size of Council; and
Whereas any substantive changes to the governance structure of Aurora Town
Council would need to be passed by a by-law on or before December 31, 2017;
1. Now Therefore Be It Hereby Resolved That the composition of the Council of The
Corporation of the Town of Aurora be changed from nine (9) members to seven
(7) members, comprised of one (1) Mayor, who shall be the Head of Council, and
six (6) Councillors; and
2. Be It Further Resolved That the change in the composition of Council come into
force for the 2018 municipal election in accordance with the provisions of the
Municipal Act; and
3. Be It Further Resolved That staff be directed to bring forward the necessary by-
law prior to December 31, 2017, to change the composition of Council for The
Corporation of the Town of Aurora from nine (9) members to seven (7) members,
comprised of one (1) Mayor, who shall be the Head of Council, and six (6)
Councillors.
Carried
Extract from
Council Meeting of
Tuesday, October 24, 2017
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, October 31, 2017
Item 1
Page 1 of 1
Page 1 of 1
5. Consent Agenda
Moved by Councillor Thom
Seconded by Councillor Thompson
C1. General Committee Meeting Report of October 17, 2017
1. That the General Committee meeting report of October 17, 2017, be received
and the following recommendations carried by the Committee be approved:
(C3) Governance Review Ad Hoc Committee Meeting Minutes of September
12, 2017
1. That the Governance Review Ad Hoc Committee meeting minutes of
September 12, 2017, be received for information.
(C4) Governance Review Ad Hoc Committee Meeting Minutes of September
26, 2017
1. That the Governance Review Ad Hoc Committee meeting minutes of
September 26, 2017, be received for information.
Carried
Extract from
Council Meeting of
Tuesday, October 24, 2017
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, October 31, 2017
Item 2
Page 1 of 1