MINUTES - Ad Hoc Governance Review Committee - 20170210
Governance Review
Ad Hoc Committee
Meeting Agenda
Friday, February 10, 2017
3 p.m.
Leksand Room
Aurora Town Hall
Public Release
February 6, 2017
Town of Aurora
Governance Review Ad Hoc Committee
Meeting Agenda
Date: Friday, February 10, 2017
Time and Location: 3 p.m., Leksand Room, Aurora Town Hall
Appointment of Chair and Vice-Chair
Recommended:
That a Chair and a Vice-Chair be appointed for the Governance Review Ad Hoc
Committee.
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Receipt of the Minutes
4. Delegations
(a) Samantha Yew, Deputy Clerk
Re: Item 1 – Governance Review Ad Hoc Committee Terms of Reference
Governance Review Ad Hoc Committee Meeting Agenda
Friday, February 10, 2017 Page 2 of 2
5. Matters for Consideration
6. Informational Items
1. Governance Review Ad Hoc Committee Terms of Reference
Recommended:
1. That the Governance Review Ad Hoc Committee Terms of Reference be
received for information.
2. Extract from Council Meeting of December 13, 2016
Re: Item 1(3) – CS16-014 – Governance Review Ad Hoc Committee
Terms of Reference
Recommended:
1. That the Extract from Council Meeting of December 13, 2016, regarding
Item 1(3) – CS16-014 – Governance Review Ad Hoc Committee Terms of
Reference be received for information.
7. New Business
8. Adjournment
Town of Aurora 2014-2018 Boards and Committees
Governance Review Ad Hoc Committee
Terms of Reference
1. Purpose
The purpose of the Committee shall be to review and provide advice on
governance issues related to the Town, including Council composition, structure,
and compensation, and election provisions.
2. Membership
The Committee shall be comprised of three (3) or five (5) citizen Members.
In making its citizen appointments, Council will give preference to applicants who
have experience participating on Council, Boards or Committees, demonstrated
expertise in governance, municipal expertise, financial expertise, and/or legal
expertise in municipal or ethical issues.
3. Term
The term of the Committee terminate upon the acceptance of the Committee’s
final report to Council.
4. Remuneration
None.
5. Duties and Functions
The Committee shall review and make recommendations to Council at General
Committee in the following areas:
• Policies and procedures governing elections;
• Composition and structure of Council; and
• Remuneration and benefits for Council Members.
Governance Review Ad Hoc Committee Meeting Agenda
Friday, February 10, 2017
Item 1
Page 1 of 2
Governance Review Ad Hoc Committee
Terms of Reference Page 2 of 2
Town of Aurora 2014-2018 Boards and Committees
6. Chair
At the first meeting of the Committee, the members will appoint from among their
number, a Chair and Vice-Chair.
The Chair will preside at the meetings using the Town of Aurora’s Procedure By-
law and keep discussion on topic and focussed on the mandate of the
Committee.
7. Meeting times and Locations
The Governance Review Ad Hoc Committee shall meet on an as required basis,
with the specific dates and times for meetings determined by the Committee.
Additional meetings may be called by the Chair. The Chair may cancel any
meeting.
8. Staff Support
The Legislative Services division provides administrative support services to the
Committee, including:
• Record and report its recommendations to General Committee; and
• Complete the minutes of the meeting which will be presented for adoption
at the next meeting of the Governance Review Ad Hoc Committee.
Other Staff representatives will attend Committee meetings when required.
Governance Review Ad Hoc Committee Meeting Agenda
Friday, February 10, 2017
Item 1
Page 2 of 2
Page 1 of 1
7. Adoption of Items Not Requiring Separate Discussion
Items 1 (with the exception of sub-items 2, 6, and 20), 2, 5, 6, and 7 were identified as items
not requiring separate discussion.
Moved by Councillor Pirri
Seconded by Councillor Humfryes
That the following recommendations with respect to the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to Council and staff be
authorized to take all necessary action required to give effect to same:
1. General Committee Meeting Report of December 6, 2016
That the General Committee meeting report of December 6, 2016, be received and the
following recommendations carried by the Committee be approved:
(3) CS16-014 – Governance Review Ad Hoc Committee Terms of Reference
1. That Report No. CS16-014 be received; and
2. That the Terms of Reference for the Governance Review Ad Hoc
Committee, Attachment 2 to this report, be approved; and
3. That staff be directed to commence recruitment.
Carried
Extract from
Council Meeting of
Tuesday, December 13, 2016
Governance Review Ad Hoc Committee Meeting Agenda
Friday, February 10, 2017
Item 2
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