MINUTES - Ad Hoc Governance Review Committee - 20170523
Town of Aurora
Governance Review Ad Hoc Committee
Meeting Minutes
Date: Tuesday, May 23, 2017
Time and Location: 10 a.m., Holland Room, Aurora Town Hall
Committee Members: Anita Moore (Chair), Anna Lozyk Romeo (Vice-Chair), Steve
Hinder, Bill Hogg, and Terry Jones
Member(s) Absent: None
Other Attendees: Dan Elliott, Director of Finance, Sandra McKenzie, Manager
of Human Resources, and Michael de Rond, Town Clerk
The Chair called the meeting to order at 10 a.m.
1. Approval of the Agenda
Moved by Terry Jones
Seconded by Anna Lozyk Romeo
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Receipt of the Minutes
Governance Review Ad Hoc Committee Meeting Minutes of May 9, 2017
Governance Review Ad Hoc Committee Meeting Minutes
Tuesday, May 23, 2017 Page 2 of 4
Moved by Steve Hinder
Seconded by Terry Jones
That the Governance Review Ad Hoc Committee meeting minutes of May 9, 2017,
be received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. Receipt of Council Compensation Review Materials Binder and Verbal
Presentation by Staff
Re: Review of Council Compensation Review Process, Binder Materials
and Suggested Discussion Topic Areas
Staff provided a brief overview of past compensation review exercises and
answered preliminary questions from the Committee members.
The Committee agreed to provide recommendations to Council regarding
whether individual Councillors have full-time roles or part-times roles and
whether the Town will provide further compensation to elected officials, should
the federal government remove the one-third tax exemption that is currently
afforded to municipal councillors.
Moved by Steve Hinder
Seconded by Bill Hogg
1. That the binder of Council Compensation Review Materials be received;
and
2. That the verbal presentation by staff be received.
Carried
Governance Review Ad Hoc Committee Meeting Minutes
Tuesday, May 23, 2017 Page 3 of 4
2. Round Table Discussion
Re: Overview of Council Compensation and Prioritization of Discussion
Topic Areas
The Committee agreed that a preliminary report to Council would be
appropriate before proceeding with the remainder of the review, and that the
report should include recommendations to Council that the Mayor role remain
as full-time and the Councillor role remain as part-time.
Further, it was noted that the report should recommend that the existing one-
third tax-free provisions of Council’s compensation be discontinued effective
January 1, 2018, and that the base compensation of Council members should
then be grossed-up to effectively neutralize or offset the income taxation that
would occur, so to have the effect of the same or similar net Town of Aurora
earnings amount.
Moved by Steve Hinder
Seconded by Bill Hogg
1. That the Round Table Discussion regarding Overview of Council
Compensation and Prioritization of Discussion Topic Areas be received
and the comments of the Committee be referred to staff for consideration;
and
2. That staff prepare a draft report to Council for the Committee’s
consideration at the next meeting.
Carried as amended
6. Informational Items
None
7. New Business
None
Governance Review Ad Hoc Committee Meeting Minutes
Tuesday, May 23, 2017 Page 4 of 4
8. Adjournment
Moved by Bill Hogg
Seconded by Terry Jones
That the meeting be adjourned at 11:45 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council at
a later meeting.