MINUTES - Ad Hoc Governance Review Committee - 20170328
Town of Aurora
Governance Review Ad Hoc Committee
Meeting Minutes
Date: Tuesday, March 28, 2017
Time and Location: 10 a.m., Holland Room, Aurora Town Hall
Committee Members: Anna Lozyk Romeo (Vice-Chair), Steve Hinder, Bill Hogg,
and Terry Jones
Member(s) Absent: Anita Moore
Other Attendees: Samantha Yew, Deputy Clerk, and Michael de Rond, Deputy
Clerk, Township of Uxbridge
The Vice Chair called the meeting to order at 10:05 a.m.
1. Approval of the Agenda
Moved by Steve Hinder
Seconded by Bill Hogg
That the agenda as circulated by Legislative Services be approved:
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Receipt of the Minutes
Governance Review Ad Hoc Committee Meeting Minutes
Tuesday, March 28, 2017 Page 2 of 3
Governance Review Ad Hoc Committee Meeting Minutes of February 28,
2017
Moved by Terry Jones
Seconded by Steve Hinder
That the Governance Review Ad Hoc Committee meeting minutes of February 28,
2017 be received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. GRAHC17-001
Re: 2018 Municipal Election – Voting Methods
Staff and the Committee discussed various aspects of tabulator and internet
voting. The Committee suggested that when a report is brought forward to
Council, it include further information regarding a communications plan,
standardized and alternative voting locations, the possibility of an online “help
desk” for voter support, the use of telephone voting, best practices of other
municipalities, long-term internet voting strategies, and a cost breakdown.
Moved by Bill Hogg
Seconded by Terry Jones
1. That Report No. GRAHC17-001 be received; and
2. That the Governance Review Ad Hoc Committee recommend to Council:
1. That internet only voting be implemented for the 2018 municipal
election; and
Governance Review Ad Hoc Committee Meeting Minutes
Tuesday, March 28, 2017 Page 3 of 3
2. That a report be brought forward to Council outlining internet voting
options, including the comments and suggestions from the Committee.
Carried
6. Informational Items
None
7. New Business
Staff indicated that the next topic for Committee discussion will be municipal ward
systems which will be discussed in April, and Council composition and
compensation is scheduled to be discussed in May.
8. Adjournment
Moved by Bill Hogg
Seconded by Steve Hinder
That the meeting be adjourned at 11:15 a.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council at
a later meeting.