AGENDA - Ad Hoc Governance Review Committee - 20170228
Governance Review
Ad Hoc Committee
Meeting Agenda
Tuesday, February 28, 2017
10 a.m.
Holland Room
Aurora Town Hall
Public Release
February 24, 2017
Town of Aurora
Governance Review Ad Hoc Committee
Meeting Agenda
Date: Tuesday, February 28, 2017
Time and Location: 10 a.m., Holland Room, Aurora Town Hall
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Receipt of the Minutes
Governance Review Ad Hoc Committee Meeting Minutes of February 10, 2017
Recommended:
That the Governance Review Ad Hoc Committee meeting minutes of February 10,
2017, be received for information.
4. Delegations
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, February 28, 2017 Page 2 of 2
5. Matters for Consideration
1. Round Table Discussion
Re: 2018 Municipal Election – Voting Method
Recommended:
1. That the Round Table Discussion regarding 2018 Municipal Election –
Voting Method be received and the comments of the Committee be
referred to staff for consideration.
6. Informational Items
7. New Business
8. Adjournment
Town of Aurora
Governance Review Ad Hoc Committee
Meeting Minutes
Date: Friday, February 10, 2017
Time and Location: 3 p.m., Leksand Room, Aurora Town Hall
Committee Members: Anita Moore (Chair), Anna Lozyk Romeo (Vice-Chair), Steve
Hinder, Bill Hogg, and Terry Jones
Member(s) Absent: None
Other Attendees: Doug Nadorozny, CAO, Techa van Leeuwen, Director,
Corporate Services, and Samantha Yew, Deputy Clerk
The Deputy Clerk called the meeting to order at 3:05 p.m.
Anita Moore assumed the chair at 3:09 p.m.
Appointment of Chair and Vice-Chair
Moved by Steve Hinder
Seconded by Bill Hogg
That Anita Moore be appointed as Chair of the Governance Review Ad Hoc Committee.
Carried
Moved by Bill Hogg
Seconded by Steve Hinder
That Anna Lozyk Romeo be appointed as Vice Chair of the Governance Review Ad Hoc
Committee.
Carried
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, February 28, 2017
Minutes
Page 1 of 4
Governance Review Ad Hoc Committee Meeting Minutes
Friday, February 10, 2017 Page 2 of 4
1. Approval of the Agenda
Moved by Bill Hogg
Seconded by Steve Hinder
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Receipt of the Minutes
None
4. Delegations
(a) Samantha Yew, Deputy Clerk
Re: Item 1 – Governance Review Ad Hoc Committee Terms of Reference
The Deputy Clerk gave a brief presentation on Committee membership and
the Committee Terms of Reference. The Committee asked various questions
regarding procedure.
Moved by Terry Jones
Seconded by Bill Hogg
That the comments of the delegation be received for information.
Carried
5. Matters for Consideration
None
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, February 28, 2017
Minutes
Page 2 of 4
Governance Review Ad Hoc Committee Meeting Minutes
Friday, February 10, 2017 Page 3 of 4
6. Informational Items
1. Governance Review Ad Hoc Committee Terms of Reference
Moved by Bill Hogg
Seconded by Steve Hinder
1. That the Governance Review Ad Hoc Committee Terms of Reference be
received for information.
Carried
2. Extract from Council Meeting of December 13, 2016
Re: Item 1(3) – CS16-014 – Governance Review Ad Hoc Committee
Terms of Reference
Moved by Bill Hogg
Seconded by Steve Hinder
1. That the Extract from Council Meeting of December 13, 2016, regarding
Item 1(3) – CS16-014 – Governance Review Ad Hoc Committee Terms of
Reference be received for information.
Carried
7. New Business
The Committee agreed to meet on a bi-weekly basis beginning on Tuesday,
February 28, 2017, in order to meet election-related deadlines.
The Committee discussed the various aspects of the Committee mandate
including election topics, and requested that information regarding past
governance and Council remuneration committees be circulated to the Committee.
Staff agreed to provide any relevant information.
The Committee requested that past reports regarding questions on the ballot, ward
system, and other election topics be circulated prior to the next meeting. Staff
agreed to circulate the reports.
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, February 28, 2017
Minutes
Page 3 of 4
Governance Review Ad Hoc Committee Meeting Minutes
Friday, February 10, 2017 Page 4 of 4
8. Adjournment
Moved by Steve Hinder
Seconded by Anna Lozyk Romeo
That the meeting be adjourned at 3:41 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council at a
later meeting.
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, February 28, 2017
Minutes
Page 4 of 4