AGENDA - Ad Hoc Governance Review Committee - 20170523Governance Review
Ad Hoc Committee
Meeting Agenda
Tuesday, May 23, 2017
10 a.m.
Holland Room
Aurora Town Hall
Public Release
May 19, 2017
Town of Aurora
Governance Review Ad Hoc Committee
Meeting Agenda
Date: Tuesday, May 23, 2017
Time and Location: 10 a.m., Holland Room, Aurora Town Hall
1.Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2.Declarations of Pecuniary Interest and General Nature Thereof
3.Receipt of the Minutes
Governance Review Ad Hoc Committee Meeting Minutes of May 9, 2017
Recommended:
That the Governance Review Ad Hoc Committee meeting minutes of May 9, 2017,
be received for information.
4.Delegations
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, May 23, 2017 Page 2 of 2
5.Matters for Consideration
1. Receipt of Council Compensation Review Materials Binder and
Verbal Presentation by Sandra McKenzie, Manager of Human Resources
Re: Review of Council Compensation Review Process, Binder
Materials and suggested Discussion Topic Areas
Recommended:
1.That the binder of Council Compensation Review Materials be received;
and
2.That the verbal presentation by Sandra McKenzie, Manager of Human
Resources, be received.
2. Round Table Discussion
Re: Overview of Council Compensation and Prioritization of Discussion
Topic Areas
Recommended:
1.That the Round Table Discussion regarding Overview of Council
Compensation and Prioritization of Discussion Topic Areas be received
and the comments of the Committee be referred to staff for consideration.
6.Informational Items
7.New Business
8.Adjournment
Town of Aurora
Governance Review Ad Hoc Committee
Meeting Minutes
Date: Tuesday, May 9, 2017
Time and Location: 10 a.m., Holland Room, Aurora Town Hall
Committee Members: Anita Moore (Chair), Anna Lozyk Romeo (Vice-Chair), Steve
Hinder, Terry Jones and Bill Hogg
Member(s) Absent: None
Other Attendees: Councillor Tom Mrakas, Techa van Leeuwen, Director of
Corporate Services, Michael de Rond, Town Clerk
The Chair called the meeting to order at 10:00 a.m.
1.Approval of the Agenda
Moved by Bill Hogg
Seconded by Terry Jones
That the agenda as circulated by Legislative Services be approved.
Carried
2.Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3.Receipt of the Minutes
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, May 23, 2017
Minutes
Page 1 of 4
Governance Review Ad Hoc Committee Meeting Minutes
Tuesday, May 9, 2017 Page 2 of 4
Governance Review Ad Hoc Committee Meeting Minutes of April 11, 2017
Moved by Steve Hinder
Seconded by Terry Jones
That the Governance Review Ad Hoc Committee meeting minutes of April 11,
2017 be received for information.
Carried
4.Delegations
None
5.Matters for Consideration
The Committee consented to consider Item 2 prior to Item 1.
1.Round Table Discussion
Re: 2018 Municipal Election
The Committee discussed Council defeating staff’s recommendation regarding
an internet only voting model. The Chair will prepare comments on behalf of
the Committee to be included as an attachment to the Town Clerk’s report
regarding alternative voting methods, which will be included on the May 16,
2017 General Committee agenda.
Moved by Terry Jones
Seconded by Anna Lozyk Romeo
1.That the Round Table Discussion regarding Ward Systems be received
and the comments from the Chair on behalf of the Committee be included
in the Town Clerk’s upcoming report regarding alternative voting methods.
Carried
2.Report from Dr. Robert J. Williams, Consultant
Re: Systems of Representation
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, May 23, 2017
Minutes
Page 2 of 4
Governance Review Ad Hoc Committee Meeting Minutes
Tuesday, May 9, 2017 Page 3 of 4
The Committee considered a report from Dr. Robert J. Williams regarding a
potential review of the Town’s electoral system, and specifically the merits of
the ward system versus the at-large system. Dr. Williams joined by telephone
and answered the questions of the Committee. The Committee spoke in
support of moving forward with a review of the Town’s electoral system at a
future time.
Moved by Steve Hinder
Seconded by Bill Hogg
1.That the report from Dr. Robert J. William regarding Systems of
Representation be received; and
2.That the Governance Review Ad Hoc Committee recommend to Council:
a)That a review of the system of representation used by the Town of
Aurora be postponed until the 2018-2022 term of Council due to the time
restrictions in place, and;
b)That, in order to have a productive, Town-wide, discussion of a review of
the system of representation, this review be initiated early in the 2018-
2022 Council term.
Carried
6.Informational Items
None
7.New Business
The Committee discussed the timelines associated with the issues they were
asked to provide recommendations to Council on. The legislated timelines for final
decisions on alternative voting methods and systems of representation have
meant that the Committee does not feel they have had the proper time to review all
materials and make the most informed recommendation.
New Business Motion No. 1
Moved by Steve Hinder
Seconded by Bill Hogg
1.That the Governance Review Ad Hoc Committee recommend to Council:
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, May 23, 2017
Minutes
Page 3 of 4
Governance Review Ad Hoc Committee Meeting Minutes
Tuesday, May 9, 2017 Page 4 of 4
a)That in order to provide enough time to thoroughly complete its
mandate, a Governance Review Ad Hoc Committee be established
within the first 12 months of the 2018-2022 Council term.
Carried
8.Adjournment
Moved by Steve Hinder
Seconded by Bill Hogg
That the meeting be adjourned at 12:05 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council at
a later meeting.
Governance Review Ad Hoc Committee Meeting Agenda
Tuesday, May 23, 2017
Minutes
Page 4 of 4