AGENDA - Ad Hoc Canada 150 Committee - 20170403
Canada 150
Ad Hoc Committee
Meeting Agenda
Monday, April 3, 2017
6:30 p.m.
Holland Room
Aurora Town Hall
Public Release
March 31, 2017
Town of Aurora
Canada 150 Ad Hoc Committee
Meeting Agenda
Date: Monday, April 3, 2017
Time and Location: 6:30 p.m., Holland Room, Aurora Town Hall
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Receipt of the Minutes
Canada 150 Ad Hoc Committee Meeting Minutes of March 1, 2017
Recommended:
That the Canada 150 Ad Hoc Committee meeting minutes of March 1, 2017, be
received for information.
4. Delegations
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, April 3, 2017 Page 2 of 3
5. Matters for Consideration
1. General Committee Report No. PRCS17-012 – Music Aurora
(dated April 4, 2017)
Recommended:
1. That General Committee Report No. PRCS17-012 – Music Aurora (dated
April 4, 2017) be received; and
2. That the Canada 150 Ad Hoc Committee provide comment.
2. Canada 150 Grants – Update and Discussion
Recommended:
1. That the Canada 150 Grants – Update and Discussion be received and
the comments of the Committee be referred to staff for consideration.
3. Canada 150 Marketing – Update and Discussion
Recommended:
1. That the Canada 150 Marketing – Update and Discussion be received and
the comments of the Committee be referred to staff for consideration.
4. Pow Wow and Military Tattoo Events – Update and Discussion
Recommended:
1. That the Pow Wow and Military Tattoo Events – Update and Discussion be
received and the comments of the Committee be referred to staff for
consideration.
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, April 3, 2017 Page 3 of 3
5. Other Canada 150 Initiatives – Update and Discussion
Recommended:
1. That the Other Canada 150 Initiatives – Update and Discussion be
received and the comments of the Committee be referred to staff for
consideration.
6. Informational Items
6. Extract from Council Meeting of March 28, 2017
Re: Canada 150 Ad Hoc Committee Meeting Minutes of March 1, 2017
(to be provided at meeting)
Recommended:
1. That the Extract from Council Meeting of March 28, 2017, regarding the
Canada 150 Ad Hoc Committee meeting minutes of March 1, 2017, be
received for information.
7. New Business
8. Adjournment
Town of Aurora
Canada 150 Ad Hoc Committee
Meeting Minutes
Date: Wednesday, March 1, 2017
Time and Location: 6:30 p.m., Holland Room, Aurora Town Hall
Committee Members: Mayor Geoffrey Dawe (Chair), Ian Bryan (arrived 6:34 p.m.),
Art Hagopian, Kelly Mathews, and Ken Turriff
Member(s) Absent: Damian D’Aguiar
Other Attendees: Councillor John Abel, Councillor Tom Mrakas, Laura
Sheardown, Cash Flow & Investment Co-ordinator/Financial
Analyst, Shelley Ware, Supervisor, Special Events, and
Samantha Kong, Council/Committee Secretary
The Chair called the meeting to order at 6:32 p.m.
1. Approval of the Agenda
Moved by Ken Turriff
Seconded by Kelly Mathews
1. That Item 2 – Military Tattoo Event – Update and Discussion, be considered prior
to the delegations; and
2. That the agenda as circulated by Legislative Services, with the following
additions, be approved:
• Delegation (b) John Green, Aurora Historical Society
Re: Aurora Historical Society Participation in Canada’s 150th Anniversary
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, April 3, 2017
Minutes
Page 1 of 8
Canada 150 Ad Hoc Committee Meeting Minutes
Wednesday, March 1, 2017 Page 2 of 8
• Delegation (c) Eric McCartney, on behalf of Judy Sherman, Eva Folks, and
Christine Valentini
Re: Canada 150 Mural Mosaic Project
• Delegation (d) Mark Kolb, Knowledge Probe Inc.
Re: Proposal and opportunity to include topics related to Aurora in the
upcoming Canada Connections 150 card game
• Delegation (e) Greg Smith, Music Aurora
Re: Canada 150 Music Festival
Carried as amended
2. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Receipt of the Minutes
Canada 150 Ad Hoc Committee Meeting Minutes of October 3, 2016
Moved by Art Hagopian
Seconded by Ken Turriff
That the Canada 150 Ad Hoc Committee meeting minutes of October 3, 2016, be
received for information.
Carried
4. Delegations
(a) David Heard and Christopher Watts, Residents
Re: The Canadian Songbook on Vinyl – Event Presentation
Mr. Heard provided a presentation and video advertisement of the The
Canadian Songbook on Vinyl event to be held on July 22, 2017 from 7 p.m. to
11 p.m. at the Aurora Community Centre, a venue where great Canadian bands
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, April 3, 2017
Minutes
Page 2 of 8
Canada 150 Ad Hoc Committee Meeting Minutes
Wednesday, March 1, 2017 Page 3 of 8
have performed. He requested the rental fees be waived and assistance from
staff in regards to marketing and event promotion, set-up, take-down, etc. Mr.
Heard stated that all proceeds of the ticket sales would be donated to Kerry’s
Place Autism Services.
The Committee expressed support for the event and discussed the possibility of
including a beer garden or an alternative. Staff indicated the Town has a
municipal alcohol policy in place and increased event security would have to be
investigated.
Moved by Ian Bryan
Seconded by Ken Turriff
1. That the comments of the delegation be received; and
2. That the Canada 150 Ad Hoc Committee recommend to Council:
(a) That Council endorse the Canadian Songbook on Vinyl Event; and
(b) That the rental fees for Aurora Community Centre be waived for the
Canadian Songbook on Vinyl Event.
Carried
(b) John Green, Aurora Historical Society
Re: Aurora Historical Society Participation in Canada’s 150th Anniversary
Mr. Green provided an overview of the initiatives the Aurora Historical Society
has undertaken in celebration of Canada’s 150th anniversary, including planted
red tulip bulbs to bloom in the spring, an 1867 ball to be held at the Hillary
House, and an exhibition about the history of Yonge Street. He stated the
Aurora Historical Society would be interested in a marketing partnership with
the Town keep residents informed of every initiative the Town or Aurora
Historical Society is organizing.
Moved by Art Hagopian
Seconded by Ken Turriff
1. That the comments of the delegation be received; and
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, April 3, 2017
Minutes
Page 3 of 8
Canada 150 Ad Hoc Committee Meeting Minutes
Wednesday, March 1, 2017 Page 4 of 8
2.That the Canada 150 Ad Hoc Committee recommend to Council:
(a)That a partnership with the Aurora Historical Society in regards to
coordinating marketing and promotion of events for Canada’s 150th
Anniversary be endorsed.
Carried
(c)Eric McCartney, on behalf of Judy Sherman, Eva Folks, and Christine
Valentini
Re: Canada 150 Mural Mosaic Project
Mr. McCartney provided background information on the Canada 150 Mural
Mosaic Project which is a collaborative mural from communities across
Canada, and noted that upon completion of the entire Canada 150 Mosaic each
community mural will reside in the town it was created in as a reminder of
Canada’s 150th anniversary. Mr. McCartney indicated that the cost for an 8’ x 8’
mural is $12,500 or 8’ x 12’ mural for $15,000. He is requesting the Committee
and Council consider funding the project through the Public Art Reserve.
The Committee discussed locations the mural could be placed once it is
completed and inquired about funds within the Public Art Reserve. Staff stated
that there were no funds in the reserve at this time.
Moved by Art Hagopian
Seconded by Kelly Mathews
1.That the comments of the delegation be received; and
2.That the Canada 150 Ad Hoc Committee recommend to Council:
(a)That the Canada 150 Mural Mosaic Project be endorsed; and
(b)That staff be directed to investigate funding opportunities to support the
Canada 150 Mural Mosaic Project.
Carried
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, April 3, 2017
Minutes
Page 4 of 8
Canada 150 Ad Hoc Committee Meeting Minutes
Wednesday, March 1, 2017 Page 5 of 8
(d)Mark Kolb, Knowledge Probe Inc.
Re: Proposal and opportunity to include topics related to Aurora in the
upcoming Canada Connections 150 card game
Mr. Kolb presented an overview of the Canada Connections 150 card game
and proposed that the Town could create bonus cards with topics related to
Aurora. He also presented an overview of “Hidden.Live” web application that an
online scavenger hunt that residents can use to explore neighbourhoods and
hidden gems. Mr. Kolb indicated that the game is free of charge and
organizations, schools, or businesses are able to provide the content.
Moved by Ian Bryan
Seconded by Kelly Mathews
1.That the comments of the delegation be received and referred to New
Business.
Carried
(e)Jamie MacDonald, Music Aurora
Re: Canada 150 Music Festival
Mr. MacDonald provided an overview of Music Aurora and requested a
partnership with the Town to establish and deliver a Summer Music Festival as
part of the Canada 150 celebrations.
Moved by Art Hagopian
Seconded by Kelly Mathews
1.That the comments of the delegation be received; and
2.That the Canada 150 Ad Hoc Committee recommend to Council:
(a)That staff be directed to work with Music Aurora and investigate the
feasibility of creating a summer music festival, and report back to the
Canada 150 Ad Hoc Committee.
Carried
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, April 3, 2017
Minutes
Page 5 of 8
Canada 150 Ad Hoc Committee Meeting Minutes
Wednesday, March 1, 2017 Page 6 of 8
5.Matters for Consideration
1.Pow Wow Event – Update and Discussion
Staff provided an overview of the Pow Wow event to be held on June 3, 2017
from 12 p.m. to 9 p.m. Staff indicated that there would be programming and
activities for kids. The Committee expressed concerns regarding parking
constraints.
Moved by Ian Bryan
Seconded by Ken Turriff
1.That the Pow Wow Event – Update and Discussion be received and the
comments of the Committee be referred to staff for consideration.
Carried
2.Military Tattoo Event – Update and Discussion
Mr. White, alongside staff, provided an overview of the Military Tattoo Event to
be held from 2 to 4 p.m. on May 20, 2017 at the Aurora Community Centre.
Staff indicated that an open house and barbecue would be held at the Aurora
Legion following the event. The Committee expressed support for the event and
inquired about advertising initiatives.
Moved by Ian Bryan
Seconded by Art Hagopian
1.That the Military Tattoo Event – Update and Discussion be received and
the comments of the Committee be referred to staff for consideration.
Carried
6. Informational Items
3.General Committee Report No. FS17-004 – Canada 150 Celebrations Grant
and Budget Confirmation
The Chair provided an overview of the approved budget for Canada 150
Celebrations.
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, April 3, 2017
Minutes
Page 6 of 8
Canada 150 Ad Hoc Committee Meeting Minutes
Wednesday, March 1, 2017 Page 7 of 8
Moved by Ken Turriff
Seconded by Kelly Mathews
1.That General Committee Report No. FS17-004 – Canada 150 Celebrations
Grant and Budget Confirmation be received for information.
Carried
2.Extract from Council Meeting of October 11, 2016
Re: Canada 150 Ad Hoc Committee Meeting Minutes of October 3, 2016
Moved by Ken Turriff
Seconded by Kelly Mathews
1.That the Extract from Council Meeting of October 11, 2016, regarding the
Canada 150 Ad Hoc Committee meeting minutes of October 3, 2016, be
received for information.
Carried
7.New Business
The Committee asked staff to inform the Trails and Active Transportation Committee
about International Trails Day.
The Committee expressed interest in the opportunity to include topics related to
Aurora in the Canada Connections 150 card game, as described in delegation (d),
and supported the promotional activity.
New Business Motion No. 1
Moved by Kelly Mathews
Seconded by Ian Bryan
1.That the Canada 150 Ad Hoc Committee recommend to Council:
(a)That staff be directed to investigate the feasibility of sponsoring the Canada
Connections 150 card game.
Carried
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, April 3, 2017
Minutes
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Canada 150 Ad Hoc Committee Meeting Minutes
Wednesday, March 1, 2017 Page 8 of 8
Art Hagopian inquired about the distribution of Canada 150 Celebrations promotional
material. Staff indicated that flags and banners would be replaced for the summer
months and posters would be created and distributed through the Town’s
Communications department.
The Committee inquired when the next Committee meeting would be held. The
Chair suggested a meeting date scheduled for the end of March.
8.Adjournment
Moved by Ian Bryan
Seconded by Ken Turriff
That the meeting be adjourned at 8:30 p.m.
Carried
Committee recommendations are not binding on the Town unless otherwise adopted by
Council at a later meeting.
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, April 3, 2017
Minutes
Page 8 of 8
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6. Consideration of Items Requiring Discussion (Regular Agenda)
R2. Summary of Committee Recommendations Report No. 2017-02
Moved by Councillor Abel
Seconded by Councillor Pirri
1. That the Committee recommendations contained within this report respecting the
Canada 150 Ad Hoc Committee Meeting Minutes of March 1, 2017, be
approved, including the amended recommendation under Delegation (e) Jamie
MacDonald, Music Aurora, Re: Canada 150 Music Festival, which now reads
“That staff be directed to work with Music Aurora and report back to the Canada
150 Ad Hoc Committee.”; and
2. That the Committee recommendations contained within this report respecting the
Heritage Advisory Committee Meeting Minutes of February 13, 2017, and March
6, 2017, be approved.
Carried
R3. Canada 150 Ad Hoc Committee Meeting Minutes of March 1, 2017
Main motion as amended
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That the Canada 150 Ad Hoc Committee meeting minutes of March 1, 2017, be
received; and
2. That the recommendation under Delegation (e) Jamie MacDonald, Music
Aurora, Re: Canada 150 Music Festival, be amended to read “That staff be
directed to work with Music Aurora and report back to the Canada 150 Ad
Hoc Committee.”
On a recorded vote the main motion as amended
Carried
Yeas: 5 Nays: 1
Voting Yeas: Councillors Abel, Humfryes, Kim, Mrakas, and
Thompson
Voting Nays: Councillor Pirri
Absent: Councillors Gaertner, Thom, and Mayor Dawe
Extract from
Council Meeting of
Tuesday, March 28, 2017
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, April 3, 2017
Item 6
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