AGENDA - Ad Hoc Canada 150 Committee - 20161003
Canada 150
Ad Hoc Committee
Meeting Agenda
Monday October 3, 2016
6:30 p.m.
Holland Room
Aurora Town Hall
Public Release
September 26, 2016
Town of Aurora
Canada 150 Ad Hoc Committee
Meeting Agenda
Date: Monday, October 3, 2016
Time and Location: 6:30 p.m., Holland Room, Aurora Town Hall
1. Declaration of Pecuniary Interest and General Nature Thereof
2. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
3. Receipt of the Minutes
Canada 150 Ad Hoc Committee Meeting Minutes of May 5, 2016
Recommended:
That the Canada 150 Ad Hoc Committee meeting minutes of May 5, 2016, be
received for information.
4. Delegations
(a) Eric McCartney, Resident
Re: Suggestions for Canada 150 Confederation Celebrations
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, October 3, 2016 Page 2 of 2
5. Matters for Consideration
6. Informational Items
1. “Heritage Minutes” by Historica Canada – Discussion
Recommended:
1. That the “Heritage Minutes” by Historica Canada – Discussion be received
for information.
2. Memorandum from Cash Flow & Investment Co-ordinator/ Financial Analyst
Re: Canada 150 Grant Requests
Recommended:
1. That the memorandum regarding Canada 150 Grant Requests be received
for information.
3. Extract from Council Meeting of May 24, 2016
Re: Canada 150 Ad Hoc Committee Meeting Minutes of May 5, 2016
Recommended:
1. That the Extract from Council Meeting of May 24, 2016, regarding the
Canada 150 Ad Hoc Committee meeting minutes of May 5, 2016, be
received for information.
7. New Business
8. Adjournment
TOWN OF AURORA
CANADA 150 AD HOC COMMITTEE
MEETING MINUTES
Date: Thursday, May 5, 2016
Time and Location: 6:30 p.m., Holland Room, Aurora Town Hall
Committee Members: Mayor Geoffrey Dawe (Chair), Damian D’Aguiar, Art Hagopian,
Natalia Sidlar, and Ken Turriff
Member(s) Absent: Kelly Mathews
Other Attendees: Councillor Jeff Thom, Laura Sheardown, Cash Flow &
Investment Co-ordinator/Financial Analyst, Shelley Ware,
Supervisor, Special Events, and Samantha Yew,
Council/Committee Secretary
The Chair called the meeting to order at 6:38 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Damian D’Aguiar
Seconded by Art Hagopian
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
Canada 150 Ad Hoc Committee Meeting Minutes of April 4, 2016
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, October 3, 2016
Minutes
Page 1 of 3
Canada 150 Ad Hoc Committee Meeting Minutes
Wednesday, May 5, 2016 Page 2 of 3
Moved by Ken Turriff
Seconded by Natalia Sidlar
THAT the Canada 150 Ad Hoc Committee meeting minutes of April 4, 2016, be
received for information.
CARRIED
4.DELEGATIONS
None
5. MATTERS FOR CONSIDERATION
1.Enhancement of Existing Town Events – Round Table Discussion
Staff informed the Committee that the criteria for the Canada 150 Fund
application has changed, and noted that the application could be built to a value
of approximately $200,000.00. The Committee discussed the possibility of
enhancing events that could fit the new application criteria, including Arctic
Adventure, Colours of Fall, and Family First Night. The Committee also
discussed the possibility of including a military tattoo event, an innovative
science fair event, and a pow wow in the application.
2.Legacy Feature – Round Table Discussion
The Committee discussed the possibility of including various legacy features in
the application, including trail path signage, a water feature in a park, and a
youth public art project for Council Chambers.
6.INFORMATIONAL ITEMS
3.Extract from Council Meeting of April 26, 2016
Re: Canada 150 Ad Hoc Committee Meeting Minutes of March 16, 2016
and April 4, 2016
Moved by Ken Turriff
Seconded by Damian D’Aguiar
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, October 3, 2016
Minutes
Page 2 of 3
Canada 150 Ad Hoc Committee Meeting Minutes
Wednesday, May 5, 2016 Page 3 of 3
THAT the Extract from Council Meeting of April 26, 2016, regarding the Canada
150 Ad Hoc Committee meeting minutes of March 16, 2016 and April 4, 2016, be
received for information.
CARRIED
7.NEW BUSINESS
None
8.ADJOURNMENT
Moved by Damian D’Aguiar
Seconded by Art Hagopian
THAT the meeting be adjourned at 7:45 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, October 3, 2016
Minutes
Page 3 of 3
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk’s office by
the following deadline:
4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: Canada 150 Ad Hoc Committee
October 3rd, 2016 6:30pm
SUBJECT: Suggestions for our Canada 150 Confederation Celebrations to help make it even more
memorable.
NAME OF SPOKESPERSON:
Eric McCartney
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable):
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
Provide the committee with numerous low, medium, and a few high cost ideas to help honour our
past and inspire the future.
YES X NO
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest?
IF YES, WITH WHOM? Shelley Ware DATE:
X I acknowledge that the Procedural By-law permits five (5) minutes for Delegations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, October 3, 2016
Delegation (a)
Page 1 of 1
Memorandum
DATE: October 3, 2016
TO: Canada 150 Ad Hoc Committee
FROM: Laura Sheardown, Cash Flow & Investment Co-ordinator/ Financial Analyst
RE: Canada 150 Grant Requests
Recommendation
1.That the memorandum regarding Canada 150 Grant Requests be received for
information.
Comments
With the previous guidance provided by the Canada 150 Committee, staff completed
grant applications that included the following funding requests:
Item/Event Description Funding Requested
Arctic Adventure
Feb 20, 2017
Enhancement of the existing Family
Day celebrations in Town Park with
an ice maze and maple syrup
celebration.
$ 20,000
Military Tattoo
May 21, 2017
One-time full military tattoo
celebration in the Aurora Community
Centre, allowing our residents to
experience the full ceremony and
experience of this longstanding
method of celebration.
$ 40,000
Pow Wow
June 17, 2017
Aurora’s first ever Pow Wow to be
held in Lambert Willson Park, giving
our residents the rare opportunity to
view and participate in this
Indigenous celebration.
$ 17,000
Colours of Fall
October 5, 2017
Enhancement of the existing
Thanksgiving celebrations in Town
Park with the focus on pioneer related
activities and food.
$ 7,000
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 Ext. 4136
Email: lsheardown@aurora.ca
www.aurora.ca
Town of Aurora
Corporate & Financial Services
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, October 3, 2016
Item 2
Page 1 of 2
Canada 150 Event Requests
October 3, 2016 Page 2 of 2
Family First Night
December 31, 2017
Enhancement of the existing New
Year’s Eve celebrations to include
fireworks as a grand finale to the yea r
long celebrations.
$ 12,000
Innovative Youth
Science Fair
Fall 2017
Hopefully the inaugural event bringing
together Aurora’s youth that are
interested in science, innovation and
environmental stewardship.
$ 10,000
Canada 150 Park
Naming
Design, build and installation of a
plaque, monument and water feature
at one of the new parks being created
in 2017.
$ 25,000
Public Art Display Creation of public art within Town Hall
depicting the past, present and future
of Canadians including symbols and
landmarks.
$ 50,000
Canada 150 Branding Installation of Canada 150 celebration
branding materials throughout the
Town’s facilities.
$ 5,000
Although the requests for funding from both the federal and provincial governments
have been completed, we will not receive an answer prior to the completion of Aurora’s
operating budget for 2017.
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, October 3, 2016
Item 2
Page 2 of 2
Page 1 of 1
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Item 1 (with the exception of sub-items 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 13, and 15), 2, and 3,
were identified as items not requiring separate discussion.
Moved by Councillor Abel
Seconded by Councillor Thompson
THAT the following recommendations with respect to the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to Council and staff be
authorized to take all necessary action required to give effect to same:
1.General Committee Meeting Report of May 17, 2016
THAT the General Committee meeting report of May 17, 2016, be received and the
following recommendations carried by the Committee be approved:
(21) Canada 150 Ad Hoc Committee Meeting Minutes of May 5, 2016
THAT the Canada 150 Ad Hoc Committee meeting minutes of May 5, 2016, be
received for information.
CARRIED
EXTRACT FROM
COUNCIL MEETING OF
TUESDAY, MAY 24, 2016
Canada 150 Ad Hoc Committee Meeting Agenda
Monday, October 3, 2016
Item 3
Page 1 of 1