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MINUTES - Ad Hoc Canada 150 Committee-20170403 Town of Aurora Canada 150 Ad Hoc Committee Meeting Minutes Date: Monday, April 3, 2017 Time and Location: 6:30 p.m., Holland Room, Aurora Town Hall Committee Members: Mayor Geoffrey Dawe (Chair), Ian Bryan, Art Hagopian, Kelly Mathews, and Ken Turriff Member(s) Absent: Damian D’Aguiar Other Attendees: Councillor John Abel, Councillor Tom Mrakas, Laura Sheardown, Cash Flow & Investment Co-ordinator/Financial Analyst, Shelley Ware, Supervisor, Special Events, and Samantha Yew, Deputy Clerk The Chair called the meeting to order at 6:32 p.m. 1. Approval of the Agenda Moved by Ian Bryan Seconded by Kelly Mathews That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Receipt of the Minutes Canada 150 Ad Hoc Committee Meeting Minutes of March 1, 2017 Canada 150 Ad Hoc Committee Meeting Minutes Monday, April 3, 2017 Page 2 of 5 Moved by Art Hagopian Seconded by Ken Turriff That the Canada 150 Ad Hoc Committee meeting minutes of March 1, 2017, be received for information. Carried 4. Delegations None 5. Matters for Consideration The Committee consented to discuss Item 1 following consideration of Item 6. 1. General Committee Report No. PRCS17-012 – Music Aurora Mayor Dawe provided a brief outline of the report and noted that the event will be called the Aurora Summer Music Festival. The Committee inquired about the fit of the event with the Canada 150 theme, diversity in music, seating, and recommended other Canada 150-themed activities that could be included in the event. Moved by Ian Bryan Seconded by Ken Turriff 1. That General Committee Report No. PRCS17-012 – Music Aurora (dated April 4, 2017) be received; and 2. That the Canada 150 Ad Hoc Committee provide comment. 2. Canada 150 Grants – Update and Discussion Staff provided an update regarding the Canada 150 Grants applied for by the Town, noting that most grants application funding has been received. Staff noted that out of $300,000 in grants applied for, only $20,000 was awarded to the Town. The Committee discussed aspects of the grant application process. Moved by Ian Bryan Seconded by Ken Turriff Canada 150 Ad Hoc Committee Meeting Minutes Monday, April 3, 2017 Page 3 of 5 1. That the Canada 150 Grants – Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried 3. Canada 150 Marketing – Update and Discussion Staff provided an update regarding Canada 150 marketing, advising that Canada 150 hand stick flags have been ordered. Staff noted that a four-foot tall maple leaf has been purchased to go with the large “Aurora” letters that are displayed at Town events, and that the Canada Day schedule will feature the Canada 150 flag in place of the Canadian flag. Moved by Ken Turriff Seconded by Ian Bryan 1. That the Canada 150 Marketing – Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried 4. Pow Wow and Military Tattoo Events – Update and Discussion Staff informed the Committee that performers are being confirmed for the Military Tattoo event to be held on Saturday, May 20, 2017, and that the event will include activities from Activate Aurora and the Royal Canadian Legion. The Committee inquired about advertising for the event. Staff advised that the White Pine Dancers and various Indigenous groups have offered to assist with the Pow Wow event to be held on Saturday, June 3, 2017, and noted that the event will feature an array of inclusive activities. Moved by Ian Bryan Seconded by Ken Turriff 1. That the Pow Wow and Military Tattoo Events – Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried Canada 150 Ad Hoc Committee Meeting Minutes Monday, April 3, 2017 Page 4 of 5 5. Other Canada 150 Initiatives – Update and Discussion Staff provided an update on the items brought forward by the delegations at the March 10, 2017 Committee meeting, including the proposed projects such as the Aurora 150 card game, Canada 150 mosaic project, the Canadian Dance Party on Vinyl, and a potential partnership with the Aurora Historical Society. Moved by Ian Bryan Seconded by Ken Turriff 1. That the Other Canada 150 Initiatives – Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried 6. Informational Items 6. Extract from Council Meeting of March 28, 2017 Re: Canada 150 Ad Hoc Committee Meeting Minutes of March 1, 2017 Moved by Ian Bryan Seconded by Art Hagopian 1. That the Extract from Council Meeting of March 28, 2017, regarding the Canada 150 Ad Hoc Committee meeting minutes of March 1, 2017, be received for information. Carried 7. New Business Kelly Mathews requested that staff provide a Canada 150 events calendar to the Committee. Staff indicated that a calendar would be provided. Ian Bryan requested that staff provide the sponsorship package for the Canadian Dance Party to the Committee. Staff indicated that the package would be provided. Canada 150 Ad Hoc Committee Meeting Minutes Monday, April 3, 2017 Page 5 of 5 8. Adjournment Moved by Kelly Mathews Seconded by Art Hagopian That the meeting be adjourned at 7:34 p.m. Carried Committee recommendations are not binding on the Town unless otherwise adopted by Council at a later meeting.