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MINUTES - Ad Hoc Canada 150 Committee - 20160316 TOWN OF AURORA CANADA 150 AD HOC COMMITTEE MEETING MINUTES Date: Wednesday, March 16, 2016 Time and Location: 6 p.m., Leksand Room, Aurora Town Hall Committee Members: Mayor Geoffrey Dawe (Chair), Art Hagopian, Kelly Mathews (arrived 6:07 p.m.), Natalia Sidlar, and Ken Turriff Member(s) Absent: Damian D’Aguiar Other Attendees: Laura Sheardown, Cash Flow & Investment Co-ordinator/ Financial Analyst, Shelley Ware, Supervisor, Special Events, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 6:03 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Natalia Sidlar Seconded by Art Hagopian THAT the agenda as circulated by Legal and Legislative Services, with the following additions, be approved:  Delegation (a) Nancy Black, Aurora Sports Hall of Fame; Re: Sport Legacy Project  Delegation (b) Shelley Ware, Supervisor, Special Events; Re: SESQUI, A Canada 150 Signature Initiative  Delegation (c) Laura Sheardown, Cash Flow & Investment Co-ordinator/Financial Analyst; Re: Canada 150 Fund Grant Application CARRIED AS AMENDED Canada 150 Ad Hoc Committee Meeting Minutes Wednesday, March 16, 2016 Page 2 of 4 3. RECEIPT OF THE MINUTES Canada 150 Ad Hoc Committee Meeting Minutes of February 11, 2016 Moved by Natalia Sidlar Seconded by Ken Turriff THAT the Canada 150 Ad Hoc Committee meeting minutes of February 11, 2016, be received for information. CARRIED 4. DELEGATIONS (a) Nancy Black, Project Manager, Aurora Sports Hall of Fame Re: Sport Legacy Project (Added Item) Ms. Black provided background regarding the Aurora Sports Hall of Fame and aspects of the Sport Legacy Project as it would relate to the Canada 150 celebrations. She advised that the mandate of the Project is to research, publish, and exhibit Aurora’s sport history timeline, including basic information on how each sport started in Canada and in Aurora. Ms. Black noted that help would be needed in the research, sharing, and promotion of this information toward preservation of Aurora’s history and the inspiration of future generations, and agreed to provide the Committee with additional information. Moved by Art Hagopian Seconded by Ken Turriff THAT the comments of the delegation by Nancy Black be received for information. CARRIED (b) Shelley Ware, Supervisor, Special Events Re: SESQUI, A Canada 150 Signature Initiative (Added Item) Ms. Ware gave a brief overview of the national plans for celebrating Canada’s 150th anniversary of Confederation in 2017, to include fifteen Canada 150 Fund Signature Initiatives, and presented two short videos, “Dream Together” and “What is SESQUI?” She advised that the SESQUI initiative would Canada 150 Ad Hoc Committee Meeting Minutes Wednesday, March 16, 2016 Page 3 of 4 engage Canadians through three mobile dome villages that will tour across Canada during 2017. Ms. Ware noted that further information is available at www.sesqui.ca, and that there is an opportunity for the Town to apply to be one of the 175 locations to be included in the SESQUI tour. Moved by Ken Turriff Seconded by Kelly Mathews THAT the comments of the delegation by Shelley Ware be received; and THAT staff be directed to prepare an application package toward the Town’s participation as a SESQUI site. CARRIED (c) Laura Sheardown, Cash Flow & Investment Co-ordinator/Financial Analyst Re: Canada 150 Fund Grant Application (Added Item) Ms. Sheardown provided a brief overview of the grant process and requirements, and requested direction from the Committee in order to develop the application. She suggested that the Committee could build on existing Town events and offered ideas for legacy projects. Moved by Kelly Mathews Seconded by Natalia Sidlar THAT the comments of the delegation by Laura Sheardown be received; and THAT staff be directed to begin preparing the Canada 150 Fund grant application based on the enhancement of a minimum of four current Town events and the addition of a legacy project. CARRIED 5. MATTERS FOR CONSIDERATION 1. Canada 150 Ad Hoc Committee Next Steps Round Table Discussion The Committee discussed various ways in which the Town could celebrate Canada’s 150th anniversary, including options for events, legacy projects, and branding and promotion of the SESQUI logo. Staff agreed to provide a draft of the application for the Committee’s review at the next meeting. Canada 150 Ad Hoc Committee Meeting Minutes Wednesday, March 16, 2016 Page 4 of 4 6. INFORMATIONAL ITEMS 2. Correspondence from Communities in Bloom Ontario Re: Celebrate Canada’s 150th Anniversary Moved by Ken Turriff Seconded by Art Hagopian THAT the correspondence regarding Celebrate Canada’s 150th Anniversary be received for information. CARRIED 7. NEW BUSINESS None 8. ADJOURNMENT Moved by Ken Turriff Seconded by Art Hagopian THAT the meeting be adjourned at 7:10 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING.