AGENDA - Ad Hoc Canada 150 Committee - 20160505CANADA 150
AD HOC COMMITTEE
MEETING AGENDA
THURSDAY,MAY 5,2016
6:30 P.M.
HOLLAND ROOM
AURORA TOWN HALL
PUBLIC RELEASE
April 28,2016
TOWN OF AURORA
CANADA 150 AD HOC COMMITTEE
MEETING AGENDA
DATE:Thursday,May 5,2016
TIME AND LOCATION:6:30 p.m.,Holland Room,Aurora Town Hall
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.RECEIPT OF THE MINUTES
Canada 150 Ad Hoc Committee Meeting Minutes of April 4,2016 pg.1
RECOMMENDED:
THAT the Canada 150 Ad Hoc Committee meeting minutes of April 4,2016,be
received for information.
4.DELEGATIONS
5.MATTERS FOR CONSIDERATION
1.Enhancement of Existing Town Events –Round Table Discussion
RECOMMENDED:
Canada 150 Ad Hoc Committee Meeting Agenda
Thursday,May 5,2016 Page 2 of 2
THAT the comments of the Committee regarding the Enhancement of Existing
Town Events –Round Table Discussion be referred to staff for consideration.
2.Legacy Feature –Round Table Discussion
RECOMMENDED:
THAT the comments of the Committee regarding the Legacy Feature –Round
Table Discussion be referred to staff for consideration.
6.INFORMATIONAL ITEMS
3.Extract from Council Meeting of April 26,2016 pg.4
Re:Canada 150 Ad Hoc Committee Meeting Minutes of
March 16,2016 and April 4,2016
RECOMMENDED:
THAT the Extract from Council Meeting of April 26,2016,regarding the Canada
150 Ad Hoc Committee meeting minutes of March 16,2016 and April 4,2016,be
received for information.
7.NEW BUSINESS
8.ADJOURNMENT
TOWN OF AURORA
CANADA 150 AD HOC COMMITTEE
MEETING MINUTES
Date:Monday,April 4,2016
Time and Location:6 p.m.,Tannery Room,Aurora Town Hall
Committee Members:Mayor Geoffrey Dawe (Chair),Damian D’Aguiar (arrived at 6:10
p.m.),Art Hagopian,Kelly Mathews,and Ken Turriff
Member(s)Absent:Natalia Sidlar
Other Attendees:Councillor John Abel,Laura Sheardown,Cash Flow &
Investment Co-ordinator/Financial Analyst,Shelley Ware,
Supervisor,Special Events,and Samantha Yew,
Council/Committee Secretary
The Chair called the meeting to order at 6:03 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Kelly Mathews
Seconded by Ken Turriff
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
Canada 150 Ad Hoc Committee Meeting Minutes of March 16,2016
Canada 150 Ad Hoc Committee Meeting Agenda
Thursday,May 5,2016 Minutes Page -1
-1 -
Canada 150 Ad Hoc Committee Meeting Minutes
Wednesday,April 4,2016 Page 2 of 3
Moved by Ken Turriff
Seconded by Art Hagopian
THAT the Canada 150 Ad Hoc Committee meeting minutes of March 16,2016,be
received for information.
CARRIED
4.DELEGATIONS
None
5.MATTERS FOR CONSIDERATION
None
6.INFORMATIONAL ITEMS
1.Memorandum from Cash Flow &Investment Co-ordinator/Financial
Analyst
Re:Additional Information Requested for Canada 150 Fund (Events)
Staff gave a brief overview of the memorandum,and further detailed the list
of proposed enhancements to existing Town events that could be included in
the Canada 150 Fund application.The Committee expressed support for the
proposed enhancements.
Moved by Ken Turriff
Seconded by Kelly Mathews
THAT the memorandum regarding Additional Information Requested for
Canada 150 Fund (Events)be received;and
THAT staff proceed with the Canada 150 Fund application,with the inclusion
of the enhancement of existing Town events,as outlined in the
memorandum.
CARRIED
Staff gave an overview of the list of proposed legacy features that could be
included in the Canada 150 Fund application,and the Committee discussed
various aspects of the proposed features.The Committee agreed that some
of the proposed legacy features could be combined in the application.The
Canada 150 Ad Hoc Committee Meeting Agenda
Thursday,May 5,2016 Minutes Page -2
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Canada 150 Ad Hoc Committee Meeting Minutes
Wednesday,April 4,2016 Page 3 of 3
Committee also agreed to explore the possibility of working with the Aurora
Farmers’Market and Artisan Fair to provide Canada 150-themed
programming at the Market throughout the summer to promote the event.
Moved by Damian D’Aguiar
Seconded by Art Hagopian
THAT staff include the following legacy features in the Canada 150 Fund
application:
Monument creation and property naming
Community Garden
Management and display of public art
CARRIED
7.NEW BUSINESS
None
8.ADJOURNMENT
Moved by Art Hagopian
Seconded by Kelly Mathews
THAT the meeting be adjourned at 7:55 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
Canada 150 Ad Hoc Committee Meeting Agenda
Thursday,May 5,2016 Minutes Page -3
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Page 1 of 1
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Item 1 (with the exception of sub-items 1,3,6,7,8,10,11,and 12),2,3,4 and 5 were
identified as items not requiring separate discussion.
Moved by Councillor Gaertner
Seconded by Councillor Thompson
Requiring Separate
authorized to take all necessary action required to give effect to same:
1.General Committee Meeting Report of April 19,2016
THAT the General Committee meeting report of April 19,2016,be received and the
following recommendations carried by the Committee be approved:
(14)Canada 150 Ad Hoc Committee Meeting Minutes of March 16,2016 and
April 4,2016
THAT the Canada 150 Ad Hoc Committee meeting minutes of March 16,2016,
and April 4,2016,be received for information.
CARRIED
EXTRACT FROM
COUNCIL MEETING OF
TUESDAY,APRIL 26,2016
Canada 150 Ad Hoc Committee Meeting Agenda
Thursday,May 5,2016 Item 3 Page -1
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