AGENDA - Ad Hoc Canada 150 Committee - 20160211CANADA 150
AD HOC COMMITTEE
MEETING AGENDA
THURSDAY,FEBRUARY 11,2016
6 P.M.
LEKSAND ROOM
AURORA TOWN HALL
PUBLIC RELEASE
February 9,2016
TOWN OF AURORA
CANADA 150 AD HOC COMMITTEE
MEETING AGENDA
DATE:Thursday,February 11,2016
TIME AND LOCATION:6 p.m.,Leksand Room,Aurora Town Hall
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.RECEIPT OF THE MINUTES
4.DELEGATIONS
(a)Stephen Huycke,Town Clerk pg.1
Re:Item 1 –Canada 150 Ad Hoc Committee Terms of Reference
5.MATTERS FOR CONSIDERATION
1.Canada 150 Ad Hoc Committee Terms of Reference pg.2
RECOMMENDED:
THAT the Canada 150 Ad Hoc Committee Terms of Reference be received;
and
THAT the Committee provide recommendations to Council regarding its
Terms of Reference.
Canada 150 Ad Hoc Committee Meeting Agenda
Thursday,February 11,2016 Page 2 of 2
6.INFORMATIONAL ITEMS
2.Memorandum from Cash Flow &Investment Co-ordinator/Financial pg.4
Analyst
Re:Canada 150 Fund (Events)
RECOMMENDED:
THAT the memorandum regarding Canada 150 Fund (Events)be received
for information.
7.NEW BUSINESS
8.ADJOURNMENT
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk’s office by
the following deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:February 11,2016
SUBJECT:Canada 150 Ad Hoc Committee Terms of Reference
NAME OF SPOKESPERSON:Stephen Huycke,Town Clerk
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
To discuss the Terms of Reference for the Canada 150 Ad Hoc Committee.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest?YES ☒NO ☐
IF YES,WITH WHOM?DATE:
☒I acknowledge that the Procedural By-law permits five (5)minutes for Delegations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
Canada 150 Ad Hoc Committee Meeting Agenda
Thursday,February 11,2016 Delegation (a)Page -1
-1 -
2014-2018 Boards and Committees
CANADA 150 AD HOC COMMITTEE
TERMS OF REFERENCE
1.PURPOSE
The Canada 150 Ad Hoc Committee is formed for the purpose of coordinating
and making recommendations to Council for Town of Aurora events celebrating
the 150th anniversary of Confederation.
2.MEMBERSHIP
The Committee shall be comprised of seven (7)members,as follows:
Two (2)members of Council,including the Mayor and one (1)Councillor;
and
Five (5)citizen members selected by Council.
3.TERM
The term of office will conclude after the final Canada 150 event
responsibilities are completed.
4.REMUNERATION
None
5.DUTIES AND FUNCTIONS
The Canada 150 Ad Hoc Committee will act in an advisory capacity to provide
input on event activities and promotions,including making recommendations on
the allocation of any funds available for the celebration of the 150th anniversary of
Confederation.
Canada 150 Ad Hoc Committee Meeting Agenda
Thursday,February 11,2016 Item 1 Page -1
-2 -
Canada 150 Ad Hoc Committee
Terms of Reference
Page 2 of 2
2014-2018 Boards and Committees
6.REPORTING
The Committee shall report directly to Council through Committee minutes.
7.MEETING TIMES AND LOCATIONS
The Committee will meet on an as required basis to be determined by the
Committee.
8.STAFF SUPPORT
Town staff will provide technical support to the Committee,as required.
The Legal and Legislative Services department will provide administrative
support services to the Committee.
Canada 150 Ad Hoc Committee Meeting Agenda
Thursday,February 11,2016 Item 1 Page -2
-3 -
MEMORANDUM
DATE:February 11,2016
TO:Canada 150 Ad Hoc Committee
FROM:Laura Sheardown,Cash Flow &Investment Co-ordinator/Financial Analyst
RE:Canada 150 Fund (Events)
RECOMMENDATIONS
THAT the memorandum regarding Canada 150 Fund (Events)be received for
information.
COMMENTS
The Government of Canada via the Department of Canadian Heritage (PCH)has
created the Canada 150 Fund;a funding initiative that aims to promote Canadian
values,culture and history,generate national pride and bring citizens together to
celebrate Canada 150.
The goal of the Canada 150 Fund is to create opportunities for Canadians to participate
in activities that contribute to building a sense of pride and attachment to Canada.The
Canada 150 Fund will support activities such as:
•Celebratory or commemorative activities and events;
•Community building activities and events;
•Sport and active-living activities and events;
•Exhibits;
•Plaques,monuments and permanent installations;
•Ceremonies for site dedications;
•Interpretive programming and tours;
•Documentary films;
•Learning materials and activities;
•Theatrical or musical performances;
•Large-scale artwork projects;
•New Canada 150 fairs and festivals;and
•Specific Canada 150 programming added to regular or recurrent fairs and
festivals.
100 John West Way
Box 1000
Aurora,Ontario
L4G 6J1
Phone:905-727-3123 Ext.4136
Email:lsheardown@aurora.ca
www.aurora.ca
Town of Aurora
Corporate &Financial Services
Canada 150 Ad Hoc Committee Meeting Agenda
Thursday,February 11,2016 Item 2 Page -1
-4 -
February 11,2016 -2-Canada 150 Fund (Events)
Events can take place any time between now and December 31,2017,excluding
Canada Day celebrations (June 21 to July 1 annually).There is no set application
deadline,but applications must be submitted at least 30 weeks prior to the planned
event for approval (7 months minimum).We are being encouraged by our program
analyst to apply sooner rather than later to ensure a better chance of available funding
for our request.
Canada 150 Ad Hoc Committee Meeting Agenda
Thursday,February 11,2016 Item 2 Page -2
-5 -