MINUTES - Ad Hoc AFLC Liaison Committee - 20150507
TOWN OF AURORA
AURORA FAMILY LEISURE COMPLEX (AFLC)
LIAISON COMMITTEE MEETING MINUTES
Date: Thursday, May 7, 2015
Time and Location: 2 p.m., Program Room B, Aurora Family Leisure Complex
Committee Members: Councillor Sandra Humfryes (Chair) (arrived 2:04 p.m.),
Councillor John Abel, Councillor Michael Thompson, Wendy
Frappier (departed 3:05 p.m.), Frans LeRoij, Janet Matthews,
Gene Scherrer, and Jo-anne Spitzer
Member(s) Absent: Deni Crescenzi and Juergen Daurer
Other Attendees: Neil Garbe, Chief Administrative Officer, Phillip Galin, Manager,
Facilities, Property and Fleet Services, Chris Catania,
Accessibility Advisor, and Linda Bottos, Council/Committee
Secretary
Councillor Thompson, in the absence of the Chair, called the meeting to order at 2:02 p.m.
Councillor Humfryes assumed the Chair at 2:08 p.m.
1. OPENING REMARKS
Mr. Garbe suggested that the Committee refer to the updated AFLC Outstanding
Deficiency List, included in the meeting agenda as Item 3, to continue with the
prioritization of issues. Copies of the blueprints, marked with the proposed changes,
were distributed to the members. The Committee members were invited to each
identify their top three priorities and to add any items that may have been missing
from the List. Councillor Humfryes reiterated the intent of the List and purpose of the
Committee in helping to interpret the issues and represent the AFLC users. She
noted that staff have committed to expediting the Committee’s top three priorities,
including communication and progress updates of the priorities.
AFLC Liaison Committee Meeting Minutes
Thursday, May 7, 2015 Page 2 of 3
2. PREVIOUS MEETING MINUTES OF APRIL 24, 2015
The Aurora Family Leisure Complex Liaison Committee meeting minutes of April 24,
2015, were provided for information.
3. REVIEW OF UPDATED AFLC OUTSTANDING DEFICIENCY LIST
The Committee was provided with an updated AFLC Outstanding Deficiency List for
review, which included additional columns for Estimated Cost, Recommendation,
Target Completion, and Status.
4. DETERMINATION OF TOP PRIORITIES
The Committee identified the following top priorities (staff comments in brackets):
Top Priorities Comments/Suggestions
Back door access, security Estimated 50-60 users would need back door access;
proposed double-layer fob system for parking and door
access; option to install camera and buzzer at back
door; front door not secure as not everyone checks in at
front desk (primary driver is security and public safety;
fob systems, etc. still provide opportunities for risk;
additional accessible parking at front and side; if
individuals need help, staff could accommodate)
Change room issues Need more benches, etc. per Outstanding Deficiency
List
Gym space allocation Gym often empty; could be used for overflow; should be
open/utilized when not being used by youth; Why can’t
kids show up and shoot hoops outside of scheduled
program times? (staff will discuss with programmers;
space is meant to generate revenue)
Program space allocation,
including fitness studio
Need to look at how building is utilized in relation to
programs; building should serve users; fitness studio
and other spaces now too small; need to reconsider
space allocation; re-evaluate use of space
Slippery floors Floors should be resurfaced to provide a non-slip
surface in wet areas (mats will not be returned as they
are considered a health hazard)
AFLC Liaison Committee Meeting Minutes
Thursday, May 7, 2015 Page 3 of 3
Top Priorities Comments/Suggestions
Storage for coats, boots,
bags
Need more hooks, larger and more cubbies and
lockers; SARC has good size (staff have ideas on how
to reorganize the fitness studio for storage; need advice
on sizes needed)
Ventilation, heating and
cooling air management
Yoga class and other program areas too hot; consider
options, e.g., large fans, ceiling fans, heat retractors;
install large scale thermometers on walls and window
area (each room has thermostat; will advise staff to
monitor; new HVAC system will take time to balance
and calibrate in each space through the seasons; blinds
to be installed in gym today; portable air units should
alleviate issues in mean time)
Water fountain Need water available (water fountain bottle fill to be
installed)
Water pressure Water pressure too low; investigate alternate shower
heads that would meet OBC standards (mandated to
use low flow restrictors; unable to guarantee completion
within 16 weeks)
5. REVIEW OF FEEDBACK PROCESS
The Committee was provided with a “Facility Service Request Workflow” chart for
information.
6. NEXT MEETING
The Committee agreed to meet next during the week of May 25, 2015, (at a time later
than 2 p.m.) in Program Room B of the Aurora Family Leisure Complex.
7. ADJOURNMENT
The meeting was adjourned at 3:30 p.m.
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.