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AGENDA - General Committee - 20210504Town of Aurora General Committee Meeting Revised Agenda Date:Tuesday, May 4, 2021 Time:7 p.m. Location:Video Conference Pages 1.Procedural Notes This meeting will be held electronically as per Section 19. i) of the Town's Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation. Mayor Mrakas in the Chair. Additional Items are marked with an asterisk (*). 2.Approval of the Agenda 3.Declarations of Pecuniary Interest and General Nature Thereof 4.Community Presentations 5.Delegations Note: At this time, the Municipal Offices are closed. This meeting will be live streamed at https://www.youtube.com/c/Townofaurora/videos. Anyone wishing to provide comment on an agenda item is encouraged to visit www.aurora.ca/participation for guidelines on electronic delegation. 5.1.Joshua Scholten, Director, Housing Development & Asset Strategy and Monica Bryce, General Manager, Social Services, from the Region of York; Re: Proposed Emergency & Transitional Housing in the Town of Aurora 1 6.Consent Agenda 7.Advisory Committee Meeting Minutes 7.1.Finance Advisory Committee Meeting Minutes of April 13, 2021 23 1.That the Finance Advisory Committee meeting minutes of April 13, 2021, be received for information. 7.2.Accessibility Advisory Committee Meeting Minutes of April 14, 2021 26 1.That the Accessibility Advisory Committee meeting minutes of April 14, 2021, be received for information. 7.3.Community Advisory Committee Meeting Minutes of April 15, 2021 32 1.That the Community Advisory Committee meeting minutes of April 15, 2021, be received for information. *7.4.Anti-Black Racism and Anti-Racism Task Force Meeting Minutes of April 21, 2021 36 1.That the Anti-Black Racism and Anti-Racism Task Force meeting minutes of April 21, 2021, be received for information. 8.Consideration of Items Requiring Discussion (Regular Agenda) 8.1.CS21-040 - 2022 Municipal Election - Voting Methods 39 1.That Report No. CS21-040 be received; and 2.That the hybrid voting method, consisting of internet voting and traditional paper ballot counted by optical scan voting tabulators, be used for the 2022 municipal election; and 3.That an extension of the single source contract with Dominion Voting Systems to an 8th year be approved within the budget available; and 4.That an alternate voting method by-law be enacted at a future Council meeting. 8.2.PDS21-044 - Application for Site Plan Approval, Regional Municipality of York, 14452 Yonge Street, File Number: SP-2020-14 47 1.That Report No. PSD21-045 be received; and 2.That Site Plan Application File SP-2020-14 to permit the development of a Sewage Pumping Station, be approved in principle, subject to the following conditions: i.Resolution of all outstanding comments and requirements from internal departments and external agencies including the Region of York, the LSRCA and Central York Fire Services to the satisfaction of the Director of Planning & Development Services, prior to execution of a site plan agreement; and ii.Execution of a site plan agreement between York Region and the Town ensuring all Town and external agency requirements are met. 8.3.CS21-039 - Electronic Advisory Committee Meetings 70 1.That Report No. CS21-039 be received; and 2.That the Accessibility Advisory Committee continue to meet electronically as required; and 3.That all other Committees of Council return to in-person meetings when appropriate. 8.4.PDS21-050 - Application for Draft Plan of Condominium, Shimvest Investments Limited, 6-32 Stubbs Lane 75 Block 161, Plan 65M-4485, File Number: CDM-2020-02, Related File Number: SP-20160-05 1.That Report No. PDS21-050 be received; and 2.That the Draft Plan of Condominium File Number CDM-2020-01 to establish a Standard Condominium tenure for nine (9) townhouse dwelling units and two (2) semi-detached dwelling units situated on a private road, be approved, subject to the conditions attached hereto as Schedule “A” of this report. 9.Notices of Motion 9.1.Councillor Gaertner; Re: Project to Provide Off Leash Use of One Trail and Park 92 *9.2.Councillor Gilliland; Re: Open Private Space and Private Parkland Designation 93 10.Regional Report 11.New Business 12.Public Service Announcements 13.Closed Session There are no Closed Session items for this meeting. 14.Adjournment 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Delegation Request Legislative Services This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to Legislative Services. Council or Committee Meeting Date: Subject: Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Have you been in contact with a Town staff or Council member regarding your matter of interest?Yes տտ No տտ If yes, with whom? Date: տ I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. I wish to submit my delegation by (select one): տ Video/audio* տ Phone*܈ In Writing տ In Person** *Must attend electronic meeting.Please click here for more information. **Subject to meeting format and submission of Screening Registration Form Tuesday May 4, 2021 Proposed Emergency & Transitional Housing in the Town of Aurora York Region - Joshua Scholten - Director, Housing Development & Asset Strategy York Region - Monica Bryce - General Manager, Social Services York Region plans to make a brief PowerPoint Presentation to Aurora CouncilonMay 4, 2021. The presentation will focus on the need, public engagement, potential program and plans for proposed Emergency & Transitional Housing in the Townof Aurora. Town of Aurora Council - Mayor Tom Mrakas Town of Aurora Council Members April 19-23, 2021 ✔✔ ✔ ✔ Page 1 of 93 Proposed Emergency & Transitional Housing 14452 YONGE STREET –TOWN OF AURORA Town of Aurora General Committee Meeting May 4, 2021 Presented by: Monica Bryce, General Manager, Social Services Josh Scholten, Director, Housing Development and Asset Strategy Page 2 of 93 AGENDA •Background & Experience •Housing York Inc. •The Site: 14452 Yonge Street •Public Engagement & Next Steps •Discussion 2 Page 3 of 93 BACKGROUND & EXPERIENCE Page 4 of 93 4 •Men’s Shelter with 30 beds operated by Blue Door Shelters •Facility owned by Housing York Inc. and co-located on same property as Leeder Place •Property acquired by Region in the 1980s •Original building over 100 years old with several additions and renovations BACKGROUND: PORTER PLACE Page 5 of 93 •Men experiencing or at risk of homelessness in York Region come from many different backgrounds and life circumstances •Factors leading to homelessness can include: •Rising housing costs / shortage of affordable housing •Illness, personal or family crisis •Job loss or reduced hours of work •Three pillars for emergency and transitional housing model: •Prevent homelessness before it starts by providing supports to help people before they are in crisis and experience homelessness •Provide inclusive, client-centered programs to support recovery •End homelessness through supports that help people find and keep housing 5 HOMELESSNESS AND EMERGENCY AND TRANSITIONAL HOUSING Page 6 of 93 6 DELIVERING PROGRAMS AND SERVICE THAT WORK A Multi-Service Facility •Short-term emergency shelter and longer- term transitional housing •Supportive counselling and life-skill learning opportunities •Help to find and maintain permanent housing •Referrals to other community supports and resources •Support to develop financial literacy, education, training and job search •Implementing a proven successful service delivery model •Third-party operator with targeted expertise Page 7 of 93 7 APPROACH TO COMMUNITY-CENTRED DEVELOPMENT •Committed to open and transparent communication •Respectful of neighbours ideas and concerns •Public Information Centres •Community Liaison Committee as main touchpoint with neighbours throughout the project Page 8 of 93 HOUSING YORK INC Page 9 of 93 9 WHO WE ARE •York Region’s Housing Company •37 properties, more than 2,700 units •7th largest non-profit housing provider in Ontario •Home to more than 4,500 residents •Own and manage several emergency and transitional housing facilities Affordable rental housing Emergency & transitional housing Page 10 of 93 10 OUR HOMES HYI’s model focuses on supporting healthy communities through: •Functional design •Appropriate scale •Proactive management •Community Support Page 11 of 93 11 OUR HOMES Woodbridge Lane –Affordable Housing Belinda’s Place –Emergency & Transitional Housing Richmond Hill Hub – Emergency, Transitional & Affordable Housing Page 12 of 93 THE SITE: 14452 YONGE STREET Page 13 of 93 13 SEARCH FOR AN EMERGENCY & TRANSITIONAL HOUSING SITE 2021202020192018 •Need for replacement facility identified and capital funding approved •Began search for site •Potential sites identified •Feasibility and due diligence regarding 14452 Yonge Street •Begin public engagement Page 14 of 93 14 THE SITE -14452 YONGE STREET, AURORA Page 15 of 93 15 CO-LOCATION WITH PUMPING STATION •Exploring options for location of Emergency & Transitional Housing on the site Page 16 of 93 16 THE OPPORTUNITY •Centrally located site, with access to transit •Site is sufficient to include Emergency & Transitional Housing •A Zoning By-law Amendment (i.e. Rezoning) and Site Plan Application will likely be required to permit this specific use •Town policies and regulations permit a four to six storey building, depending on the zoning proposed •Planning and public engagement processes will help define the building form and features Page 17 of 93 PUBLIC ENGAGEMENT & NEXT STEPS Page 18 of 93 2022 April •Planning Approvals received from Aurora Council May •Public Information Centre (PIC #3) June / July •Update to Aurora Council •Building approvals received from Town 2021 May •Presentation to Aurora Council June •Planning Application(s) submitted to Town •Public Information Centre (PIC #1) September •Community Liaison Committee (CLC) Meeting #1 (ongoing for duration of project) •Public Information Centre (PIC #2) November / December •Statutory Meeting(s) with Aurora Council PUBLIC ENGAGEMENT & NEXT STEPS 18 Page 19 of 93 2023 March •Construction of Emergency and Transitional Housing Commences 2024 December •Substantial Completion of Construction & Occupancy PUBLIC ENGAGEMENT & NEXT STEPS 19 Visit york.ca/menshousing •Upcoming Public Engagement •Project Information & Updates •Presentations •FAQs Page 20 of 93 GLEN’S STORY Page 21 of 93 THANK YOU #12912807 Page 22 of 93 1 Town of Aurora Finance Advisory Committee Meeting Minutes Date: Time: Location: Tuesday, April 13, 2021 5:45 p.m. Video Conference Committee Members: Councillor Harold Kim (Chair) Mayor Tom Mrakas Councillor Michael Thompson Other Attendees: Doug Nadorozny, Chief Administrative Officer Rachel Wainwright-van Kessel Jason Gaertner, Manager, Financial Management Sandeep Dhillon, Senior Advisor, Financial Management Ishita Soneji, Council/Committee Coordinator _____________________________________________________________________ 1. Procedural Notes This meeting will be held electronically as per Section 19. i) of the Town's Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation. The Chair called the meeting to order at 5:46 p.m. 2. Approval of the Agenda Moved by Mayor Mrakas Seconded by Councillor Thompson That the agenda as circulated by Legislative Services, be approved. Carried Page 23 of 93 2 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Receipt of the Minutes 4.1 Finance Advisory Committee Meeting Minutes of March 8, 2021 Moved by Mayor Mrakas Seconded by Councillor Thompson That the Finance Advisory Committee meeting minutes of March 8, 2021, be received for information. Carried 5. Delegations None. 6. Matters for Consideration 6.1 Memorandum from Senior Financial Management Advisor; Re: Draft Fiscal Strategy Rachel Wainwright-van Kessel, Director of Finance and Treasurer, provided a presentation regarding the draft fiscal strategy highlighting the financial sustainability and fiscal strategy framework, and the four fiscal strategic pillars: capital planning, reserve management, debt management, and revenue management. She further provided details on the strategic objectives within each pillar, and the next steps regarding the implementation including the development of a detailed supporting strategic action plan and means of reporting and monitoring progress. It was mentioned that the final fiscal strategy would be brought to a General Committee meeting of June 1, 2021 for Council's consideration. The Committee and staff discussed about various aspects of the fiscal strategy such as means of managing growth within each strategic pillar, the overall fiscal status of the Town, and the importance of the fiscal strategy in analyzing the necessary factors in managing the future growth Page 24 of 93 3 of the Town. The Committee and staff further discussed about the role of the fiscal strategy in managing the long-term asset management plan. The Committee inquired about the status of the Town's current and future investment strategy and provided further feedback regarding the draft fiscal strategy document. The Committee suggested that staff produce a condensed version of the fiscal strategy for public information. Moved by Councillor Thompson Seconded by Mayor Mrakas 1. That the memorandum regarding the Draft Fiscal Strategy be received; and 2. That the Finance Advisory Committee comments regarding the Draft Fiscal Strategy be received and referred to staff for consideration and further action as appropriate. Carried 7. New Business The Committee inquired about the efforts to improve public participation during the upcoming budget deliberations. Staff provided a response noting that staff are working on the 2022 budget public engagement strategy which will include opportunities for the public to participate virtually and noted that more information is forthcoming. 8. Adjournment Moved by Councillor Thompson Seconded by Mayor Mrakas That the meeting be adjourned at 6:35 p.m. Carried Page 25 of 93 1 Town of Aurora Accessibility Advisory Committee Meeting Minutes Date: Time: Location: Wednesday, April 14, 2021 7 p.m. Video Conference Committee Members: Rachelle Stinson (Chair) Matthew Abas (Vice Chair) Councillor John Gallo John Lenchak Hailey Reiss Jo-anne Spitzer Other Attendees: Mayor Tom Mrakas Lisa Hausz, Manager, Economic Development and Policy Mat Zawada, Accessibility Advisor Max Le Moine, Accessibility Co-op Student Linda Bottos, Council/Committee Coordinator _____________________________________________________________________ 1. Procedural Notes This meeting was held electronically as per Section 19. i) of the Town's Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation. The Chair called the meeting to order at 7:01 p.m. 2. Approval of the Agenda Moved by Matthew Abas Seconded by Jo-anne Spitzer That the revised agenda as circulated by Legislative Services be approved. Carried 3. Declarations of Pecuniary Interest and General Nature Thereof Page 26 of 93 2 There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Receipt of the Minutes 4.1 Accessibility Advisory Committee Meeting Minutes of March 10, 2021 Moved by Matthew Abas Seconded by Jo-anne Spitzer That the Accessibility Advisory Committee meeting minutes of March 10, 2021, be received for information. Carried 5. Delegations None. 6. Matters for Consideration The Committee consented to consider items in the following order: 6.1, 6.7, 6.2, 6.3, 6.4, 6.5, and 6.6. 6.1 Memorandum from Accessibility Advisor; Re: Engaged, Inclusive Project Staff provided an overview of the memorandum and background on the collaborative project involving Aurora, East Gwillimbury, and Newmarket. Kim Clark, Gazelle and Company, advised that Neighbourhood Network is the community partner lead for the project and introduced Erin Cerenzia, Manager, Neighbourhood Network. Ms. Cerenzia shared information on the community engagement of Neighbourhood Network, a division of Magna International, and their involvement in the Engaged, Inclusive project. Ms. Clark presented an overview of the project with a focus on building towards increased inclusion in our communities and identifying potential barriers to access engagement. The Committee inquired about emerging themes and the planned summary report, and Ms. Clark provided clarification. Moved by Matthew Abas Seconded by Hailey Reiss Page 27 of 93 3 1. That the memorandum regarding Engaged, Inclusive Project be received; and 2. That the Accessibility Advisory Committee comments regarding the Engaged, Inclusive Project be received and referred to staff for consideration and further action as appropriate. Carried 6.2 Memorandum from Accessibility Advisor; Re: Accessibility Advisory Committee input and comments for site plan application SP-2020-11 (Submission #2), 130 Addison Hall Circle Staff advised that no further comments were submitted to the Planner on this second submission and provided an overview of the comments submitted by the Committee on the previous submission, noting the applicant's response. The Committee and staff reviewed the site plan and a further suggestion was made regarding consideration for: one additional Type A barrier-free parking space near to Tenants 1 and 2. Moved by Matthew Abas Seconded by Jo-anne Spitzer 1. That the memorandum regarding Accessibility Advisory Committee input and comments for site plan application SP-2020-11 (Submission #2), 130 Addison Hall Circle, be received; and 2. That the Accessibility Advisory Committee comments regarding Accessibility Advisory Committee input and comments for site plan application SP-2020-11 (Submission #2), 130 Addison Hall Circle, be received and referred to staff for consideration and further action as appropriate. Carried 6.3 Memorandum from Accessibility Advisor; Re: Accessibility Advisory Committee input and comments for site plan application SP-2021-01 (Submission #1), 45 Eric T Smith Way Staff provided an overview of the comments submitted to the Planner on behalf of the Committee. The Committee and staff reviewed the site plan and further suggestions were made regarding consideration for: one additional barrier-free parking space near to Unit 7; and a curb depression near to Units 20 and 21. Page 28 of 93 4 Moved by Matthew Abas Seconded by John Lenchak 1. That the memorandum regarding Accessibility Advisory Committee Input and Comments for site plan application SP-2021-01 (Submission #1), 45 Eric T Smith Way, be received; and 2. That the Accessibility Advisory Committee comments regarding Accessibility Advisory Committee Input and Comments for site plan application SP-2021-01 (Submission #1), 45 Eric T Smith Way, be received and referred to staff for consideration and further action as appropriate. Carried 6.4 Memorandum from Accessibility Advisor; Re: Accessibility Advisory Committee input and comments for site plan application SP-2021-03 (Submission #1), 1623 Wellington Street East Staff provided an overview of the comments submitted to the Planner on behalf of the Committee. The Committee and staff reviewed the site plan and a further suggestion was made regarding consideration for: the inclusion of a universal washroom on the second floor. Moved by Matthew Abas Seconded by Jo-anne Spitzer 1. That the memorandum regarding Accessibility Advisory Committee Input and Comments for site plan application SP-2021-03 (Submission #1), 1623 Wellington Street East, be received; and 2. That the Accessibility Advisory Committee comments regarding Accessibility Advisory Committee Input and Comments for site plan application SP-2021-03 (Submission #1), 1623 Wellington Street East, be received and referred to staff for consideration and further action as appropriate. Carried 6.5 Memorandum from Accessibility Advisor; Re: Accessibility Advisory Committee input and comments for site plan application SP-2021-04 (Submission #1), 1623 Wellington Street East Page 29 of 93 5 Staff provided an overview of the comments submitted to the Planner on behalf of the Committee. The Committee and staff reviewed the site plan and further suggestions were made regarding consideration for: redistribution of the barrier-free parking spaces; and the provision of barrier-free storage units. Moved by Matthew Abas Seconded by John Lenchak 1. That the memorandum regarding Accessibility Advisory Committee Input and Comments for site plan application SP-2021-04 (Submission #1), 1623 Wellington Street East, be received; and 2. That the Accessibility Advisory Committee comments regarding Accessibility Advisory Committee Input and Comments for site plan application SP-2021-04 (Submission #1), 1623 Wellington Street East, be received and referred to staff for consideration and further action as appropriate. Carried 6.6 Round Table Discussion; Re: Town of Aurora Accessibility Plan 2018 to 2024 Staff provided a status update on capital and operating budget projects including: facility accessibility design standards; installation of automatic door operator and ramp on west side of Aurora Seniors Centre; Web Content Accessibility Guidelines (WCAG) compliance and improvements to the Accessibility webpage regarding resources and accomplishments of the Committee, noting that Max Le Moine would be assisting with these website projects as Accessibility Co-op Student over the next few months; and a full automatic door operator project for the municipal facilities, noting that all push operators are to be converted to wave operators in 2021. Staff noted that a full breakdown of the operating budget, including the BrowseAloud renewal, and the Stronach Aurora Recreation Complex facility review video would be discussed at the next meeting. The Committee and staff discussed other options for website assistive technology software. Page 30 of 93 6 Moved by Matthew Abas Seconded by Jo-anne Spitzer 1. That the Accessibility Advisory Committee comments regarding the Town of Aurora Accessibility Plan 2018 to 2024 be received and referred to staff for consideration and further action as appropriate. Carried 6.7 Memorandum from Manager of Economic Development and Policy; Re: Yonge Street On-Street Parking Plan Staff provided an overview of the memorandum and proposal to identify safe parking spaces and remove parking restrictions during rush hour to encourage visitors to the downtown area. The Committee and staff discussed various options and challenges for on-street parking, including Yonge Street, Mosley Street, and Tyler Street, and the potential to add barrier-free parking to the parking lot at the northwest corner of Yonge and Wellington Streets. The Committee and staff further discussed the proposed "free parking" signage and made suggestions for improvement. Moved by Matthew Abas Seconded by John Lenchak 1. That the memorandum regarding Yonge Street On-Street Parking Plan be received; and 2. That the Accessibility Advisory Committee comments regarding Yonge Street On-Street Parking Plan be received and referred to staff for consideration and further action as appropriate. Carried 7. Informational Items None. 8. Adjournment Moved by Matthew Abas Seconded by Jo-anne Spitzer That the meeting be adjourned at 9:03 p.m. Carried Page 31 of 93 1 Town of Aurora Community Advisory Committee Meeting Minutes Date: Time: Location: Thursday, April 15, 2021 7:00 p.m. Video Conference Committee Members: Balpreet Grewal (Chair) Laura Thanasse (Vice Chair) Shivangi Bagga (arrived at 7:12 p.m.) Chris Gordon Denis Heng Janet Mitchell Jennifer Sault Sera Weiss Councillor Sandra Humfryes Members Absent: Earl Cochrane Other Attendees: Robin McDougall, Director of Community Services Techa Van Leeuwen, Director of Corporate Services Mat Zawada, Accessibility Advisor Phil Rose, Manager, Library Square Katrina Estacio, Marketing Creative Specialist Ishita Soneji, Council/Committee Coordinator _____________________________________________________________________ 1. Procedural Notes This meeting was held electronically as per Section 19. i) of the Town's Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation. The Chair called the meeting to order at 7:04 p.m. Page 32 of 93 2 2. Approval of the Agenda Moved by Councillor Humfryes Seconded by Laura Thanasse That agenda as circulated by Legislative Services, be approved. Carried 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Receipt of the Minutes 4.1 Community Advisory Committee Meeting Minutes of February 18, 2021 Moved by Jennifer Sault Seconded by Laura Thanasse That the Community Advisory Committee meeting minutes of February 18, 2021, be received for information. Carried 5. Delegations None. 6. Matters for Consideration 6.1 Memorandum from Accessibility Advisor; Re: Engaged and Inclusive Project Staff provided an overview of the memorandum and background on the Engaged and Inclusive collaborative project involving Aurora, East Gwillimbury, and Newmarket lead by the Neighbourhood Network. Kim Clark, Gazelle and Company presented an overview of the project highlighting the focus on building increased inclusion in our communities. She further provided details on the objectives to better understand inclusive engagement through an integrated approach across the three municipalities and noted the next steps. The Committee expressed Page 33 of 93 3 appreciation to the team for their efforts and provided feedback regarding the project suggesting potential partnership with the local school board to broaden engagement opportunities for the student population. Moved by Laura Thanasse Seconded by Janet Mitchell 1. That the memorandum regarding Engaged and Inclusive Project be received; and 2. That the Community Advisory Committee comments regarding Engaged and Inclusive Project be received and referred to staff for consideration and further action as appropriate. Carried 6.2 Memorandum from Manager, Library Square; Re: Library Square Renaming Consultation Staff provided an overview of the memorandum and background on the intent to rename Library Square and the efforts thus far in gathering potential names through internal and external consultation. Staff provided a brief description and sought the Committee's input regarding the following shortlisted names obtained through public engagement: Constellation Square, Aurora Junction, Church Street Square, Town Square, and C-Square. The Committee and staff discussed about the importance of the name being representative of the current stakeholders, partnerships, and the expected collaboration of art, music, culture, heritage and recreation activities, special events, and other community events that would happen at the space. The Committee provided feedback regarding the proposed shortlisted names including the pros and cons of each name and provided alternate suggestions that would best represent the space. It was mentioned that further name suggestions from the Committee members could be forwarded to staff post the meeting. Moved by Shivangi Bagga Seconded by Janet Mitchell 1. That the memorandum regarding Library Square Renaming Consultation be received; and Page 34 of 93 4 2. That the Community Advisory Committee comments regarding possible names for Library Square be received and referred to staff for consideration and further action as appropriate. Carried 7. Informational Items None. 8. Adjournment Moved by Sera Weiss Seconded by Janet Mitchell That the meeting be adjourned at 8:14 p.m. Carried Page 35 of 93 1 Town of Aurora Anti-Black Racism and Anti-Racism Task Force Meeting Minutes Date: Time: Location: Wednesday, April 21, 2021 7:00 p.m. Video Conference Committee Members: Noor El-Dassouki (Chair) Mark Lewis (Vice Chair) Mae Khamissa Phiona Durrant Councillor Harold Kim Members Absent: Keenan Hull Tricia Wright Other Attendees: Techa Van Leeuwen, Director of Corporate Services Michael de Rond, Town Clerk _____________________________________________________________________ 1. Procedural Notes This meeting was held electronically as per Section 19. i) of the Town's Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation. The Chair called the meeting to order at 7:05 p.m. 2. Approval of the Agenda Moved by Mark Lewis Seconded by Mae Khamissa That the agenda, as circulated by Legislative Services, be approved. Carried Page 36 of 93 2 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Receipt of the Minutes 4.1 Anti-Black Racism and Anti-Racism Task Force Meeting Minutes of March 24, 2021 Moved by Mae Khamissa Seconded by Mark Lewis That the Anti-Black Racism and Anti-Racism Task Force meeting minutes of March 24, 2021, be received for information. Carried 5. Delegations None. 6. Matters for Consideration 6.1 Engaged and Inclusive Project Presentation Kim Clark, Gazelle and Company, presented an overview of the project highlighting the focus on building towards increased inclusion in communities. She further provided details on the objectives to better understand inclusive engagement through an integrated approach across the three municipalities and noted the next steps. There was questions and comments regarding the scope of the project, the census data being used, and other community groups who could provide meaningful contributions to the project. Moved by Mae Khamissa Seconded by Phiona Durrant 1. That the presentation regarding Engaged and Inclusive Project be received; and Page 37 of 93 3 2. That the Anti-Black Racism and Anti-Racism Task Force comments regarding Engaged and Inclusive Project be received and referred to staff for consideration and further action as appropriate. Carried 7. Informational Items None. 8. Adjournment Moved by Mae Khamissa Seconded by Phiona Durrant That the meeting be adjourned at 7:32 p.m. Carried Page 38 of 93 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. CS2 1 -0 40 Subject: 2022 Municipal Election – Voting Methods Prepared by: Michael de Rond, Town Clerk Department: Corporate Services Date: May 4, 2021 Recommendation 1. That Report No. CS21-040 be received; and 2. That the hybrid voting method, consisting of internet voting and traditional paper ballot counted by optical scan voting tabulators, be used for the 2022 municipal election; and 3. That an extension of the single source contract with Dominion Voting Systems to an 8th year be approved within the budget available; and, 4. That an alternate voting method by-law be enacted at a future Council meeting. Executive Summary This report provides a recommendation regarding the methods of voting for the 2022 municipal election. The following are important considerations within the report;  The Principles of the Municipal Elections Act guide the administration of the election as well as the recommendations provided to Council  Staff are recommending the same election model that was used during the 2018 municipal election.  Internet voting remains a safe and convenient way for residents to exercise their democratic voting right.  Various procedures and plans, including a Voting in a Pandemic Plan, will be put into place well before the election period. Page 39 of 93 May 4, 2021 2 of 8 Report No. CS21-040  The Town’s agreement with 2018 municipal election vendor, Dominion Voting Systems, contains an option for the 2022 municipal election at the same price without inflationary increases.  Should the hybrid method be adopted, staff expect the total cost of the election to be about $300,000. Background Municipal elections across Ontario will take place on Monday, October 24, 2022. The current Council term runs from December 1, 2018 to November 14, 2022. Beginning in 2022, per an amendment to the Municipal Act in 2018, the Council term permanently changes to November 15, 2022 to November 14, 2026. The Town employed the use of both internet voting and traditional paper ballot (hybrid voting method), counted by optical scan voting tabulators, during the 2018 Municipal Election. The use of internet voting began at midnight on Friday, October 12, 2018 and was available until 5:00 p.m. on Sunday, October 21, the day before the election. Voting via a paper ballot was available on multiple nights in the advanced voting period, as well as on election day. The detailed results of the election noted that of the 12,511 votes cast, 4,226 were completed using internet voting while 8,285 were completed using the paper ballot option. In the days and months following the 2018 election, the Town did not receive any complaints regarding the process of the election or the legitimacy of the results. The feedback we did receive was positive on both the introduction of internet voting and how the election was administered overall. Analysis The Principles of the Municipal Elections Act guide the administration of the election as well as the recommendations provided to Council It is the role of the Clerk to ensure that policies and procedures that are necessary to conduct an election in a manner that reflects the principles of the Municipal Elections Act, 1996 (MEA) and its Regulations are in place. These principles are generally recognized as being that: a. the secrecy and confidentiality of the voting process is paramount; b. the election shall be fair and non-biased; Page 40 of 93 May 4, 2021 3 of 8 Report No. CS21-040 c. the election shall be accessible to the voters; d. the integrity of the voting process shall be maintained throughout the election; e. there is to be certainty that the results of the election reflect the votes cast; f. voters and candidates shall be treated fairly and consistently; and g. the proper majority vote governs by ensuring that valid votes are counted and invalid votes are rejected so far as reasonably possible. The recommendations and information provided within this report are consistent with the principles of the Act. Staff are recommending the same election model that was used during the 2018 municipal election Staff are proposing to use internet voting in the advanced voting period, with paper ballot voting being available on specific nights in the advanced period, and as the only option on election day. While some may have considered the 2018 election to be a transition for the Town going from only using a paper ballot in 2014, to full internet voting in 2022, the evidence suggests the paper ballot is still popular in Aurora with two thirds of voters choosing that option in 2018. Should the hybrid method be adopted, the election model will be very close to what residents experienced in 2018. Staff would aim to start the internet voting period about ten days before election, while simultaneously offering a paper ballot option 3-4 nights during the week of October 16-22, 2022. On election day, staff expect to have between 15-20 voting locations in the Town where only a paper ballot option will be provided. Internet voting remains a safe and convenient way for residents to exercise their democratic voting right Since its introduction by the City of Markham in 2003, internet voting in Ontario experienced exponential growth in popularity over the proceeding elections. In 2018, over 150 municipalities in Ontario used internet voting in some capacity with many adopting it as the sole option available to electors. Staff are not aware of any known instances where voter fraud has taken place, or where the security of the voting system has been compromised. Further to this, staff will ensure that proper steps are taken to mitigate the chance that voter fraud or security issues will occur by once again participating in third party system penetration testing of the vendor’s voting system, mandating a two-step voter registration process, and ensuring processes and procedures are in place to safeguard the legitimacy of the process. Page 41 of 93 May 4, 2021 4 of 8 Report No. CS21-040 Internet voting offers the most convenient way for electors to cast their vote for their local representatives. A vote cast over the internet can be done at anytime, from anywhere in the world where there is an internet connection. Votes can be cast on desktop computers, laptops, tablets, smart phones and gaming systems. Various procedures and plans, including a Voting in a Pandemic Plan, will be put into place well before the election period The COVID-19 pandemic has caused significant issues for scheduled elections for over a year now, with some elections even being postponed. While staff are hopeful that the current pandemic will not significantly affect the 2022 municipal election, it is important that a plan be in place for the safe casting of votes at polling locations should this pandemic, or another one, cause the need for safer distance measures than what would normally be in place. Maintaining the secrecy of elections at physical polling locations requires significant space to ensure the voter is making their decision without worrying about being observed, which helps mitigate against physical distancing concerns. The pandemic plan will be focused on lineup control, routing of electors through polling locations and any contingency plans that need to be in place should a lockdown situation be in effect. The foremost concern will be to keep staff at polling locations as well as Town residents safe. Further to this, staff expect internet voting to help mitigate against larger than necessary crowds at voting locations. At the time of writing this report, the outcome of the adoption of a ward system for the 2022 municipal election is currently under appeal at the Local Planning Appeal Tribunal (LPAT). Should the appeal be decided in the Town’s favour, there will be a substantial communication plan regarding the new system of electing members of Council by wards rather than the historically used at-large system. Regardless of the outcome of the appeal, a significant communications plan for the election will be developed to ensure residents are aware there is an election forthcoming, how they can get added to the voters’ list (if necessary) and how they can cast their vote. The recommendation regarding voting methods would not be altered irrespective of the outcome of the current appeal. Should the hybrid method be adopted, staff will also put policies and procedures in place for the use of internet voting and the counting of votes by optical scan vote tabulators. These policies and procedures will provide for details such as how and when voting equipment will be tested and the process for re-issuing an electors personal identification number (PIN) should they misplace their internet voting credentials. Per the Municipal Act, these policies and procedures must be in place by June 1, 2022. Page 42 of 93 May 4, 2021 5 of 8 Report No. CS21-040 The Town’s agreement with 2018 municipal election vendor, Dominion Voting Systems, contains an option for the 2022 municipal election at the same price without inflationary increases Should the hybrid system be adopted, staff would recommend that a single vendor capable of providing both the internet voting system as well as vote tabulators and the software used to combined ballots cast using both methods be used. Dominion Voting Systems (Dominion) provided both services in 2018 and considering the overall project, staff were pleased with their performance. Most election vendors offer either internet voting services, or paper ballot tabulators, with Dominion being one of the few that offers full integration with both. This reason, along with Dominion’s strong reputation in the industry, form the reasoning for staff to recommend exercising the option for the 2022 municipal election. The extension of the contract with Dominion moves the total amount awarded to this vendor in excess of $100,000 and thus requires Council approval of a single source award. The extension will increase the length of the contract from four to eight years (also requires Council approval to go beyond seven). The contract was originally awarded as a piggyback off of the procurement that took place in the City of Vaughan, which was advantageous for the Town as we received the same 20% discount that Vaughan did. Should the hybrid method be adopted, staff expect the total cost of the election to be about $300,000 The total cost of the 2018 Municipal Election was calculated to be about $310,000, providing a good benchmark for staff to use for the 2022 municipal election. For comparison purposes, staff expect that an election where only internet voting was offered would likely cost about $175,000. An election where only a paper ballot counted by optical scan vote tabulators would cost about $250,000. There will be further costs for personal protective equipment (PPE) and other supplies that may be necessary should a pandemic situation be a concern before or during the election period. Regardless of the voting method(s) adopted by Council, the Election Reserve Fund will be able to absorb the cost without further funding requirements. Staff also expect to gain some efficiencies, while maintaining service levels, from the 2018 municipal election. Lineups at voting locations, whether at the Senior’s Centre for the advanced voting, or at locations throughout the Town on election day, were not an issue. Staff believe that the number of voting locations used on election day could be reduced by a small number, which would not have a material effect on the length of time Page 43 of 93 May 4, 2021 6 of 8 Report No. CS21-040 a resident spends from arrival to departure at a voting location. Staffing costs account for a high percentage of a hybrid election budget and reducing the number of staff required will reduce the overall cost of the election. Staff also believe efficiencies can be gained in terms of providing the final results in a more expedient manner. Some concerns were raised about the results taking longer than expected, and staff are planning to implement procedures to streamline the results process. It’s important to note that while we are focusing on this, unexpected problems on election day/night can cause a delay in the final results being available to the public. Advisory Committee Review In Spring of 2017, the Governance Review Ad Hoc Committee motioned to support an internet voting only election. When the recommendation went to Council, the report was referred back to staff for more information and eventually both internet voting and a traditional paper ballot counted by optical scan voting tabulators was confirmed. When reviewing the data regarding the choice of voting method that Aurora electors made in 2018, it became clear that, at this point, the paper ballot option is still very popular amongst residents. For this reason, the recommendation that staff would make to Council was clear, and it did not seem necessary to burden the members of Committee with a meeting to discuss this. Should Council wish, the issue of voting methods for the 2022 municipal election could be referred to the Governance Review Ad Hoc Committee and staff will call a meeting to discuss the matter further. Legal Considerations Subsection 42(1) of the MEA requires Council to pass a by-law to authorize the use of an alternative voting method other than attending at a voting place and the use of voting and vote-counting equipment such as voting machines, voting recorders or optical scanning vote tabulators. The by-law must be passed on or before May1st of the year of a regular election in order for it to apply. Financial Implications All 2022 municipal election costs are funded out of the Town’s election reserve which is replenished over the course of each Council term. This reserve is estimated to have a balance of $460,600 at the end of 2022 prior to the application of any election costs. Page 44 of 93 May 4, 2021 7 of 8 Report No. CS21-040 Communications Considerations There are no communications considerations associated with this report at this time. The Town will develop a comprehensive communication plan related to the election, based on the “inform” and “engage” levels of the Town’s engagement framework. The communication strategy will be established and begin implementation well in advance of the election period. Link to Strategic Plan The Town of Aurora’s strategic plan can be described in one sentence; “Our vision for Aurora 2031 is: An innovative and sustainable community where neighbours care and businesses thrive.” The adoption of a hybrid method of voting supports the Town of Aurora being an innovative community. A hallmark of innovation is developing new techniques for traditional processes, and the implementation of internet voting fits this description. Alternative(s) to the Recommendation 1. That internet voting be the sole voting method for the 2022 municipal election 2. That a paper ballot, counted by optical scan vote tabulators, be the sole voting method for the 2022 municipal election 3. Council provide direction Conclusions Feedback from the 2018 municipal election regarding the hybrid voting method was almost universally positive. It provides both a safe and convenient way for Aurora residents to cast their ballots, while also maintaining the traditional method of voting (paper ballot) for members of the public who prefer it. Attachments None Previous Reports CS19-023 – 2018 Election Wrap-up Page 45 of 93 May 4, 2021 8 of 8 Report No. CS21-040 Pre-submission Review Agenda Management Team review on April 15, 2021 Approvals Approved by Techa van Leeuwen, Director, Corporate Services Approved by Doug Nadorozny, Chief Administrative Officer Page 46 of 93 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. PDS21 -044 Subject: Application for Site Plan Approval Regional Municipality of York 14452 Yonge Street File Number: SP-2020-14 Prepared by: Sean Lapenna, Planner Department: Planning and Development Services Date: May 4, 2021 Recommendation 1. That Report No. PSD21-044 be received; 2. That Site Plan Application File SP-2020-14 to permit the development of a Sewage Pumping Station, be approved in principle, subject to the following conditions: i. Resolution of all outstanding comments and requirements from internal departments and external agencies including the Region of York, the LSRCA and Central York Fire Services to the satisfaction of the Director of Planning & Development Services, prior to execution of a site plan agreement; and, ii. Execution of a site plan agreement between York Region and the Town ensuring all Town and external agency requirements are met. Executive Summary This report presents to Council for consideration a site plan application submitted by the Region of York for the development of a sewage pumping station on the west side of Yonge Street, south of the rail bridge and Henderson Drive.  The proposed Site Plan conforms to the Town of Aurora Official Plan and Provincial Policies and Plans;  The proposed Site Plan conforms to the Town’s Comprehensive Zoning By-law;  Planning Staff are satisfied with the Site Design and Building Elevations Page 47 of 93 May 4, 2021 2 of 14 Report No. PDS21-044  Planning Staff recommend that the site plan application be approved in principle, subject to conditions. Final technical matters will be addressed prior to execution of the site plan agreement. Background Application History The Site Plan Application was submitted to the Town on December 1, 2020. The applicant made a resubmission on March 29, 2021 to address and respond to the comments on the first submission issued by the Town and commenting agencies. Location / Land Use The subject property, municipally known as 14452 Yonge Street, is generally located south of Henderson Drive, east of Bathurst Street and north of Bloomington Road (Figure 1). The property has a lot area of approximately 16247.00 m² (4.014 acres) and a lot frontage of approximately 66.0 m (216.0 ft). The subject lands are currently vacant and contains mature vegetation. Surrounding Land Uses The surrounding land uses are: North: GO Rail Line and medium density residential South: Low density residential East: Yonge Street and low density residential West: GO Rail Corridor and low density residential Policy Context Provincial Policies All development applications shall have regard for the Provincial Policy Statement (PPS), which provides policy direction on matters of Provincial interest. These policies support the development of strong communities through the promotion of efficient land use and development patterns. The Growth Plan for the Greater Golden Horseshoe (The Growth Plan) is a guiding document for growth management within the Greater Golden Horseshoe Area. The Growth Plan provides a framework which guides land use planning. Page 48 of 93 May 4, 2021 3 of 14 Report No. PDS21-044 The Lake Simcoe Protection Plan (LSPP) provides policies which address aquatic life, water quality and quantity, shorelines and natural heritage, other threats and activities (invasive species, climate change and recreational activities). Oak Ridges Moraine Conservation Plan (ORMCP) The ORMCP provides land use and resource management planning direction on how to protect the Moraine’s ecological and hydrological features and functions. The subject lands are located within the ‘Settlement Area’ of the ORMCP. The ORMCP states that the purpose of Settlement Areas is to encourage the development of communities that provide their residents with convenient access to an appropriate mix of employment, transportation options and local services and a full range of housing and public service facilities. York Region Official Plan The subject lands are designated as ‘Urban’ within the Region of York Official Plan. The Region’s vision for the Urban Area as prescribed in their Official Plan is to strategically focus growth while conserving resources and to create sustainable, lively communities. An urbanization goal of the Official Plan is to enhance the Region’s urban structure through city building, intensification and compact, complete communities. Town of Aurora Official Plan – OPA 34 As illustrated on Figure 2, the subject lands are designated, ‘Cluster Residential’, ‘Private Open Space’, ‘Environmental Protection Area’, Environmental Function Area’, ‘Ecological Buffer’ and ‘Building Setback’ (see Figure 2). The intent of the Cluster Residential designation is to encourage development that is compatible with existing low density development and the environmentally sensitive features and function of the area. Permitted uses include single-detached and semi- detached dwellings, linked housing, townhouses and private open space. In addition, utilities necessary to serve the community, including stormwater management facilities, are permitted in all residential designations. Within the Cluster Residential designation, buildings are not to cover more than 12% of all the lands within the Cluster Residential designation. To the greatest extent possible, lands within a Cluster Residential designation are to be retained in an open or natural condition, either as private or dedicated public open space and are not to form part of individual lots. In addition, lots are to preserve a minimum of 40% of the lot area in an Page 49 of 93 May 4, 2021 4 of 14 Report No. PDS21-044 open, landscaped or natural condition and such required area will not include any area devoted to a swimming pool, accessory building, paved driveway, patio or other area covered with impervious material. Private Open Space lands are held in private ownership and permitted uses are limited to uses which retain the site in a primarily open condition. The intent of the Environmental Protection Area is to protect and enhance areas containing significant natural features and which provide a high or moderate environmental function. No new development or land alterations is permitted in an Environmental Protection Area except for erosion and flood control works; fish, wildlife or conservation management measures, or ecologically based restoration or management. The Environmental Function Area designation contains natural areas with a moderate level of environmental significance but which provide an important environmental function. The intent in designating Environmental Function Areas is to protect ecological function and ecological buffers shall be provided around each Environmental Protection Area. The intent of the ecological buffers is to provide adequate separation between environmental areas and adjacent areas used or intended for development. The intent of the Building Setback designation is to preserve and enhance the existing rural character of the Yonge Street corridor and to act as a natural border to Yonge Street which is to be preserved. Zoning By-law 6000-17, as amended The subject lands are zoned ‘Oak Ridges Moraine Rural General (RU-ORM)’ and ‘Public Open Space (O1)’ under Town of Aurora Zoning By-law 6000-17, as amended (see Figure 3). Schedule ‘B’ (Map No. 6) to By-law 6000-17, as amended, identifies properties within the Town which include key natural heritage features and hydrologically sensitive features. The subject property is identified as containing a woodlot as per Schedule ‘B’ (Map No. 6). The property is designated on Schedule ‘B’ as Woodlands and Woodlands MVPZ. Section 14.6.2 of Zoning By-law 6000-17, as amended states that new transportation, infrastructure, and utilities uses may be permitted to cross a key natural heritage feature or a hydrologically sensitive feature, as shown on Schedule "B" of the By-law, Page 50 of 93 May 4, 2021 5 of 14 Report No. PDS21-044 despite any other provisions of this By-law to the contrary, provided such use is in accordance with the applicable policies of the Official Plan. Permitted Uses in the ‘Public Open Space (O1)’ Zone include athletic fields, cemeteries, agricultural uses, conservation uses, stormwater management ponds, public and private parks, woodlands and recreation centres. Reports and Studies The Applicant submitted the following as part of a complete Site Plan Application: Report/Drawing Name Report/Drawing Author Site Plan York Region Environmental Services Building Elevations York Region Environmental Services Landscaping Plan York Region Environmental Services Henderson SPS Engineering Drawing Set York Region Environmental Services Henderson SPS Traffic Management Plan York Region Environmental Services Tree Protection Plan York Region Environmental Services Water Balance Study WSP Detailed Design and Construction Administration and Site inspection for the Henderson Sewage Pumping Station WSP Scoped EIS/Natural Heritage Evaluation/ORM Conformity Report WSP Henderson Sewage Pumping Station Stormwater Management Report WSP Arborist Report WSP Proposed Application As illustrated in Figure 4, the site plan proposes a one storey Sewage Pumping Station with a total Gross Floor Area (GFA) of approximately 315.0 m² (3,391ft²). The pumping station will include a valve room, office space, a janitor’s room, washroom, mechanical/electrical room, generator room and electrical room. Nine (9) parking spaces are also proposed, including one (1) barrier free parking space west of the pumping station building. This parking area is provided to service the future trailhead located behind the subject lands. The Sewage Pumping Station is proposed as a solution to address servicing constraints at an existing Sewage Pumping Station located at 242 St. John’s Sideroad, which is currently at capacity during weather events. The Region of York completed a Schedule B Page 51 of 93 May 4, 2021 6 of 14 Report No. PDS21-044 Class EA to determine the preferred solution to address these capacity issues. The solution recommended from the Class EA was to construct a new Sewage Pumping Station for the Henderson Drive servicing area (see Figure 8). The new Pumping Station proposed at 14452 Yonge Street will alleviate capacity issues at the existing facility and will service the Henderson catchment area which is located between Bathurst Street, Henderson Drive, Yonge Street and Bloomington Road (Figure 8). This new infrastructure will divert flow from the service area shown in Figure 8 to the proposed Pumping Station at the subject property. The newly proposed facility is rated for a firm capacity of 80 litres per second. Additional Regional infrastructure is required to service the pumping station including a new sewer line under Henderson Drive and a twined force main along Yonge Street to discharge into the existing regional trunk sewer north of Bloomington Road. Wastewater is treated at the Duffin Creek Waste Pollution Control Plant (WPCP) before discharging into Lake Ontario. An easement is required to accommodate the underground servicing pipe to be located within Town owned lands south of Henderson Drive, east of Milgate Place and west of Yonge Street (see Figure 9). Analysis Planning Considerations The proposed Site Plan conforms to the Town of Aurora Official Plan and Provincial Policies and Plans The Pumping Station is proposed to be developed only within the area of the site designated ‘Cluster Residential’ as shown on Figure 2. Although this designation is reserved primarily for residential development, Section 3.2.1 of OPA 34 states that utilities, necessary to serve the community, including storm water management facilities are permitted in all Residential designations. Official Plan Amendment 48 implements the policies of the Oak Ridges Moraine and Section 3.13.10 permits transportation, infrastructure and utilities uses in all land uses designations of the Oak Ridges Moraine Plan. Section 3.13.10 iv) specifically permits the utility use of sewage and water service systems and lines and stormwater management facilities. The proposal also conforms with Sections 3.6.2 and 3.6.4 of OPA 34 as the Pumping Page 52 of 93 May 4, 2021 7 of 14 Report No. PDS21-044 Station itself does not exceed a lot coverage of 12% (lot coverage of 0.0018% proposed) resulting in the minimum 40% open space requirement not only being met but far exceeded. The proposed pumping station is permitted based on the polices of the Official Plan, OPA 34 and OPA 48. In addition, the LSRCA reviewed the proposed site plan for conformity with the ORMCP and have no concerns. Planning Staff are therefore of the opinion that the proposed site plan conforms to the applicable policies of the Official Plan and Provincial Plans including the ORMCP. The proposed Site Plan conforms to the Town’s Comprehensive Zoning By-law The subject lands are zoned ‘Oak Ridges Moraine Rural General (RU-ORM)’ under Town of Aurora Zoning By-law 6000-17 and ‘Public Open Space (O1)’, as amended. The Pumping Station is proposed to be developed within an area of the property zoned ‘Oak Ridges Moraine Rural General (RU-ORM)’ only and no part of the Pumping Station will be developed within the ‘Public Open Space (O1)’ designation along the east of the site (abutting Yonge Street). The proposed pumping station use is permitted in the Zoning By-law as per Section 14.6.2. In addition, the Building Division has confirmed that development standards such as Parking and Setbacks do not apply. Given the above, Planning Staff are of the opinion that the proposed site plan conforms to the Town’s Zoning By-law. Planning Staff are satisfied with the Site Design and Building Elevations The site plan review has progressed to the stage where staff are satisfied with the overall site design including matters such as landscaping and site circulation and are recommending to Council that the site application be approved in principle, subject to conditions. Site Circulation One access driveway is proposed which is located at the east of the property (see Figure 4). Access will be provided from Yonge Street. The driveway leads to the parking area onsite located to the west of the proposed pumping station. Access to the pumping station facility itself will also be available from this driveway. Page 53 of 93 May 4, 2021 8 of 14 Report No. PDS21-044 The parking area located to the west is proposed to provide access to the future trail located to the west and south of the site. Parking spaces are provided in the parking area to the west of the site which is available to service visitors to the future trailhead as shown on the Town’s Trails Master Plan. Landscaping The applicant is proposing a variety of plantings along the east (front yard), north (side yard) and west (rear yard) to be placed around the building and parking area (see Figure 5). The plantings consist of both deciduous and coniferous trees. 143 deciduous trees and 108 coniferous trees for a total of 251 total plantings will be provided around the SPS (Sewage Pumping Station) construction area which are intended to provide adequate buffering and screening between the subject lands and adjacent properties. The latest landscape plan submitted also shows that an additional 122 trees will be planted along the service road and staging area at the west end of the site. Building Elevations The building elevations were reviewed by Planning Staff to ensure that the overall design was appropriate for the subject site and area. The building elevations reflect that the materials to be used consists primarily of red brick veneer, stone veneer, grey precast concrete sill and custom precast units as well as standing seam roof panels. The placement of brick and stone veneer has been designed in a manner throughout the building in an effort to avoid monotony and to achieve a level of variation throughout (see Figures 5 & 6). Department / Agency Comments Planning Staff recommend that the Site Plan application be approved in principle, subject to conditions. Final technical matters will be addressed prior to execution of the site plan agreement Planning and Development Services – Development Engineer The Town’s Development Engineer has no objections to approval, in principle, of the Site Plan application. Any remaining comments on the latest technical submission will be addressed prior to execution of the site plan agreement. Building Division Page 54 of 93 May 4, 2021 9 of 14 Report No. PDS21-044 The Town’s Building Division has expressed no objection to approval of the site plan application. Operational Services – Parks Division The Town’s Parks Division expressed no objection to approval of the site plan application and is satisfied with the overall landscaping plan (see Figure 5). The applicant also submitted an arborist report and tree preservation plan which identified that a total of 218 trees be removed in order to accommodate the proposed sewage pumping station. The Tree Inventory lists in the Arborist Report indicate that there are a number of trees identified as ‘dead’ or ‘death imminent’. For these trees, the Town does not require compensation. For trees that do not fall into this category, the Town’s Parks Division and the applicant agreed to a 1:1 tree compensation ratio. Not all trees however will be replanted on the subject property as 251 trees will be planted onsite and 40 additional trees will be planted along Henderson Drive in order to compensate for numerous gaps due to Ash trees dying out in this area. Areas located within Tamarac Green Park will also need to be used as a staging area during construction. The Region has discussed this arrangement with the Parks Division and they have no concerns. Details pertaining to this temporary arrangement will be addressed in the site plan agreement. In terms of trails impact, the only impact is that trail access to Henderson Drive in Tamarac Park will be closed during the course of construction. The balance of the park will remain open to the public. An easement will also be required to accommodate underground servicing line within Town owned lands south of Henderson Drive, east of Milgate Place and west of Yonge Street (see Figure 9). Traffic/Transportation A Traffic Management Plan (TMP) was submitted as part of the Site Plan application. The Town’s Traffic Analyst has no concerns with its findings and conclusions. The Town’s Traffic Analyst has no additional comments to be satisfied prior to final approval of the site plan agreement. In addition to this, temporary road and sidewalk closures will need to occur during construction. The total duration of construction along Henderson Drive is expected to be approximately 6-8 months. Henderson Drive however will remain open at all times during construction. Two lanes (one in each direction) will be maintained at most times. Page 55 of 93 May 4, 2021 10 of 14 Report No. PDS21-044 There will however be short periods of time when Henderson Drive is temporarily reduced to a single alternating lane with flagging. The south sidewalk along Henderson Drive will be closed between McClellan Way/Baldwin Road and Tamarac Trail/Lee Gate. The sidewalk along the north side of Henderson Drive will be maintained at all times. The total duration of construction along Yonge Street is expected to be approximately 4- 6 months. Yonge Street will be temporarily reduced to a 3-lane cross section (one lane in each direction with a centre turn lane) from north of Bloomington Road to south of Industrial Parkway. The Region has been in discussions with the Operations Department to obtain the necessary roads occupancy permit. The Town’s Communications Department will be notifying area residents in advance of any closures. Heritage Through their review of the first submission, the Town’s Heritage Planner advised that the subject property was delisted from the Town’s Heritage Register by Council in 2018 to allow the demolition of the existing single-detached dwelling subject to the following conditions being fulfilled:  That a financial contribution of $75,000 or an amount to be determined by the Director of Planning and Development Services, be provided to the Town’s Heritage Reserve Fund; and,  That the photographic documentation of the fieldstone removal be carried out during the demolition. The first condition was satisfied in May 2019 and the applicant provided the required photographic documentation through the second submission. As such, the Town’s Heritage Planner has no further comments or concerns. The Regional Municipality of York The Regional Municipality of York has reviewed the application and advises that they have no objection to approval of the site plan in principle . Any remaining comments on the latest technical submission will be addressed prior to execution of the site plan agreement. Page 56 of 93 May 4, 2021 11 of 14 Report No. PDS21-044 Lake Simcoe Region Conservation Authority (LSRCA) The Lake Simcoe Region Conservation Authority has reviewed the application and has confirmed that they are satisfied from a watershed perspective with the development as proposed. The LSRCA supports site plan approval in principle, subject to the owner addressing final technical matters and meeting LSRCA conditions of approval. Prior to execution of the site plan agreement, final approval by the LSRCA of the following will be required:  A detailed storm water management report inclusive of water budget (HydroG Assessment) to satisfy 4.8-DP and 6.40 DP of the LSPP;  A detailed erosion control plan;  A detailed grading plan;  A detailed hydrogeological report/water balance;  A Natural Heritage Evaluation;  An Ecological Offsetting Strategy;  A detailed planting plan for the VPZ Areas;  A Forest Edge Management Plan;  Phosphorus budget (including compensatory measures as required). The Region will be required to satisfy all LSRCA conditions of approval to be included in the site plan agreement. Central York Fire Services Central York Fire Services (CYFS) has reviewed the application and has no objection to the provided fire access route designed to accommodate future access to the site. CYFS has indicated no objection to site plan approval in principle subject to the owner satisfying technical requirements prior to the execution of the Site Plan Agreement. Metrolinx Through their review of the first submission, Metrolinx requested that the applicant provide a letter from a qualified professional, confirming that no additional drainage (via overland flow) will be directed to Metrolinx’s property (e.g. adjacent rail corridor). The applicant had provided this through their second submission. As such, Metrolinx has no further concerns or comments. Public Comments Planning Staff have not received public comments with respect to the subject site plan application. Page 57 of 93 May 4, 2021 12 of 14 Report No. PDS21-044 Advisory Committee Review Accessibility Advisory Committee The Town’s Accessibility Advisor reviewed the site plan on behalf of the Accessibility Advisory Committee in accordance with the Accessibility for Ontarians with Disabilities Act in order to encourage barrier free access. Upon review of the first submission, the Accessibility Advisor noted that the minimum number of barrier free parking spaces is one (1) parking spaces, which would meet the requirements of the AODA Design of Public Spaces O.Reg 191/11, section 80.36 (4). The applicant included one barrier free space in their second submission in the parking area located to the west. On this basis, Town Staff are satisfied with the barrier free needs provided for this site and as such, the Town’s Accessibility Advisor has no further comments. Legal Considerations In accordance with section 41 of the Planning Act, the owner may appeal a site plan application if Council fails to approve the application within thirty (30) days of the application being submitted. The owner may also appeal any of the Town’s conditions, including the terms of a site plan agreement. There is no right of appeal for any other person. In addition, the value of the easement to the Region to accommodate the underground servicing line is in accordance with the delegated authority to the Town Solicitor to grant and convey the easement to the Region. If Council approves this application, Legal Services will review any agreements and easement documents required to implement final approval. Financial Implications All applicable development fees and charges in this regard have been and will continue to be collected by the Town as required. Communications Considerations Site plan applications submitted under Section 41 of the Planning Act do not require public notification. However, a Notice of Site Plan application sign was posted on the Page 58 of 93 May 4, 2021 13 of 14 Report No. PDS21-044 subject property earlier this year by the applicant. In addition to this, all planning applications are listed on the Town’s website through the Planning Application Status List which is reported to Council and updated quarterly. In addition, a full communication plan has been established by the Region and has been reviewed by the Communications Division with the Town of Aurora. Link to Strategic Plan The proposed Site Plan Application supports the Strategic Plan goal of supporting an exceptional quality of life for all through its accomplishment in satisfying objectives within the following goal statements: Supporting an exceptional quality of life for all & Enabling a diverse, creative and resilient economy. By increasing servicing capacity through this project, the Town and Region are also working towards preventing potential overflow events in an effort to ensure that the standard set for supporting an exceptional quality of life for Town residents continues to be maintained. In addition to this, the proposed pumping station will also assist in facilitating future growth within Town which will result in economic benefits from future development in Aurora. Alternative(s) to the Recommendation 1. That Council provide direction. Conclusion Planning and Development Services have reviewed this Site Plan Application in accordance with the policies of Provincial Plans; the Regional and Town Official Plans, the Town’s Zoning By-law and municipal development standards. Overall, Staff are satisfied with the proposed Site Plan and it has progressed to the stage where it can be presented to Council for approval in principle subject to conditions listed herein. The majority of comments to date have been addressed by the applicant and any outstanding technical matters will be reviewed by the Town prior to execution of the Site Plan agreement. Page 59 of 93 May 4, 2021 14 of 14 Report No. PDS21-044 Attachments Figure 1: Location Map Figure 2: Existing Official Plan Designation Figure 3: Existing Zoning Figure 4: Proposed Site Plan Figure 5: Proposed Landscaping Plan Figure 6: Proposed Building Elevations (East & South) Figure 7: Proposed Building Elevations (West & North) Figure 8: Service Area Figure 9: Proposed Easements Previous Reports None. Pre-submission Review Agenda Management Team review on April 15, 2021 Approvals Approved by David Waters, MCIP, RPP, PLE, Director Planning & Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 60 of 93 Yonge StreetT h o m p k i n s C r e s cen tHe nde rso n D r iv e Industri a l P a r k w a ySouthYonge StreetMap created by the Town of Aurora Planning and Building Services Department, February 17, 2021. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2020, © First Base Solutions Inc., 2020 Orthophotography. ¯ St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 25 50 75 100 Metres LOCATION MAP APPLICANT: WSP Canada FILE: SP-2020-14FIGURE 1 SUBJECT LANDS Page 61 of 93 EXISTING OFFICIAL PLAN DESIGNATION Map created by the Town of Aurora Planning & Building Services Department, February 19, 2021. Base data provided by York Region & the Town of Aurora. ¯0 10 20 30 40 50 Metres APPLICANT: WSP CanadaFILE: SP-2020-14 FIGURE 2 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd SUBJECT LANDS Building Setback Private Open Space Environmental Protection Area Environmental Function Area Schedule A OPA Public Parkland Cluster Residential Environmental Restoration Area Ecological Buffer Page 62 of 93 RU-ORM EP-ORM R8 EP-ORM(455) RA1 R3(41)ER O1 O1 Map created by the Town of Aurora Planning & Building Services Department, February 19, 2021. Base data provided by York Region & the Town of Aurora. ¯0 25 50 75 100 Metres EXISTING ZONING APPLICANT: WSP Canada FILE: SP-2020-14 FIGURE 3 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd SUBJECT LANDS RURAL ZONES Townhouse Dwelling ResidentialR8 Oak Ridges Moraine Environmental ProtectionEP-ORM Zoning Legend First Density Apartment Residential RESIDENTIAL ZONES RA1 Public Open Space OPEN SPACES ZONES O1 Open SpaceO Estate ResidentialER Detached Third Density ResidentialR3 Oak Ridges Moraine RuralRU-ORM Page 63 of 93 Map created by the Town of Aurora Planning & Development Services Department, April 5, 2021. Drawing provided by WSP Canada. PROPOSED SITE PLAN APPLICANT: WSP CanadaFILE: SP-2020-14 FIGURE 4 Page 64 of 93 Map created by the Town of Aurora Planning & Development Services Department, April 5, 2021. Drawing provided by WSP Canada. PROPOSED LANDSCAPE PLAN APPLICANT: WSP CanadaFILE: SP-2020-14 FIGURE 5 Page 65 of 93 Map created by the Town of Aurora Planning & Development Services Department, April 5, 2021. Drawing provided by WSP Canada. PROPOSED BUILDING ELEVATIONS - EAST & SOUTH APPLICANT: WSP CanadaFILE: SP-2020-14 FIGURE 6 Page 66 of 93 Map created by the Town of Aurora Planning & Development Services Department, April 5, 2021. Drawing provided by WSP Canada. PROPOSED BUILDING ELEVATIONS - WEST & NORTH APPLICANT: WSP CanadaFILE: SP-2020-14 FIGURE 7 Page 67 of 93 Glensteeple Trail YongeStreetGilbert DriveChildDriveDavisRoadJohnsonRoadHolmanCrescentAlmCo urtWillisDriveBathurst StreetHenderson DriveWattsM e adowM c Cl e n n yDrivePineHillCresce nt Yonge StreetRidge Road King Map created by the Town of Aurora Planning and Building Services Department, April 6, 2021. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2020, © First Base Solutions Inc., 2020 Orthophotography. ¯ St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 100 200 300 400 500 Metres SERVICE AREA APPLICANT: WSP Canada FILE: SP-2020-14FIGURE 8 SUBJECT LANDS SERVICE AREA Page 68 of 93 Yonge StreetT h o m p k i n s C r e s cen tHe nde rso n D r iv e Industri a l P a r k w a ySouthYonge StreetMap created by the Town of Aurora Planning and Building Services Department, April 9, 2021. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2020, © First Base Solutions Inc., 2020 Orthophotography. ¯ St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 25 50 75 100 Metres PROPOSED EASEMENTS APPLICANT: WSP CanadaFILE: SP-2020-14FIGURE 9 Subject Lands Proposed Easements Page 69 of 93 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. CS21 -0 39 Subject: Electronic Advisory Committee Meetings Prepared by: Samantha Yew, Deputy Town Clerk Department: Corporate Services Date: May 4, 2021 Recommendation 1. That Report No. CS21-039 be received; and 2. That the Accessibility Advisory Committee continue to meet electronically as required; and 3. That all other Committees of Council return to in-person meetings when appropriate. Executive Summary This report is to provide Council with an update on electronic Advisory Committee meetings.  In 2020, staff were directed to initiate electronic meetings due to the COVID-19 pandemic  Advisory Committee meetings continue to have member and public participation  When permitted, Advisory Committee meetings will return to Town Hall  Staff recommend that the Accessibility Advisory Committee continue to have the option to meet electronically Background In 2020, staff were directed to initiate electronic meetings due to the COVID-19 pandemic On May 19, 2020, Report No. CS20-010 was brought forward to General Committee and the following resolution was adopted by Council: Page 70 of 93 May 4, 2021 2 of 5 Report No. CS21-039 1. That Report No. CS20-010 be received; and 2. That an amendment to the Procedure By-law to allow committees of Council to meet electronically during the state of emergency be enacted at the May 26, 2020 Council Meeting; and, 3. That the provisions related to in person attendance and in person quorum of the Policy for Ad Hoc/Advisory Committees and Local Boards be waived to allow electronic participation by members of the committees; and, 4. That staff report back to Council regarding the success of electronic committee meetings. In June 2020, Committees of Council began meeting electronically via Zoom. A subsequent amendment to the Procedure By-law included provisions to permanently allow Members to participate electronically in any public meeting. Analysis Advisory Committee meetings continue to have member and public participation Staff provided training to all committee members prior to their first electronic meetings. To mitigate the risk of technology issues occurring during a meeting, members were asked to do an audio and video check during training and ensure that they had a stable, uninterrupted internet connection for the duration of the meeting. To date, there have been no Advisory Committee meetings with significant technical issues. Participation has remained the same with most Committee members attending using a tablet or computer and a few dialing in by phone. Staff have connected the Town’s Zoom advisory committee meetings with the Town’s YouTube channel so members of the public who might normally attend in person are able to watch the meeting streamed live. If a member of the public wishes to delegate at a meeting, they can attend electronically or submit a written delegation to the Committee. From the implementation of electronic meetings to the writing of this report, advisory committee meeting videos have an average of 53 views per meeting on YouTube. In comparison, during the same timeframe the Town’s Committee of Adjustment and General Committee meetings, which were both streamed live prior to the introduction of electronic meetings, averaged 112 and 154 views per video respectively. From this standpoint, virtual advisory committees could be considered more accessible than in- person meetings for members of the public who wish to observe. Page 71 of 93 May 4, 2021 3 of 5 Report No. CS21-039 When permitted, Advisory Committee meetings will return to Town Hall Upon return to in-person meetings, all Advisory Committee meetings will continue to be streamed live to the public via YouTube. When re-opened, it is recommended that Members attend all meetings in-person at Town Hall. Electronic meetings may be permitted at the discretion of the Town Clerk if extenuating circumstances arise such as a severe weather event. Although electronic meetings have not encountered significant technical issues, there is still risk of disruption due to the reliance on the connectivity of Members and attendees. Poor connections can result in freezing and choppy communication leading to delays and potential miscommunication. Electronic meetings also add challenges to a complex process. In addition to minute taking and providing procedural advice, Secretariat staff in attendance must also coordinate a test meeting with delegates to go over meeting procedures, manage the Zoom meeting, and be able to offer basic technology support to attendees during meetings. This extra support is not required for in-person meetings. Staff recommend that the Accessibility Advisory Committee continue to have the option to meet electronically Staff suggest allowing the Accessibility Advisory Committee to continue to meet electronically in perpetuity. In the past, access to Town Hall has been difficult for some members especially in poor weather. Furthermore, the option of fully electronic meetings and web content aligns with the Information and Communications Standards of the Accessibility for Ontarians with Disabilities Act, 2005 (A.O.D.A) where the Town is able to create and provide information that is barrier-free. Using an online platform allows for assistive technology such as screen readers, computer-based audio listening/speaking, phone-based audio listening/speaking and more. Providing the option of a fully electronic meeting will expand accessibility for all participants. As the Procedure By-law and the Policy for Ad Hoc/Advisory Committees and Local Boards have been amended to allow for electronic meeting participation, no further changes are required. Advisory Committee Review Not Applicable Page 72 of 93 May 4, 2021 4 of 5 Report No. CS21-039 Legal Considerations None. Financial Implications None. Communications Considerations Once the Town is permitted to return to in-person meetings, Committee members will be notified and advised of any safety procedures. Staff will also notify the public of the change through Social Media. Link to Strategic Plan The recommendation to return to Town Hall for advisory committee meetings meets the strategic plan objective of Strengthening the fabric of our community through resident engagement. The strategic plan objective of Promoting service accountability, excellence and innovation is achieved through the introduction and success of electronic meetings and the continuation of live streaming advisory committee meetings once they are held at Town Hall again. Alternative(s) to the Recommendation 1. Council may not allow the Accessibility Advisory Committee to meet electronically. 2. Council may ask Staff to report back on the feasibility of electronic or hybrid Advisory Committee meetings. Conclusions The transition to electronic meetings in response to the pandemic has been successful. There have been no major issues with technology or participation, and it has allowed better access to advisory committee meetings through live streaming. Staff recommend continuing electronic meetings for the Accessibility Advisory Committee. Attachments None Page 73 of 93 May 4, 2021 5 of 5 Report No. CS21-039 Previous Reports CS20-010, Electronic Meetings for Committees of Council, May 19, 2020 Pre-submission Review Agenda Management Team review on April 15, 2021 Approvals Approved by Techa van Leeuwen, Director, Corporate Services Approved by Doug Nadorozny, Chief Administrative Officer Page 74 of 93 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. PDS21 -0 50 Subject: Application for Draft Plan of Condominium Shimvest Investments Limited 6 - 32 Stubbs Lane Block 161, Plan 65M-4485 File Number: CDM-2020-02 Related File Number: SP-2016-05 Prepared by: Matthew Peverini, Planner Department: Planning and Development Services Date: May 4, 2021 Recommendation 1. That Report No. PDS21-050 be received; and, 2. That the Draft Plan of Condominium File Number CDM-2020-01 to establish a Standard Condominium tenure for nine (9) townhouse dwelling units and two (2) semi-detached dwelling units situated on a private road, be approved, subject to the conditions attached hereto as Schedule “A” of this report. Executive Summary This report seeks Council’s approval for a proposed Draft Plan of Condominium (Standard Condominium) application at 6 to 32 Stubbs Lane (the ‘subject lands’).  The applicant has submitted a Draft Plan of Condominium application to establish a Standard Condominium tenure for the development approved under Site Plan Application SP-2016-05;  The proposed application is consistent with the PPS and conforms with the Growth Plan, the Lake Simcoe Protection Plan and the Region’s Official Plan  The proposed application conforms to OPA 73, and the Town’s Comprehensive Zoning By-law 6000-17;  The proposed application was circulated to Town staff and external agencies and all are satisfied, subject to conditions of approval. Page 75 of 93 May 4, 2021 2 of 8 Report No. PDS21-050 Background Application History A Site Plan application (SP-2016-05) was approved by Council in February 2017 to develop the subject lands with 9 townhouse, and 2 semi-detached dwelling units (see Figure 2). In March 2017, the Town’s Committee of Adjustment approved Minor Variance application MV-2017-03 to permit semi-detached dwellings on the subject lands. A Site Plan Agreement for the development (SP-2016-05) was executed between the Town and the Owner of the subject lands in October 2017. The subject Draft Plan of Condominium application was submitted to the Town on December 1, 2020 and deemed complete on December 21, 2020. Location / Land Use The subject lands are municipally known as 6 - 32 Stubbs Lane, and are generally located north of Wellington Street East, and west of Leslie Street, on the north side of Scrivener Drive (see Figure 1). The subject lands are irregular in shape, with an approximate area of 0.46 hectares (1.15 acres). Access to the subject lands is via a private road that connects to Scrivener Drive. Currently, the dwellings are under construction. Surrounding Land Uses The surrounding land uses are as follows: North: Roger Tomlinson Nature Reserve; South: Scrivener Drive, and single detached dwellings; East: Roger Tomlinson Nature Reserve, and single detached dwellings; and, West: Roger Tomlinson Nature Reserve, and single detached dwellings. Policy Context Provincial Policies Draft Plan of Condominium applications must have regard to matters of provincial interest, consistent with the Provincial Policy Statement (‘PPS’), and must conform with provincial plans, regional and local municipal official plans as well as the local zoning Page 76 of 93 May 4, 2021 3 of 8 Report No. PDS21-050 by-law. Applications for Standard Condominium do not require notice or a statutory public planning meeting. The PPS policies support the development of strong communities through the promotion of efficient land use and development patterns. A Place to Grow: Growth Plan for the Greater Golden Horseshoe (‘The Growth Plan’) is a guiding document for growth management within the Greater Golden Horseshoe Area. The Growth Plan provides a framework which guides land-use planning. The Lake Simcoe Protection Plan (‘LSPP’) provides policies that address aquatic life, water quality and quantity, shorelines and natural heritage, other threats and activ ities (invasive species, climate change and recreational activities) and implementation. The subject lands are located within the Lake Simcoe watershed and are subject to the applicable policies of the LSPP. York Region Official Plan (‘YROP’) The subject lands are designated “Urban Area” within the YROP. The Region’s vision for the Urban Area is to strategically focus growth while conserving resources, and to create sustainable, lively communities. A primary goal of the YROP is to enhance the Region’s urban structure through city building, intensification, and compact, complete vibrant communities. The subject lands are located within Wellhead Protection Area D. (WHPA-D). Aurora 2C Secondary Plan (‘OPA 73’) The subject lands are designated “Urban Residential 1” and “Environmental Protection Area” by OPA 73 (see Figure 3). The intent of this Urban Residential 1 designation is to promote well-designed, low-density housing in appropriate locations throughout the community. Townhouse and semi-detached dwellings are permitted uses in this designation. During the review of Draft Plan of Subdivision and Zoning By-law Amendment applications (SUB-2012-02 and ZBA-2012-02), the boundaries of the Environmental Protection Area designation were refined by an Environmental Impact Study to create the development area as it currently exists. This was reflected in the registered Plan of Subdivision, the amending Zoning By-law 5526-13, and the approved site plan application. Page 77 of 93 May 4, 2021 4 of 8 Report No. PDS21-050 Zoning By-law 6000-17, as amended The subject lands are zoned “Townhouse Dwelling Residential Exception 420 Zone” R8(420) by the Town of Aurora Zoning By-law 6000-17, as amended (see Figure 4). Permitted uses within this zone include Townhouse Dwellings, Back-to-Back Townhouses, and Home Occupations. In March 2017, the Town’s Committee of Adjustment approved a Minor Variance application to allow for semi-detached dwellings as a permitted use on the subject lands. Reports and Studies The Owner submitted the following documents as part of a complete application:  Draft Plan of Standard Condominium, prepared by R-PE Surveying Ltd.;  Registered Plan of Subdivision Plan 65M-4485, prepared by Rady-Pentex & Edward Surveying Ltd.; and,  Site Plan (approved), prepared by RN Design. Proposed Applications The applicant has submitted a Draft Plan of Condominium application to establish a standard condominium tenure for the development approved under Site Plan Application SP-2016-05 As shown on Figure 5, the applicant has submitted a Draft Plan of Condominium application to establish a standard condominium tenure for the development on the subject lands, consisting of nine (9) two-storey townhouse dwelling units, two (2) two- storey semi-detached dwelling units, a private road, three (3) visitor parking spaces and landscaped areas. Analysis Planning Considerations The proposed application is consistent with the PPS and conforms with the Growth Plan, the Lake Simcoe Protection Plan and the Region’s Official Plan The subject development achieves the objectives of intensification within settlement areas, utilizing existing infrastructure, providing for a range of housing tenure within the Town, and minimizing environmental impact. The proposed application implements the Page 78 of 93 May 4, 2021 5 of 8 Report No. PDS21-050 approved development under planning application SP-2016-05. Staff is satisfied that the proposed plan of condominium is consistent with the PPS and conforms to the Growth Plan. The Lake Simcoe Region Conservation Authority (LSRCA) has reviewed the proposed application and has no objection to its approval. Detailed design of for the overall development was reviewed under planning application SP-2016-05. The proposed application facilitates the development of townhouse and semi-detached dwelling units with a condominium tenure. Therefore, contributing to the variety of housing stock and tenure within the Region. The proposed application conforms to OPA 73 and the Town’s Comprehensive Zoning By- law 6000-17 The residential uses within the plan of condominium plan are permitted in accordance with the Urban Residential 1 designation. Staff evaluated the proposed development and have determined that the subject proposal meets applicable zoning standards. Details of the development’s conformity with the Urban Residential 1 designation were discussed in General Committee Report Number PBS17-005, and Committee of Adjustment Report Number MV-2017-03. Planning Staff are of the opinion that the proposed residential development is appropriate and conforms to the Official Plan and Zoning By-law. Department / Agency Comments The proposed application was circulated to Town staff and external agencies and all are satisfied, subject to conditions of approval The recommended conditions of approval are attached hereto as Schedule ‘A’ to this report. Final technical matters will be resolved prior to the registration of the Plan of Condominium. Below is a summary of the comments received from the circulation of the draft plan of condominium application. Engineering The development is connected to municipal services and detailed design for the development was done through Site Plan application SP-2016-05. Parks Page 79 of 93 May 4, 2021 6 of 8 Report No. PDS21-050 No comments or concerns regarding the proposed draft plan of condominium application. York Region The Region has reviewed the subject application and has no objection to the approval of the standard plan of Condominium. LSRCA The LSRCA has no objections to the proposed draft plan of condominium. Public Comments Planning Staff have received no comments from the public on the proposed application. Advisory Committee Review No communication required. Legal Considerations Section 9(2) of the Condominium Act, 1998 states that the requirements of the Planning Act that apply to a plan of subdivision apply to a plan of condominium with necessary modifications. Under the Planning Act, Council has 120 days to make a decision on subdivision applications before the Owner can appeal. Staff deemed the application complete on December 21, 2020, therefore, the applicant may appeal a non-decision after April 20, 2021. Financial Implications All applicable development fees and charges in this regard have been and will continue to be collected by the Town as required. Communications Considerations Applications for Standard Condominium do not require Notice or a Statutory Public Planning Meeting. Page 80 of 93 May 4, 2021 7 of 8 Report No. PDS21-050 Link to Strategic Plan The proposed application supports the Strategic Plan goal of supporting an exceptional quality of life for all, by strengthening the fabric of our community. Through the addition of 9 townhouse and 2 semi-detached dwelling units, housing is provided in accordance with the objective to collaborate with the development community to ensure future growth includes housing opportunities for everyone. Alternative(s) to the Recommendation 1. That Council provide direction. Conclusions Planning and Development Services reviewed the proposed Draft Plan of Condominium application against the relevant Provincial plans, Regional and Town Official Plans, the Town’s Zoning By-law and municipal development standards. The development proposal is considered good planning, and conforms to Provincial and Regional policies and is consistent with policies of the Town’s Official Plan. Therefore, Staff recommend the approval of Draft Plan of Condominium File CDM-2020-01. Attachments Figure 1 – Location Map Figure 2 – Approved Site Plan Figure 3 – Existing Official Plan Designation Figure 4 – Existing Zoning By-Law Figure 5 – Proposed Draft Plan of Condominium (Standard) Schedule ‘A’ – Conditions of Draft Approval Previous Reports General Committee Report No. PBS17-005, dated February 21, 2017 Committee of Adjustment Report No. MV-2017-03, dated March 3, 2017 Pre-submission Review Agenda Management Team review on April 15, 2021 Page 81 of 93 May 4, 2021 8 of 8 Report No. PDS21-050 Approvals Approved by David Waters, MCIP, RPP, PLE, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 82 of 93 MillikenDriveScrivener D riv e Hamst e r C r escentEakins Drive KerrLaneHogaboomAvenueMcLarty Gate Kane Crescent Starkweather S tre et Du gga n StreetTonner Crescent Scrivene r D r i v e I v y J a y C rescentHol la da y Drive Co nkl i n Cre sce nt Map created by the Town of Aurora Planning and Building Services Department, March 19, 2021. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2020, © First Base Solutions Inc., 2020 Orthophotography. ¯ St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 50 100 150 200 Metres LOCATION MAP APPLICANT: Shimvest Investments Ltd. FILE: CDM-2020-01 FIGURE 1 SUBJECT LANDS Page 83 of 93 Map created by the Town of Aurora Planning and Building Services Department, March 17, 2021. APPROVED SITE PLAN APPLICANT: Shimvest Investments Ltd. FILE: CDM-2020-01 FIGURE 2 Page 84 of 93 Proud CourtMillikenDriveS t u b b s L a n e Scrivener Drive Du g ga n S tre e t ¬«SWM ¬«SWM ¬«WP ¬«WP EXISTING OFFICIAL PLAN DESIGNATIONS Map created by the Town of Aurora Planning and Building Services Department, March 17, 2021. Base data provided by York Region & the Town of Aurora. ¯0 25 50 75 100 Metres St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd SUBJECT LANDSAPPLICANT: Shimvest Investments Ltd. FILE: CDM-2020-01 FIGURE 3 OPA 30 Environmental Protection Area Wildlife Park Urban Residential 1 Stormwater Management Facility OPA 73 Linear and Other Open Space Low- Medium Density Residential Cluster Residential Business Park Page 85 of 93 O1 EP RU O1 R3(407) R3(408) R3(408) R3(409) R3(407) R3(407) R 8 ( 4 2 0 )R3(407)O1 R3(407)O1O1 R3(408) S t u b b s L a n e Dug gan S tree t Map created by the Town of Aurora Planning & Development Services Department, March 17, 2021. Base data provided by York Region & Aurora - GIS. ¯0 25 50 75 100 Metres EXISTING ZONING BY-LAW APPLICANT: Shimvest Investments Ltd. FILE: CDM-2020-01 FIGURE 4 Subject Lands ZONING LEGEND RESIDENTIAL ZONES OPEN SPACE ZONES Public Open Space Detached FifthDensity ResidentialR5 Detached FourthDensity Residential RURAL ZONES Rural R4 O1 RU Environmental ProtectionEP Detached ThirdDensity ResidentialR3 Townhouse DwellingResidentialR8 Page 86 of 93 Map created by the Town of Aurora Planning and Building Services Department, March 19, 2021. PROPOSED DRAFT PLAN OF CONDOMINIUM (STANDARD) APPLICANT: Shimvest Investments Ltd. FILE: CDM-2020-01 FIGURE 5 Page 87 of 93 Schedule “A” CONDITIONS OF APPROVAL Draft Plan of Standard Condominium Shimvest Investments Limited 6-32 Stubbs Lane, legally described as Block 161, Plan 65M-4485 (the “Lands”) CDM-2020-01 THE CONDITIONS OF AURORA COUNCIL THAT SHALL BE SATISFIED BY THE OWNER OF THE LANDS (THE “OWNER”) PRIOR TO THE RELEASE FOR REGISTRATION OF ANY CONDOMINIUM PLAN OF THE LANDS (THE “PLAN”), ARE AS FOLLOWS: Planning Division Conditions 1. The final draft plan prepared by R-PE Surveying Limited (the “Surveyor”) dated June 16, 2020 with respect to the creation of eleven (11) residential units on a condominium road on the Lands (the “Draft Plan”) and associated conditions of Draft Plan approval may be amended by the Town if revisions are required to implement or integrate any recommendations resulting from studies required to be submitted as a condition of Draft Plan approval. Further, minor redline revisions to the Draft Plan may also be required to ensure property alignment with existing or proposed lots, blocks, units, streets, and/or facilities on lands adjacent to the Draft Plan. Legal Services Division Conditions 2. Prior to the release for registration of the Plan, the Owner shall submit to the Town for approval the Condominium Declaration and Description containing all the required provisions in accordance with the Condominium Act, 1998 and any other provision as may be required by the Town (the “Declaration”). If requested by the Town, the Owner shall incorporate into the Declaration any right(s)-of-way and easements for vehicular access, including access for fire and emergency services, to the satisfaction of the Town. Together with the final version of the Declaration, the Owner shall provide a solicitor’s undertaking indicating that: a) the Declaration provided to the Town is the final Declaration to be submitted for registration, subject only to changes requested by the Land Registrar; b) the Town will be notified of any required changes prior to registration; and c) immediately following registration of the Declaration, a copy will be provided to the Town. 3. Prior to the release for registration of the Plan, the Owner shall submit the Plan to the Town for approval, as preapproved by the Registry Office. Engineering Division Conditions 4. Prior to the Town’s release of the Plan for registration, the Owner shall submit to the satisfaction of the Town, a certificate from the Owner’s consultant stating that the Page 88 of 93 Shimvest Investments Limited. CDM-2020-01 Conditions of Approval Page 2 buildings have been substantially completed in accordance with the Condominium Act, 1998, S.O. 1998, c. 19, as amended, and that they have been surveyed and built including all site works in accordance with the plans forming part of the Development Agreement dated October 6, 2017 between the Owner and the Town registered on title to the Lands as Instrument No. YR2743061 on October 10, 2017. Alectra Utilities Conditions 5. The owner(s), or his/her/their agent, for this plan is/are required to contact Alectra Utilities to obtain a subdivision application form (SAF) and to discuss all aspects of the above project. The information on the SAF must be accurate to reduce unnecessary customer costs, and to provide a realistic in-service date. The information from the SAF is also used to allocate/order materials, to assign a technician to the project, and to place the project in the appropriate queue. A subdivision application form is enclosed with this request for comments 6. Alectra Utilities will prepare the electrical distribution system (EDS) design for the subdivision. The subdivision project will be assigned to an Alectra Utilities design staff upon receipt of a completed SAF. The design of the subdivision can only commence upon receiving a design prepayment and the required information outlined on the SAF. 7. Alectra Utilities will obtain the developer(s) approval of the EDS design, and obtain the required approvals from local government agencies for EDS installed outside of the subdivsion limit. Alectra Utilities will provide the developer(s) with an Offer to Connect (OTC) agreement which will specify the responsibilities of each party and an Economic Evaluation Model outlining the cost sharing arrangement of the EDS installation between both parties. The OTC agreement must be executed by both parties and all payments, letter of credits and easements received in full before Alectra Utilities can issue the design for construction. 8. Town Home/Semi Detached municipal and/or private developments require a minimum set back of 3.40M from the street line to any structure such as foundations, outdoor stairs, porches, columns etc. to accommodate standard secondary service connections 9. All proposed buildings, billboards, signs, and other structures associated with the development must maintain minimum clearances to the existing overhead or underground electrical distribution system as specified by the Ontario Electrical Safety Code and the Occupational Health and Safety Act. 10. All communication, street light or other pedestal(s) or equipment(s) must not be installed near Alectra Utilities transformers and/or switchgears. Enclosed with this request for comments are Alectra Utilities clearance standards. 11. Existing Alectra Utilities plant in conflict due to driveway locations or clearances to the existing overhead or underground distribution system will have to be relocated by Alectra at the Developer’s cost. Page 89 of 93 Shimvest Investments Limited. CDM-2020-01 Conditions of Approval Page 3 Bell Canada Conditions 12. The Owner acknowledges and agrees to convey any easement(s) as deemed necessary by Bell Canada to service this new development. The Owner further agrees and acknowledges to convey such easements at no cost to Bell Canada. The Owner agrees that should any conflict arise with existing Bell Canada facilities where a current and valid easement exists within the subject area, the Owner shall be responsible for the relocation of any such facilities or easements at their own cost. Canada Post 13. The owner/developer will consult with Canada Post to determine suitable permanent locations for the placement of Community Mailboxes and to indicate these locations on appropriate servicing plans. 14. The Builder/Owner/Developer will confirm to Canada Post that the final secured permanent locations for the Community Mailboxes will not be in conflict with any other utility; including hydro transformers, bell pedestals, cable pedestals, flush to grade communication vaults, landscaping enhancements (tree planting) and bus pads. 15. The owner/developer will install concrete pads at each of the Community Mailbox locations as well as any required walkways across the boulevard and any required curb depressions for wheelchair access as per Canada Post’s concrete pad specification drawings. 16. The owner/developer will agree to prepare and maintain an area of compacted gravel to Canada Post’s specifications to serve as a temporary Community Mailbox location. This location will be in a safe area away from construction activity in order that Community Mailboxes may be installed to service addresses that have occupied prior to the pouring of the permanent mailbox pads. This area will be required to be prepared a minimum of 30 days prior to the date of first occupancy. 17. The owner/developer will communicate to Canada Post the excavation date for the first foundation (or first phase) as well as the expected date of first occupancy 18. The owner/developer agrees to include in all offers of purchase and sale a statement, which advises the prospective new home purchaser/tenants that mail delivery will be from a designated Community Mailbox, and to include the exact locations (list of lot #s) of each of these Community Mailbox locations; and further, advise any affected homeowners/tenants of any established easements granted to Canada Post. 19. The owner/developer will be responsible for officially notifying the purchasers of the exact Community Mailbox locations prior to the closing of any home sales with specific clauses in the Purchase offer, on which the homeowners do a sign off. Page 90 of 93 Shimvest Investments Limited. CDM-2020-01 Conditions of Approval Page 4 Clearances The Town’s Planning Division shall advise that Condition 1 has been satisfied, stating briefly how the Condition has been met. The Town’s Legal Services Division shall advise that Conditions 2 and 3 have been satisfied, stating briefly how each Condition has been met. The Town’s Engineering Division shall advise that Condition 4 has been satisfied, stating briefly how the Condition has been met. Alectra Utilites shall advise the Town of Aurora that Conditions 5 to 11 have been satisfied; the clearance letter shall include a brief statement detailing how each Condition has been met. Bell Canada shall advise the Town of Aurora that Condition 12 has been satisfied; the clearance letter shall include a brief statement detailing how the Condition has been met. Canada Post shall advise the Town of Aurora that Conditions 13 to 19 have been satisfied; the clearance letter shall include a brief statement detailing how each Condition has been met. Page 91 of 93 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Notice of Motion Councillor’s Office Re: Project to Provide Off Leash Use of One Trail and Park To: Mayor and Members of Council From: Councillor Wendy Gaertner Date: May 4, 2021 Whereas it has been exceedingly difficult to find land in Aurora to accommodate off leash dog parks; and Whereas Aurora has been able to provide resident’s with only one such park; and Whereas it may be viable and effective to permit off leash use of some trails and parks during dedicated times; 1. Now Therefore Be It Hereby Resolved That staff be directed to investigate a pilot project using one trail and park as “Off Leash” during dedicated times, and report findings back to Council in the month of June. Page 92 of 93 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Notice of Motion Councillor’s Office Re: Open Private Space and Private Parkland Designation To: Mayor and Members of Council From: Councillor Rachel Gilliland Date: May 4, 2021 Whereas the Town’s 2010 Official Plan designates certain Private Open Space and Private Parkland lands that are located within the Natural Heritage System; and Whereas approximately 129 acres or 23% of the Private Parkland-Open Space designations in the Official Plan are zoned for urban uses in the Town’s Comprehensive Zoning By-Law and have not been comprehensively reassessed since 2010; and Whereas if private open space and private parkland forms part of the Natural Heritage System, it should be designated accordingly in the Official Plan; and Whereas certain private open space lands and private parklands have been the subject of recent development proposals that threaten the form and function of environmental features, where an appropriate land use designation would add clarity and add protection to our Natural Heritage System notwithstanding ownership; 1. Now Therefore Be It Hereby Resolved That the Official Plan review determine which of the properties that are currently designated Private Open Space and Private Parkland in the Town’s Official Plan that form part of the Natural Heritage System irrespective of ownership be considered for redesignation to an appropriate environmental land use designation. Page 93 of 93