AGENDA - General Committee - 20210406Town of Aurora
General Committee
Meeting Agenda
Date:Tuesday, April 6, 2021
Time:7 p.m.
Location:Video Conference
Pages
1.Procedural Notes
This meeting will be held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
Mayor Mrakas in the Chair.
2.Approval of the Agenda
3.Declarations of Pecuniary Interest and General Nature Thereof
4.Community Presentations
4.1.Jennifer Adams, Director of Development, Margaret Bahen Hospice and
Doane House Hospice; Re: Hike for Hospice 2021
1
5.Delegations
Note: At this time, the Municipal Offices are closed. This meeting will be live
streamed at https://www.youtube.com/c/Townofaurora/videos. Anyone
wishing to provide comment on an agenda item is encouraged to visit
www.aurora.ca/participation for guidelines on electronic delegation.
6.Consent Agenda
6.1.CS21-021 - Annual Report from the Integrity Commissioner - Additional
Information
2
(Information Report dated March 2, 2021, included on agenda per request
of Member of Council)
That Report No. CS21-021 be received for information.1.
7.Advisory Committee Meeting Minutes
7.1.Accessibility Advisory Committee Meeting Minutes of March 10, 2021 7
That the Accessibility Advisory Committee meeting minutes of
March 10, 2021, be received for information.
1.
8.Consideration of Items Requiring Discussion (Regular Agenda)
8.1.CS21-033 - Consolidated Fire Services Agreement with the Town of
Newmarket
13
(Presentation to be provided by Deputy Chief Rocco Volpe, Operations,
Central York Fire Services)
That Report No. CS21-033 be received for information; and1.
That the Chief Administrative Officer be authorized to renew the
Consolidated Fire Services Agreement with the Town of
Newmarket.
2.
8.2.CS21-032 - Central York Fire Services - By-law to Regulate 45
(Presentation to be provided by Deputy Chief Rocco Volpe, Operations,
Central York Fire Services)
That Report No. CS21-032 be received for information.1.
8.3.PDS21-046 - Request for Amendment to Parking By-law No. 4574-04.T 66
That Report No. PDS21-046 be received; and1.
That a by-law to amend Parking By-law No. 4574-04.T be
enacted to prohibit parking on the south-east side of Kitimat
Crescent from 8:00 a.m. to 4:00 p.m., Monday to Friday,
September 1 to June 30.
2.
8.4.CMS21-014 - Canadian Achievements Diversity and Inclusion Mural
Guidelines
73
That Report No. CMS21-014 be received; and1.
That the Canadian Achievements Diversity and Inclusion Mural
Guidelines, including the Mural Themes, Location, Public
Consultation Process, and Timetable be approved; and
2.
That the Manager of Library Square be directed to initiate the
selection process for the Canadian Achievements Diversity and
Inclusion Mural through an online Call to Artists Application
Process following a public consultation process as outlined in
this report.
3.
8.5.PDS21-045 - Traffic Calming Measures within the One-way Section of
Centre Street
88
That Report No. PDS21-045 be received; and1.
That staff report back to a future General Committee meeting
with the results of a traffic calming warrant analysis for Centre
Street between Spruce Street and Wells Street once normalized
traffic patterns return.
2.
8.6.CAO21-003 - Citizen Survey 2021 95
That Report No. CAO21-003 be received; and1.
That the 2021 citizen survey be postponed to the first half of
2022.
2.
9.Notices of Motion
10.Regional Report
11.New Business
12.Public Service Announcements
13.Closed Session
There are no Closed Session items for this meeting.
14.Adjournment
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Delegation Request
Legislative Services
This Delegation Request form and any written submissions or background information
for consideration by either Council or Committees of Council must be submitted to
Legislative Services.
Council or Committee Meeting Date:
Subject:
Name of Spokesperson and Name of Group or Person(s) being Represented (if
applicable):
Brief Summary of Issue or Purpose of Delegation:
Have you been in contact with a Town staff or
Council member regarding your matter of interest?Yes տտ No տտ
If yes, with whom? Date:
տ I acknowledge that the Procedure By-law permits five (5) minutes for Delegations.
I wish to submit my delegation by (select one):
տ Video/audio* տ Phone*܈ In Writing տ In Person**
*Must attend electronic meeting.Please click here for more information.
**Subject to meeting format and submission of Screening Registration Form
April 6th, 2021
Margaret Bahen Hospice and Doane House Hospice - Hike for Hospice 2021
Jennifer Adams, Director of Development, Margaret Bahen Hospice and DoaneHouse
Hospice
We would like to share an update on the importance of hospice care in Aurora.Margaret Bahen Residential
Hospice and Doane House Community Hospice are there for residents in some of the most difficult times of their
lives. Our Hospices support more than 1,250 York Region residents and their families each year - 95% of whom
live in Aurora and Newmarket. Our Doane House Hospice supports individuals as they undergo treatment for a
life-threatening illness as well as their families who often play the caregiver role. Margaret Bahen Residential
Hospice provides a home-like environment to support residents during their end-of-life care ensuring that every
person is treated with dignity and respect.
Each year we must raise $850,000 to cover the costs associated with operating our two Hospices. Funds raised
ensure that there remains to be no costs to residents to access our services. One of the main ways we raise funds
is through our special events, such as Hike for Hospice which is taking place May 21st to 31st. I would like to share
an update on the importance of hospice care and share information on our Hike for Hospice event with the
Delegation in hopes that members will be able to support our efforts. Thank you.
Michael de Rond March 22, 2021
✔
✔
✔
Page 1 of 99
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Information Report
No. CS2 1 -0 21
_______________________________________________________________________________________
Subject: Annual Report from the Integrity Commissioner – Additional
Information
Prepared by: Michael de Rond, Town Clerk
Department: Corporate Services
Date: March 2, 2021
_______________________________________________________________________________________
In accordance with the Procedure By-law, any Member of Council may request that this
Information Report be placed on an upcoming General Committee or Council meeting
agenda for discussion.
Executive Summary
The attachment to this report provides the additional information Council requested at
the January 12, 2021 General Committee Meeting.
Background
At the January 12, 2021 General Committee meeting, Committee requested that further
information regarding the types of advice that the Integrity Commissioner was providing
members of Council as well as the general nature of the complaints received. The
attachment to this report provides that additional information.
Analysis
None
Advisory Committee Review
None
Page 2 of 99
March 2, 2021 2 of 3 Report No. CS21-021
Legal Considerations
The terms of the agreement entered into with the Town’s Integrity Commissioner
requires the Integrity Commissioner to provide an annual report to Council.
Financial Implications
A total of $20,000 has been approved by Council as part of the Town’s 2021 budget in
support of its Integrity Commissioner’s activities. A total of $3,495 was spent against
this budget in 2020.
Communications Considerations
None
Link to Strategic Plan
By appointing an Integrity Commissioner, the Town is working to ensure high ethical
standards are being followed which promotes good governance.
Alternative(s) to the Recommendation
1. Council provide direction
Conclusions
None
Attachments
Attachment 1 – Additional Information from the Integrity Commissioner
Previous Reports
CS21-001 – Annual Report from the Integrity Commissioner – January 12, 2021
Page 3 of 99
March 2, 2021 3 of 3 Report No. CS21-021
Pre-submission Review
Agenda Management Team review on February 11, 2021
Approvals
Approved by Techa van Leeuwen, Director, Corporate Services
Approved by Doug Nadorozny, Chief Administrative Officer
Page 4 of 99
Principles
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Page 5 of 99
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Page 6 of 99
1
Town of Aurora
Accessibility Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Wednesday, March 10, 2021
7 p.m.
Video Conference
Committee Members: Rachelle Stinson (Chair)
Matthew Abas (Vice Chair)
Max Le Moine
Hailey Reiss (departed 9:01 p.m.)
Jo-anne Spitzer
Members Absent: Councillor John Gallo
John Lenchak
Other Attendees: Mayor Tom Mrakas (ex-officio)
Mateusz Zawada, Accessibility Advisor
Linda Bottos, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Chair called the meeting to order at 7:04 p.m.
2. Approval of the Agenda
Moved by Matthew Abas
Seconded by Max Le Moine
That the agenda as circulated by Legislative Services be approved.
Carried
Page 7 of 99
2
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Receipt of the Minutes
4.1 Accessibility Advisory Committee Meeting Minutes of February 10, 2021
Moved by Jo-anne Spitzer
Seconded by Matthew Abas
That the Accessibility Advisory Committee meeting minutes of February
10, 2021, be received for information.
Carried
5. Delegations
None.
6. Matters for Consideration
The Committee consented to consider items in the following order: 6.5, 6.2, 6.3,
6.4, 6.6, and 6.1.
6.1 Memorandum from Accessibility Advisor; Re: Engaged, Inclusive Project
Motion to defer
Moved by Matthew Abas
Seconded by Jo-anne Spitzer
1. That the memorandum regarding Engaged, Inclusive Project be
deferred to a future meeting of the Accessibility Advisory Committee.
Motion to defer
Carried
6.2 Memorandum from Senior Landscape Architect; Re: Hartwell Way
Neighbourhood Park Project
Staff provided an overview of the memorandum including the concept
master plan, proposed site features and accessible amenities for the
neighbourhood park. The Committee and staff discussed further
suggestions including consideration for: addition of way finding signage at
Page 8 of 99
3
the three park entrances; extension of the exterior path of travel to the
amphitheater; a circular amphitheater with accessible viewing platform;
addition of an accessible viewing platform at edge of central grass area;
partial replacement of playground mulch with accessible rubberized area;
concern regarding slippery wooden playground equipment when wet; and
accessible playground features including equipment and sensory features
at accessible heights for all.
Moved by Matthew Abas
Seconded by Max Le Moine
1. That the memorandum regarding Hartwell Way Neighbourhood Park
Project be received; and
2. That the Accessibility Advisory Committee comments regarding
Hartwell Way Neighbourhood Park Project be received and referred to
staff for consideration and further action as appropriate.
Carried
6.3 Memorandum from Accessibility Advisor; Re: Accessibility Advisory
Committee input and comments for site plan application OPA-2021-01 and
ZBA-2021-01 (Submission #1), 101-103 Mosley Street and 120 Metcalfe
Street
Staff provided an overview of the comments submitted to the Planner by
the Accessibility Advisor on behalf of the Committee. The Committee and
staff reviewed the site/floor plans and further suggestions were made
regarding consideration for: inclusion of automatic door operators for all
public access locations including the mail room, waste/recycling disposal
room, and any other amenities that may be added.
Moved by Matthew Abas
Seconded by Jo-anne Spitzer
1. That the memorandum regarding Accessibility Advisory Committee
input and comments for site plan application OPA-2021-01 and ZBA-
2021-01 (Submission #1), 101-103 Mosley Street and 120 Metcalfe
Street be received; and
2. That the Accessibility Advisory Committee comments regarding
Accessibility Advisory Committee input and comments for site plan
application OPA-2021-01 and ZBA-2021-01 (Submission #1), 101-103
Page 9 of 99
4
Mosley Street and 120 Metcalfe Street, be received and referred to
staff for consideration and further action as appropriate.
Carried
6.4 Memorandum from Accessibility Advisor; Re: Accessibility Advisory
Committee input and comments for site plan application SP-2017-07
(Submission #3), Proposed Hotel, 4 Don Hillock Drive
Staff noted that no further comments were provided to the Planner on this
third submission and provided an overview of the comments submitted by
the Committee on previous submissions. The Committee and staff
reviewed the site/floor plans and further suggestions were made
regarding consideration for: the addition of emergency evacuation chairs
to be provided at all staircase locations; and accessible equipment in the
fitness area.
Moved by Matthew Abas
Seconded by Max Le Moine
1. That the memorandum regarding Accessibility Advisory Committee
input and comments for site plan application SP-2017-07 (Submission
#3), Proposed Hotel, 4 Don Hillock Drive, be received; and
2. That the Accessibility Advisory Committee comments regarding
Accessibility Advisory Committee input and comments for site plan
application SP-2017-07 (Submission #3), Proposed Hotel, 4 Don
Hillock Drive, be received and referred to staff for consideration and
further action as appropriate.
Carried
6.5 Memorandum from Accessibility Advisor; Re: Facility Accessibility Design
Standards
Staff introduced consultant Bob Topping, Architect and President of
DesignABLE Environments Inc., who provided an overview of the proposed
Facility Accessibility Design Standards (FADS) document, noting that
FADS was developed as a best practices document and goes above and
beyond what is required by the Accessibility for Ontarians with Disabilities
Act, 2005 (AODA) and the Ontario Building Code.
There were inquiries and discussion about various aspects of the FADS
document including: provisions for rooftop amenities, recreational trails
Page 10 of 99
5
and playgrounds, and the COVID-19 pandemic; applicability to private
sector properties and potential implementation through the site plan
control process; how measurements (e.g., space and reach requirements)
were researched and developed; provisions for elevators and platform
lifts, call buttons, QR codes and beacons; and the design and format of the
FADS document. Staff noted that the Committee would have further
opportunities to review updates of the draft document.
Moved by Matthew Abas
Seconded by Jo-anne Spitzer
1. That the memorandum regarding Facility Accessibility Design
Standards be received; and
2. That the Accessibility Advisory Committee comments regarding
Facility Accessibility Design Standards be received and referred to
staff for consideration and further action as appropriate.
Carried
6.6 Round Table Discussion; Re: Town of Aurora Accessibility Plan 2018 to
2024
Staff provided a status update on capital and operating budget projects
including: the Victoria Hall ramp addition, noting the plan to review the
entire building toward making it more accessible and usable; the
Information and Communications Standard, noting that pre-bids have
been submitted for software and a remediator to assist with website
documents; installation of an automatic door operator and ramp at the
Aurora Seniors Centre west exit to the bocce courts; and grading of the
parking lot leading to the Aurora Seniors Centre.
The Committee and staff discussed various issues including: the frequent
shortage of parking spaces at the Aurora Seniors Centre; the potential for
a wider sidewalk along John West Way in the general area of the Seniors
Centre to accommodate students and seniors; the prevention of objects
(e.g., waste receptacles) obstructing automatic door operators; induction
loops; and the move to automatic door operator wave sensors.
Staff advised that details regarding the 2021 Community Recognition
Awards nomination process would be forwarded to the Committee and
members were encouraged to consider making submissions.
Page 11 of 99
6
Moved by Matthew Abas
Seconded by Jo-anne Spitzer
1. That the Accessibility Advisory Committee comments regarding the
Town of Aurora Accessibility Plan 2018 to 2024 be received and
referred to staff for consideration and further action as appropriate.
Carried
7. Informational Items
None.
8. Adjournment
Moved by Max Le Moine
Seconded by Matthew Abas
That the meeting be adjourned at 9:23 p.m.
Carried
Page 12 of 99
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
General Committee Report
No. CS2 1 -0 33
Subject: Consolidated Fire Services Agreement with the Town of Newmarket
Prepared by: Michael de Rond, Town Clerk
Department: Corporate Services
Date: April 6, 2021
Recommendation
1. That Report No. CS21-033 be received for information; and,
2. That the Chief Administrative Officer be authorized to renew the Consolidated Fire
Services Agreement with the Town of Newmarket.
Executive Summary
The attached report and presentation being provided by Deputy Chief Volpe are meant
to provide Council with an update regarding recent recommendations to the Joint
Council Committee.
Background
See attached report. Deputy Chief Volpe will provide a presentation with more details.
Analysis
See attached report. Deputy Chief Volpe will provide a presentation with more details.
Advisory Committee Review
None.
Page 13 of 99
April 6, 2021 2 of 3 Report No. CS21-033
Legal Considerations
Legal Services has reviewed the proposed amendments to the Consolidated Fire
Services Agreement (the “Agreement”). The proposed amendments include an
amendment to the “Effective Date” as defined in the Agreement to May 10, 2021. By
making this amendment, the term of the Agreement would be for a period of 10 years
commencing on May 10, 2021, with automatic renewals of further 10-year periods,
unless terminated by either party in accordance with the Agreement. All other
amendments are minor and have been reviewed and approved by the appropriate staff.
Financial Implications
None.
Communications Considerations
None.
Link to Strategic Plan
None.
Alternative(s) to the Recommendation
1. Council provide direction.
Conclusions
None.
Attachments
Attachment 1 – Report to Joint Council Committee
Attachment 2 – Draft By-law and Agreement
Previous Reports
None
Page 14 of 99
April 6, 2021 3 of 3 Report No. CS21-033
Pre-submission Review
Agenda Management Team review on March 18, 2021
Approvals
Approved by Techa van Leeuwen, Director, Corporate Services
Approved by Doug Nadorozny, Chief Administrative Officer
Page 15 of 99
Updates to Consolidated Fire Services Agreement Page 1 of 3
CENTRAL YORK FIRE SERVICES
An Update to the Consolidated Fire Agreement
between the Corporation of the Town of Newmarket
and the Corporation of Town of Aurora
Fire Services Report
Report Number: Report Number to be Assigned by Legislative Services
To: Joint Council Committee
Author: Central York Fire Services – Deputy Chief Rocco Volpe
Meeting Date: Tuesday, November 24, 2020
Recommendations
1. That Fire Services Report 2020-12 dated November 24, 2020 entitled An Update
to the Consolidated Fire Agreement between the Corporation of the Town of
Newmarket and the Corporation of Town of Aurora be received; and,
2.That Joint Council Committee provide feedback to staff related to the
recommended amendments to Consolidated Fire Service Agreement
(Attachment 1); and,
3.That staff be directed to incorporate feedback received from Joint Council
Committee and report back to a future meeting; and,
4.That staff be authorized and directed to do all things necessary to give effect to
this resolution.
Purpose
The purpose of this report is to provide Joint Council Committee (JCC) with an updated
review of the consolidated fire agreement between the Town of Newmarket and Town of
Aurora that was completed by Central York Fire Services (CYFS) staff. The final
updated by-law fire agreement will be presented to JCC at a future meeting for
approval.
Attachment 1
Page 16 of 99
Updates to Consolidated Fire Services Agreement 2
Background
The Town of Aurora and the Town of Newmarket consolidated their two fire
departments in January of 2002. The consolidation was very successful collaboration
by the two Towns, management of the fire departments and the two labour
representatives – the Aurora Professional Firefighters Association and the Newmarket
Professional Firefighters Association.
As a consequence of this forward thinking decision to consolidate the fire services
resources available, the two Towns have benefited from a professional fire service that
is equipped and trained to provide a comprehensive range of emergency services.
Central York Fire Services ranks in size among the top twenty-five services in Ontario.
The Town of Aurora and the Town of Newmarket are protected by a fire service that is
able to respond effectively, professionally and competently to a wide range of
emergencies and hazards and to provide comprehensive public safety education
programs, fire safety inspections and investigations of fire incidents.
A consolidated agreement was created to provide guidance and establish the
framework for the operation of the new department. This consolidated agreement was
intended to provide a structured agreement for the consolidation of the two services and
to provide direction for the new fire service.
With the passage of almost 20 years since the enactment of the original agreement, the
contract was reviewed and amendments have been presented to bring the contract
current to align with the existing operations of CYFS (see Attachment 1).
Financial Impact
None.
Conclusion
Staff recommends that JCC review the recommended amendments made by CYFS
staff and provide any further feedback consideration in an effort to update the
consolidated fire agreement to current practises. The final agreement will be presented
at a future JCC meeting.
Consultation
The Senior Fire Management Team consulted with the Town of Newmarket Legal
Department.
Page 17 of 99
Updates to Consolidated Fire Services Agreement 3
Impact On The Master Fire Plan
This report has no impact on the Master Fire Plan.
Contact
For more information regarding this report, contact Deputy Chief Rocco Volpe at
rvolpe@cyfs.ca
Attachments
Attachment 1 – Draft amendments to Consolidated Fire Services Agreement
Page 18 of 99
Attachment 2
CORPORATION OF THE TOWN OF NEWMARKET
BY-LAW NUMBER 2021-XX
BEING A BY-LAW TO REGULATE THE CONTINUED PROVISION OF FIRE AND EMERGENCY
SERVICES, BY CENTRAL YORK FIRE SERVICES.
WHEREAS Section 188, of the Municipal Act 2001, and the Fire Protection and Prevention Act,
1997 provides that the Council of a municipality may, by by-law, provide fire-fighting and fire
protection services for establishing, operating, promoting and regulating life and property saving
companies and authorizes municipalities to enter into joint agreements for the provision of fire
protection and prevention services;
AND WHEREAS The Town of Newmarket and the Town of Aurora approved the establishment
of a consolidated Fire and Emergency Services Department to service both municipalities through
the creation of Town of Newmarket By-Law 2001-146
AND WHEREAS effective January 1, 2002 the Town of Newmarket established Central York
Fire Services for the purpose to provide fire suppression, fire prevention, and life and property
saving service for the Town of Aurora and the Town of Newmarket; in accordance with the Fire
and Emergency Services Master Fire Plan and other plans, policies or directions, as approved
by Council;
AND WHEREAS Council wishes to update the fire services consolidate agreement between the
Town of Newmarket and Town of Aurora;
BE IT THEREFORE ENACTED by the Municipal Council of the Town of Newmarket as follows:
1. THAT the Agreement between the Town of Newmarket and the Corporation of the Town of
Aurora May 10, 2021, a true copy of which is attached, be and same hereby approved for
signing by the Mayor and Clerk.
2. THAT the Mayor and Clerk are hereby authorized and instructed to sign the same on behalf of
the Corporation and to affix the Corporate seal thereto.
3. THAT By-laws 2001-146 and 2001-147 being by-laws which established joint fire service
between the Town of Newmarket and Town of Aurora, and any other by-law inconsistent with
this by-law shall be, and the same are hereby rescinded on May 10, 2021 at 12:01 a.m.
4. THAT the provisions of this by-law shall come into force and effect 12:01 a.m. on May 10,
2021.
ENACTED THIS 10th DAY OF MAY 2021
John Taylor, Mayor
Lisa Lyons, Town Clerk
Page 19 of 99
CONSOLIDATED FIRE AND EMERGENCY SERVICES AGREEMENT
This Agreement made the 10th day of May 2021
B E T W E E N :
THE CORPORATION OF THE TOWN OF AURORA
(hereinafter called "Aurora")
BEING THE PARTY OF THE FIRST PART
-and-
CORPORATION OF THE TOWN OF NEWMARKET
(hereinafter called "Newmarket")
BEING THE PARTY OF THE SECOND PART
WHEREAS Section 5(1) of the Fire Protection and Prevention Act, 1997 (S.O. 1997, c.
21, Sch. A, s.3, as amended) (the “Act”) provides that a fire department may provide fire
suppression services and other fire protection services to a group of municipalities;
AND WHEREAS Section 6(1) of the Act requires the councils of the municipalities
operating a Fire Department to appoint a fire chief for the fire department;
NOW THEREFORE in consideration of the premises, mutual covenants and conditions
herein contained, the Parties hereto AGREE AS FOLLOWS:
Definitions
"Assistant Deputy Fire Chief" means the Assistant Deputy Fire Chief of the Department,
as hired by the Town of Newmarket appointed by by-laws of the Municipal Councils of
both Aurora and Newmarket who shall also serve as the Assistant Deputy Fire Chief to
both of the Towns of Aurora and Newmarket, having all of the powers and responsibilities
that appointment carries with it under the Fire Protection and Prevention Act, 1997
(Ontario).
"Committee" means the Joint Council Committee (JCC), or such other name for the
Committee as the Municipal Councils may decide from time to time, which is a joint
committee of the Municipal Councils of Aurora and Newmarket, established by by-law.
“Chief Administrative Officer” means the Chief Administrative Officer of the Town of
Newmarket and maybe referred to in this Agreement as the CAO.
"Department" means the Central York Fire Services (CYFS) or such other name as the
Municipal Councils may decide from time to time.
"Deputy Fire Chief" means the Deputy Fire Chief of the Department, as appointed by by-
laws of the Municipal Councils of both Aurora and Newmarket who shall also serve as the
Deputy Fire Chief to both of the Towns of Aurora and Newmarket, having all of the powers
and responsibilities that appointment carries with it under the Fire Protection and
Prevention Act, 1997 (Ontario).
“Effective Date” shall mean 12:01 a.m., May 10, 2021.
"Fire Chief" means the Head of the Department, as jointly appointed by by-laws of the
Municipal Councils of both Aurora and Newmarket who shall also serve as the Fire Chief
to both of the Towns of Aurora and Newmarket, having all of the powers and
responsibilities that appointment carries with it under the Fire Protection and Prevention
Act, 1997 (Ontario).
“Municipal Councils” means the Municipal Councils for both the Town of Aurora and the
Town of Newmarket, as elected pursuant to the Municipal Elections Act, 1996, as
amended.
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“Parties” means The Corporation of the Town of Aurora and the Corporation of the Town
of Newmarket.
1. Establishment of Department
1.1 The Town of Newmarket hereby agrees to maintain a fire department, as of
the Effective Date, which shall be responsible for the provision of fire and
emergency services within the combined geographic and municipal
boundaries of the Towns of Aurora and Newmarket, together with such
additional geographic areas as may be contracted from time to time, in
accordance with the Fire Protection and Prevention Act, 1997 (Ontario),
subject to the terms and provisions of this Agreement.
2. Establishment and Role of Committee
2.1 A joint Committee of the Municipal Councils of Aurora and Newmarket is
formed and constituted as of the Effective Date for the purposes and with
all the powers set forth in Schedule A, attached to and forming a part of this
Agreement.
3. Role of the Fire Chief
3.1 The Fire Chief shall act as the Head for the Department and shall have all
of the powers and responsibilities as set out by the Town of Newmarket By-
Law (A By-Law to appoint a Fire Chief for the amalgamated fire and
emergency services department – CYFS), as well as the job description,
this Agreement and the Fire Protection and Prevention Act, 1997, as
amended. In the absence of the Fire Chief, the Deputy Fire Chief shall be
vested with all of the authorities vested in the Fire Chief as prescribed in the
Town of Newmarket By-Law (A By-Law to appoint a Deputy Fire Chief for
the amalgamated fire and emergency services department - CYFS).
3.2 In addition to the above duties, the Fire Chief shall be responsible for the
review, from time to time, and implementation of the Emergency Plans for
both the Towns of Aurora and Newmarket.
3.3 The Fire Chief shall be an employee of the Town of Newmarket.
Notwithstanding this, the Fire Chief shall report to both of the Municipal
Councils, through the Committee, with respect to the provision of fire
protection services in accordance with the standards established
hereunder, and as may be amended from time to time and shall report
administratively to the CAO.
3.4 Neither Municipal Council nor any Member thereof shall provide direction
directly to the Fire Chief. Directions for action on the part of either the Fire
Chief or the Department shall be made only through the Committee.
General administrative direction for action by the Fire Chief or the
Department shall be given by the CAO.
3.5 The Committee and the CAO:
a) shall not require an increase or decrease to the service levels as
established by the Master Fire and Emergency Services Plan unless
said Master Plan has been amended on the agreement of both
Municipal Councils; and
b) shall not require the Fire Chief, the Deputy Fire Chief or the
Committee to take any action, which is contrary to the provisions of
this Agreement, the Fire Protection and Prevention Act, 1997, as
amended, or the by-laws appointing the Fire Chief and Deputy Fire
Chief and prescribing the duties of those positions.
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4. Department Name
4.1 The Department is known as Central York Fire Services or CYFS.
4.2 The Committee shall have the right to commission and authorize the use of
any insignia, crest, coat of arms or other indicia for the purpose of identifying
the Department.
5. Prescribed Service Levels
5.1 The Parties acknowledge that each has approved the Master Fire and
Emergency Services Master Plan (the “Master Plan”) attached hereto as
Schedule D and forming part of this Agreement. Schedule D may be
amended by the parties by mutual agreement without requiring an
amendment to this agreement. Schedule D shall continue in full force and
effect since it’s expiry until further amended.
5.2 The Parties hereby agree that the level of service to be provided throughout
the combined geographic and municipal boundaries of the Towns of Aurora
and Newmarket is the level of service as established by the Master Plan
and each party shall, subject to any mutually agreed amendment of the
Master Plan, commit all necessary funding and capital resources through
the annual budget to ensure that the Committee and Department have all
of the necessary resources, including prescribed staffing levels, to provide
the level of service.
5.3 The Committee shall be responsible to provide fire protection and prevention
services at the level as prescribed by the approved Master Plan.
5.4 The Parties hereby covenant to review the Master Plan every five years during
the currency of this Agreement and shall, no later than twenty-four (24)
months prior to the end of each ten (10) year term of this Agreement, finalize
the said Master Plan which shall prescribe service levels for the next ensuing
ten (10) year term of this Agreement.
5.5 Notwithstanding the foregoing, the Master Plan may be reviewed and, if
necessary, amended at any time during the currency of this Agreement as
circumstances warrant by mutual agreement of the Parties.
6. Budget
6.1 The Parties agree that the financial principles governing this Agreement are
set out in Schedule B attached hereto and forming a part of this Agreement.
6.2 The Committee, in consultation with the Fire Chief, shall prepare draft
annual operating and capital budgets setting out estimated operating and
capital costs and projected revenue for the Department based on the
provision of services at levels defined by the Master Plan. The estimates
shall be submitted to the Municipal Council of Aurora for comment and then
to the Municipal Council of Newmarket for consideration and approval. It
shall be understood that Newmarket shall have sole authority to determine
and approve the budgets.
6.3 The operating budget shall contain an amount in respect of administrative
support services to be provided to the Committee and/or Department by
Newmarket including, but not limited to Financial, Audit, Payroll and
Purchasing Services, Secretariat Clerical and Administrative Services,
Human Resource Services, Legal Services, Management Information
Services, and Property Management and Maintenance Services.
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6.4 Upon reviewing the estimates, the Municipal Council of Newmarket shall
establish an overall budget for the Committee for the purposes herein
described and, in doing so, the Municipal Council of Newmarket is not
bound to adopt the estimates submitted by the Committee.
6.5 Upon approval of the Committee's budget by Newmarket’s Municipal
Council, Aurora hereby agrees to pay to Newmarket its proportionate share
of the said budget in four equal instalments on the fifteenth (15th) day of
each of the months of February, May, August, and November, during the
currency of this Agreement. For the purposes of this Agreement, a party's
proportionate share will be that fraction of the budget which is equal to the
equally weighted average of:
a) the assessed value of the lands in that party's municipality over the
aggregate of the assessed value of all lands in both Aurora and
Newmarket; and
b) the number of responses made by the Department within the
geographic boundary of each party in the immediately preceding
year over the total number of responses made by the Department;
and
c) the population of each party over the aggregate of the population of
both Aurora and Newmarket.
6.6 For the purposes of calculating each party’s proportionate share in
accordance with Subsection 6.5 above:
a) the assessed value of lands shall be based on the current assessed
value of all lands within each party municipality, as determined by
the Regional Municipality of York; and
b) the total number of calls of the Department shall not include calls
outside of the geographic limits of Aurora or Newmarket pursuant to
a services or mutual aid contract; and
c) the population shall be the population as determined from time to
time by the Regional Municipality of York.
Each of the above calculations shall be completed with information current
to December 31 of the immediately preceding year and shall be in effect
until December 31 of the next ensuing calendar year.
6.7 Notwithstanding the foregoing, major capital expenditures relating to
structural work, additions or construction of any buildings on real property
owned solely by a party shall not form a part of the capital budget of the
Department and the party owning the said property shall be solely
responsible for any costs relating to such capital expenditures. It is agreed
that day to day maintenance of all real property will be the responsibility of,
and at the cost of, the Department.
6.8 With respect to Station 4-5, CYFS headquarters and training facility located
at 300 Earl Stewart Drive, Aurora, and future fire stations that are similarly
jointly purchased and constructed by the parties, all capital expenditures
related to structural work, additions or repairs to the building, parking lot
areas, sidewalks or underground servicing would require review by the JCC
Committee and approval by Municipal Councils. The costs for these
activities will be funded through the CYFS budget.
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6.9 With respect to existing CYFS buildings that is or maybe operated wholly or
partially as a facility that provides services which benefit both of the parties,
(such as Fire Prevention, Training, Administration but excluding Fire
Suppression). The proportionate cost of expenditures related to structural
work, additions or repairs to the building, parking lot areas, sidewalks or
underground servicing would require review by the JCC Committee and
approval by Municipal Councils. The costs for these activities will be funded
through the CYFS budget. Proportionate cost shall be based on the square
footage of the building in comparison to the portion of the building that is
utilized by CYFS for the benefit of both Parties.
6.10 The Parties shall not divulge any information of which they have knowledge
to be confidential whether communicated to or acquired by them in the
course of carrying out the services provided pursuant to this Agreement.
No such information shall be used by either party in any way without the
approval of the other party.
6.11 Newmarket shall keep proper and detailed accounts and records in
accordance with generally accepted accounting practices where applicable
of all factors entering into the computation of the amounts payable pursuant
to this Agreement. Aurora may during regular business hours at the offices
of Newmarket, upon giving reasonable notice and at Aurora’s sole expense,
audit and inspect accounts, records, receipts, vouchers and other
documents relating to the services performed pursuant to this Agreement
and shall have the right to make copies and take extracts at its own
expense. Newmarket shall afford all reasonable facilities, physical and
otherwise, for such audits and inspections.
6.12 Aurora shall have the right to independently audit, at its sole expense, all of
the finances, records and books pertaining to the operation of the
Department.
6.13 The Parties agree that all revenue received from building plan review, rental
of space in Fire Department buildings and services contracts with other
municipalities shall be provided for the operation of the Department and
shall serve to reduce the operational budget prior to the calculation of each
party’s proportionate share hereunder.
7. Property
7.1 It is hereby agreed that legal title to all real property will remain with each
respective party. Proper maintenance of all property shall thereafter be the
responsibility of the Committee and the Department. Notwithstanding the
foregoing, major capital expenditures relating to structural work, additions
or construction of any buildings on real property owned by a party shall be
the sole responsibility of the party owning the said property. However,
minor capital expenditures shall be included in the annual capital budget
and shall be the responsibility of, and at the expense of, the Committee and
the Department.
7.2 The Committee shall, from time to time, recommend any major capital
expenditures required with respect to real property to the owner of that
property and that owner shall consider same. In the event that the failure
to undertake any recommended major capital expenditures would or may
reasonably result in an inability on the part of the Committee or the
Department to meet the prescribed service levels in the Master Plan, the
owner shall, within eighteen (18) months, undertake and complete the said
major capital expenditures. Notwithstanding the foregoing, major capital
expenditures which are of an emergency nature shall take place
immediately following the recommendation of the Committee at the cost of
the party owning such property.
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7.3 All real property and buildings erected thereon acquired after the Effective
Date and all buildings for the use of the Department which may be
constructed after the Effective Date shall be owned and/or constructed as
determined by the Parties. In the event that the Parties cannot agree, the
real property or the buildings, as the case may be, shall be owned and paid
for on an equal basis as between the Parties.
7.4 At any time during the currency of this Agreement, any property, except real
property, which is identified as surplus to the needs of the Department by
the Committee may be sold. The proceeds of such sale shall be applied
toward the operating and/or capital budgets of the Committee for the current
or immediately subsequent year as the Committee may decide.
8. Staffing
8.1 The Committee shall, from time to time as needed, recommend a Fire Chief
and Deputy Fire Chief for the approval of and appointment by the Municipal
Councils of Aurora and Newmarket, by by-law.
8.2 The Fire Chief shall be responsible for the overall administration of the
Department and shall hold office pursuant to the employment policies and
practices for permanent full-time non-union positions of Newmarket and in
accordance with the requirements of the Fire Protection and Prevention Act,
1997.
8.3 The Fire Chief shall adhere to the Administrative Policies and Procedures,
including purchasing, personnel and all other administrative matters as
established by the Town of Newmarket, from time to time, in the operation
of the Department and for the purposes of determining applicable authority
for actions, the Fire Chief shall have all of the authorities conferred thereby
upon Department Heads.
8.4 The Fire Chief shall have the authority, on behalf of Newmarket, to retain
and remove such employees as may be required for the proper operation
of the Department, within the approved staff complement as established
through the Master Plan, and to take disciplinary action against such
employees where required, all subject to any collective agreement which
may be in force from time to time.
8.5 The staffing levels set out in the Master Plan and in any collective
agreement which may be in force from time to time shall be adhered to
unless otherwise negotiated through the collective agreement process.
8.6 The Collective Agreement must be submitted for approval of and ratification
by the Municipal Council of Newmarket.
8.7 It is understood and agreed by the Parties that the Committee shall not
negotiate any collective agreements, but that the Fire Chief and the Human
Resources staff of Newmarket shall be the representatives of Newmarket
for the purposes of negotiation.
8.8 Those staff members delegated fire prevention responsibilities, including
Fire Code inspection duties under the Fire Protection and Prevention Act,
1997, shall be appointed by both Municipal Councils, by by-law.
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9. Further Powers of the Committee
9.1 The Committee shall direct the Fire Chief in the performance of his
management duties but not with respect his statutory duties as Fire Chief
under the Fire Protection and Prevention Act, 1997, as amended, and no
individual member of the Committee shall give orders or directions to any
employee, including the Fire Chief.
9.2 The Committee shall monitor the performance of the Fire Chief and,
together with the Chief Administrative Officer for Newmarket, perform an
annual performance review of the Fire Chief; ensuring that all Members of
both Municipal Councils have had the opportunity to provide input to the
review, as necessary.
9.3 The Committee shall have no authority to modify or revise the terms of this
Agreement but may make recommendations to the Municipal Councils in
this regard.
9.4 The Committee is hereby authorized to meet with representatives of other
municipalities that are interested, with the objective of expanding the service
area of the Department for the provision of Fire and Emergency Services
beyond Aurora and Newmarket. Following such discussions, the
Committee shall report to the Municipal Councils concerning proposed
amendments to this Agreement resulting from the proposed admission of
future Parties.
10. Indemnity and Insurance
10.1 Newmarket agrees to maintain adequate general liability insurance in an
amount of not less than ten million dollars ($10,000,000) against legal
liability that may result from the activities and operations of the Department
and/or the Committee and to ensure that all policies of insurance are
endorsed to provide that Aurora is named as an additional insured. It is
hereby agreed that the cost of the said insurance is an operational cost of
the Department and shall be included in the operational budget.
10.2 Newmarket hereby agrees to indemnify and hold harmless Aurora against
all actions, suits, claims, demands, losses, costs, charges and expenses
including legal costs (hereinafter the "claims"), arising out of or in
consequence of the activities and operations of the Department and/or the
Committee save for such claims caused by either the negligence of or
breach of this Agreement by Aurora. The terms and provisions of this
Subsection shall survive any termination of this Agreement.
10.3 The Parties hereby agree that any and all liability resulting from all actions,
suits, claims, demands, losses, costs, charges and expenses arising out of
actions, incidents, grievances or investigations which occurred prior to the
Effective Date against any party shall remain the sole liability of that party,
shall not be transferred hereunder and that party shall wholly indemnify the
other party with respect to any and all liability, including defence and legal
costs pertaining thereto.
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11. Resolution of Disputes
11.1 If there is dispute between the Parties to this Agreement with respect to its
interpretation or application or an alleged violation, the Parties, as
represented by their respective Chief Administrative Officers or such
persons as they may direct, hereby agree to meet and discuss the matter
within five (5) days following receipt of notice by one party to the other with
the objective of resolving any dispute. For clarity, it is agreed that either
party has the right to dispute the failure to meet or maintain service levels
or its proportionate share of the budget, but that no matter involving the
establishment of or modification to budgets or relating to human resource
matters or matters arising from any collective agreements which shall be
resolved by Newmarket, can be the subject of any dispute or referral to
arbitration.
11.2 Following meetings of the Parties as provided for above, in the event that a
mutually satisfactory resolution is not achieved within sixty (60) days
following the receipt of the above notice by the other party, either party may
issue a Notice Requesting Arbitration to the other in which event the Parties
shall proceed to Binding Arbitration and the provisions for proceeding with
Binding Arbitration set out within Schedule C, attached hereto and forming
a part of this Agreement, shall be followed.
11.3 Notwithstanding that a matter has been referred to dispute resolution under
the provisions of this Section, the Parties shall throughout the period of
dispute resolution endeavour to perform their respective obligations under
the terms of this Agreement to the best of their abilities.
12. Term and Termination
12.1 This Agreement shall come into force commencing on the Effective Date
and shall continue in force for a period of ten (10) years.
12.2 This Agreement shall automatically renew for additional terms of ten (10)
years unless either party provides written notice not less than eighteen (18)
months in advance of the last day of the then current ten (10) year term, in
which case this Agreement shall terminate on the last day of the then current
ten (10) year term.
12.3 In the event this Agreement is terminated, upon termination the Committee
shall be dissolved. Notwithstanding the dissolution of the Committee,
Newmarket covenants and agrees to maintain the records of the Committee
for not less than ten (10) years following dissolution of the Committee.
12.4 In the event of termination of this Agreement, all jointly owned property shall
be valued at its fair market value as at the date of termination and the
property shall be divided between the Parties in proportions equal to the
proportions in which they each contributed to the annual budget of the Board
in the final year, or portion thereof, of the operation of this Agreement,
unless the Parties otherwise agree in writing.
12.5 In the event of termination of this agreement, or if for any other reason
Newmarket ceases to provide all or part of fire and emergency services
within the municipal boundaries of Aurora, the Parties agree that all
members of the Newmarket Professional Firefighters Association, or its
successor, shall be guaranteed employment with one of the successor fire
departments with no loss or diminution in seniority, rank, benefits, salary or
any other terms and conditions of employment, and the provisions of the
collective agreement with the Newmarket Professional Firefighters
Association shall be binding on both Newmarket and Aurora respectively.
For clarity, it is agreed that all firefighters employed by Newmarket
Page 27 of 99
immediately prior to January 1, 2002 will remain employed by Newmarket,
all firefighters employed by Aurora immediately prior to January 1, 2002 will
be employed by Aurora and all new firefighters employed by Newmarket
after January 1, 2002 will be employed by either Newmarket or Aurora on
such basis and subject to terms and conditions as will be negotiated by
Newmarket and Aurora.
The Parties agree that any transition or implementation costs incurred to
give effect to the requirements of this paragraph shall be paid by each Party
in accordance with each Party’s proportionate share of that year’s budget.
12.6 The terms and provisions of this Section and Section 10 shall survive any
termination of this Agreement.
13. Transition Costs
13.1 The Parties acknowledge that in order to ensure that this Agreement may
become effective on the Effective Date; the Parties will incur costs between
the date of this Agreement and the Effective Date. The Parties agree that
the Town of Newmarket shall be responsible for and pay 60% of all such
costs and the Town of Aurora shall be responsible for and pay 40% of all
such costs.
14. Notice
14.1 Any notice which is permitted or required pursuant to this Agreement shall
be in writing and shall be served personally or by registered mail upon the
Clerk of each of the Parties at the following addresses:
The Corporation of the Town of Aurora
100 John West Way, P.O. Box 1000
Aurora Ontario L4G 6J1
Attention: Clerk
The Corporation of the Town of Newmarket
395 Mulock Drive, P.O. Box 328, Station Main
Newmarket, ON L3Y 4X7
Attention: Clerk
15. Severability
15.1 In the event that any covenant or term of this Agreement should at any time
be held by any competent tribunal to be void or unenforceable, then the
Agreement shall not fail, but the covenant, provision or term shall be
deemed to be severable from the remainder of this Agreement, which shall
otherwise remain in full force and effect.
16. Estoppel
16.1 No party or Parties shall call into question, directly or indirectly, in any
proceedings whatsoever in law or in equity or before any administrative
tribunal, the right of the Parties or any of them to enter into this Agreement
or the enforceability of any term, agreement, provision, covenant and/or
condition contained in this Agreement, and this clause may be pleaded as
an estoppel as against any such party in any proceedings.
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______________________
______________________
______________________
______________________
17. Successors and Assigns
This Agreement shall enure to the benefit of and be binding upon the Parties and
their respective successors and assigns.
IN WITNESS WHEREOF each of the Parties hereto has affixed its corporate seal by the
hands of its proper officers on the date inscribed on the first page of this Agreement.
SIGNED, SEALED AND EXECUTED
THE CORPORATION OF THE TOWN OF AURORA
)
)
Tom Mrakas, Mayor
)
)
)
)
Michael de Rond, Town Clerk
CORPORATION OF THE TOWN OF NEWMARKET
)
)
John Taylor, Mayor
)
)
)
)
Lisa Lyons, Town Clerk
Page 29 of 99
SCHEDULE A
TERMS OF REFERENCE FOR THE COMMITTEE
MISSION PURPOSE AND OBJECTIVE
The Committee is charged with the responsibility of providing and administering a
borderless single tier level of fire protection and prevention services throughout the entire
geographic area for both the Towns of Aurora and Newmarket, in accordance with the
Consolidated Fire Services Agreement, as well as the obligations contained in the Fire
Protection and Prevention Act as amended and any regulations passed thereunder.
Although accountable to both the Council of the Town of Aurora and the Town of
Newmarket, it is the responsibility of Committee members to make decisions which shall
favour neither municipality, but will provide an equal level of service to all of the combined
residents of both municipalities.
Mission Statement
Excellence in the provision of preventative and protective fire and emergency services to
the communities of Aurora and Newmarket.
1. RESPONSIBILITIES OF THE COMMITTEE
The Committee shall be delegated the following responsibilities in fulfilling the
mission statement:
1. Conduct planning for the provision of effective and efficient fire and
emergency services, in a accordance with the Consolidated Fire Services
Agreement including fire suppression, fire prevention, fire safety, education,
communication, training of persons involved in the provision of fire
protection services, rescue and emergency services and delivery of all
these services, in a fiscally prudent manner within the municipalities;
2. Present & maintain a Fire & Emergency Services Master Plan to meet the
community needs and provide strategic direction for approval of the
Municipal Councils
3. Recommend service levels, capital budgets, and operating budgets in
accordance with the consolidated Fire Services Agreement and the
approved Fire & Emergency Services Master Plan;
4. Administer the provision of fire services to the municipalities in accordance
with the approved plans and budgets including the provision and use of
facilities, equipment, human resources and programs;
5. Ensure that any agreements currently in effect relating to communications
services and mutual aid with other municipalities are maintained and
properly performed;
6. Provide regular and proactive information to the Councils of the participating
municipalities on the operations of the consolidated fire services
2. ESTABLISHMENT OF COMMITTEE
The Committee shall provide and administer fire protection and preventative
services for both municipalities in accordance with the Consolidated Fire Services
Agreement.
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Membership
The Committee shall total six (6) members, composed of three (3) members of the
Municipal Council of Aurora and three (3) members of the Municipal Council of
Newmarket, whose terms shall be concurrent with the term of the Councils which
appointed them. Members are encouraged to serve no more than two (2)
consecutive terms on the Committee to allow the opportunity for new members of
the Municipal Councils to serve on the Committee.
Any member may be removed or replaced at any time by the municipality on whose
behalf the member was appointed.
No compensation shall be paid to the members in respect of their service on the
Committee.
In an election year no meeting of the Committee shall be convened during that
period of time between the municipal election and the appointment of the newly
elected Members of Council to the Committee.
The Committee shall prepare a report/minutes outlining the Committee’s activities
to each Municipal Council following each meeting.
Chair/Vice-Chair
The Committee shall elect a Chair and Vice-Chair annually from its members. At
any given time the Chair and Vice-Chair shall not both be members from the same
municipality and the appointments shall rotate annually (i.e. where an Aurora
member is Chair one year, a Newmarket member shall be Chair the subsequent
year, and so on.) Each shall serve for a one (1) year term, unless a shorter term is
determined by the Committee.
Duties of the Chair
x Call the meeting to order as soon after the hour fixed for the holding of the
meeting as quorum is present
x Announce the business of the Committee in the order in which it appears on
the agenda
x Announce any disclosures of interest
x Receive and submit all motions moved and seconded by a member
x Put to a vote all questions, which have been moved and seconded, or otherwise
arise in the course of the proceedings and announce the results
x Decline to put to a vote any motion not in order
x Confine members engaged in debate within the rules of order
x Enforce the observance of order and decorum among members
x Name any member persisting in breach of the rules of order
x Receive all messages and other communication and announce them to the
Board
x Rule on points of order
x Adjourn or suspend the meeting in the event of a grave disorder
x Designate the member who has the floor
x Have a vote in all matters of the Committee
Board Secretariat
The Municipal Clerk of the Town of Newmarket, or his or her designate, shall serve as
the Secretary to the Committee, and shall be present at all meetings, and shall be
responsible to maintain custody of all records, minutes, agreements and any other
documents associated with the Committee.
The agenda shall be prepared by the Secretary of the Committee in consultation with the
Fire Chief or, in his or her absence, the Deputy Fire Chief.
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Procedures
Unless otherwise provided for in these terms of reference, the procedural by-law of the
Town of Newmarket shall apply to the proceedings of the Committee.
Meetings
Meetings shall be held regularly each month in conjunction with the municipal council
schedule or as such other time a meeting is required. A schedule shall be developed by
the Secretariat with all Members agreement. Location of meetings will be rotated in both
municipalities, to be planned at the time of scheduling.
Notice of meetings shall be provided by circulating the agenda to each member not less
than five (5) business days prior to the meeting. Special meetings may be called without
notice by the Chair, CAO or by the Fire Chief or the Deputy Fire Chief at the Request of
the Fire Chief.
Meetings conducted by the Committee shall be open to the public, subject to the following,
and notice of them shall be published in the manner that the Committee determines.
The Committee may exclude the public from all or part of a meeting or hearing where a
matter to be considered includes:
a) the security of the property of the municipalities;
b) personal matters about an identifiable individual, including employees of the
municipalities;
c) a proposed or pending acquisition of land for purposes of the municipalities;
d) labour relations or employee negotiations with respect to the municipalities;
e) litigation or potential litigation, including matters before administrative
tribunals, affecting the municipalities; or
f) a matter in respect of which the Committee, Council or other body has
authorized a meeting to be closed under the Municipal Act or another Act
g) the receipt of advice that is subject to solicitor client privilege including any
communications necessary for that purpose.
Quorum
In order to constitute a quorum, at least two (2) members appointed by Newmarket and
two (2) members appointed by Aurora shall be present at all times, and all matters shall
be decided by a majority vote of the members attending, each of whom shall have one
(1) vote including the Chair. In the event of a tie, the matter shall be deemed to have
been denied or refused.
Majority
Any decision or recommendation of the Committee shall require the following:
a) The concurring vote of a majority of the members present, and
b) A concurring vote from at least one representative of each municipality.
A tie vote is considered a defeated vote.
3. ROLE OF THE COMMITTEE
The Committee shall make recommendations in accordance with the Consolidated
Fire Services Agreement with respect to the service standards namely;
x fire & emergency services master plan
x annual capital & operating budgets
x labour contracts and amendments
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x fire communication services and mutual aid agreements
x purchases or contracts related to fire services
Notwithstanding the above referenced responsibilities, the Town of Newmarket
shall be responsible for any negotiations and execution of agreements related to
any labour relation contracts and amendments thereto.
The Committee will be responsible for coordinating the “Central York Fire
Services”. The Committee shall ensure the efficient and proper delivery of Fire and
Emergency Services throughout the municipal boundaries of Aurora and
Newmarket in accordance with the Consolidated Fire Services Agreement and
service standards approved by the Council of both municipalities including and
extending to the following:
a) establish a program in the municipalities, which must include public
education with respect to fire safety and certain components of fire
prevention;
b) establish and maintain annual fees for services schedule;
c) engage in mutual aid relationships with adjacent Fire and Emergency
Services providers in York Region;
d) provide a tiered response to emergency events in Aurora and Newmarket;
e) examine the feasibility of providing Fire and Emergency Services to other
municipalities and the receipt of like services from other municipalities,
subject to the collective bargaining agreement;
f) meet all obligations and responsibilities of Aurora and Newmarket under the
Fire Protection and Prevention Act, as amended and any regulations
thereunder;
g) consider the recommendations of the Fire Marshal concerning the operation
of the Department and delivery of services to Aurora and Newmarket and
report to the Municipal Council of the parties concerning these
recommendations
h) from time to time as needed, participate in the process for the recruitment
of a Fire Chief;
i) develop, with the Fire Chief, an ongoing communications process, including
a quarterly report between the Department and the Municipal Councils;
j) review departmental organization; and
k) review such other matters as the Municipal Councils may determine.
Notwithstanding the above referenced functions, the Committee shall not interfere
with any of the Fire Chief’s statutory duties.
The Committee shall review and maintain a Master Fire and Emergency Services
Plan that would establish and harmonize service levels throughout Aurora and
Newmarket and standardize operating procedures for the Department. The
Committee shall be responsible for providing at no time less than the current level
of service in existence for the delivery of Fire & Emergency Services of each
municipality, at the time of the effective date of this agreement.
The Committee may meet with any other municipalities that are interested, with
the objective of expanding the service area of the Committee for the provision of
Fire and Emergency Services beyond Aurora and Newmarket and consolidating
Regional Fire and Emergency Services. Following such discussions, the
Committee shall report to Aurora and Newmarket concerning the proposed
amendments to this Agreement to implement such arrangements.
4. ROLE OF THE FIRE CHIEF
The Fire Chief shall act as the Department Head for the Department and shall have
all of the powers and responsibilities as set out by the appointment by-laws of the
participating municipalities, the job description, the Consolidated Fire Services
Agreement and the Fire Protection and Prevention Act, 1997.
For the purposes of the Consolidated Fire & Emergency Services Agreement, the
Fire Chief shall be an employee of the Town of Newmarket. Notwithstanding this,
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the Fire Chief shall act as the Fire Chief for both the Town of Newmarket and Town
of Aurora and shall report to both Councils through the Committee for the provision
of fire protection services in accordance with the standards established by CYFS.
In addition to this, the Fire Chief shall also have access to the Council of the Town
of Aurora for the purpose of discussing Fire & Emergency Services related issues
that may impact the Town of Aurora.
5. PURCHASING AND PROCUREMENT
The purchase of equipment, materials and services for the operation of the CYFS.
shall be governed by the Town of Newmarket Purchasing Policies and Procedures,
and the provisions of the collective bargaining agreement. The Town of
Newmarket is hereby authorized to execute any documents and agreements for
the Fire & Emergency Services Depart., which have been authorized by the
Committee or the Fire Chief.
The Committee shall have the authority of the “Municipal Council”, as outlined in
the Town of Newmarket Purchasing Policies and Procedures, to approve
expenditures for the operation of the Department, including the acquisition of
capital property, equipment, rolling stock and supplies subject to the approved
capital and operating budgets.
The Fire Chief shall have authority as the “Department Head” to approve
expenditures for the operation of the Department, including the acquisition of
equipment, rolling stock and supplies subject to the approved capital and operating
budgets. Such authority shall be exercised in accordance with the spending level
authority, financial controls as outlined in the Newmarket Purchasing Policies and
Procedures.
6. BUDGET
The Committee, in consultation with the Fire Chief, shall prepare draft annual
operating and capital budgets setting out estimated operating and capital costs
and projected revenue for the Department, in accordance with the Consolidated
Fire Services Agreement and the approved Fire and Emergency Services Master
Plan. The estimates shall be submitted to each of the Municipal Council of Aurora
and Newmarket for approval.
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SCHEDULE B
STATEMENT OF FINANCIAL PRINCIPLES
FIRE/EMERGENCY SERVICES CONSOLIDATION PROJECT
Financial Principles
All financial decisions will be guided by the following principles:
General:
1. The amalgamated Fire and Emergency service will be coordinated through the
Joint Council Committee with consistent service standards for the entire area.
2. Budgeted expenditures and revenues, including capital purchases, will be
consolidated with each municipality bearing their share of the net costs (total
expenditures less total revenue) based on the cost allocation methodology
attached.
3. Any annual operating surplus or deficit will be allocated to/from a stabilization
reserve account with initial funding of such stabilization fund to be borne by each
municipality based on the cost allocation methodology attached.
4. Integrated fire services are expected to improve service levels and contribute
toward significant cumulative savings due to:
x Shared capital and operating resources;
x Minimization of administrative duplication
5. The allocation of the aggregate annual costs to be avoided through the
consolidation of fire/emergency services will be blended to ensure that both
municipalities realize favourable benefits.
Capital:
6. An independent, third party will evaluate significant (over $5,000) individual pieces
of equipment as to their condition and current value prior to the merger.
7. Buildings will be owned by each municipality and not included in the significant
capital assets evaluation.
8. The municipality whose capital assets (excluding buildings) are not sufficient to
meet their percentage contribution to the merged services will make a capital
contribution(s) at some time in the future to bring their contribution up to the defined
cost allocation percentage.
Operating:
9. There will be a budget line for corporate overhead costs including:
x Clerical and administrative support of the JCC
x Human resources including recruitment, labour relations, etc.
x Support of Information technology and telecommunications
equipment/networks
x Payroll
x Legal
x Financial including budget, audit, accounts payable and accounts
receivable
10. Revenue from Building Plan review and from Ambulance Services rental of space
will be forecast for each municipality and included in shared revenue.
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11. Insurance of all assets except buildings will be a merged cost. Each municipality
will own and insure their Fire Services buildings. All other operating costs will be
treated as merged costs that will be subject to the defined cost allocation
methodology.
Cost Allocation Methodology
Costs of operating the amalgamated fire service will be paid by each municipality based
on the average of the following 3 calculations, equally weighted, at December 31, (and/or
of each year). Payments will be made quarterly on February 15, May 15, August 15 and
November 15
x Total assessment of municipality / Total assessment of both municipalities
x Total population of municipality / Total population of both municipalities
x Total calls for emergency response of municipality / Total calls for emergency
response of both municipalities
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SCHEDULE C
RULES OF ARBITRATION
Jurisdiction and Scope
1. The Arbitral Tribunal (as defined below) appointed under these Rules will apply the
provisions of the Arbitration Act of Ontario to any Arbitration conducted under this
agreement except to the extent they are modified by the express provisions of
these Rules.
2. Each party acknowledges:
(a) it will not apply to the Courts of Ontario or any other jurisdiction to attempt
to enjoin, delay, impede or otherwise interfere with or limit the scope of the
Arbitration or the powers of the Arbitral Tribunal; and
(b) the award of the Arbitral Tribunal will be final and conclusive and there will
be no appeal; therefrom whatsoever to any court, tribunal or other authority.
3. The Arbitral Tribunal has the jurisdiction to deal with all matters relating to a
Dispute including, without limitation, the jurisdiction:
(a) to determine any question of law, including equity;
(b) to determine any question of fact, including questions of good faith,
dishonesty or fraud;
(c) to determine any question as to the Arbitral Tribunal’s jurisdiction;
(d) to order any party to furnish further details, whether factual or legal, of that
party’s case;
(e) to proceed in the Arbitration notwithstanding the failure or refusal of any
party to comply with these Rules or with the Arbitral Tribunal’s orders or
directions, or to attend any meeting or hearing, but only after giving that
party written notice the Arbitral Tribunal intends to do so;
(f) to receive and take into account such written or oral evidence tendered by
the Parties as the Arbitral Tribunal determines is relevant, whether or not
admissible in law;
(g) to make one or more interim awards including, without limitation, orders to
secure any amount relating to the Dispute;
(h) to order the Parties to produce to the Arbitral Tribunal and to each other for
inspection, and to supply copies of any documents or classes of documents
in their possession, power or control that the Arbitral Tribunal determines to
be relevant; and
(i) to express awards in any currency.
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Place of Arbitration
4. Unless otherwise agreed, the Arbitration will be conducted in the Regional
Municipality of York in the Province of Ontario at the location determined from time
to time by the Arbitral Tribunal, but the Arbitral Tribunal may meet in any other
place the Arbitral Tribunal considers necessary for consultation, to hear witnesses,
experts or other Parties, or for the inspection of documents, goods or other
property.
Appointment of Arbitral Tribunal
5. As used in these Rules, the term “Arbitral Tribunal” means the Sole Arbitrator
appointed under these Rules or the Arbitral Tribunal appointed under these Rules,
as the case may be.
6. The Arbitration will be commenced by delivery of a Notice Requesting Arbitration
(the “Complaint”) by the Claimant to the Respondent. The Complaint must
describe the nature of the Dispute.
7. The Claimant and the Respondent may agree in writing upon the appointment of
a single Arbitrator who will determine the Dispute acting alone (the “Sole
Arbitrator”) or upon the appointment of a three (3) member Arbitral Tribunal. If
within five (5) days of the giving of the Complaint, the Claimant and the Respondent
do not reach agreement on the appointment of the Sole Arbitrator, and then each
of the Claimant and the Respondent may appoint an Arbitrator and provide the
other party with written notice of such appointment. If one party does not provide
such written notice, then the arbitrator who has been appointed by the other party
will be the Sole Arbitrator and will constitute the Arbitral Tribunal.
8. If the Claimant and the Respondent each appoint an Arbitrator under Section 7 of
these Rules, then, within five (5) days of the appointment of such Arbitrators, such
Arbitrators shall choose a third Arbitrator as chair (the “Chair”) and give notice to
the Claimant and the Respondent of such appointment, failing which the Chair may
be appointed by a Judge of the Ontario Court (General Division) on the application
of either the Claimant or the Respondent, on notice to the other. Upon giving of
notice by the Arbitrators of the appointment of the Chair, or the appointment by a
Judge of the Chair, as the case may be, the Chair and the other Arbitrators
previously appointed will constitute the Arbitral Tribunal.
9. Any decision of the Arbitral Tribunal (including, without limitation, its final award
made with respect to a Dispute or with respect to any aspect of, or any matter
related to, the Arbitration (including; without limitation, the procedures of the
Arbitration) will be made by either the Sole Arbitrator or by a majority of the Arbitral
Tribunal, as the case may be. All decisions of the Arbitral Tribunal with respect to
a Dispute, except procedural decisions, will be rendered in writing, and contain a
recital of the facts upon which the decision is made and the reasons.
Pre-Arbitration Meeting
10. The Parties shall meet with the Arbitral Tribunal within seven (7) days of the
constitution of the Arbitral Tribunal for a pre-arbitration meeting to:
(a) identify the issues in dispute;
(b) discuss the procedure to be followed in the Arbitration;
(c) establish time periods for taking certain steps, including the dates, time and
location of the Arbitration; and
(d) deal with any other matter that will assist the Parties to settle their
differences and assist the Arbitration to proceed in an efficient and
expeditious manner.
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11. The pre-arbitration meeting may take place by conference telephone call.
12. The Arbitral Tribunal shall record any agreements or consensus’ reached at the
pre-arbitration meeting and shall, within three (3) days of that meeting, send a copy
of that document to each of the Parties or their representative.
Conduct of the Arbitration
13. Subject to the Rules in this Schedule, the Arbitral Tribunal may conduct the
Arbitration in the manner the Arbitral Tribunal considers appropriate, but each party
shall be treated fairly and shall be given full opportunity to present a case.
14. Under this Schedule, the power of the Arbitral Tribunal includes, but is not limited
to:
a. ordering the Arbitration to be conducted by documents only, or with limited
oral hearings;
b. controlling or refusing discovery examinations;
c. determining in what order issues will be dealt with;
d. limiting or extending the extent of document disclosure;
e. requiring further particulars of the claim and the issues advanced;
f. requiring earlier disclosure of intended witnesses and documents;
g. limiting the number of experts or refusing to allow expert evidence;
h. requiring the use of a single independent expert to deal with a particular
issue or any number of issues;
i. requiring experts to file written reports in place of giving oral testimony;
j. requiring expert reports earlier in the process than required under this
Schedule;
k. determining when and in what order experts will be heard;
l. setting dates, times and locations for the Arbitration’
m. ordering pre-arbitration meetings as required;
n. fixing and awarding costs, including solicitor/client costs and the costs of
the Arbitration.
Exchange of Documents
15. Within fifteen (15) days of the pre-arbitration meeting, or if the Parties agree that
no pre-arbitration meetings will be held, within fifteen (15) days after the Arbitral
Tribunal has been constituted, the Claimant shall send a written statement to the
Respondent and the Arbitral Tribunal outlining the facts supporting the claim of the
Claimant, the points at issue, and the relief or remedy sought.
16. Within fifteen (15) days after the Respondent receives the Claimant’s statement,
the Respondent shall send a written statement to the Claimant and the Arbitral
Tribunal outlining the Respondent’s defence, the facts supporting the defence, the
Defendant’s positions on the points at issue and the relief or remedy sought, and
a written statement of the Respondent’s counterclaim, if any.
17. The Respondent, by counterclaims, shall send a written statement to the Claimant
and the Arbitral Tribunal outlining the Respondent’s defence to the counterclaim
within fifteen (15) days after the Respondent receives the counterclaim.
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18. Each party shall submit with the party’s statement a list of the documents upon
which the party intends to rely and the list of documents shall describe each
document by specifying its document type, date, author, recipient and subject
matter.
Amendment of or Supplemental Claim
19. The Arbitral Tribunal may, on application of a party or on the Arbitral Tribunal’s
own motion, order a party to produce any documents the Arbitral Tribunal
considers relevant to the Arbitration within a time the Arbitral Tribunal specifies
and, where such an order is made, the other party may inspect those documents
and make copies of them.
Production of Documents
20. The Arbitral Tribunal may, on application of a party or on the Arbitral Tribunal’s
own motion, order a party to produce any documents the Arbitral Tribunal
considers relevant to the Arbitration within a time the Arbitral Tribunal specifies
and, where such an order is made, the other party may inspect those documents
and make a copies of them.
21. Each party shall make available to the other for inspection and copying any
documents upon which the party intends to rely.
Agreed Statement of Facts
22. The Parties shall, within a period of time specified by the Arbitral Tribunal identify
those facts, if any, which are not a dispute and submit to the Arbitral Tribunal an
agreed statement of facts.
Arbitration Hearings
23. The Arbitral Tribunal shall set the dates for any oral hearings or meetings and shall
give at least seven (7) days written notice of such hearings or meetings to the
Parties.
All oral hearings and meetings shall be held in private and all written
documentation shall be kept confidential by the Arbitral Tribunal and the Parties
and not disclosed to any other person, except by the consent of all Parties.
Evidence
24. Each party shall prove the facts relied upon to support the party’s claim or defence.
25. If a party is presenting evidence through a witness, the party shall, no later than
seven (7) days before the commencement of the oral hearing, advise the Arbitral
Tribunal and the other party of the name and address of the witness and provide
a brief summary of the evidence to be given by the witness.
26. The written statement of an expert shall be given to the other party and the Arbitral
Tribunal at least fourteen (14) days before the commencement of the oral hearing.
27. The Arbitral Tribunal shall be the sole judge of the relevance and materiality of the
evidence offered and the Arbitral Tribunal is not required to apply the legal rules of
evidence.
28. All oral evidence shall be taken in the presence of the Arbitral Tribunal and all the
Parties, except where any of the Parties is absent, in default or has waived the
right to be present.
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29. The Parties shall prepare books containing all of the documents to be introduced
at the oral hearing and shall submit those books to the other party and to the
Arbitral Tribunal no later than fourteen (14) days before the commencement of the
oral hearing.
30. The Parties are deemed to have consented to the authenticity of all documents
contained in the document books, unless the party gives notice of objection within
seven (7) days of the oral hearing to the other party and the Arbitral Tribunal.
31. The Arbitral Tribunal may allow a party to introduce into evidence at the oral
hearing a document which was not disclosed or submitted at least fourteen (14)
days before the commencement of the hearing, but the Arbitral Tribunal may take
that failure into account at the time the Arbitral Tribunal fixes any costs.
Examination of Parties
32. At an oral hearing, the Arbitral Tribunal may order a party, or a person claiming
through a party, to submit to being examined by the Arbitral Tribunal under oath
and to submit all the documents that the Arbitral Tribunal requires.
Witnesses
33. The Arbitral Tribunal may determine the manner in which witnesses are to be
examined and may require a witness, other than a party or the party’s
representative, to leave the oral hearing during the testimony of another witness.
34. Where the Arbitral Tribunal allows the evidence of a witness to be presented by a
written statement, the other party may require that the witness be present at an
oral hearing for cross-examination.
35. The Arbitral Tribunal may call a witness on the motion of the Arbitral Tribunal, but
where the Arbitral Tribunal calls a witness, the Parties have the right to cross-
examine that witness and call evidence in rebuttal.
Experts
36. The Arbitral Tribunal may appoint one or more experts to report on specific issues
to be determined by the Arbitral Tribunal and may require a party to give the expert
any relevant information or the produce, or to provide access to, any relevant
documents, goods or other property for inspection by the expert.
37. The Arbitral Tribunal shall communicate the expert’s terms of reference to the
Parties.
38. Any dispute between a party and an expert as to the relevance of the required
information or the production of the information shall be referred to the Arbitral
Tribunal for decision.
39. Upon receipt of the expert’s report, the Arbitral Tribunal shall inform the Parties of
the contents of the report and the Parties shall be given an opportunity to express,
in writing, their opinion on the report.
40. The expert shall, at the request of a party, make available to that party for
inspection all documents, goods or other property in the expert’s possession which
the expert was provided with in order to prepare the expert’s report and the expert
shall provide that party with a list of all documents, goods or other property not in
the expert’s possession but with which the expert was provided in order to prepare
the expert’s report, and a description and location of those documents, goods or
other property.
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41. If a party requests or if the Arbitral Tribunal considers it necessary, the expert shall,
after delivery of the expert’s written or oral report, be present at an oral hearing
where the Parties will have the opportunity to cross-examine the expert and call
evidence in rebuttal.
Default of Party
42. Where a Claimant, without sufficient cause, and after five (5) days written notice
from the Arbitral Tribunal, fails to communicate the Claimant’s statement of claim
within the required time, the Arbitral Tribunal may terminate the Arbitral Tribunal
with respect to that claim.
43. Where the Respondent, without sufficient cause and after five (5) days written
notice from the Arbitral Tribunal, fails to communicate the Respondent’s statement
of defence within the required time, the Arbitral Tribunal shall continue the
Arbitration. An award shall not be made solely on the default of the Respondent.
The Arbitral Tribunal shall require the Claimant to submit such evidence as the
Arbitral Tribunal may require for the making of the award.
44. Where a party, without sufficient cause, fails to appear at an oral hearing or fails
to produce documentary evidence, the Arbitral Tribunal may continue the
Arbitration and the Arbitral Tribunal shall make an award based upon the evidence
before the Arbitral Tribunal.
45. Where a party, without sufficient cause, fails to comply with any order or direction
of the Arbitral Tribunal or any requirement under the Arbitrations Act or this
Schedule, the Arbitral Tribunal may grant such relief as the Arbitral Tribunal deems
appropriate, including costs.
General Powers of Arbitral Tribunal
46. The Arbitral Tribunal may:
(a) order an adjournment of the proceedings from time to time;
(b) make an interim order on any matter with respect to which the Arbitral
Tribunal may make a final order; including an interim order for the
preservation of property which is the subject matter of the dispute;
(c) order “on site” inspection of documents, exhibits or other property;
(d) at any time extend or abridge a period of time required in this Schedule or
fixed or determined by the Arbitral Tribunal where the Arbitral Tribunal
considers it just and appropriate in the circumstances.
Representation
47. The Parties may be represented or assisted by any person during Arbitration.
48. Where a party intends to be represented or assisted by a lawyer, the Parties shall,
in writing, advise the other party of the lawyer’s name and the capacity in which
the lawyer is acting, at least five (5) days before any scheduled meeting or hearing.
Award of Arbitral Tribunal
49. Unless the Parties otherwise agree, the award of the Arbitral Tribunal must be
made within ninety (90) days of the first Arbitral Tribunal meeting.
50. The award of the Arbitral Tribunal will be rendered in writing and will contain a
recital of the facts upon which the award is made and the reasons.
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51. In the event the award of the Arbitral Tribunal includes a requirement for payment
of a sum of money by one party to the other, it shall include a determination of the
date by which such payment shall be made.
Miscellaneous
52. The language of the Arbitration will be English.
53. Nothing contained in these rules prohibits a party from making an offer of
settlement during the course of the Arbitration.
54. The award of the Arbitral Tribunal shall include a determination of the allocation
between the Parties of the costs of the Arbitration. In determining the allocation
between the Parties of the costs of the Arbitration, including the professional fees
of the Arbitral Tribunal and the administrative costs associated with the Arbitration,
the Arbitral Tribunal may invite submissions as to costs and may consider, among
other things, an offer of settlement made by a party to the other party prior to or
during the course of the Arbitration. Unless otherwise directed by the Arbitral
Tribunal, all costs of the Arbitral Tribunal will be paid equally by the Claimant and
the Respondent.
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SCHEDULE D
MASTER FIRE AND EMERGENCY SERVICES PLAN
AURORA-NEWMARKET
FIRE AND EMERGENCY SERVICES
MASTER FIRE PLAN
2008-2017
(Update Master Fire Plan 2014)
Please visit Central York Fire Services
website for details of the plan
http://www.cyfs.ca/about-us/pages/master-fire-plan.aspx
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100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
General Committee Report
No. CS2 1 -032
Subject: Central York Fire Services – By-law to Regulate
Prepared by: Michael de Rond, Town Clerk
Department: Corporate Services
Date: April 6, 2021
Recommendation
1. That Report No. CS21-032 be received for information.
Executive Summary
The attached report and presentation being provided by Deputy Chief Volpe are meant
to provide Council with an update regarding recent recommendations to the Joint
Council Committee.
Background
See attached report
Analysis
See attached report
Advisory Committee Review
None
Legal Considerations
None.
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April 6, 2021 2 of 2 Report No. CS21-032
Financial Implications
None.
Communications Considerations
None.
Link to Strategic Plan
None.
Alternative(s) to the Recommendation
1. Council provide direction
Conclusions
None.
Attachments
Attachment 1 – Report to Joint Council Committee
Attachment 2 – Draft By-law to Regulate
Previous Reports
None
Pre-submission Review
Agenda Management Team review on March 18, 2021
Approvals
Approved by Techa van Leeuwen, Director, Corporate Services
Approved by Doug Nadorozny, Chief Administrative Officer
Page 46 of 99
A By-Law to Regulate Central York Fire Services
CENTRAL YORK FIRE SERVICES
FIRE SERVICES REPORT 2020-10
To: Joint Council Committee
Origin: Central York Fire Services - Deputy Chief Rocco Volpe
Subject: A By-Law to Regulate Central York Fire Services
RECOMMENDATIONS
1.That Fire Services Report 2020-10 dated November 24, 2020 be received; and,
2.That Council enact the By-Law to Regulate Central York Fire Services; and
3.That Staff authorized and directed to do all the things necessary to give effect to this
resolution.
PURPOSE
The purpose of this report is to provide JCC with information with respect to enacting a By-Law
to regulate what the business delivery model is for Central York Fire Services.
BACKGROUND
The Fire Protection and Prevention Act, 1997 requires every municipality in Ontario to provide
a public fire safety education program, various fire prevention services, and such other fire
protection services as necessary in accordance with its needs and circumstances. The Act
prescribes that Council is ultimately responsible for establishing the level of service provided by
the fire department.
In order to comply with the Act, and to ensure that an effective fire protection service delivery
model is provided for the community, a By-Law to Establish & Regulate a Fire Department, is
essential to formally establish a fire department for the Town of Newmarket to explicitly identify
the Council-approved services it provides.
The following amendments attached to this report has been prepared and presented to JCC to
reflect what currently the business delivery model is for Central York Fire Services.
Attachment 1
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2
FINANCIAL IMPACT
None.
CONCLUSION
Staff recommends that Council approve By-Law 2020-XX to reflect what currently the business
delivery model is for CYFS.
CONSULTATION
The Senior Fire Management Team consulted with the Town of Newmarket Legal Department.
IMPACT ON THE MASTER FIRE PLAN
This report has no impact on the Master Fire Plan.
CONTACT
For more information regarding this report, contact Deputy Chief Rocco Volpe at rvolpe@cyfs.ca
ATTACHMENTS
Attachment 1 - Draft By-Law 2021-XX
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Attachment 2
A By-Law to Regulate CYFS
Page 1 of 17
By-Law No. 2021-XX
CENTRAL YORK FIRE SERVICES
A BY-LAW TO REGULATE CENTRAL YORK FIRE
SERVICES
WHEREAS Section 2 of the Fire Protection and Prevention Act requires every
municipality to establish a program which must include public education with
respect to fire safety and certain components of fire prevention and to provide
such other fire protection services as it determines may be necessary in
accordance with its needs and circumstances, and to appoint a community safety
officer or team or establish a fire department to discharge its responsibilities;
AND WHEREAS Section 5 of the Fire Protection and Prevention Act provides that
the Council of a municipality may establish, maintain and operate a fire
department for the municipality and that the fire department shall provide fire
suppression services and may provide other fire protection services;
AND WHEREAS Sections 8 and 11 of the Municipal Act authorize a municipality
to provide any service that the municipality considers necessary or desirable for
the public, and to pass by-laws respecting, inter alia, health, safety and well-being
of persons, protection of persons and property, and services that the municipality
is authorized to provide;
AND WHEREAS Section 391 of the Municipal Act authorizes a municipality to
impose fees or charges on persons for services or activities provided by the
municipality, and for costs payable by the municipality for services or activities
provided or done by or on behalf of any other municipality;
AND WHEREAS Section 425 of the Municipal Act provides that the Council of a
municipality may pass by-laws providing that a person who contravenes a by-law
of the municipality is guilty of an offence;
AND WHEREAS Section 446 of the Municipal Act provides that if a municipality
has the authority under that or any other act, or under a by-law under that or any
other Act, to direct or require a person to do a matter or thing, the municipality
may also provide that, in default of it being done by the person directed or
required to do it, the matter or thing shall be done at the person's expense, and
the municipality may recover the costs of doing a matter or thing from the person
directed or required to do it by action or by adding the costs to the tax roll and
collecting them in the same manner as property taxes;
AND WHEREAS the Council of the Town of Newmarket deems it desirable and
necessary to amend and update its by-law to establish and regulate a fire
department for the Town of Newmarket;
NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE TOWN
OF NEWMARKET HEREBY ENACTS AS FOLLOWS:
DEFINITIONS
1. In this by-law, unless the context otherwise requires:
(a) "Approved" means approved by Council.
(b) "Automatic Aid" means an Approved agreement under which a
municipality agrees to provide an initial response to fires, rescues, and
emergencies in another municipality, or where a municipality agrees to
provide a supplemental response to fires, rescues, or emergencies that
may occur in another municipality.
(c) "Auxiliary Member" means a person who is appointed to provide
certain limited functions in support of the delivery of Fire Protection
Services voluntarily or for a nominal consideration.
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A By-Law to Regulate CYFS
Page 2 of 17
(d) "Corporation" means The Corporation of the Town of Newmarket.
(e) "Council" means the Council of the Town of Newmarket.
(f) "Deputy Fire Chief' means a person appointed by Council to act on
behalf of the Fire Chief of the Fire Department in the case of
absence or a vacancy in the office of the Fire Chief.
(g) "Emergency Management and Civil Protection Act” means
Emergency Management and Civil Protection Act, 1990, S. 0. 1990,
c. E.9, as amended, and any successor legislation.
(h) "Fire Chief' means the person appointed by Council to act as
Fire Chief for the Corporation and who is ultimately responsible
to Council as set out in the Fire Protection and Prevention Act.
(i) "Fire Department" means the fire department for the Town.
(j) "Fire Code" means Ontario Regulation 213/07, as amended, and any
successor regulation.
(k) "Firefighter'' means the Fire Chief and any other person employed in or
appointed to the Fire Department to undertake Fire Protection Services,
and includes a Volunteer Firefighter.
(l) "Fire Protection and Prevention Act” means the Fire Protection and
Prevention Act, 1997, S.O. 1997, c.4, as amended, and any successor
legislation.
(m) "Fire Protection Services" includes fire suppression, rescue and
emergency services, fire prevention, public fire safety education,
mitigation, prevention and safety education of the risk created by unsafe
levels of carbon monoxide, communications, training of personnel
involved in the provision of Fire Protection Services, and the delivery of all
those services.
(n) "Member'' means any person employed by or appointed by the Fire Chief
to the Fire Department and assigned to undertake Fire Protection
Services, and includes Officers, Firefighters, and administrative staff.
(o) "Municipal Act" means the Municipal Act, 2001, S.O. 2001, c.25, as
amended, and any successor legislation.
(p) "Mutual Aid" means a plan established pursuant to section 7 of the Fire
Protection and Prevention Act under which fire departments that serve a
designated area agree to assist each other on a reciprocal basis in the
event of a major fire or emergency.
(q) "Officer'' means Fire Chief, Deputy Fire Chief, Assistant Deputy Chief,
Platoon Chief, Captain, Acting Captain, Training Officer, Chief Fire
Prevention Officer, Fire Prevention Officer, and any person designated by
the Fire Chief to supervise Firefighters.
(r) “Student Firefighter Program” means a student between the age of 14
and 29 who selected by the Fire Chief to voluntarily take part in a fire
department program.
(s) "Student Firefighter Program" means an Approved program to provide
mentorship and engage youths in fire safety awareness activities.
(t) "Town" means The Corporation of the Town of Newmarket.
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ESTABLISHMENT
2. A Fire Department for the Town of Newmarket to be known as the "Central
York Fire Services” is hereby established, and the head of the Fire
Department shall be known as the Fire Chief.
DEPARTMENT STRUCTURE
3. Council shall appoint a Fire Chief who shall be the highest-ranking Officer
and director of the Fire Department.
4. In addition to the Fire Chief, Council shall appoint a Deputy Fire Chief who
shall report to the Fire Chief as the second highest-ranking Officer of the
Fire Department and who, in the absence of the Fire Chief, shall have the
powers and perform the duties of the Fire Chief.
5. In addition to the Fire Chief and Deputy Fire Chief, the Fire Department
shall consist of Fire Prevention Officers, Inspectors, Fire Safety Educators,
Officers, and other Members deemed necessary by and appointed by the
Fire Chief to provide Fire Protection Services.
6. The Fire Department shall be structured in conformance with the Approved
Fire Department Organizational Chart as set out in Schedule "A" attached
hereto and forming part of this by-law.
APPROVED SERVICES AND PROGRAMS
7. The Fire Department shall provide such Fire Protection Services and
programs as approved by Council in accordance with Part II of the Fire
Protection and Prevention Act and set out in Schedule "B" attached hereto
and forming part of this by-law.
RESPONSES OUTSIDE THE LIMITS OF THE MUNICIPALITY
8. The Fire Department shall not respond outside the limits of the municipality
except with respect to a fire, rescue or emergency:
(a) That, in the opinion of the Fire Chief or designate, threatens property
in the municipality, or property situated outside the municipality that
is owned or occupied by the municipality;
(b) In a municipality with which an Approved agreement has been
entered into to provide fire protection services which may include
automatic aid;
(c) On property with which an Approved agreement has been entered
into with any person or corporation to provide fireprotection
services;
(d) At the discretion of the Fire Chief or designate, to a municipality
authorized to participate in any county, district or regional mutual aid
plan established by a fire coordinator appointed by the Fire Marshal
or any other similar reciprocal plan or program; or
(e) On property beyond the municipal boundary where the Fire Chief or
designate determines immediate action is necessary to preserve life
or property and the appropriate department is notified to respond and
assume command or establish alternative measures acceptable to
the Fire Chief or designate.
FIRE CHIEF RESPONSIBILITIES AND AUTHORITY
9. The Fire Chief shall be ultimately responsible to Council as set out in
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subsection 6(3) of the Fire Protection and Prevention Act for the proper
administration and operation of the Fire Department, including delivery of
Approved services and programs.
10. The Fire Chief shall be deemed to be the Chief Fire Official of the
municipality for the purposes of the Fire Protection and Prevention Act and
regulations enacted thereunder and shall have all statutory authority and
shall carry out all prescribed duties and responsibilities in respect thereof.
11. Without limiting the generality of the foregoing, the Fire Chief shall be
authorized and responsible for:
(a) Performing all statutory duties of the Fire Protection and Prevention
Act, the Emergency Management and Civil Protection Act and any
other legislation applicable to the administration or operation of the
Fire Department.
(b) Reporting to Council as required by the Fire Protection and
Prevention Act and the Emergency Management and Civil
Protection Act.
(c) Enforcement of this by-law and any regulations established under
this by-law, and the enforcement of any other by-laws of the
Corporation respecting the administration and operation of theFire
Department.
(d) Periodically reviewing this by-law and any other by-laws of the
Corporation respecting the administration and operation of the
Fire Department, and the Fire Chief may establish an advisory
committee consisting of such Members of the Fire Department
and other persons, possibly including members of the general
public, as may be necessary from time to time to assist in
discharging this duty.
(e) Recommending to Council amendments to this by-law and any other
by-law of the Corporation that the Fire Chief considers relevant.
(f) Developing, establishing, and implementing policies, standard
operating procedures and guidelines, general orders and department
rules, and other measures, as the Fire Chief may consider necessary
for the proper administration and efficient operation of the Fire
Department.
(g) Periodically reviewing, revising, or revoking as required, all policies,
standard operating procedures and guidelines, general orders, and
rules of the Fire Department, and the Fire Chief may establish an
advisory committee from time to time to assist in discharging these
duties.
(h) Arranging for the provision and allotment of strategic staffing and
proper facilities, apparatus, equipment, materials, services and
suppliesfor the Fire Department.
(i) The proper care and protection of all Fire Department property.
(j) Arranging and implementation of automatic aid, mutual aid and other
negotiated and/or approved fire protection and emergency service
agreements between the Town and other municipalities.
(k) Determining and establishing the qualifications and criteria for employment
or appointment, and the duties and responsibilities of all Members of the
Fire Department.
(l) Appointment, subject to Approved hiring policies, of any qualified person as
a Member of the Fire Department.
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(m) The conduct and discipline of all Members of the Fire Department, including
disciplinary actions, which may range from reprimand to dismissal.
(n) Keeping an accurate record of all incidents responded to by the Fire
Department, all fire safety inspections and fire investigations, and other
such records as may be required in a manner consistent with records
management policies of the Corporation, and retaining such records as
prescribed by records retention policies and statutory requirements.
(o) Enforcement of the Fire Code, reporting all fires to the FireMarshal, and
complying with all Fire Marshal's directives as mandated by the Fire
Protection and Prevention Act.
(p) Reporting to the appropriate Crown Attorney or other prosecutor, or law
enforcement or other officer, the facts upon the evidence in any case in
which there is reason to believe that a fire has been the result of criminal
intent or negligence, or in which there is reason to believe that an offence
has been committed under the Fire Protection and Prevention Act, or other
applicable regulation or statute.
(q) Preparing and presenting annual reports and periodic reports to Council as
deemed necessary by the Fire Chief and any other specific reports as
directed by Council.
(r) Preparing and submitting annual budget estimates for approval by Council,
and effectively administering, monitoring, and controlling theFire
Department operating and capital budgets.
12. The Fire Chief shall be responsible for coordinating the Town of
Newmarket Emergency Management Program, and assisting with the
preparation, implementation, and maintenance of the municipal
Emergency Plan pursuant to the Emergency Management and Civil
Protection Act.
13. The Fire Chief shall be responsible for assisting other public officials in an
emergency declared by the Head of Council, the Premier of Ontario, or the
Prime Minister of Canada.
POWERS
14. The Fire Chief shall exercise all powers and duties prescribed by the Fire
Protection and Prevention Act and shall be empowered to take all
reasonable and proper measures for the prevention, control, and
extinguishment of fires, and for the protection of life, property and the
environment, and for the management of emergencies within the
jurisdiction of the municipality.
15. Without limiting the generality of the foregoing, the Fire Chief and his/her
designates shall be empowered and authorized to carry out the following:
(a) Enforcement of all municipal by-laws in respect of fire safety and fire
prevention.
(b) Pulling down or demolishing any building or structure when
necessary to prevent the spread of fire.
(c) Any necessary action to guard against fire or other danger, risk, or
accident, which may include boarding up or barricading of
buildings or property, when unable to contact the owner of the
property.
(d) Recovery of costs incurred by such necessary actions for the
Corporation in a manner provided by the Municipal Act and
the Fire Protection and Prevention Act.
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(e) Taking any and all steps as set out in Parts V, VI and VII of the Fire
Protection and Prevention Act.
16. As set out in the Fire Protection and Prevention Act, the Fire Chief may
delegate any of his/her powers or duties to the Deputy Fire Chief or any
Officer or Member that the Fire Chief deems appropriate, subject to such
limitations, restrictions or conditions as may be set out in the delegation,
and such Officer or Member so delegated shall have all the powers and
shall perform all duties as delegated.
RECOVERY OF COSTS
17. If as the result of a Fire Department response to a fire, rescue, or other
emergency, the Fire Chief, his or her designate, or the highest ranking
Officer in charge determines that it is necessary to retain a private
contractor, rent special equipment, or use consumable materials other than
water in order to suppress or extinguish a fire, preserve property, preventa
fire from spreading, remove hazardous materials, assist in or otherwise
conduct an investigation to determine the cause of a fire, or otherwise
control or eliminate an emergency situation, the Corporation shall recover
the costs incurred by the Fire Department for taking such actions from the
owners of the property or vehicle as the case may be.
18. The Corporation may recover costs incurred by such necessary actions in
a manner provided by the Municipal Act and the Fire Protection and
Prevention Act in accordance with the fees prescribed by the applicable
Fees and Charges By-law of the Corporation from time to time.
19. A fee imposed upon a person under this by-law, including any interest,
penalty charges and costs of collection, constitutes a debt of the person to
the Corporation, and a person who is charged a fee under this by-law and
fails to pay the fee within thirty days of receipt of an invoice shall be
charged interest in accordance with the applicable Fees and Charges By-
law of the Corporation.
20. If a property owner who is charged a fee under this by-law fails to pay the
fee within ninety days of receipt of an invoice, the Corporation may add the
fee, including penalty and interest, to the tax roll for any real property in the
Town of Newmarket registered in the name of the owner and collect the
fee, including penalty and interest, in like manner as municipal taxes.
STUDENT FIREFIGHTER PROGRAMS
21. The Fire Chief may establish a Student Firefighter Programs (Co-op and
Smoke Alarm Specialists) to promote fire safety in youth, and to provide
mentorship and guidance to those who may have an interest or career
aspirations in the fireservice.
22. To be eligible for appointment as a student, candidates shall:
(a) Be between the ages of 14 and 29;
(b) CYFS Co-op program – must be attending high school and
meet attendance and academic expectations mutually agreed
upon by the student, their school and the Fire Chief.
Smoke Alarm Specialists – currently enrolled in a formal post-
secondary institution in a recognized fire protection studies
program along with past volunteer experience.
(c) If applicable, provide written permission and a signed waiver
that indemnifies and releases the Corporation from liability from
a parent or legal guardian to participate in the program.
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23. Students shall comply with all terms and conditions of the program as
established by the Fire Chief, all applicable policies of the Corporation,
and all policies, procedures, operating guidelines, general orders,
directives, and rules of the Fire Department.
24. Acceptance as a student shall be subject to the discretion ofthe Fire
Chief. Student status may be revoked at any time.
25. CYFS Co-op students shall be supervised by a competent Fire
Department personnel at all times while participating in the programs.
26. Students may attend training exercises at the discretion of the Fire Chief,
subject to the terms and conditions of the training organization.
27. Students shall not be permitted to enter any Immediately
Dangerous to Life or Health (IDLH) area or environment at any time.
OBSTRUCTION
28. No person shall obstruct, hinder, or interfere with the Fire Chief or any
Member of the Fire Department in the performance of his or her duties in
accordance with this by-law and the Fire Protection and Prevention Act.
OFFENCES
29. Every person who contravenes any provision of this by-law is guilty of an
offence and, upon conviction, is liable to a penalty established by the
Provincial Offences Act, R.S.O. 1990, c. P.33, as may be amended from
time to time, and any successor legislation.
SEVERABILITY
30. Should a court of competent jurisdiction find any section or provision, or
part thereof, of this by-law to be invalid or to be of no force and effect, such
section or provision or part thereof shall be deemed to be severable, and
all other sections or provisions or parts of this by-law shall be deemed to be
separate and independent there from and to be enacted as such.
FORCE AND EFFECT
31. This By-law shall come into force and effect on the day on which it is
passed.
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Schedule "A"
CENTRAL YORK FIRE SERVICES
FIRE DEPARTMENT ORGANIZATIONAL CHART
The Fire Department shall be structured in conformance with the following Fire
Department Organizational Chart:
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Schedule "B"
CENTRAL YORK FIRE SERVICES
APPROVED SERVICES AND PROGRAMS
The Fire Department shall provide the following services and programs:
B.1 Emergency Response
B.1.1 Firefighting Services:
• The Fire Department shall respond to fires, alarms of fire, and
pre-fire conditions to provide fire suppression services, and shall
exercise best efforts to conform to the most recent edition of
National Fire Protection Association (NFPA) 1720, Standard for
the Organization and Deployment of Fire Suppression
Operations, Emergency Medical Operations, and Special
Operations to the Public.
B.1.2 Structural Firefighting Services:
• For the purpose of this Schedule, "Structural Firefighting" shall
have the same meaning as Structural Firefighting and "Demand
Zone" shall have the same meaning as Demand Zone as
defined by NFPA 1720, Standard for the Organization and
Deployment of Fire Suppression Operations, Emergency
Medical Operations, and Special Operations to the Public.
• The Fire Department shall identify Zones/District within the
municipality based on demographics and determined risk
and shall establish appropriate response protocols for each
Zone/District in accordance with NFPA 1720.
• Interior Search and Rescue - Shall be provided when possible
and as appropriate in accordance with the following:
• Service shall be provided to search for and rescue
endangered, trapped or potentially trapped persons within
the structure.
• Service shall be provided only when, in the opinion of the
Fire Chief or most senior Officer in charge, all of the
following are true:
i. A scene risk assessment has been completed,
and the level of risk reasonably justifies entry into
the structure;
ii. Building integrity permits entry into the structure;
iii. Sufficient Firefighter staffing is deployed at the fire ground;
iv. Reliable water supply with adequate flow can be sustained;
v. Adequate fire ground supervision and support is provided.
(d) Interior Fire Suppression (Offensive Operations) - Shall be
provided when possible and as appropriate in accordance
with the following:
x Service shall be provided to contain the fire and prevent
further loss of property.
x Service shall be provided only when, in the opinion of the Fire
Chief or most senior Officer in charge, all of the following are
true:
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i. A scene risk assessment has been completed, and
level of risk reasonably justifies Firefighter entry into
the structure;
ii. Building integrity permits entry into the structure;
iii. Sufficient Firefighter staffing is deployed at the fire ground;
iv. Reliable water supply with adequate flow can be sustained;
v. Adequate fire ground supervision and support is provided
(e) Exterior Fire Suppression (Defensive Operations) - Shall be
provided when possible and as appropriate, in the opinion of
the Fire Chief or most senior Officer in charge, in accordance
with the following:
a. There shall be no expected rescue component with this
service.
b. Service shall be provided to prevent fire spread to adjacent
areas.
c. Service shall be provided when Interior Fire
Suppression is not possible or appropriate.
d. Service shall be provided as water supply permits.
B.1.3 Rural Firefighting Operations:
• Rural firefighting operations using tanker shuttle service shall be
provided in areas without municipal water supply and best efforts
shall be exercised to conform to NFPA 1142, Standard on Water
Supplies for Suburban and Rural Fire Fighting.
B.1.4 Vehicle Firefighting Services:
• Service shall be provided to control and extinguish vehicle fires.
B.1.5 Grass, Brush, and Forestry Firefighting Services:
• Service shall be provided and best efforts shall be exercised to
conform to NFPA 1143, Standard for Wild/and Fire Management.
B.1.6 Marine Firefighting Services:
• Marine firefighting service shall be limited to shore-based,
defensive firefighting operations only.
B.1.7 Automatic Aid Response Services:
• Service shall be provided in accordance with any Automatic Aid
agreements approved by Council.
B.1.8 Fire Protection Agreement/Mutual Aid Response Services:
• Service shall be provided in accordance with the Mutual Aid Plan
established in respect to the municipalities within the Region of
York pursuant to clause 7(2)(a) of the Fire Protection and
Prevention Act.
B.1.9 Tiered Medical Assistance Services:
• Service shall be provided in accordance with the Emergency
Medical Tiered Response Agreement between the Region of
York, Emergency Medical Services and the Town of
Newmarket.
• Service shall be provided in accordance with the current
medical directive as approved by the CYFS medical
director.
B.1.10 Ambulance Assistance Services:
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• Service shall be provided to assist Emergency Medical Services
with emergency and non-emergency situations with respect to
providing access and/or the provision of care to patients.
B.1.11 Police Assistance Services:
• Service shall be provided to assist Police with emergency and
non-emergency situations for which the Fire Department has
equipment and/or specialized skills to assist in the mitigation.
B.1.12 Public Assistance Services:
• Service shall be provided to assist the public with emergency and
non-emergency situations for which the Fire Department has the
equipment and/or specialized skills to mitigate the incident.
B.1.13 Public Hazard Assistance Services:
(a) Carbon monoxide Incidents - Response shall be provided to
carbon monoxide alarms and emergencies.
(b) Public Utility Incidents-Response shall be provided to public
utility incidents that pose a public hazard, including:
i. Electrical utility emergencies;
ii. Natural gas utility emergencies.
B.1.14 Vehicle Accident Services:
• The Fire Department shall respond to vehicle accidents to provide
the following services:
i. Stabilizing the scene of the accident;
ii. Stabilizing the vehicles involved in the accident;
iii. Providing aid to injured or trapped persons;
iv. Mitigating adverse effects to the natural environment.
B.1.15 Vehicle Extrication Services:
• Vehicle search and rescue services, including extrication, shall be
provided at the Technician Level in accordance with NFPA 1670,
Standard for Operations and Training for Technical Search and
Rescue Incidents.
B.1.16 Transportation Incidents involving Vehicles, Trains, Aircraft, Watercraft:
• Response shall be provided to large-scale transportation incidents
that may involve large numbers of casualties, widespread
damage to property, and/or significant environmental impact.
B.1.17 Highway Incident Services:
• Fire Protection Services shall be provided to provincial highways.
• Costs associated with Fire Department response to provincial
highways shall be recovered in accordance with applicable
provincial fire service agreements.
B.1.18 Hazardous Materials Response Services:
• Service shall be provided at the Operations Level in accordance
with NFPA 1072, Standard for Competence of Responders to
Hazardous Materials/Weapons of Mass Destruction Incidents,
and by Operations Level Responders that require mission-
specific competencies with respect to product control.
• Hazardous materials response services at the NFPA 1072
Technician Level shall not be provided by the Fire Department.
B.1.19 Water and Ice Rescue Services:
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(a) Surface Water Rescue - Service shall be provided at theTechnician
Level in accordance with NFPA 1670, Standard for Operations and
Training for Technical Search and Rescue Incidents, and may
include shore based, water entry, and rescue from a platform.
(b) Swift Water Rescue - Service shall not be provided at the
Technician Level in accordance with the NFPA 1670 standard.
(c) Ice Rescue - Service shall be provided at the Technician Level in
accordance with the NFPA 1670 standard.
(d) Dive rescue - Service shall be provided at the Awareness Level
only in accordance with the NFPA 1670 standard.
(e) Recovery services to retrieve animals, property, or human remains
by entering into or onto a body of water, or onto ice over a body of
water, shall not be provided by the Fire Department unless a
scene risk assessment has been completed and, in the opinion of
the Fire Chief or senior Officer in charge, the level of risk
reasonably justifies Firefighter entry into or onto the water orice.
B.1.20 Urban Search and Rescue Services:
• Fire Department response to urban search and rescue incidents
shall be limited to providing Structural Collapse Search and
Rescue services at the Awareness Level in accordance with
NFPA 1670, Standard for Operations and Training for Technical
Search and Rescue Incidents.
• Urban search and rescue service requiring structural collapse
search and rescue services at the Operations or Technician
Levels shall not be provided by the Fire Department.
B.1.21 Rope Rescue Services:
• Rope rescue services, such as high-angle and low-angle rescue
services, shall be provided at the Technician Level in accordance
with NFPA 1670, Standard for Operations and Training for
Technical Search and Rescue Incidents.
B.1.22 Confined Space Rescue Services:
• Service shall be provided at the Awareness Level in accordance
with NFPA 1670, Standard for Operations and Training for
Technical Search and Rescue Incidents.
• Confined space rescue services at the Operations or Technician
Levels shall not be provided by the Fire Department.
B.1.23 Trench Rescue Services:
• Service shall be provided at the Awareness Level in accordance
with NFPA 1670, Standard for Operations and Training for
Technical Search and Rescue Incidents.
• Trench rescue services at the Operations or Technician Levels
shall not be provided by the Fire Department.
B.1.24 Cave, Mine, and Tunnel Rescue Services:
• Service shall be provided at the Awareness Level in accordance
with NFPA 1670, Standard for Operations and Training for
Technical Search and Rescue Incidents.
• Cave, mine, and tunnel rescue services at the Operations or
Technician Levels shall not be provided by the Fire Department.
B.1.25 Farm and Silo Rescue Services:
• Fire Department response to farm and silo rescue incidents that
involve a rope rescue and/or a confined space rescue component
shall be limited to providing such technical rescue services at the
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Awareness Level in accordance with the NFPA 1670 standard.
• Farm and silo rescue incidents requiring rope rescue and/or
confined space rescue services at the Operations orTechnician
Levels shall not be provided by the Fire Department.
B.1.26 Industrial and Machinery Rescue Services:
• Service shall not be provided at the Technician Level in
accordance with NFPA 1670, Standard for Operations and
Training for Technical Search and Rescue Incidents.
B.1.27 Community Emergency Plan Response Services:
• Service shall be provided in accordance with the Approved
Town of Newmarket Emergency Management Program.
B.1.28 Assistant to the Fire Marshal Services - Fire Suppression:
• Duties of Assistant to the Fire Marshal shall be carried out as
prescribed by the Fire Protection and Prevention Act.
B.2 Fire Prevention
B.2.1 Fire Inspection Services:
(a) Conducting complaints inspections.
(b) Conducting vulnerable occupancy inspections.
(c) Conducting requested inspections.
(d) Conducting routine inspections.
(e) Conducting licensing inspections.
(f) Fire Protection System commissioning under the Memorandum of
Understanding between the municipal building departments and CYFS.
(g) Enforcing code compliance.
(h) Enforcing municipal by-laws.
(i) Issuing inspection reports and/or orders.
j) Preparing reports and issuing written responses to requests.
B.2.2 Public Education Services:
(a) Providing fire and life safety public education programs.
(b) Facilitating smoke alarm and carbon monoxide alarm initiatives.
(c) Distributing public safety messaging to the media.
(d) Delivery of specialized programs.
B.2.3 Fire Investigation Services:
(a) Determining cause and origin of fires and explosions.
(b) Assessing code compliance.
(c) Determining effectiveness of built-in suppression features.
(d) Determining compliance with building standards.
(e) Interacting with police, fire investigators, and other agencies.
(f) Supporting criminal prosecutions, including appearances in court.
B.2.4 Plans Examination Services:
(a) Reviewing and approving fire safety plans.
(b) Examining and providing comment on new construction and
renovation plans.
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(c) Reviewing and providing comment on subdivision and
development agreements.
(d) Reviewing and providing comment on site plans.
(e) Inspecting sites of approved plans to determine compliance.
B.2.5 Risk Assessment Services:
(a) Conducting community fire risk assessments.
(b) Compiling, analyzing and disseminating functional statistics.
(c) Selecting appropriate fire service programs.
B.2.6 Consultation Services:
(a) Consulting with families, schools, health professionals, andpolice
with respect to TAPP-C and other juvenile fire startingprograms.
(b) Interacting with architects, engineers, planners, and builders.
(c) Interacting with building departments.
(d) Interacting with other government agencies.
(e) Providing input into fire prevention policy development.
B.2.7 Assistant to the Fire Marshal Services - Fire Prevention:
• Duties of Assistant to the Fire Marshal shall be carried out as
prescribed by the Fire Protection and Prevention Act.
B.3 Emergency Planning
B.3.1 Pre-Incident Planning Services:
• Pre-incident plans shall be developed and maintained in
accordance with NFPA 1620, Standard for Pre-Incident
Planning.Community Emergency Management Planning Services:
• Collaborating with the development, review, revision, and
implementation of the Town of Newmarket Emergency Plan.
• Ensuring the Town of Newmarket Emergency Management
Plan is compliant with the Municipal Emergency
Management and Civil Protection Act on a yearly basis.
B.4 Fire Department Administration
B.4.1 Planning and Development Services:
(a) Strategic planning.
(b) Evaluating Fire Department programs and services.
(c) Projecting station locations and reallocations.
(d) Determining staffing levels and assignments.
(e) Developing policies, procedures, standard operating guidelines.
(f) Coordinating with other emergency services.
(g) Coordinating development with other municipal departments.
B.4.2 Financial Services:
(a) Coordinating with the Town's Finance Department for financial
services.
(b) Coordinating use of information and statistics from suppression
and fire prevention activities to determine funding requirements.
(c) Providing input into levels of service based on available funding.
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(d) Developing and administering operating and capital budgets.
(e) Identifying alternative sources of revenue and fees for services.
(f) Initiating cost recovery measures.
(g) Purchasing.
B.4.3 Records Management Services:
(a) Documenting Fire Department activities.
(b) Maintaining Fire Department records in accordance with records
retention policies and applicable legislation.
(c) Complying with all applicable freedom of information legislation,
including the Municipal Freedom of Information and Protection of
Privacy Act, R.S.O. 1990, c. M.45, as amended, or successor
legislation.
B.4.4 Department Human Resources Services:
(a) Recruitment, selection, promotion, and retention of staff.
(b) Performance evaluation.
(c) Career development.
(d) Job classifications.
(e) Discipline.
B.4.5 Customer Relations Services:
(a) Environmental scanning, anticipating pressures and developing
communication strategies.
(b) Enhancing public image of the Fire Department and its staff.
(c) Developing and maintaining inter-agency relationships.
B.4.6 Health and Safety Services:
(a) Implementing a Fire Department health and safety program.
(b) Implementing a joint health and safety committee for the Fire
Department.
(c) Implementing an occupational exposure program.
(d) Establishing a Designated Officer with respect to communicable
disease regulations.
B.4.7 Legal Services:
(a) Carrying out mandated enforcement duties of the Fire Department
in accordance with applicable by-laws, statutes andregulations.
(b) Prosecuting offences under applicable by-laws and statutes.
(c) Coordinating the services of solicitors and legal counsel.
B.5 Communications
B.5.1 Dispatch Services:
(a) Arranging for the provision of dispatch services from anexternal
agency to dispatch appropriate Fire Department resources.
(b) Liaising with dispatch centres.
(c) Providing current municipal information to the dispatch centres,
including response protocols, mapping, local streets, property,
and water service information, road closures, and cautionnotes.
(d) Monitoring Fire Department dispatch centre performance and
resolving any service issues.
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B.5.2 Technology Services:
(a) Arranging for maintenance, repair, and technical support of Fire
Department telecommunications and computer systems.
(b) Developing specifications for Fire Department radios,
communications devices and systems, andcomputers.
(c) Arranging for interface capabilities with other data systems.
B.6 Training and Education
B.6.1 Training Program Standards:
(a) Providing a training program for Firefighters that conforms to
NFPA 1001, Standard for Fire Fighter Professional Qualifications.
(b) Providing a training program for apparatus drivers and operators
that conforms to NFPA 1002, Standard for Fire Apparatus
Driver/Operator Professional Qualifications.
(c) Providing a training program for technical rescue operationsthat
conforms to NFPA 1006, Standard for Technical Rescuer
Professional Qualifications.
(d) Providing a training program for Officers that conforms toNFPA
1021, Standard for Fire Officer Professional Qualifications.
(e) Providing a training program for fire inspectors that conforms to
NFPA 1031, Standard for Professional Qualifications for Fire
Inspector and Plan Examiners.
(f) Providing a training program for fire investigations that conforms
to NFPA 1033, Standard for Professional Qualifications for Fire
Investigators.
(g) Providing a training program for fire and life safety educators that
conforms to NFPA 1035, Standard for Professional Qualifications
for Fire and Life Safety Educator, Public Information Officer, and
Juvenile Fire setter Intervention Specialist.
(h) Providing a training program for fire service instructors and
training officers that conforms to NFPA 1041, Standard for Fire
Service Instructor Professional Qualifications.
(i) Providing a training program that conforms to NFPA 1072,
Standard for Hazardous Materials/ Weapons of Mass Destruction
Emergency Response Personnel Professional Qualifications for
Firefighters who provide approved hazardous materials
response services.
B.6.2 Providing Access to Training Facilities:
(a) Coordinating access to appropriate trainingfacilities.
(b) Delivering hands-on training to staff.
B.6.3 Providing Station Training:
(a) Delivering curriculum specific to operational and strategic needs.
(b) Providing supervisory training drills.
B.6.4 Program Development Services:
(a) Developing trainer facilitators.
(b) Coordinating core curriculum.
(c) Providing officer training and development.
(d) Developing specialized staff development programs.
B.7 Maintenance
Page 64 of 99
A By-Law to Regulate CYFS
Page 17 of 17
B.7.1 Fleet and Equipment Maintenance Services:
(a) Maintaining fleet and equipment (both routine and emergency).
(b) Providing periodic inspection and testing programs.
(c) Complying with the requirements of provincial regulations.
(d) Providing annual pump capacity and certification testing.
(e) Providing annual aerial device certification testing.
(f) Developing specifications for new apparatus and equipment.
(g) Acceptance testing of new apparatus and equipment.
(h) Maintaining, testing, and calibrating specialized equipment.
B.7.2 Facilities Maintenance Services:
(a) Providing routine cleaning and housekeeping of fire stations.
(b) Arranging for maintenance and repair of fire station infrastructure.
(c) Providing input regarding design and construction of fire stations.
Page 65 of 99
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
General Committee Report
No. PDS 2 1 -046
Subject: Request for Amendment to Parking By-Law No. 4574-04.T
Prepared by: Michael Bat, Traffic/Transportation Analyst
Department: Planning and Development Services
Date: April 6, 2021
Recommendation
1.That Report No. PDS21-046 be received; and,
2.That a by-law to amend Parking By-law No. 4574-04.T be enacted to prohibit parking
on the south-east side of Kitimat Crescent from 8:00 a.m. to 4:00 p.m., Monday to
Friday, September 1 to June 30.
Executive Summary
In response to complaints received from Kitimat Crescent residents, Town staff
reviewed the safety related concerns resulting from the existing student pick-up/drop-
off activities at Aurora Heights Public School and the existing on-street parking
allowance on Kitimat Crescent.
The report can be summarized as follows:
The existing road conditions of Kitimat Crescent are generally consistent with the
Town’s design standards for a local road;
Pre-policy road conditions are grandfathered unless issues identified; and,
On-street parking is currently permitted on both sides of Kitimat Crescent which
reduces the effective pavement width required to accommodate two-way traffic
flows and effects winter maintenance operations.
Page 66 of 99
April 6, 2021 2 of 6 Report No. PDS21-046
Background
Under the existing parking allowance conditions, vehicles are permitted to park on both
sides of Kitimat Crescent with the exception of the section fronting the inside corner
radius of the angle bend.
As a result, the following general concerns were recently raised by Kitimat Crescent
residents:
Impact on two-way traffic flows during student pick-up/drop-off activities periods
at Aurora Heights Public School; and,
Concerns over accessibility for emergency vehicles.
In response, Town staff investigated Kitimat Crescent with regards to potential conflicts
and safety concerns resulting from the existing on-street parking conditions.
The subject area is illustrated on Figure 1.
Analysis
The existing road conditions of Kitimat Crescent are generally consistent with the Town’s
design standards for a local road
Kitimat Crescent: is a two-lane local road (single lane per travel direction) with a 20
metres ROW width. It has an urban cross-section with curbs on
both sides of the road but no sidewalks. The existing pavement is
measured 8.0 metres wide and the posted speed limit is 40 km/h
within the study area.
Pre-policy road conditions are grandfathered unless issues identified
The Town’s Parking Policy is applicable to any new roads that were in the approval
process at the time or after the adoption of the policy. Retroactive application is only
considered when an issue is identified or raised by the community as is permitted by
the policy. Therefore, the received request and the proposed parking amendment is
consistent with the Town’s Parking Policy.
Page 67 of 99
April 6, 2021 3 of 6 Report No. PDS21-046
On-street parking is currently permitted on both sides of Kitimat Crescent which reduces
the effective pavement width required to accommodate two-way traffic flows and effects
winter maintenance operations
Analysis was undertaken by Town staff to review the potential impact on two-way traffic
flows resulting from parked vehicle(s) along both sides of Kitimat Crescent.
The existing pavement width on Kitimat Crescent is measured at 8.0 metres wide. A
standard passenger vehicle has an assumed width of 2.0 metres as per the ‘Geometric
Design Guide for Canadian Roads’ published by the Transportation Association of
Canada.
Table 1 and Table 2 summarizes the impact of two-way traffic operations and snow
plow accessibility under existing and recommended parking allowance conditions.
Table 1: Kitimat Crescent Two-Way Traffic Flow Review
On-Street Parking
Allowance
Pavement Width Two-Way Traffic
Available Effective Preferred Yes / No
Single Side
(Recommenced) 8.0 metres
Approx.
6.0 metres Approx.
6.0
metres
Yes
Both Sides
(Existing)
Approx. 4.0
metres No
Table 2: Kitimat Crescent Snow Plow Accessibility Review
On-Street Parking
Allowance
Pavement Width Snow Plow Passing Through
Available Effective Preferred Yes / No
Single Side
(Recommended) 8.0 metres
Approx.
6.0 metres Approx.
5.0
metres
Yes
Both Sides
(Existing)
Approx. 4.0
metres No
Under the existing parking allowance condition (permitted on both sides), unimpeded
two-way traffic flows cannot be achieved based on the current 8.0 metres pavement
width. Given the above, it is recommended that parking be restricted on the south-east
side of Kitimat Crescent in order to ensure unaffected two-way traffic flows, emergency
vehicle accessibility and winter maintenance operations considering existing road
characteristics.
However, recognizing this parking condition (vehicles parked on both sides) generally
occurs during student pick-up/drop-off periods attributed to Aurora Heights Public
School, it is recommended that on-street parking be restricted from 8:00 a.m. to 4:00
p.m., Monday to Friday, for the period of September 1st to June 30th. Staff will continue
to monitor the parking activity and adjust the parking restrictions as necessary.
Page 68 of 99
April 6, 2021 4 of 6 Report No. PDS21-046
As a result of the recommended parking restrictions, an estimated 18 existing on-street
parking spaces will be eliminated during the aforementioned periods.
Advisory Committee Review
None.
Legal Considerations
None.
Financial Implications
The estimated cost for the installation of “No Parking” signs is $1,200 and the
necessary funds are available from the Town’s Operations Services Department
Operating Budget.
Communications Considerations
The Town of Aurora will use ‘Inform’ as the level of engagement for this project. There
are five different levels of community engagement to consider, with each level providing
the community more involvement in the decision making process. These levels are:
Inform, Consult, Involve, Collaborate and Empower. Examples of each can be found in
the Community Engagement Policy. These options are based on the International
Association of Public Participation (IAP2) Spectrum and assist in establishing
guidelines for clearly communicating with our public and managing community
engagement. In order to inform the public, this report will be posted to the Town’s
website.
The area residents were notified by mail on March 22, 2021 that this staff report is to be
presented to the General Committee meeting of April 6, 2021.
Link to Strategic Plan
This report supports the Strategic Plan goal of Support an Exceptional Quality of Life for
All by examining traffic patterns and identify potential solutions to improve movement
and safety at key intersections in the community.
Page 69 of 99
April 6, 2021 5 of 6 Report No. PDS21-046
Alternative(s) to the Recommendation
1. That Council provide direction.
Conclusions
In response to recent complaints received from residents at Kitimat Crescent, Town
staff reviewed the safety related concerns resulting from the existing student pick-up/
drop-off activities at Aurora Heights Public School and the existing on-street parking
allowance on Kitimat Crescent.
Based on the analysis presented herein, vehicle accessibility is effectively impacted
when vehicles are parked along both sides of Kitimat Crescent. Therefore, staff are
recommending that the Town’s Parking By-law be amended to prohibit parking on the
south-east side of Kitimat Crescent from 8:00 a.m. to 4:00 p.m., Monday to Friday,
September 1st to June 30th. Staff will continue to monitor the parking behaviour and
adjust parking restrictions as necessary.
As a result of the recommended parking restrictions, an estimated 18 existing on-street
parking spaces will be eliminated during the aforementioned periods.
Attachments
Figure 1: Subject Location Map
Previous Reports
Community Advisory Committee Report No. PDS19-043, Kitimat Crescent and
Aurora Heights Public School Alternative Solutions, May 2, 2019;
General Committee Report No. PDS19-89, Kitimat Crescent and Aurora Heights
Public School Alternative Solutions to Safety Concerns, October 15, 2019; and,
General Committee Report No. PDS19-97, Kitimat Crescent and Aurora Heights
Public School Alternative Solutions to Safety Concerns, November 5, 2019.
Pre-submission Review
Agenda Management Team review on March 18, 2021
Page 70 of 99
April 6, 2021 6 of 6 Report No. PDS21-046
Approvals
Approved by David Waters, MCIP, RPP, PLE, Director, Planning and Development Services
Approved by Doug Nadorozny, Chief Administrative Officer
Page 71 of 99
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Map created by the Town of Aurora Corporate Services Department March 15th, 2021. Base data provided by York Region and Aurora - GIS. Map not drawn to scale.
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Page 72 of 99
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
General Committee Report
No. CMS21 -014
Subject: Canadian Achievements Diversity and Inclusion Mural Guidelines
Prepared by: Phil Rose, Manager of Library Square
Department: Community Services
Date: April 6, 2021
Recommendation
1. That Report No. CMS21-014 be received; and
2. That the Canadian Achievements Diversity and Inclusion Mural Guidelines, including
the Mural Themes, Location, Public Consultation Process, and Timetable be approved;
and
3. That the Manager of Library Square be directed to initiate the selection process for the
Canadian Achievements Diversity and Inclusion Mural through an online Call to Artists
Application Process following a public consultation process as outlined in this report.
Executive Summary
This report makes recommendations regarding the Canadian Achievements Diversity
and Inclusion Mural (Mural), including Mural Themes, Location, Public Consultation
Process, and Timetable.
The Mural Themes speak to the Town’s and the Anti-Black Racism and Anti-
Racism Task Force’s efforts to raise awareness of diversity and inclusion and
promote anti-racism in the community.
The Mural will be located on a highly visible wall at the south-west corner of the
Yonge-Wellington intersection in the downtown core.
Town staff will use the Engage Aurora online platform to poll the community
regarding the subject matter for the Mural.
Page 73 of 99
April 6, 2021 2 of 7 Report No. CMS21-014
The Town and the Anti-Black Racism and Anti-Racism Task Force will seek
artists through a Call to Artists Application Process undertaken by a Selection
Committee.
To have the Mural installed before the end of 2021, staff are proposing to initiate
the Call to Artists process in May.
Background
In October 2020, Council approved a motion to investigate options for a wall mural that
represents Canadians from diverse backgrounds who contributed to the building of
Canada.
In January 2021, the Anti-Black Racism and Anti-Racism Task Force (Task Force)
formed a Subcommittee to provide guidance on the Mural Project.
The Mural Subcommittee and Town staff met three times since January 2021 to
develop the Mural Guidelines, the final draft of which was presented to the Task Force
on March 24, 2021. At that meeting, the Task Force passed the following resolution:
1. That the memorandum regarding the Canadian Achievements Diversity and
Inclusion Mural Guidelines be received; and
2. That the comments of the Anti-Black Racism and Anti-Racism Task Force Task
Force regarding the Canadian Achievements Diversity and Inclusion Mural
Guidelines, including the Program Themes, Location, Public Consultation
process, and Timetable, be incorporated into a report to Council for approval.
Analysis
The Mural Themes speak to the Town’s and the Anti-Black Racism and Anti-Racism Task
Force’s efforts to raise awareness of diversity and inclusion and promote anti-racism in
the community.
Artists or Artist-Led Teams will be invited to develop a proposal for a mural that will be a
focal point and symbol of community pride that addresses the following themes:
Celebrates the accomplishments of Canadians of various ethnicities and cultures
who have contributed to the building of Canada and Aurora;
Highlights historically significant achievements made by diverse individuals from
Canada’s past and present; and
Page 74 of 99
April 6, 2021 3 of 7 Report No. CMS21-014
Encourages education and learning around equity, diversity, inclusion, racism and
systemic inequities.
The Mural will be located on a highly visible wall at the south-west corner of the Yonge-
Wellington intersection in the downtown core.
The Town has identified the north-facing wall of 15242 Yonge Street as the location for
the Mural as shown below:
Given the building’s proximity to Wellington St., Town staff will work with the selected
artist(s) to develop a safety plan that will ensure their safety and that of the public
during the performance of their work. Since it is unlikely that the successful artist will
have the requisite training to work from heights, the Guidelines recommend that the
Mural be painted on one or more medium density overlay (MDO) plywood panels, or
similar product, and installed by the Town, or trained contractor, upon completion by the
artist. Town staff will also assist in securing any permits that may be required to occupy
part of the right of way throughout the duration of this project.
Town staff will use the Engage Aurora online platform to poll the community regarding
the subject matter for the Mural.
Town staff are proposing to use the Engage Aurora online platform to poll the
community regarding the subject matter for the Mural. The public will be asked to
propose key events, landmarks, foods, individuals and groups of various ethnicities and
cultures that have contributed to the building of Canada and Aurora. The results of the
Page 75 of 99
April 6, 2021 4 of 7 Report No. CMS21-014
poll will be reviewed by the Mural Subcommittee and incorporated into the Call to
Artists to provide further guidance to artists as they prepare their designs.
The Town and the Anti-Black Racism and Anti-Racism Task Force will seek artists
through a Call to Artists Application Process undertaken by a Selection Committee.
The Call to Artists process is open to individual Artists or Artist-Led Teams that meet
the following criteria:
Submit a complete Application Form; and
Possess the skills and experience needed to develop a community art project.
Artists who identify as BIPOC (Black, Indigenous or Person of Colour) will be given
priority in the selection process, although this is not a submission requirement.
In completing the Call to Artists Application, artists will have to provide the following
information:
Proposed Concept including a high-resolution rendering in colour that
communicates the artistic concept and how it relates to the mural themes;
Letter of Interest that explains the artist’s interest in the project;
Artist’s Statement that describes the artist’s work;
Artist’s Portfolio with 3-5 examples of past murals or similar past projects;
A list of all proposed materials and supplies required to execute the mural
design;
Budget that includes artist fee, materials and supplies, and any other expenses;
Work plan that identifies the process and timeline for completing the mural; and
References from individuals familiar with the artist and their work.
A Mural Project Selection Committee comprised of (at minimum) four representatives
from the Anti-Black Racism and Anti-Racism Task Force, an external art professional,
and one Town staff member, will evaluate all submissions based on overall artistic
merit, the artist’s experience, responsiveness of the design to the physical site location,
and feasibility of the overall installation, work plan and budget.
Page 76 of 99
April 6, 2021 5 of 7 Report No. CMS21-014
To have the Mural installed before the end of 2021, staff are proposing to initiate the Call
to Artists process in May.
The Mural Guidelines propose the following timetable for completion:
Milestone Date
Public Consultation/Polling April 13 to 30, 2021
Release of Online Call to Artists Application May 12, 2021
Virtual Information Session (not mandatory)
During the Information Session, Artists will have the
opportunity to meet with members of the Anti-Black
Racism and Anti-Racism Task Force and Town Staff to
discuss the Mural Project and ask questions regarding
the Mural Guidelines.
May 27, 2021, 7 pm
Call to Artists Submission Deadline June 11, 2021
Selection Process Completed by June 25,
2021
Artists Notified of Selection Process Results Week of June 28, 2021
Agreement Between the Town and Artist Finalized Completed by July 13,
2021
Mural Work Begins July 2021
Mural Work Completed October 2021
Mural Completion Celebration November 2021
Advisory Committee Review
Town staff have actively worked with the Anti-Black Racism and Anti-Racism Task
Force in developing the Mural Guidelines and will continue to work with Task Force
members to ensure the successful completion of the Great Canadian Achievements
Diversity and Inclusion Mural.
Page 77 of 99
April 6, 2021 6 of 7 Report No. CMS21-014
Legal Considerations
The Town will enter into a contractual agreement with the successful artist that outlines
all the expectations for products, services, responsibilities, payments, ownership of the
physical project, ownership of the copyright, liability insurance, indemnification,
maintenance, life span, and more.
The Town will also enter into a contractual agreement with the property owner that
outlines responsibilities for all parties involved in the creation of the mural.
Financial Implications
The total costs for the installation of the Diversity and Inclusion Mural are estimated to
be approximately $10,000, which has been donated from a local business. There are no
budgetary impacts to the municipality for this project.
Communications Considerations
The Town of Aurora will use ‘Inform’ and ‘Consult’ as the levels of engagement for this
project. There are five different levels of community engagement to consider, with each
level providing the community more involvement in the decision-making process. These
levels are: Inform, Consult, Involve, Collaborate and Empower. Examples of each can be
found in the Community Engagement Policy. These options are based on the
International Association of Public Participation (IAP2) Spectrum and assist in
establishing guidelines for clearly communicating with our public and managing
community engagement.
Link to Strategic Plan
The Canadian Achievements Diversity and Inclusion Mural supports the following
Strategic Plan goals and key objectives:
Supporting an exceptional quality of life for all in its accomplishment in satisfying
requirements in the following key objectives within these goal statements:
Celebrating and promoting our culture
Strengthening the fabric of our community
Page 78 of 99
April 6, 2021 7 of 7 Report No. CMS21-014
Alternative(s) to the Recommendation
1. Council may provide further direction.
Conclusions
The Great Canadian Achievements Diversity and Inclusion Mural will be an important
addition to Aurora. The Mural will raise awareness about the important contributions
made by individuals of various ethnicities and backgrounds to the building of Canada
and Aurora. In doing so, it will strengthen the fabric of our community and promote the
values of equity, diversity, and inclusion.
Attachments
1. Canadian Achievements Diversity and Inclusion Mural Guidelines (Draft)
Previous Reports
None
Pre-submission Review
Agenda Management Team review on March 18, 2021
Approvals
Approved by Robin McDougall, Director, Community Services Department
Approved by Doug Nadorozny, Chief Administrative Officer
Page 79 of 99
Report CMS21-014
Attachment 1
Great Canadian Achievements Mural:
Celebrating Diversity and Inclusion
GUIDELINES 2021
To request a copy of the Guidelines in another format, please contact us at:
Phil Rose-Donahoe, Manager of Library Square
Email: prose-donahoe@aurora.ca
Telephone: 905-716-2366
Mail: Town of Aurora, 229 Industrial Pkwy N, Aurora, ON L4G 4C4
Page 80 of 99
Great Canadian Achievements Mural: Celebrating Diversity and Inclusion
GUIDELINES
Page2i. Project Overview
In October 2020, Aurora Town Council approved a motion to investigate options for a
wall mural that represents Canadians from diverse backgrounds who contributed to the
building of Canada and Aurora.
In January 2021, the Anti-Black Racism and Anti-Racism Task Force formed a
Subcommittee to oversee the Mural Project. The Mural is one strategy the Task Force
will use to raise awareness of diversity and inclusion and promote anti-racism in the
community.
ii. Mural Themes
The Artist or Artist-Led Team is invited to develop a proposal for a mural that will be a
focal point and symbol of community pride that addresses the following themes:
x Celebrates the accomplishments of Canadians of various ethnicities and cultures
who have contributed to the building of Canada and Aurora;
x Highlights historically significant achievements made by diverse individuals from
Canada’s past and present; and
x Encourages education and learning around equity, diversity, inclusion, racism and
systemic inequities.
iii. Artist Eligibility
The Mural Project is open to individual Artists or Artist-Led Teams that meet the
following criteria:
x Submit a complete Application Form that includes the information detailed in
Section v. (Call for Artists Application Requirements) of these Guidelines;
x Artists with the skills and experience needed to develop a community art project
and who identify as BIPOC (Black, Indigenous or Person of Colour) will be given
priority, although this is not a requirement.
iv. Mural Location
The Town has identified the north-facing wall of 15242 Yonge Street, Aurora as the
location for the mural as shown below:
Page 81 of 99
Great Canadian Achievements Mural: Celebrating Diversity and Inclusion
GUIDELINES
Page3
The Town will determine the exact size and location of the mural in collaboration with
the successful Artist(s), but it is the Artist’s responsibility to make a recommendation in
their Application regarding size and location.
Given the building’s close proximity to Wellington St., Town staff will work with the
selected Artist(s) to develop a safety plan that will ensure their safety and that of the
Mural Location: 15242 Yonge St.
N
Page 82 of 99
Great Canadian Achievements Mural: Celebrating Diversity and Inclusion
GUIDELINES
Page4public during the performance of their work. Rather than paint directly on the wall, the
Town recommends the Artist(s) paint one or more medium density overlay (MDO)
plywood panels1, or similar product, that Town staff or a trained contractor with working
from heights training will install upon completion by the Artist. Town staff will also
assist in securing any permits that may be required to occupy part of the right of way
throughout the duration of this project at no cost to the Artist.
v. Call for Artists Application Requirements
Artists interested in participating in the Mural Project must submit an Application Form
that includes the following:
x Proposed Concept: a high-resolution rendering in colour, including proposed
dimensions that effectively communicates the artistic concept and how it relates
to the Mural Themes. Artists may submit up to three different designs in total;
x Letter of Interest: no more than 200 words in length that explains the Artist’s
interest in the project;
x Artist’s Statement: no more than 200 words in length that describes the Artist’s
work;
x Artist’s Portfolio: between 3-5 images or links to images of past murals or similar
past projects;
x Material and Supplies: a list of all proposed materials and supplies required to
execute the mural design;
x Budget: must include Artist fee, materials and supplies, insurance and any other
expenses;
x Workplan:
o Identifies the process and estimated timeline required for the successful
completion of the mural, including proposed start and end dates.
o Indicates the assistance the Artist believes they will require from the Town
to carry out the mural installation;
x References: provide up to three (3) professional or character references from
individuals familiar with the Artist’s work and working methods. The list should
include addresses and contact information; and
x Insurance Requirements:
1 An MDO panel is “a paintable surface made of plywood with a weather-resistant resin overlay bonded to
the wood by heat and pressure”.
Page 83 of 99
Great Canadian Achievements Mural: Celebrating Diversity and Inclusion
GUIDELINES
Page5o The Artist will be required to provide the Town with proof of insurance with
a minimum of $5 million General Liability coverage naming the Town as
an additional insured.2
o The Artist will be required to sign a Workplace Safety
o and Insurance Board (“WSIB”) waiver provided by the Town prior to
performing any work.
vi. Additional Submission Requirements
x Submissions must be original artwork;
x Representational, stylized, and abstract designs will be considered;
x It is recommended that Artists consider the physical appearance of the
surrounding area in their designs;
x Artists are encouraged to visit/research the mural site to ensure their mural
concept is appropriate for the location;
x Artists are required to work with Town staff to develop a safety plan that will
ensure the safety of themselves and pedestrians during the performance of their
work;
x Designs may be completed in any media as long as the design can clearly be
translated to a mural using agreed upon supplies;
x Designs must be scaled to fit the proportions of the wall to which it will be
applied;
x Neon, fluorescent, or reflective type colors are prohibited;
x Submitting Artists must not share their designs until after final decisions have
been made and designs have been announced by the Town.
Designs may be disqualified as a result of the following:
x The design is improperly scaled to fit the wall;
x The Application Form is incomplete or does not meet submission requirements;
x The resolution of the submitted design is too low and details cannot be clearly
viewed when enlarged;
x Applicants share their designs before the Town announces the selected Artist;
x The design includes imagery taken directly from another artist’s work or from any
copyrighted work;
x The design cannot clearly be executed within an appropriate time frame;
2 The Town’s insurer offers an independent program where, if need be, the Artist may purchase insurance
at a competitive rate. The Artist is eligible to be reimbursed for this expense. Click on link for a quotation:
https://eventinsurance.marsh.com/
Page 84 of 99
Great Canadian Achievements Mural: Celebrating Diversity and Inclusion
GUIDELINES
Page6x The design is inappropriate for display in an outdoor public place; and
x The design contains direct advertisement of a product or company name
associated with any artist or third party, any libelous or slanderous expression, or
any obscene or pornographic content.
vii. Selection Process
A Mural Selection Committee comprised of (at minimum) four representatives from the
Anti-Black Racism and Anti-Racism Task Force, an external art professional, and one
Town staff member, will evaluate all submissions based on the following criteria:
x Overall artistic merit of the proposed design and how it relates to the Mural
Themes (0-25 points);
x Artist’s experience and demonstrated quality and applicability of past work (0-25
points);
x Responsiveness of the design to the physical site location (0-25 points); and
x Feasibility of the overall installation, workplan and budget (0-25 points).
viii. Project Budget
Artists are eligible for up to a maximum of $10,000 all inclusive, including but not
limited to, the artist fee, materials and supplies, insurance, and any other expenses for
the production of the Mural as detailed in the following table:
Item Description Amount
Artist Design and
Production Fee
This is the amount to be paid to the Artist
for designing and producing the mural.
$8,300
Material, Supplies
and Equipment
This is the amount to be paid to the Artist
for all proposed materials, supplies and
equipment required to execute the mural
design. As mentioned on Page 4, the Town
recommends the Artist(s) paint on one or
more medium density overlay (MDO)
plywood panels, or similar product that can
be installed upon completion by the Artist.
$1,500
Insurance This is the amount to be paid to the Artist
to obtain insurance with a minimum of $5
Up to a maximum
of $200
Page 85 of 99
Great Canadian Achievements Mural: Celebrating Diversity and Inclusion
GUIDELINES
Page7million General Liability coverage naming
the Town as an additional insured.
The Town will also allocate funds for the maintenance of the mural in accordance with
an approved maintenance plan. Development of the maintenance plan is the shared
responsibility of the Town and Artist, however once the mural is installed, Town staff
will be responsible to monitor the mural for maintenance requirements and consult with
the Artist regarding any repairs that are required.
ix. Project Timetable
Milestone Date
Release of Online Call to Artists Application May 12, 2021
Virtual Information Session (not mandatory)
During the Information Session, Artists will have the opportunity to
meet with members of the Anti-Black Racism and Anti-Racism Task
Force and Town Staff to discuss the Mural Project and ask
questions regarding the Mural Guidelines.
May 27, 2021, 7 pm
Call to Artists Submission Deadline June 11, 2021
Selection Process Completed by June 25,
2021
Artists Notified of Selection Process Results Week of June 28, 2021
Agreement Between the Town and Artist Finalized Completed by July 13,
2021
Mural Work Begins July 2021
Mural Work Completed By October 22, 2021
Mural Completion Celebration November 2021
The dates in the Timetable are subject to change, at the sole discretion of the Town.
Should the Town revise any of the proposed dates in the Timetable, the Artist will be
notified in advance.
Page 86 of 99
Great Canadian Achievements Mural: Celebrating Diversity and Inclusion
GUIDELINES
Page8x. Terms and Conditions
x All artwork created through this process will remain under the ownership of the
Town;
x Each design must be the original artwork of the Artist named in the Application;
x Copyrighted or commercial images cannot be depicted. Artists may take
inspiration from imagery that is copyrighted as a part of their designs, and may
be required to clearly site the source in the description;
x By submitting their artwork, Artists consent to the use of said artwork by the
Town;
x Artists understand that their artwork will be used in part or whole for the Anti-
Black Racism and Anti-Racism Task Force Mural Project, which will be located in
plain sight and viewable by the general public;
x They further understand that if their artwork is selected, they will be required to
enter into a contractual agreement with the Town that outlines all of the
expectations for products, services, responsibilities, payments, ownership of the
physical project, ownership of the copyright, liability insurance, indemnification,
maintenance, life span, and more;
x The Town reserves the right not to award the commission to any Artist and to
cancel or re-issue the Call for Artists Application at any time;
x Should the Artist be infected with COVID-19 prior to or during the project
timeframe, the Artist is required to inform the Town immediately, which at that
point Town staff will determine the appropriate steps of action under their
discretion; and
x The Artist will need to follow the necessary York Region’s Public Health
guidelines with respect to COVID-19 while performing the work.
Page 87 of 99
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
General Committee Report
No. PDS 2 1 -045
Subject: Traffic Calming Measures within the One-way Section of Centre
Street
Prepared by: Michael Bat, Traffic/Transportation Analyst
Department: Planning and Development Services
Date: April 6, 2021
Recommendation
1. That Report No. PDS21-045 be received; and,
2. That staff report back to a future General Committee meeting with the results of a
traffic calming warrant analysis for Centre Street between Spruce Street and Wells
Street once normalized traffic patterns return.
Executive Summary
As directed by Council at its meeting on February 23, 2021, this report is intended to
provide an assessment on the feasibility of implementing traffic calming measures
(speed cushions) on Centre Street between Spruce Street and Wells Street.
The report can be summarized as follows:
The existing road conditions of Centre Street are generally consistent with the
Town’s design standards for a local road.
In accordance to the Town’s Traffic Calming Policy the installation of traffic
calming measures can be considered if all three warrants are met, and,
Staff recommends that the traffic calming warrant analysis be re-evaluated for
the subject section of Centre Street when normalized traffic patterns resume.
Page 88 of 99
April 6, 2021 2 of 6 Report No. PDS21-045
Background
On September 10, 2019, Council passed a motion for staff to report back on mitigation
strategies for the traffic issues on Centre Street.
Staff presented a follow up report to Council in February 2020 advising that the about
41% of area residents who responded to a February 2019 Town survey selected Option
One “Do Nothing”, with over 80% of Centre Street residents preferring to maintain the
existing one-way section on Centre Street.
In addition, York Regional Police installed an armadillo tracker for a period of 18 days
from February to March of 2019 and on average 13 vehicles per day were recorded
traveling the wrong way. No concerns were expressed by the York Regional Police
regarding this violation at that time.
Council approved a motion in February 2020 directing staff to investigate the following
three options to support existing traffic calming measures on Centre Street:
1) On-street parking delineation;
2) Installation of ‘Object Marker’ sign; and,
3) Installation of ‘Not a Through Street’ sign.
In a report back to Council in June 2020, Council approved the installation of the ‘Not a
Through Street’ sign. The sign was installed in August 2020.
On February 23, 2021, Council passed the following motion:
“Now Therefore Be It Hereby Resolved That staff be directed to review this issue
and determine the best traffic calming measures and traffic deterrent to prevent
vehicles driving the wrong way on a one-way street and report back to Council
before the end of March 2021.”
The subject area is illustrated on Figure 1.
Analysis
The existing road conditions of Centre Street are generally consistent with the Town’s
design standards for a local road
Page 89 of 99
April 6, 2021 3 of 6 Report No. PDS21-045
Centre Street: is a two-lane local road with single lane per travel direction. It has
an urban cross-section with curbs and sidewalks on the north
side of the road. The existing pavement is measured 7.5 metres
wide with a 14.0 metres ROW width. In accordance to the Town
Zoning By-law No. 4574-04.T the posted speed limit is 40 km/h.
In accordance to the Town’s Traffic Calming Policy the installation of traffic calming
measures can be considered if all three warrants are met
As outlined in the Town’s Traffic Calming Policy, a total of three warrants must be
satisfied in order for traffic calming measures to be considered, they are described
below:
Warrant No. 1: Petition, will ensure that residents in the immediate area are in
support of traffic calming measures.
Warrant No. 2: Safety Requirements, will ensure traffic calming measures are
installed so as to create an increase in traffic safety.
Warrant No. 3: Technical Requirements, will ensure that traffic calming measures
are implemented on streets that have a proven need for such
measures.
Staff recommends that the traffic calming warrant analysis be re-evaluated for the
subject section of Centre Street when normalized traffic patterns resume
Due to the impact of COVID-19, staff noticed unusual traffic patterns, including lower
volumes, different peak periods, etc., that may have an impact on the warrant analysis.
Therefore, collecting new traffic data is not feasible or recommended at this time.
Given the constraint described above, staff have completed a high-level preliminary
assessment on Centre Street using the available traffic data in the Town’s database
(collected on Centre Street between Walton Drive and the Barrie GO rail corridor on
October 2016) following the Town’s Traffic Calming Policy procedures.
The results are summarized in Table 1.
Page 90 of 99
April 6, 2021 4 of 6 Report No. PDS21-045
Table 1: Centre Street Traffic Calming Analysis
Warrant Criteria Requirement Site Parameters Yes / No
Warrant No. 1
(Petition) Council Motion
Warrant No. 2
(Safety
Requirements)
Sidewalks Minimum 1 side 1 Side Yes
Road Grade Maximum 5% < 4% Yes
Warrant 2 Met? Yes
Warrant No. 3
(Technical
Requirements)
Minimum Speed
85th Percentile
Minimum 15 km/h
Over Posted Speed
Limit
0 km/h Over
Posted Speed
Limit
No
Minimum Volumes
Between 1,500 and
8,000 Vehicles Per
Day
3,372 Vehicles
Per Day Yes
Minimum Block
Length Minimum 120 m Approx. 85 m No
Special
Circumstances - None -
Warrant 3 Met? No
All Warrants 1 - 3 Met? No
As shown in Table 1, the subject section of Centre Street does not satisfy the minimum
requirements for Warrant #3. However, recognizing the assessment is based on 2016
traffic data collected in a different section of Centre Street, it is recommended that the
warrant analysis be revisited and staff report back to a future General Committee
meeting once when normalized traffic patterns resume in the area.
Advisory Committee Review
None.
Legal Considerations
None.
Financial Implications
There are no direct financial implications associated with this report.
Page 91 of 99
April 6, 2021 5 of 6 Report No. PDS21-045
However, should Council decide to proceed with the installation of traffic calming
measures on Centre Street between Spruce Street and Wells Street, the project can be
funded by Capital Project No. 34519 – Traffic Calming as per 2019 DC Study.
Communications Considerations
The Town of Aurora will communicate directly with affected residents should any
changes be made to traffic calming. The area residents were notified by mail on March
22, 2021 that this staff report is to be presented to the General Committee meeting of
April 6, 2021.
Link to Strategic Plan
This report supports the Strategic Plan goal of Support an Exceptional Quality of Life for
All by examining traffic patterns and identify potential solutions to improve movement
and safety at key intersections in the community.
Alternative(s) to the Recommendation
1. That Council approved the installation of speed cushions for traffic calming
purposes on Centre Street between Spruce Street and Wells Street and,
2. That installation of speed cushions be funded by Capital Project No. 34519 – Traffic
Calming as per 2019 DC Study.
Conclusions
As directed by Council at its meeting on February 23, 2021, Town staff undertook
warrant analysis following the procedures and methodologies outlined in the Town’s
Traffic Calming Policy on Centre Street between Spruce Street and Wells Street.
Based upon the information presented herein, the subject location of Centre Street does
not satisfy the minimum requirements listed in the Town’s Traffic Calming Policy.
Given that the assessment is based on 2016 traffic data collected for a different section
of Centre Street, it is recommended that the warrant analysis be reassessed when
normalized traffic patterns return to the area.
Page 92 of 99
April 6, 2021 6 of 6 Report No. PDS21-045
Attachments
Figure 1: Subject Location Map
Previous Reports
General Committee Report No. PDS20-004, Centre Street Existing Traffic Calming
Measures Review, February 4, 2020.
General Committee Report No. PDS20-034, Assessment on Various Options to Support
Existing Traffic Calming Measures on Centre Street, June 2, 2020.
Pre-submission Review
Agenda Management Team review on March 18, 2021
Approvals
Approved by David Waters, MCIP, RPP, PLE, Director, Planning and Development Services
Approved by Doug Nadorozny, Chief Administrative Officer
Page 93 of 99
Centre Street Spruce StreetCatherine Aven
u
e
Wells Street NorthWells StreetVictoria StreetWELLINGTON STREET EASTYONGE STREETIrwin Avenue
Fleury StreetCatherine AvenueSpruce StreetCentre Street
Map created by the Town of Aurora Corporate Services Department, March 8th, 2021.
Base data provided by York Region and Aurora - GIS. This is not a legal survey.
¯02550
Metres
SUBJECT LOCATION MAP
TRAFFIC CALMING MEASUES WITHINTHE ONE-WAY SECTION OF CENTRE STREET PDS21-
Figure #1
Subject Road - Centre Street from
Spruce Street to Wells Street North
Subject Road
Page 94 of 99
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
General Committee Report
No. CAO21 -003
Subject: Citizen Survey 2021
Prepared by: Eliza Bennett, Interim Manager of Corporate Communications
Department: Office of the Chief Administrative Officer
Date: April 6, 2021
Recommendation
1. That Report No. CAO21-003 be received; and
2. That the 2021 citizen survey be postponed to the first half of 2022.
Executive Summary
This report provides Council with information pertaining to a planned citizen
satisfaction survey for the Town of Aurora, with a recommendation to postpone the
survey until the first half of 2022.
It is best practice across Canada for municipalities to conduct citizen
satisfaction or perception surveys on a regular basis.
The Town had planned to conduct a citizen survey in 2021 to inform decision-
making and planning processes
The Town has not conducted a citizen satisfaction or perception survey in at
least ten years
The Town of Aurora solicits public input on a regular basis
The purpose of a citizen satisfaction survey is broader than the types of input
regularly solicited by the Town
Municipal citizen satisfaction surveys are similar in content across organizations
to allow for greater benchmarking
Page 95 of 99
April 6, 2021 2 of 5 Report No. CAO21-003
Municipalities are taking different approaches to their citizen satisfaction
surveys originally scheduled for 2020 or 2021
Staff are recommending that the Town conduct its survey in the first half of 2022
Background
It is best practice across Canada for municipalities to conduct citizen satisfaction or
perception surveys on a regular basis.
It is best practice across Canada for municipalities to conduct citizen satisfaction or
perception surveys on an annual or biannual basis. A few examples of municipalities
that conduct citizen surveys on a regular basis include Edmonton, Calgary, Mississauga,
Thunder Bay, Regina, Coquitlam, Red Deer, Kelowna, Blue Mountains, and Oakville. It is
estimated that the last such survey conducted for the Town of Aurora was over ten
years ago.
The Town had planned to conduct a citizen survey in 2021 to inform decision-making and
planning processes
The Town had planned to conduct a citizen survey in 2021 to inform decision-making
and planning processes and to supplement different forms of public input to municipal
government, such as the annual budget survey and other engagement opportunities. A
capital project fund of $30,000 is set aside in the budget for the purposes of obtaining
an independent firm to conduct the survey on the Town’s behalf, as is recommended
and best practice.
Analysis
The Town has not conducted a citizen satisfaction or perception survey in at least ten
years
It is best practice for municipalities to conduct citizen satisfaction or perception
surveys on a regular basis. Many municipalities conduct such surveys on a biannual
basis. The purpose of citizen satisfaction surveys is to support decision-making
processes and to identify areas where there are opportunities for greater public
education, or changes in strategy. The last reference to a citizen satisfaction survey for
the Town of Aurora appears to be to a survey conducted in 2004.
Page 96 of 99
April 6, 2021 3 of 5 Report No. CAO21-003
The Town of Aurora solicits public input on a regular basis
The Town provides regular opportunities for citizens to share their input on municipal
matters and programs, including but not limited to:
The annual municipal budget public input process;
The Official Plan public engagement;
Feasibility studies; and
Targeted and/or subject-specific surveys.
The purpose of a citizen satisfaction survey is broader than the types of input regularly
solicited by the Town
The purpose of the resident survey is to better understand the needs and perceptions of
residents; determine satisfaction with municipal services, programs and events; identify
areas of concern; better understand awareness of municipal services, programs and
events; and identify communication preferences of residents. The survey will enable the
municipality to gather data on a wide range of benchmark questions as a tool to inform
future priorities for Council and administration.
A citizen satisfaction survey generally seeks to better understand:
Issues that are most important to residents;
Residents’ opinions about their quality of life;
Residents’ opinions about municipal services and programs; and
Residents’ general sense of the future of their community.
Municipal citizen satisfaction surveys are similar in content across organizations to allow
for greater benchmarking
Municipal citizen satisfaction surveys, because they seek to understand the broad
questions noted above, typically include standard questions. This allows for
benchmarking across municipalities. While each community is unique and questions
can be tailored to ensure local needs are met, benchmarking allows for general
comparisons to be made, with the potential to inform decision-making.
Page 97 of 99
April 6, 2021 4 of 5 Report No. CAO21-003
Municipalities are taking different approaches to their citizen satisfaction surveys
originally scheduled for 2020 or 2021
In response to the COVID-19 pandemic, some municipalities are choosing to postpone
citizen satisfaction surveys originally scheduled for 2020 or 2021. Some municipalities
have either already proceeded with, or plan to proceed with, their scheduled survey,
although in at least one case, the survey was delayed for six months in the start of the
pandemic.
Staff are recommending that the Town conduct its survey in the first half of 2022
Due to the COVID-19 pandemic, staff are recommending that the citizen satisfaction
survey that had been planned for 2021 be postponed to the first half of 2022, for the
following reasons:
A number of municipal programs or services have not been running or are
running in modified form due to the pandemic, and as such data received through
the survey would not reflect normal operations;
Residents are likely to feel differently about their quality of life as a result of the
pandemic;
Council and Administration may wish to take into consideration data that reflects
normal operations as part of their decision-making and prioritization processes.
There are no requirements for the Town to conduct a satisfaction survey in 2021; the
survey can be timed to be conducted and results reported on in the first half of 2022.
Advisory Committee Review
None.
Legal Considerations
None.
Financial Implications
In 2019, Project No. 12032 - Residents Survey was approved by Council with a total
budget authority of $30,000 for this intent. This project’s funding will continue to be
available in 2022 when the survey is now scheduled to occur.
Page 98 of 99
April 6, 2021 5 of 5 Report No. CAO21-003
Communications Considerations
None at this time.
Link to Strategic Plan
The Citizen Survey supports the following Strategic Plan goal and key objectives:
Supporting an exceptional quality of life for all
Alternative(s) to the Recommendation
1. Council can direct staff to proceed with the citizen survey in 2021 as planned.
2. Council can direct staff to postpone the citizen survey until after 2022.
Conclusions
Citizen satisfaction surveys are a regular part of municipal governance practices. It may
be difficult to obtain representative responses in 2021 given the COVID-19 pandemic,
which has impacted a number of Town services and programs that would form part of
the survey. However, it is important that the Town does conduct one in the short-term
future to support decision-making and complement other forms of public input from
residents.
Attachments
None.
Previous Reports
No previous reports for reference.
Pre-submission Review
Agenda Management Team review on March 18, 2021
Approvals
Approved by Doug Nadorozny, Chief Administrative Officer
Page 99 of 99