AGENDA - Council - 20210427Town of Aurora
Council Meeting Agenda
Date:Tuesday, April 27, 2021
Time:7 p.m.
Location:Video Conference
Pages
1.Procedural Notes
This meeting will be held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
2.Approval of the Agenda
3.Declarations of Pecuniary Interest and General Nature Thereof
4.Community Presentations
5.Delegations
Note: At this time, the Municipal Offices are closed. This meeting will be live
streamed at https://www.youtube.com/c/Townofaurora/videos. Anyone
wishing to provide comment on an agenda item is encouraged to
visit www.aurora.ca/participation for guidelines on electronic delegation.
6.Consent Agenda
6.1.Council Meeting Minutes of March 30, 2021 1
That the Council meeting minutes of March 30, 2021, be adopted
as circulated.
1.
6.2.Council Workshop/Education Session Minutes of March 22, 2021 24
That the Council Workshop/Education Session minutes of March
22, 2021, be adopted as circulated.
1.
6.3.Council Closed Session Minutes of March 23, 2021 (confidential
attachment)
That the Council Closed Session minutes of March 23, 2021, be
adopted as circulated.
1.
6.4.Council Closed Session Public Meeting Minutes of March 23, 2021 27
That the Council Closed Session Public meeting minutes of
March 23, 2021, be adopted as circulated.
1.
6.5.Council Public Planning Meeting Minutes of April 13, 2021 31
That the Council Public Planning meeting minutes of April 13,
2021, be adopted as circulated.
1.
7.Standing Committee Reports
7.1.General Committee Meeting Report of April 6, 2021 34
That the General Committee meeting report of April 6, 2021, be
received and the recommendations carried by the Committee
approved.
1.
7.1.1.CS21-021 - Annual Report from the Integrity Commissioner -
Additional Information
Report Attachment 1
That Report No. CS21-021 be received for information.1.
7.1.2.Accessibility Advisory Committee Meeting Minutes of March 10,
2021
Minutes
That the Accessibility Advisory Committee meeting
minutes of March 10, 2021, be received for information.
1.
7.1.3.CS21-033 - Consolidated Fire Services Agreement with the
Town of Newmarket
Report Attachment 1 Attachment 2
That Report No. CS21-033 be received for information;
and
1.
That the Chief Administrative Officer be authorized to
renew the Consolidated Fire Services Agreement with
the Town of Newmarket.
2.
7.1.4.CS21-032 - Central York Fire Services - By-law to Regulate
Report Attachment 1 Attachment 2
That Report No. CS21-032 be received for information.1.
7.1.5.PDS21-046 - Request for Amendment to Parking By-law No.
4574-04.T
Report Attachment
That Report No. PDS21-046 be received; and1.
That a by-law to amend Parking By-law No. 4574-04.T
be enacted to prohibit parking on the south-east side of
Kitimat Crescent from 8:00 a.m. to 4:00 p.m., Monday
to Friday, September 1 to June 30.
2.
7.1.6.CMS21-014 - Canadian Achievements Diversity and Inclusion
Mural Guidelines
Report Attachment 1
That Report No. CMS21-014 be received for
information.
1.
7.1.7.PDS21-045 - Traffic Calming Measures within the One-way
Section of Centre Street
Report Attachment
That Report No. PDS21-045 be received; and1.
That the installation of speed cushions for traffic
calming purposes on Centre Street between Spruce
Street and Wells Street be approved; and
2.
That the installation of speed cushions be funded by
Capital Project No. 34519 – Traffic Calming.
3.
7.1.8.CAO21-003 - Citizen Survey 2021
Report
That Report No. CAO21-003 be received; and1.
That the 2021 citizen survey be postponed to the first
half of 2022.
2.
7.2.General Committee Meeting Report of April 20, 2021 40
That the General Committee meeting report of April 20, 2021, be
received and the recommendations carried by the Committee
approved.
1.
7.2.1.Memorandum from Mayor Mrakas: Re: Correspondence from
Mayor Allan Thompson, Town of Caledon; Re: Support for 988, a
3-Digit Suicide and Crisis Prevention Hotline
Memorandum
That the memorandum regarding Correspondence from
Mayor Allan Thompson, Town of Caledon; Re: Support
for 988, a 3-Digit Suicide and Crisis Prevention Hotline,
be received; and
1.
That Council support the Town of Caledon initiative
regarding 988, a 3-Digit Suicide and Crisis Prevention
Hotline; and
2.
That a letter demonstrating Aurora Council's support be
sent to Leona Alleslev, MP Aurora--Oak Ridges--
Richmond Hill, Tony Van Bynen, MP Newmarket--
Aurora, Michael Parsa, MP Aurora--Oak Ridges--
Richmond Hill, Hon. Christine Elliott, MPP Newmarket--
Aurora, Hon. Patty Hajdu, Federal Minister of Health,
the Canadian Radio-television and Telecommunications
Commission (CRTC), and all Ontario municipalities.
3.
7.2.2.Anti-Black Racism and Anti-Racism Task Force Meeting
Minutes of March 24, 2021
Minutes
That the Anti-Black Racism and Anti-Racism Task Force
meeting minutes of March 24, 2021, be received for
information.
1.
7.2.3.Heritage Advisory Committee Meeting Minutes of April 5, 2021
Minutes
That the Heritage Advisory Committee meeting minutes
of April 5, 2021, be received for information.
1.
7.2.4.PDS21-048 - Downtown Aurora BIA Annual Report and 2021
Budget
Report Attachment 1 Attachment 2 Attachment 3 Attachment
4 Attachment 5
That Report No. PDS21-048 be received; and1.
That the Aurora Business Improvement Association’s2.
(BIA) 2020 audited financial statements attached
hereto as Attachment 2 be received; and
That the 2021 Business Plan and Budget attached
hereto as Attachment 3 for the Aurora BIA be approved;
and
3.
That a by-law be enacted to levy a Special Charge upon
Rateable Property in the Aurora Business Improvement
Area, in the amount of $37,553, at the May 25, 2021
Council meeting; and
4.
That Council appoint the Manager of Economic
Development and Policy as Council’s Representative to
the Board; and
5.
That a by-law be enacted to amend By-law Number
6128-18 to allow for additional forms of notice for
Annual and General Meetings and to ensure quorum at
the Annual General Meeting.
6.
7.2.5.CS21-030 - 2018 to 2024 Accessibility Plan Update
Report Attachment 1 Presentation
That Report No. CS21-030 be received for information.1.
7.2.6.FIN21-016 - Automated Water Meter Antenna System
Report Attachment 1 Presentation
That Report No. FIN21-016 be received for information.1.
7.2.7.CAO21-005 - Update on the Communications and Community
Engagement Strategy 2018-2021
Report Attachment 1
That Report No. CAO21-005 be received; and1.
That a new Communications Strategic Plan 2022-2025
be presented to Council by end of year 2021 for
approval.
2.
7.2.8.OPS21-008 - Dog Waste Container/Diversion Pilot Project
Report Attachment 1
That Report No. OPS21-008 be received; and1.
That staff be directed to include a Capital Project for
the establishment of a Dog Waste Container and
Diversion Pilot Project in the 2022 capital budget for
Council’s consideration.
2.
7.2.9.PDS21-047 - IVY Network Electric Vehicle Charging Station
Proposal
Report Attachment 1 Attachment 2 Attachment 3
That Report No. PDS21-047 be received; and1.
That the Town enter into a single source contract to be
awarded to Ontario Charging Network LP for the
provision of services to install, operate, repair and
maintain eleven (11) dual head Level 2 electric vehicle
charging stations on Town property; and
2.
That a new capital project with total Budget Authority
of $13,800 for the purchase and installation of two
Electric Vehicle Charging Stations at Library Square to
be funded from the Growth & New reserve be approved;
and
3.
That the Town’s 2021 Fees and Charges By-law be
updated to include a $2.50 per hour with a 0.25 rate
increase every 2 hours EV Charging Station usage rate
at the first opportunity to do so; and
4.
That the Town enter into a license agreement with the
Ontario Charging Network LP to place vehicle charging
infrastructure on Town property.
5.
7.2.10.CMS21-016 - Aurora Sports Dome - Financing, Permit Fees,
Reserve Account, and Capital Works
That Report No. CMS21-016 be referred to the Council
meeting of April 27, 2021.
1.
7.2.11.York Regional Council Highlights of March 25, 2021
Regional Report
That the York Regional Council Highlights of March 25,
2021, be received for information.
1.
8.Consideration of Items Requiring Discussion (Regular Agenda)
8.1.CMS21-016 - Aurora Sports Dome - Financing, Permit Fees, Reserve
Account, and Capital Works
48
(Referred from General Committee meeting of April 20, 2021)
That Report No. CMS21-016 be received; and1.
That a permit fee structure as presented be approved; and2.
That a new Aurora Sports Dome Reserve Fund be created; and3.
That Capital Project No. 72460 – Aurora Sports Dome Retrofit be
approved; and
4.
That total budget authority of $600,000 be approved for Capital
Project No. 72460 to be funded through long-term financing to
be repaid through future Dome operating revenues; and
5.
That $1.6 million in long-term debt authority for the financing of
the Aurora Sports Dome’s purchase and retrofit in the form of a
15-year debenture be issued; and
6.
That a by-law be enacted in regard to the long-term financing of
the Aurora Sports Dome acquisition and retrofit projects at a
future Council meeting; and
7.
That a by-law be enacted to repeal By-law No. 6036-17, being a
by-law to exempt the Aurora Sports Dome from taxes.
8.
8.2.CMS21-019 - Canadian Achievements Diversity and Inclusion Mural
Guidelines - Additional Information
57
That Report No. CMS21-019 be received; and1.
That the Canadian Achievements Diversity and Inclusion Mural
Guidelines as amended be approved; and
2.
That the north facing wall of 15242 Yonge Street be approved as
the Mural location; and
3.
That the Manager of Library Square be directed to initiate the
selection process for the Canadian Achievements Diversity and
Inclusion Mural through an online Call to Artists Application
Process following a public consultation process as outlined in
this report.
4.
9.Motions
9.1.Councillor Gaertner; Re: Construction in Residential Areas 75
9.2.Councillor Gaertner; Re: Town of Aurora Fireworks By-law Number 5373-
11
76
10.New Business
11.By-laws
11.1.By-law Number XXXX-21 - Being a By-law to authorize the submission of
an application to Ontario Infrastructure and Lands Corporation ("OILC")
for financing certain ongoing capital works of The Corporation of the
Town of Aurora
77
(the “Lower-tier Municipality”); to authorize temporary borrowing from
OILC to meet expenditures in connection with such capital works; and to
authorize long-term borrowing for such capital works through the issue
of debentures by the Regional Municipality of York (the “Upper-tier
Municipality”) to OILC.
(General Committee Report No. FIN21-007, Feb 16/21 and General
Committee Report No. CMS21-016, Apr 20/21)
11.2.By-law Number XXXX-21 - Being a By-law to repeal By-law Number 6036-
17, to exempt municipal capital facility lands (Aurora Sports Dome)
from taxes.
83
(General Committee Report No. CMS21-016, Apr 20/21)
11.3.By-law Number XXXX-21 - Being a By-law to amend By-law Number
6293-20, to establish a schedule of fees and charges for municipal
services, activities and the use of property within the Town of Aurora
(Fees and Charges By-law).
84
(General Committee Report No. PDS19-026, Nov 19/19 and General
Committee Report No. PDS21-010, Mar 2/21)
12.Closed Session
There are no Closed Session items for this meeting.
13.Confirming By-law
13.1.By-law No. XXXX-21 Being a By-law to confirm actions by Council
resulting from a Council meeting on April 27, 2021
91
14.Adjournment
1
Town of Aurora
Council
Meeting Minutes
Date:
Time:
Location:
Tuesday, March 30, 2021
7:00 p.m.
Video Conference
Council Members: Mayor Tom Mrakas (Chair)
Councillor Harold Kim
Councillor Wendy Gaertner
Councillor Sandra Humfryes
Councillor Michael Thompson
Councillor Rachel Gilliland
Councillor John Gallo
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations
Robin McDougall, Director of Community Services
Techa van Leeuwen, Director of Corporate Services
Rachel Wainwright-van Kessel, Director of Finance
David Waters, Director of Planning and Development Services
Eliza Bennett, Acting Manager, Corporate Communications
Patricia De Sario, Town Solicitor
Michael de Rond, Town Clerk
Ishita Soneji, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Mayor called the meeting to order at 7:01 p.m.
Page 1 of 91
2
Council consented to recess the meeting at 9:14 p.m. and reconvened the
meeting at 9:24 p.m.
Mayor Mrakas relinquished the Chair to Councillor Harold Kim at 9:25 p.m. during
the consideration of Motion 9.3 - Mayor Mrakas; Re: Minister's Zoning Order - 50
Bloomington Road West, and reassumed the Chair at 9:35 p.m.
2. Approval of the Agenda
Moved by Councillor Kim
Seconded by Councillor Thompson
That the revised agenda as circulated by Legislative Services, be approved.
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Thompson, Councillor Gilliland, and Councillor Gallo
Absent (1): Councillor Humfryes
Carried (6 to 0)
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Community Presentations
None.
5. Delegations
None.
6. Consent Agenda
Moved by Councillor Gilliland
Seconded by Councillor Thompson
That the Consent Agenda Items, 6.1 to 6.8 inclusive, be approved, with the
exception of Items 6.3, 6.4, and 6.8, which were discussed and voted on
separately.
Page 2 of 91
3
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Thompson, Councillor Gilliland, and Councillor Gallo
Absent (1): Councillor Humfryes
Carried (6 to 0)
6.1 Council Meeting Minutes of February 23, 2021
1. That the Council meeting minutes of February 23, 2021, be adopted as
circulated.
Carried
6.2 Council Workshop/Education Session Meeting Minutes of February 22,
2021
1. That the Council Workshop/Education Session meeting minutes of
February 22, 2021, be adopted as circulated.
Carried
6.5 Council Closed Session Minutes of February 23, 2021
1. That the Council Closed Session minutes of February 23, 2021, be
adopted as circulated.
Carried
6.6 Council Closed Session Public Meeting Minutes of February 23, 2021
1. That the Council Closed Session Public meeting minutes of February
23, 2021, be adopted as circulated.
Carried
6.7 Memorandum from Councillor Gaertner; Re: Lake Simcoe Region
Conservation Authority Annual General Meeting Highlights of January 22,
2021 and Board Meeting Highlights of February 26, 2021
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Annual General Meeting Highlights of January 22, 2021 and
Board Meeting Highlights of February 26, 2021, be received for
information.
Carried
Page 3 of 91
4
Council consented to consider Items 6.3 and 6.4 together.
Moved by Councillor Kim
Seconded by Councillor Gilliland
That the Consent Agenda Items 6.3 and 6.4, be approved.
Yeas (5): Mayor Mrakas, Councillor Kim, Councillor Thompson, Councillor
Gilliland, and Councillor Gallo
Nays (1): Councillor Gaertner
Absent (1): Councillor Humfryes
Carried (5 to 1)
6.3 Council Closed Session Minutes of February 16, 2021
1. That the Council Closed Session minutes of February 16, 2021, be
adopted as circulated.
Carried
6.4 Council Closed Session Public Meeting Minutes of February 16, 2021
1. That the Council Closed Session Public meeting minutes of February
16, 2021, be adopted as circulated.
Carried
Council consented to consider Item 6.8 prior to Item 9.1.
6.8 Memorandum from Mayor Mrakas; Re: York Region Council Decision
Re: GTA West Transportation Corridor Project Regional Response to the
Impact Assessment Agency of Canada
Moved by Councillor Gaertner
Seconded by Councillor Thompson
1. That the memorandum and correspondence regarding York Region
Council Decision regarding the GTA West Transportation Corridor
Project Regional Response to the Impact Assessment Agency of
Canada, be received for information.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Carried (7 to 0)
Page 4 of 91
5
7. Standing Committee Reports
Moved by Councillor Thompson
Seconded by Councillor Kim
That the Standing Committee Reports, items 7.1 and 7.2, be received and the
recommendations carried by the Committee approved, with the exception of
subitems 7.1.5 and 7.1.7, which were discussed and voted on separately as
recorded below.
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Thompson, Councillor Gilliland, and Councillor Gallo
Absent (1): Councillor Humfryes
Carried (6 to 0)
Council considered Item 7.2.7 after the discussion and vote of Item 7.1.7.
Moved by Councillor Gilliland
Seconded by Councillor Gaertner
That the rules of procedure and the reconsideration requirements be waived to
allow the separate discussion and vote of Item 7.2.7.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
On a 2/3 majority vote the motion
Carried (7 to 0)
7.1 General Committee Report of March 2, 2021
7.1.1 Finance Advisory Committee Meeting Minutes of February 9, 2021
Minutes
1. That the Finance Advisory Committee meeting minutes of
February 9, 2021, be received for information.
Carried
7.1.2 Accessibility Advisory Committee Meeting Minutes of February 10,
2021
Minutes
Page 5 of 91
6
1. That the Accessibility Advisory Committee meeting minutes of
February 10, 2021, be received for information.
Carried
7.1.3 CMS21-009 - Museum Plan 2021-2025
Report Attachment
1. That Report No. CMS21-009 be received; and
2. That the Museum Plan 2021-2025 be endorsed in principle,
subject to Council approval of budgetary implications.
Carried
7.1.4 CMS21-010 - Library Square Alternate Name
Report
1. That Report No. CMS21-010 be received for information.
Carried
7.1.5 PDS21-027 - Revisions to Town of Aurora Sidewalk Installation Policy
67
Report Attachments
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That Report No. PDS21-027 be received; and
2. That the revised Sidewalk Installation Policy No. 67 attached
hereto as Attachment 1 be approved by Council.
Yeas (4): Mayor Mrakas, Councillor Kim, Councillor Humfryes, and
Councillor Thompson
Nays (3): Councillor Gaertner, Councillor Gilliland, and Councillor
Gallo
Carried (4 to 3)
7.1.6 FIN21-009 - Revised 2021 Water, Wastewater and Stormwater Rates
Report Attachment
1. That Report No. FIN21-009 be received; and
Page 6 of 91
7
2. That the revised 2021 retail water rate of $2.18 per cubic metre
and the retail wastewater rate of $2.79 per cubic metre be
confirmed; and
3. That the 2021 flat storm water charges of $9.18 per month for
residential and condominium properties and $116.64 per unit
per month for metered non-residential commercial/industrial
and multi residential properties be confirmed; and
4. That the newly confirmed retail water, retail wastewater and
stormwater charge rates become effective for all billings issued
by the Town on or after May 1, 2021, and be retroactive for all
consumption newly billed on such billings; and
5. That the 2021 bulk water rates of $4.97 per cubic metre,
dispensed effective May 1 of the effective year be confirmed;
and
6. That the necessary by-law to amend Municipal Waterworks
Distribution be brought forward to a future Council meeting for
enactment.
Carried
7.1.7 PDS21-010 - Development Planning Fees and Charges Update
Report Appendix A Appendix B
Main motion
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That Report No. PDS21-010 be received; and
2. That the recommended updates to the Town’s Development
Planning Fees and Charges, as presented in this report and the
attached Appendix ‘A’ (Schedule ‘H’ to Fees and Charges By-
law) be approved and that the appropriate by-law amendment
be presented to a future Council meeting for enactment.
Amendment
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
Page 7 of 91
8
That the main motion be amended by adding the following
clause:
“That the fees for non-owner occupied site plan and minor
variance applications from the Stable Neighbourhood areas be
based on full cost recovery.”
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner,
Councillor Humfryes, Councillor Thompson, Councillor Gilliland,
and Councillor Gallo
Carried (7 to 0)
Main motion as amended
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That Report No. PDS21-010 be received; and
2. That the recommended updates to the Town’s Development
Planning Fees and Charges, as presented in this report and the
attached Appendix ‘A’ (Schedule ‘H’ to Fees and Charges By-
law) be approved and that the appropriate by-law amendment
be presented to a future Council meeting for enactment; and
3. That the fees for non-owner occupied site plan and minor
variance applications from the Stable Neighbourhood areas be
based on full cost recovery.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner,
Councillor Humfryes, Councillor Thompson, Councillor Gilliland, and
Councillor Gallo
Carried (7 to 0)
7.1.8 PDS21-032 - Application for Site Plan Approval, J.E. Del Management
Inc., 2 Scanlon Court, Part of Lot 150, Plan 246, File Number: SP-
2019-01
Report Figures 1-5
1. That Report No. PDS21-032 be received; and
Page 8 of 91
9
2. That Site Plan Application File: SP-2019-01 to permit the
construction of a two-storey industrial building be approved in
principle subject to the following conditions:
a. Resolution of all outstanding technical comments from
LSRCA, to the satisfaction of the LSRCA and the Director of
Planning & Development Services; and
b. That the Owner enter into a site plan agreement with the
Town to address requirements of the Town and external
agencies, including but not limited to, the conveyance of
land to the Town for a daylight triangle at the intersection of
Scanlon Court and Industrial Parkway North.
Carried
7.2 General Committee Report of March 23, 2021
7.2.1 Library Square Project Monitoring Task Force Meeting Minutes of
January 19, 2021
Minutes
1. That the Library Square Project Monitoring Task Force Meeting
Minutes of January 19, 2021, be received for information.
Carried
7.2.2 Anti-Black Racism and Anti-Racism Task Force Meeting Minutes of
February 17, 2021
Minutes
1. That the Anti-Black Racism and Anti-Racism Task Force
Meeting Minutes of February 17, 2021, be received for
information.
Carried
7.2.3 Community Advisory Committee Meeting Minutes of February 18,
2021
Minutes
1. That the Community Advisory Committee meeting minutes of
February 18, 2021, be received for information.
Carried
Page 9 of 91
10
7.2.4 Environmental Advisory Committee Meeting Minutes of February 24,
2021
Minutes
1. That the Environmental Advisory Committee meeting minutes
of February 24, 2021, be received for information
Carried
7.2.5 Finance Advisory Committee Meeting Minutes of March 8, 2021
Minutes
1. That the Finance Advisory Committee meeting minutes of
March 8, 2021, be received for information.
Carried
7.2.6 PDS21-036 - Economic Development Strategic Plan –
Implementation Matrix 2021-2022
Report Attachment Presentation
1. That Report No. PDS21-036 be received; and
2. That Council endorse the attached Economic Development
Strategic Plan – Implementation Matrix 2021-2022 attached
hereto as Attachment 1 as endorsed by the Aurora Economic
Development Board.
Carried
7.2.7 PDS21-038 - Pedestrian Connection from Library Square to Town
Park
Report Attachments
Main motion
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Report No. PDS21-038 be received; and
2. That a sidewalk on the north side of Metcalfe Street, from
Victoria Street to Wells Street, serve as the pedestrian
connection between Library Square and Town Park; and
Page 10 of 91
11
3. That staff proceed with the in-house design of a sidewalk,
including an arborist report, on the north side of Metcalfe Street
from Victoria to Wells Street; and
4. That staff report back on the findings to a future General
Committee meeting prior to the project being included in the
2022 Capital Budget.
Amendment
Moved by Councillor Gaertner
Seconded by Councillor Gilliland
That the second clause of the main motion be amended as
follows:
"That a proposed sidewalk on north side of Metcalfe Street,
from Victoria Street to Wells Street serve as the pedestrian
connection between Library Square and Town Park."
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner,
Councillor Humfryes, Councillor Gilliland, and Councillor Gallo
Nays (1): Councillor Thompson
Carried (6 to 1)
Main motion as amended
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Report No. PDS21-038 be received; and
2. That a proposed sidewalk on the north side of Metcalfe Street,
from Victoria Street to Wells Street, serve as the pedestrian
connection between Library Square and Town Park; and
3. That staff proceed with the in-house design of a sidewalk,
including an arborist report, on the north side of Metcalfe Street
from Victoria to Wells Street; and
4. That staff report back on the findings to a future General
Committee meeting prior to the project being included in the
2022 Capital Budget.
Page 11 of 91
12
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner,
Councillor Humfryes, Councillor Thompson, and Councillor Gallo
Nays (1): Councillor Gilliland
Carried (6 to 1)
7.2.8 PDS21-029 - Electric Vehicle Charging Station Policy
Report Attachments
1. That Report PDS21-029 be received; and
2. That Council approve the Town of Aurora Electric Vehicle
Charging Station Policy and Process attached hereto to this
report; and
3. That a by-law to amend Parking By-law No. 4574-04.T be
enacted to reflect changes in the Highway Traffic Act for
electric vehicle charging stations.
Carried
7.2.9 FIN21-012 - 2022 Budget Process and Timeline
Report
1. That Report No. FIN21-012 be received; and
2. That the proposed budget timeline as detailed in Table 1 be
approved.
Carried
7.2.10 FIN21-013 - Statement of Remuneration of Expenses for Members of
Council, Committees and Local Boards
Report Attachments
1. That Report No. FIN21-013 be received for information.
Carried
7.2.11 PDS21-037 - Appointments to the Aurora Economic Development
Corporation's (AEDC) Board of Directors
Report
1. That Report No. PDS21-037 be received; and
Page 12 of 91
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2. That Council appoint Councillor Harold Kim to the Aurora
Economic Development Corporation’s (AEDC) Board of
Directors.
Carried
7.2.12 CAO21-002 - Return to In-person Council Meetings
Report
1. That Report No. CAO21-002 be received for information.
Carried
7.2.13 York Region Council Highlights of February 25, 2021
Regional Report
1. That the York Regional Council Highlights of February 25, 2021
be received for information.
Carried
8. Consideration of Items Requiring Discussion (Regular Agenda)
8.1 PDS21-044 - Heritage Permit Application HPA-2021-03, 28 Wellington Street
West
Moved by Councillor Humfryes
Seconded by Councillor Thompson
1. That Report No. PSD21-044 be received; and
2. That Heritage Permit Application HPA-2021-03 be approved to replace
the decorative window surrounds for the dormers on the Alfred Love
House located at 28 Wellington Street West; and
3. That the Tree Removal Permit Application for 28 Wellington Street
West be approved.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Carried (7 to 0)
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9. Motions
Council consented to consider Motion 9.2 prior to the consideration of Motion
9.1.
9.1 Councillor Gaertner; Re: Highway 413
Moved by Councillor Gaertner
Seconded by Councillor Gilliland
Whereas the proposed GTA West Transportation Corridor, Highway 413,
originated as a component of the 2005 Places to Grow Act that set out
population, density and growth targets for municipalities, while aiming to
direct growth away from agricultural and environmentally sensitive lands;
and
Whereas the proposed highway will pave over 2,000 hectares of land
including important agricultural and environmental lands contrary to
mandate of that Act; and
Whereas in July 2020 the Province’s omnibus Bill 197 removed many
environmental regulations and opened a “streamlined” environmental
assessment process, skipping over parts of Ontario’s assessment system
and removing the requirement for a comprehensive environmental
assessment; and
Whereas City of Vaughan and City of Mississauga Councils have
withdrawn their long-standing support because it would have a disastrous
impact on the environment; and
Whereas no comprehensive environmental assessment has been done to
date to address the above;
1. Now Therefore Be It Hereby Resolved that Aurora join the
municipalities of Brampton and Caledon to pass a motion requesting a
Federal impact assessment and a climate lens assessment of the
proposed route and that further work on Highway 413 be placed on
hold until this is completed; and
2. Be It Further Resolved That this motion be sent to Premier Doug Ford,
Caroline Mulroney, Minister of Transportation, Jeff Yurek, Minister of
the Environment, Conservation and Parks, Paul Calandra, Government
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House Leader, Christine Elliott, MPP, Michael Parsa, MPP, the Regional
Municipalities of York and Halton, and all Greater Toronto Area
Municipalities.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Carried (7 to 0)
9.2 Councillor Gilliland; Re: Climate Lens
Main motion
Moved by Councillor Gilliland
Seconded by Councillor Gallo
Whereas the Town of Aurora declared a Climate Emergency for the
purposes of naming and deepening our commitment by protecting human
health, eco systems and infrastructure by identifying key criteria to help
reduce our carbon footprint and protect our community from the impacts
of climate change; and
Whereas the Town of Aurora supports the Community Energy Plan,
Corporate Environmental Action Plan, Energy Conservation and Demand
plan, and other green initiatives; and
Whereas the Town of Aurora has committed to create a Climate Action
Plan for the Town of Aurora, focused on reducing emissions and
adaptation at the community level; and
Whereas staff are directed by Council to look for opportunities for
economic growth, stimulation in the low-carbon economy, and cost
benefits for all who consume energy; and
Whereas other municipalities and levels of government are including a
climate lens approach in their governance and operations, such as Halton
Hills and Kingston; and
Whereas Town operations and Council would benefit from incorporating a
climate lens approach to better understand the environmental impacts
and/or achievements made by Council decisions and over all operations;
and
Page 15 of 91
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Whereas a climate lens will help raise awareness amongst proponents of
infrastructure systems to integrate climate change considerations into the
core of project planning and design phases, as well as a project’s long-
term climate risk;
1. Now Therefore Be It Hereby Resolved That staff investigate ways to
include a climate lens approach in Town operations and governance to
better understand the environmental impacts and achievements; and
2. Be It Further Resolved That the addition of a climate lens be included
in General Committee and Council reports as of June 2021, when
applicable.
Amendment
Moved by Councillor Gilliland
Seconded by Councillor Gallo
That the second operative clause be amended to the following:
"Be It Further Resolved That staff report back to a General Committee
meeting in June 2021 regarding the findings."
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner,
Councillor Humfryes, Councillor Thompson, Councillor Gilliland, and
Councillor Gallo
Carried (7 to 0)
Main motion as amended
Moved by Councillor Gilliland
Seconded by Councillor Gallo
Whereas the Town of Aurora declared a Climate Emergency for the
purposes of naming and deepening our commitment by protecting human
health, eco systems and infrastructure by identifying key criteria to help
reduce our carbon footprint and protect our community from the impacts
of climate change; and
Whereas the Town of Aurora supports the Community Energy Plan,
Corporate Environmental Action Plan, Energy Conservation and Demand
plan, and other green initiatives; and
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Whereas the Town of Aurora has committed to create a Climate Action
Plan for the Town of Aurora, focused on reducing emissions and
adaptation at the community level; and
Whereas staff are directed by Council to look for opportunities for
economic growth, stimulation in the low-carbon economy, and cost
benefits for all who consume energy; and
Whereas other municipalities and levels of government are including a
climate lens approach in their governance and operations, such as Halton
Hills and Kingston; and
Whereas Town operations and Council would benefit from incorporating a
climate lens approach to better understand the environmental impacts
and/or achievements made by Council decisions and over all operations;
and
Whereas a climate lens will help raise awareness amongst proponents of
infrastructure systems to integrate climate change considerations into the
core of project planning and design phases, as well as a project’s long-
term climate risk;
1. Now Therefore Be It Hereby Resolved That staff investigate ways to
include a climate lens approach in Town operations and governance to
better understand the environmental impacts and achievements; and
2. Be It Further Resolved That staff report back to a General Committee
meeting in June 2021 regarding the findings.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Carried (7 to 0)
9.3 Mayor Mrakas; Re: Minister's Zoning Order - 50 Bloomington Road
Moved by Mayor Mrakas
Seconded by Councillor Gallo
Whereas the Minister’s Zoning Order (MZO) for the Bloomington property
partially rezones land previously zoned as ‘Institutional’ to allow for
Page 17 of 91
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residential housing in addition to permitting a Long Term Care (LTC)
facility; and
Whereas the Minister’s Zoning Order was issued
without prior consultation or support from the Town; and
Whereas the land is already zoned ‘Institutional’, and MZO is not required
to achieve the purpose of developing a LTC; and
Whereas Official Plan Amendment No. 34 only allows for two units per
gross acre for residential development; and
Whereas the MZO issued by Minister Clark will allow for 18 units per
acre for residential development; and
Whereas the MZO issued by Minister Clark will increase the density per
acre by 800%; and
Whereas the Province and Minister Clark has stated that no MZO would be
issued without the full support of the local municipality;
1. Now Therefore Be It Hereby Resolved That the Town of Aurora Council
does not support nor has ever supported the Minister’s Zoning Order
(MZO) that was issued on August 12, 2020, for the lands in the Town
of Aurora, in the Regional Municipality of York, in the Province of
Ontario, described as Part of Lot 71, Concession 1, designated as Part
2 on Reference Plan 65R-36717, and further identified by Property
Identification Number 03671- 0060 (LT) registered in the Land Registry
Office for the Land Titles Division of York Region (No. 65), known as
50-100 Bloomington Road; and
2. Be It Further Resolved That the Town of Aurora requests that the
Minister of Municipal Affairs and Housing, Steve Clark, repeal the
Minister’s Zoning Order (MZO) for 50-100 Bloomington Road forthwith;
and
3. Be It Further Resolved That a copy of this motion be sent to The
Honourable Doug Ford, Premier of Ontario, The Honourable Christine
Elliott, Deputy Premier, The Honourable Steve Clark, Minister of
Municipal Affairs and Housing, Andrea Horwath, Leader of the New
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Democratic Party, all MPPs in the Province of Ontario, and the Regional
Municipality of York.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Carried (7 to 0)
9.4 Councillor Humfryes; Re: Arts Help
Moved by Councillor Humfryes
Seconded by Councillor Gilliland
Whereas the Aurora Library Square Initiative has been kicked off and many
project steams are being developed and created; and
Whereas it is imperative that we have a powerful communication vehicle
to support all Library Square Events, Arts, and Initiatives via world class
digital methodologies; and
Whereas founded on the principle of art making the world a better place,
Arts Help is the #1 Art Publisher, with a community of 2.5 million
members; and
Whereas Arts Help is a non-profit organization with large institutions to
develop impactful projects and programming who believes art is a vehicle
for social change; and
Whereas Arts Help delegated to Aurora Town Council in December of
2020 and Council Members were excited and hoping to understand more
of what the Arts Help Organization could offer Library Square;
1. Now Therefore Be It Hereby Resolved That Town staff meet with Arts
Help to understand both cultural and economic benefits and that Town
staff report back to Council by June 2021.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Carried (7 to 0)
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10. New Business
Mayor Mrakas noted that COVID-19 vaccination appointments will be available
for those 65 and above beginning on Wednesday, March 31, 2021, and that
appointments can be booked at york.ca/covid19vaccine. He announced that so
far 152, 382 vaccinations have been administered in York Region.
Councillor Gaertner acknowledged that March 21 was International Day for the
Elimination of Racial Discrimination, March 22 was World Water Day, and noted
that March is Endometriosis Awareness Month.
Councillor Gaertner referred to the various trees cut down at the Shining Hill
construction site on St. John's Sideroad and inquired about the compensation
plan and staff agreed to follow up. She further expressed concern regarding the
construction of residential units over the existing ponds on site and possible
hindrance to the existing wildlife habitats and staff provided clarification.
11. By-laws
Moved by Councillor Gallo
Seconded by Councillor Humfryes
That the following By-laws, 11.1 to 11.20 inclusive, be enacted.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Carried (7 to 0)
11.1 By-law Number 6318-21 Being a By-law to amend By-law Number 6149-19,
to establish a Committee of Adjustment and appoint members to the
Committee of Adjustment.
11.2 By-law Number 6319-21 Being a By-law to establish lands on Plan 65M-
4485 and Plan 65M-4527 as highways – Eyelet Investment Corp.
11.3 By-law Number 6320-21 Being a By-law to assume highways on Plan 65M-
4527 for public use – Eyelet Investment Corp.
11.4 By-law Number 6321-21 Being a By-law to assume highways on Plan 65M-
4478 for public use – Casing Developments Inc.
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11.5 By-law Number 6322-21 Being a By-law to amend Municipal Waterworks
Distribution By-law Number 3305-91, as amended.
11.6 By-law Number 6323-21 Being a By-law to designate a property to be of
cultural heritage value or interest (15195 Yonge Street “Imperial Bank”).
11.7 By-law Number 6324-21 Being a By-law to designate a property to be of
cultural heritage value or interest (15199 Yonge Street “Grimshaw Baker”).
11.8 By-law Number 6325-21 Being a By-law to designate a property to be of
cultural heritage value or interest (15203 Yonge Street “Butcher Building”).
11.9 By-law Number 6326-21 Being a By-law to designate a property to be of
cultural heritage value or interest (15210 Yonge Street “Andrews Block”).
11.10 By-law Number 6327-21 Being a By-law to designate a property to be of
cultural heritage value or interest (15216 Yonge Street “Odd Fellows Block”).
11.11 By-law Number 6328-21 Being a By-law to designate a property to be of
cultural heritage value or interest (15218 and 15220 Yonge Street “Clift
Building”).
11.12 By-law Number 6329-21 Being a By-law to designate a property to be of
cultural heritage value or interest (15221 Yonge Street “Sterling Bank”).
11.13 By-law Number 6330-21 Being a By-law to designate a property to be of
cultural heritage value or interest (15222, 15224, and 15226 Yonge Street
“The Faughner Building”).
11.14 By-law Number 6331-21 Being a By-law to designate a property to be of
cultural heritage value or interest (15225 Yonge Street “Winter’s Baker”).
11.15 By-law Number 6332-21 Being a By-law to designate a property to be of
cultural heritage value or interest (15229 Yonge Street “The Willis Building”).
11.16 By-law Number 6333-21 Being a By-law to designate a property to be of
cultural heritage value or interest (15233 Yonge Street “Medical Hall”).
11.17 By-law Number 6334-21 Being a By-law to designate a property to be of
cultural heritage value or interest (15240 Yonge Street “The Ashton
Building”).
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11.18 By-law Number 6335-21 Being a By-law to designate a property to be of
cultural heritage value or interest (15242 Yonge Street “The Lloyd Building”).
11.19 By-law Number 6336-21 Being a By-law to designate a property to be of
cultural heritage value or interest (15243A Yonge Street “Machell Property”).
11.20 By-law Number 6337-21 Being a By-law to designate a property to be of
cultural heritage value or interest (15243B Yonge Street “Whimster’s Store”).
12. Closed Session
None.
13. Confirming By-law
13.1 Bylaw 6338-21 Being a By-law to confirm actions by Council resulting from
a Council meeting on March 30, 2021.
Moved by Councillor Kim
Seconded by Councillor Gaertner
That the confirming by-law be enacted.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Carried (7 to 0)
14. Adjournment
Moved by Councillor Gaertner
Seconded by Councillor Kim
That the meeting be adjourned at 10:28 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk
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Page 23 of 91
1
Town of Aurora
Council Workshop/Education Session
Minutes
Date:
Time:
Location:
Monday, March 22, 2021
7 p.m.
Video Conference
Council Members: Mayor Tom Mrakas (Chair)
Councillor Wendy Gaertner
Councillor John Gallo
Councillor Sandra Humfryes
Councillor Harold Kim
Councillor Michael Thompson
Members Absent: Councillor Rachel Gilliland
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Robin McDougall, Director of Community Services
Eliza Bennett, Acting Manager, Corporate Communications
Erin Hamilton, Specialist, Sport and Community Development
Lisa Hausz, Manager, Economic Development and Policy
Nick Kazakoff, Economic Development Officer
Lisa Warth, Manager, Recreation
Samantha Yew, Deputy Town Clerk
Linda Bottos, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This session was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Mayor called the meeting to order at 7:02 p.m.
Council consented to recess the session at 8:56 p.m. and reconvened the
session at 9:09 p.m.
Page 24 of 91
2
2. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services be approved.
Carried
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Consideration of Items Requiring Discussion
4.1 Sport Tourism
Erin Hamilton, Specialist, Sport and Community Development, provided a
brief overview and introduction of the consultant Grant MacDonald and
Sport Tourism Canada, noting that sport tourism has been identified as a
priority in Aurora's Sport Plan and Economic Development Strategy. Ms.
Hamilton further noted that the workshop and subsequent report is
intended to assist in any decision-making related to facility development
and the future of sport tourism in Aurora.
Grant MacDonald, Head of Consulting, Sport Tourism Canada, provided a
presentation including: sport tourism in Canada and Ontario; impacts on
economic, social/cultural and sustainability outcomes; impact of COVID -
19; financial model options; Sport Tourism Assessment Template (STAT)
and Sport Tourism Roadmap; event attraction matrix; customer groups;
and stakeholders. Mr. MacDonald introduced an online input form and led
Council through discussions on a number of questions about sport tourism
in Aurora. Council members provided feedback and were requested to
also provide written feedback through the online input form.
Ms. Hamilton provided closing remarks and thanked Mr. MacDonald and
Council for their participation.
Page 25 of 91
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5. Adjournment
Moved by Councillor Kim
Seconded by Councillor Gallo
That the meeting be adjourned at 9:36 p.m.
Carried
Tom Mrakas, Mayor Samantha Yew, Deputy Town Clerk
Page 26 of 91
1
Town of Aurora
Council Closed Session Public
Meeting Minutes
Date:
Time:
Location:
Tuesday, March 23, 2021
5:45 p.m.
Video Conference
Council Members: Mayor Tom Mrakas (Chair)
Councillor Wendy Gaertner
Councillor Sandra Humfryes
Councillor Michael Thompson
Councillor Rachel Gilliland
Councillor John Gallo
Members Absent: Councillor Harold Kim
Other Attendees: Doug Nadorozny, Chief Administrative Officer
David Waters, Director of Planning and Development Services
(arrived at 6:05 p.m.)
Anca Mihail, Manager, Engineering Services (arrived at 6:05
p.m.)
Demetre Rigakos, Manager, Human Resources (arrived at 6:05
p.m.)
Michael de Rond, Town Clerk
Patricia De Sario, Town Solicitor
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Chair called the meeting to order at 5:49 p.m.
Council consented to resolve into a Closed Session at 5:49 p.m.
Page 27 of 91
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Council reconvened into open session at 6:45 p.m.
2. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the confidential Council Closed Session agenda be approved.
Carried
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Consideration of Items Requiring Discussion
Moved by Councillor Gaertner
Seconded by Councillor Gilliland
That Council resolve into a Closed Session to consider the following matters:
1. Labour relations or employee negotiations; (Section 239(2)(d) of the
Municipal Act, 2001); Re: Council Closed Session Report No. CS21-029 –
Tentative Settlement, Canadian Union of Public Employees CUPE 905.01
2. A proposed or pending acquisition or disposition of land by the municipality
or local board;(Section 239(2)(c) of the Municipal Act 2001); Re: Council
Closed Session Report No. PDS21-018 – Library Square Parking
Opportunities
Carried
4.1 Council Closed Session Report No. CS21-029 - Tentative Settlement,
Canadian Union of Public Employees CUPE 905.01
Labour relations or employee negotiations (Section 239(2)(d) of the
Municipal Act, 2001)
Moved by Councillor Humfryes
Seconded by Councillor Gallo
1. That Council Closed Session Report No. CS21-029 be received; and
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2. That the confidential direction to staff be confirmed.
Yeas (4): Mayor Mrakas, Councillor Humfryes, Councillor Thompson, and
Councillor Gallo
Absent (3): Councillor Kim, Councillor Gaertner, Councillor Gilliland
Carried (4 to 0)
4.2 Council Closed Session Report No. PDS21-018 - Library Square Parking
Opportunities
A proposed or pending acquisition or disposition of land by the
municipality or local board (Section 239(2)(c) of the Municipal Act, 2001)
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
1. That Council Closed Session Report No. PDS21-018 be received for
information; and,
2. That confidential direction to staff be confirmed.
Yeas (5): Mayor Mrakas, Councillor Gaertner, Councillor Humfryes,
Councillor Thompson, and Councillor Gallo
Absent (2): Councillor Kim and Councillor Gilliland
Carried (5 to 0)
5. Confirming By-law
5.1 By-law No. 6317-21 Being a By-law to confirm actions by Council resulting
from a Council Closed Session on March 23, 2021
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That the confirming by-law be enacted.
Carried
6. Adjournment
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
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That the meeting be adjourned at 7:04 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk
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Town of Aurora
Council Public Planning
Meeting Minutes
Date:
Time:
Location:
Tuesday, April 13, 2021
7:00 p.m.
Video Conference
Council Members: Mayor Tom Mrakas
Councillor Harold Kim
Councillor Wendy Gaertner (arrived at 7:05 pm.)
Councillor Sandra Humfryes
Councillor Michael Thompson
Councillor Rachel Gilliland (arrived at 7:10 p.m.)
Councillor John Gallo
Other Attendees: David Waters, Director of Planning and Development Services
Edward Terry, Senior Policy Planner
Michael de Rond, Town Clerk
Ishita Soneji, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Mayor called the meeting to order at 7:01 p.m.
2. Approval of the Agenda
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services, be approved.
Page 31 of 91
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Yeas (5): Mayor Mrakas, Councillor Kim, Councillor Thompson, Councillor
Gilliland, and Councillor Gallo
Absent (2): Councillor Gaertner, and Councillor Humfryes
Carried (5 to 0)
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Planning Applications
The Mayor outlined the procedures that would be followed in the conduct of the
public meeting. The Town Clerk confirmed that the appropriate notice was given
in accordance with the relevant provisions of the Planning Act.
4.1 PDS21-033 - Town Initiated Housekeeping Amendment to Comprehensive
Zoning By-Law 6000-17
Planning Staff
Mr. Edward Terry, Senior Policy Planner, presented an overview of the staff
report regarding Town initiated housekeeping amendments to the
Comprehensive Zoning By-law 6000-17. He provided details of the
proposed amendments including the implementation of a required
landscape strip for all zones for the purpose of tree planting and soil
volume support, increasing the maximum driveway width in Employment
zones to accommodate for safe larger vehicle movements, the proposed
methodology for rounding up and down numbers to provide consistent
interpretations, and enabling staff to correct minor technical errors
without undertaking a zoning-bylaw amendment. He highlighted the next
steps in the process and provided a summary of any public comments.
Public Comments
No members of public were registered to provide comments.
Moved by Councillor Gilliland
Seconded by Councillor Thompson
Page 32 of 91
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1. That Report No. PDS21-033 be received; and
2. That comments presented at the Public Meeting be addressed by
Planning and Development Services in a report to a future General
Committee meeting.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Carried (7 to 0)
5. Confirming By-law
5.1 6339-21 Being a By-law to Confirm Actions by Council Resulting from a
Council Public Planning Meeting of April 13, 2021
Moved by Councillor Kim
Seconded by Councillor Humfryes
That the confirming by-law be enacted.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Carried (7 to 0)
6. Adjournment
Moved by Councillor Thompson
Seconded by Councillor Gallo
That the meeting be adjourned at 7:36 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk
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Town of Aurora
General Committee
Meeting Report
Date:
Time:
Location:
Tuesday, April 6, 2021
7 p.m.
Video Conference
Council Members: Mayor Tom Mrakas (Chair)
Councillor Wendy Gaertner
Councillor John Gallo
Councillor Rachel Gilliland
Councillor Sandra Humfryes
Councillor Harold Kim
Councillor Michael Thompson
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations
Robin McDougall, Director of Community Services
Techa van Leeuwen, Director of Corporate Services
Rachel Wainwright-van Kessel, Director of Finance
David Waters, Director of Planning and Development Services
Eliza Bennett, Interim Manager, Corporate Communications
Phillip Rose, Manager, Library Square
Patricia De Sario, Town Solicitor
Michael de Rond, Town Clerk
Samantha Yew, Deputy Town Clerk
Linda Bottos, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Mayor called the meeting to order at 7 p.m.
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General Committee consented to recess the meeting at 9:08 p.m. and
reconvened the meeting at 9:20 p.m.
General Committee consented to extend the hour past 10:30 p.m.
2. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services.
3. Declarations of Pecuniary Interest and General Nature Thereof
Councillor Humfryes declared a pecuniary interest under the Municipal Conflict
of Interest Act, R.S.O. 1990, c. M.50 respecting item 8.1 - CS21-033 -
Consolidated Fire Services Agreement with the Town of Newmarket, and item 8.2
- CS21-032 - Central York Fire Services - By-law to Regulate, as her spouse is
employed by Central York Fire Services; therefore, she did not take part in the
discussion of, or vote on, any question in respect of the matter.
4. Community Presentations
4.1 Jennifer Adams, Director of Development, Margaret Bahen Hospice and
Doane House Hospice; Re: Hike for Hospice 2021
Ms. Adams presented an overview of the services and supports provided
by the Margaret Bahen Residential Hospice and Doane House Community
Hospice. She requested that Council support and promote the Virtual Hike
for Hospice fundraising event taking place from May 21 to May 31, 2021,
noting that more information can be found at myhospice.ca.
General Committee received the presentation for information.
5. Delegations
None.
6. Consent Agenda
6.1 CS21-021 - Annual Report from the Integrity Commissioner - Additional
Information
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3
General Committee recommends:
1. That Report No. CS21-021 be received for information.
Carried
7. Advisory Committee Meeting Minutes
7.1 Accessibility Advisory Committee Meeting Minutes of March 10, 2021
General Committee recommends:
1. That the Accessibility Advisory Committee meeting minutes of March
10, 2021, be received for information.
Carried
8. Consideration of Items Requiring Discussion (Regular Agenda)
8.1 CS21-033 - Consolidated Fire Services Agreement with the Town of
Newmarket
Fire Chief Ian Laing provided introductions and Deputy Chief Rocco Volpe,
Operations, Central York Fire Services, presented an update on the review
of the Consolidated Fire Services Agreement between the Town of Aurora
and the Town of Newmarket.
General Committee recommends:
1. That Report No. CS21-033 be received for information; and
2. That the Chief Administrative Officer be authorized to renew the
Consolidated Fire Services Agreement with the Town of Newmarket.
Carried
8.2 CS21-032 - Central York Fire Services - By-law to Regulate
Deputy Chief Rocco Volpe, Operations, Central York Fire Services,
presented an overview of the proposed by-law to regulate the services and
programs delivered by Central York Fire Services.
General Committee recommends:
1. That Report No. CS21-032 be received for information.
Carried
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4
8.3 PDS21-046 - Request for Amendment to Parking By-law No. 4574-04.T
General Committee recommends:
1. That Report No. PDS21-046 be received; and
2. That a by-law to amend Parking By-law No. 4574-04.T be enacted to
prohibit parking on the south-east side of Kitimat Crescent from 8:00
a.m. to 4:00 p.m., Monday to Friday, September 1 to June 30.
Carried
8.4 CMS21-014 - Canadian Achievements Diversity and Inclusion Mural
Guidelines
General Committee recommends:
1. That Report No. CMS21-014 be received for information.
Carried
8.5 PDS21-045 - Traffic Calming Measures within the One-way Section of
Centre Street
General Committee recommends:
1. That Report No. PDS21-045 be received; and
2. That the installation of speed cushions for traffic calming purposes on
Centre Street between Spruce Street and Wells Street be approved; and
3. That the installation of speed cushions be funded by Capital Project No.
34519 – Traffic Calming.
Carried as amended
8.6 CAO21-003 - Citizen Survey 2021
General Committee recommends:
1. That Report No. CAO21-003 be received; and
2. That the 2021 citizen survey be postponed to the first half of 2022.
Carried
9. Notices of Motion
None.
Page 37 of 91
5
10. Regional Report
None.
11. New Business
Councillor Gaertner referred to a loud noise heard at 3:30 a.m. during the week of
March 29, 2021, and requested that the Mayor strongly object to any Regional
work being carried out at that time of morning.
Councillor Gaertner inquired about the planned tree protection buffer along St.
John's Sideroad in relation to the Shining Hill development, and staff agreed to
investigate.
Councillor Gaertner referred to an email regarding Kitimat Crescent and Aurora
Heights, and suggested that the parking rules need to be enforced.
Councillor Gaertner commented on the January 20, 2021 Anti-Black Racism and
Anti-Racism Task Force meeting minutes regarding the mural and budget.
Mayor Mrakas provided an update on the progress of the vaccination program in
York Region and the four vaccine clinics in Aurora.
12. Public Service Announcements
Councillor Gaertner announced that Yom HaShoah - Holocaust Remembrance
Day would be observed on Thursday, April 8, 2021, to recognize victims of the
Holocaust.
Councillor Gaertner noted the capacity issues of hospitals in relation to COVID -19
and appealed to all to remain diligent in taking care of themselves and others
during the pandemic.
Councillor Humfryes referred to an email entitled Pink Cars related to helping
seniors get vaccinated and she suggested forwarding the information to the
Mayor's Office for further distribution, to which the Mayor agreed.
Councillor Humfryes expressed appreciation to the Mayor for his efforts and
approach in dealing with the pandemic.
Councillor Humfryes announced that the Aurora Farmers' Market and Artisan Fair
is planning to open on Saturday, May 1, 2021, and she expressed appreciation to
staff for their efforts.
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6
Councillor Gilliland noted four pharmacy vaccine locations in Aurora and
addressed the issues with booking appointments.
Councillor Gallo encouraged everyone to reach out to anyone who may be
suffering with mental health issues during the pandemic.
Mayor Mrakas provided an update regarding the status of Town facilities and
programs as of April 3, 2021, for four weeks, as a result of the province-wide
emergency brake.
Mayor Mrakas advised that the Community Clean-up event scheduled on April
24-25, 2021, and the Aurora Art Show and Sale event scheduled on May 1-2,
2021, have been postponed.
Mayor Mrakas noted a popular free program providing community outreach to
seniors and adults via telephone and Zoom, and that details can be found on the
Seniors Centre Without Walls monthly schedule at aurora.ca/scww.
Mayor Mrakas announced that Dr. Kurji, York Region's medical officer of health,
has stated that York Region will not be closing its schools.
Mayor Mrakas encouraged everyone to support local businesses and continue to
follow the COVID-19 health protocols.
13. Closed Session
None.
14. Adjournment
The meeting was adjourned at 10:52 p.m.
Page 39 of 91
1
Town of Aurora
General Committee
Meeting Report
Date:
Time:
Location:
Tuesday, April 20, 2021
7 p.m.
Video Conference
Council Members: Mayor Tom Mrakas (Chair)
Councillor Wendy Gaertner
Councillor John Gallo
Councillor Rachel Gilliland
Councillor Sandra Humfryes
Councillor Harold Kim
Absent Members: Councillor Michael Thompson
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations
Robin McDougall, Director of Community Services
Techa van Leeuwen, Director of Corporate Services
Rachel Wainwright-van Kessel, Director of Finance
David Waters, Director of Planning and Development Services
Eliza Bennett, Interim Manager, Corporate Communications
Elizabeth Adams-Quattrociocchi, Manager, Financial Reporting
and Revenues
John Firman, Manager, Business Support Services
Natalie Kehle, Analyst, Energy and Climate Change
Mateusz Zawada, Accessibility Advisor
Patricia De Sario, Town Solicitor
Michael de Rond, Town Clerk
Samantha Yew, Deputy Town Clerk
Linda Bottos, Council/Committee Coordinator
______________________________________________________________________________________
1. Procedural Notes
Page 40 of 91
2
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Mayor called the meeting to order at 7:05 p.m.
General Committee consented to recess the meeting at 9:17 p.m. and
reconvened the meeting at 9:29 p.m.
General Committee consented to extend the hour past 10:30 p.m. to 11 p.m.
General Committee consented to extend the hour to 11:30 p.m.
General Committee consented to extend the hour to 11:45 p.m.
General Committee consented to extend the hour to 11:55 p.m.
2. Approval of the Agenda
General Committee approved the revised agenda as circulated by Legislative
Services.
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Community Presentations
4.1 Madeleine Million-Osborne, Relay For Life Volunteer Committee; Re: Relay
For Life Newmarket/York Region
Ms. Million-Osborne presented details on the Relay For Life 2021
fundraising event in York Region to help support the work of the Canadian
Cancer Society. She noted that participants can register at relayforlife.ca/
newmarket and track their progress on the new Relay For Life App leading
up to the virtual ceremony on Saturday, June 12, 2021, at 8 p.m. Ms.
Million-Osborne requested Council's support in helping to promote the
event by sharing information through social media and other channels,
register to participate as an individual or team, and watch the broadcast of
the Relay For Life virtual ceremony from Facebook, YouTube, or Yes TV.
General Committee received the presentation for information.
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3
4.2 Phiona Durrant, Resident and Business Owner; Re: Introduction of Aurora
Black Community Association and Business Association
Ms. Durrant thanked the Town and Aurora Museum and Archives staff for
the success of the Town’s first Black History Month, and noted that lawn
signs are available from her promoting Black history and businesses. She
inquired about how the Town is supporting and promoting micro and
small businesses, and expressed concerns regarding how Town
committees are created and members chosen, and how meetings are
conducted. Ms. Durrant suggested that goals and strategies should be
determined and practical guidelines provided.
General Committee received the presentation for information.
5. Delegations
None.
6. Consent Agenda
6.1 Memorandum from Mayor Mrakas: Re: Correspondence from Mayor Allan
Thompson, Town of Caledon; Re: Support for 988, a 3-Digit Suicide and
Crisis Prevention Hotline
General Committee recommends:
1. That the memorandum regarding Correspondence from Mayor Allan
Thompson, Town of Caledon; Re: Support for 988, a 3-Digit Suicide and
Crisis Prevention Hotline, be received; and
2. That Council support the Town of Caledon initiative regarding 988, a 3-
Digit Suicide and Crisis Prevention Hotline; and
3. That a letter demonstrating Aurora Council's support be sent to Leona
Alleslev, MP Aurora--Oak Ridges--Richmond Hill, Tony Van Bynen, MP
Newmarket--Aurora, Michael Parsa, MP Aurora--Oak Ridges--Richmond
Hill, Hon. Christine Elliott, MPP Newmarket--Aurora, Hon. Patty Hajdu,
Federal Minister of Health, the Canadian Radio-television and
Telecommunications Commission (CRTC), and all Ontario
municipalities.
Carried
Page 42 of 91
4
7. Advisory Committee Meeting Minutes
General Committee recommends:
That the Advisory Committee Meeting Minutes, items 7.1 to 7.2 inclusive, be
received.
Carried
7.1 Anti-Black Racism and Anti-Racism Task Force Meeting Minutes of March
24, 2021
1. That the Anti-Black Racism and Anti-Racism Task Force meeting
minutes of March 24, 2021, be received for information.
Carried
7.2 Heritage Advisory Committee Meeting Minutes of April 5, 2021
1. That the Heritage Advisory Committee meeting minutes of April 5,
2021, be received for information.
Carried
8. Consideration of Items Requiring Discussion (Regular Agenda)
8.1 PDS21-048 - Downtown Aurora BIA Annual Report and 2021 Budget
Joanne Russo, Chair, Aurora BIA Board of Management, presented an
overview of the proposed Aurora BIA Business Plan, including revisions
made due to COVID-19, mission statement, objectives, and financials for
2021.
General Committee recommends:
1. That Report No. PDS21-048 be received; and
2. That the Aurora Business Improvement Association’s (BIA) 2020
audited financial statements attached hereto as Attachment 2 be
received; and
3. That the 2021 Business Plan and Budget attached hereto as
Attachment 3 for the Aurora BIA be approved; and
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5
4. That a by-law be enacted to levy a Special Charge upon Rateable
Property in the Aurora Business Improvement Area, in the amount of
$37,553, at the May 25, 2021 Council meeting; and
5. That Council appoint the Manager of Economic Development and
Policy as Council’s Representative to the Board; and
6. That a by-law be enacted to amend By-law Number 6128-18 to allow
for additional forms of notice for Annual and General Meetings and to
ensure quorum at the Annual General Meeting.
Carried
8.2 CS21-030 - 2018 to 2024 Accessibility Plan Update
Mateusz Zawada, Accessibility Advisor, presented an overview of the
Town's Accessibility Plan and commitment to implementing the legislative
requirements of the Accessibility for Ontarians with Disabilities Act, 2005
(AODA), and the work accomplished by the Accessibility Advisory
Committee over recent years.
General Committee recommends:
1. That Report No. CS21-030 be received for information.
Carried
8.3 FIN21-016 - Automated Water Meter Antenna System
Warren Mills, Profit Centre Manager, Wamco Waterworks and Municipal
Products, provided opening remarks noting the Town's current walk-
by/drive-by light system and the next step of upgrading to a tower-based
meter reading system. Patrick Barnard, Director of Sales, Water Solutions
and Services, Eastern Canada, KTI Limited, presented an overview of the
proposed automated water meter antenna system and the Sensus
Analytics application platform.
General Committee recommends:
1. That Report No. FIN21-016 be received for information.
Carried
8.4 CAO21-005 - Update on the Communications and Community Engagement
Strategy 2018-2021
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6
General Committee recommends:
1. That Report No. CAO21-005 be received; and
2. That a new Communications Strategic Plan 2022-2025 be presented to
Council by end of year 2021 for approval.
Carried
8.5 OPS21-008 - Dog Waste Container/Diversion Pilot Project
General Committee recommends:
1. That Report No. OPS21-008 be received; and
2. That staff be directed to include a Capital Project for the
establishment of a Dog Waste Container and Diversion Pilot Project in
the 2022 capital budget for Council’s consideration.
Carried
8.6 PDS21-047 - IVY Network Electric Vehicle Charging Station Proposal
General Committee recommends:
1. That Report No. PDS21-047 be received; and
2. That the Town enter into a single source contract to be awarded to
Ontario Charging Network LP for the provision of services to install,
operate, repair and maintain eleven (11) dual head Level 2 electric
vehicle charging stations on Town property; and
3. That a new capital project with total Budget Authority of $13,800 for
the purchase and installation of two Electric Vehicle Charging Stations
at Library Square to be funded from the Growth & New reserve be
approved; and
4. That the Town’s 2021 Fees and Charges By-law be updated to include
a $2.50 per hour with a 0.25 rate increase every 2 hours EV Charging
Station usage rate at the first opportunity to do so; and
5. That the Town enter into a license agreement with the Ontario
Charging Network LP to place vehicle charging infrastructure on Town
property.
Carried
Page 45 of 91
7
8.7 CMS21-016 - Aurora Sports Dome - Financing, Permit Fees, Reserve
Account, and Capital Works
Motion to refer
That Report No. CMS21-016 be referred to the Council meeting of April 27,
2021.
Motion to refer
Carried
9. Notices of Motion
9.1 Councillor Gaertner; Re: Construction in Residential Areas
Whereas construction in the form of intensification and new builds in older
areas is likely to increase; and
Whereas residents living close to construction sites can be negatively
impacted by noise, debris, vibrations, dust and equipment parked on the
street; and
Whereas many of these complaints are caused by infractions of existing
By-laws; and
Whereas this causes unnecessary work for staff and quality of life issues
for residents;
1. Now Therefore Be It Hereby Resolved That staff be directed to review
our existing By-laws and provide a report to Council on possible
improvements, including penalties, which would benefit affected
residents and staff workload.
9.2 Councillor Gaertner; Re: Town of Aurora Fireworks By-law Number 5373-11
Whereas the Council of the Town has deemed it “necessary and
expedient” to regulate the sale and setting off of fireworks within the Town
by passing a restrictive By-law in compliance with the Municipal Act, 2001,
the Fire Protection and Prevention Act, 1997, and the Explosives Act; and
Whereas this safety and fire prevention By-law governs both Family
Fireworks, low hazard fireworks; and Display Fireworks, those of high
hazard; and
Page 46 of 91
8
Whereas this By-law has strict requirements for who can use these
fireworks, during what time and where; and retail requirements of when,
where and how they can be sold and displayed; and
Whereas knowledge and compliance are important in achieving the safety
and fire prevention requirements of the By-law;
1. Now Therefore Be It Hereby Resolved That staff work with Central York
Fire Services to create a public education campaign designed to
ensure the general public is aware of the provisions of the Fireworks
By-law.
10. Regional Report
10.1 York Regional Council Highlights of March 25, 2021
General Committee recommends:
1. That the York Regional Council Highlights of March 25, 2021, be
received for information.
Carried
11. New Business
Councillor Gaertner referred to an email received from a resident regarding
issues at Hickson Park and she agreed to forward the information to staff for
follow-up.
12. Public Service Announcements
None.
13. Closed Session
None.
14. Adjournment
The meeting was adjourned at 11:52 p.m.
Page 47 of 91
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
General Committee Report
No. CMS 2 1 -0 16
Subject: Aurora Sports Dome – Financing, Permit Fees, Reserve Account, and
Capital Works
Prepared by: John Firman, Manager, Business Support
Department: Community Services
Date: April 20, 2021
Recommendation
1. That Report No. CMS21-016 be received; and
2. That a permit fee structure as presented be approved; and
3. That a new Aurora Sports Dome Reserve Fund be created; and
4. That Capital Project No. 72460 – Aurora Sports Dome Retrofit be approved; and
5. That total budget authority of $600,000 be approved for Capital Project No. 72460 to
be funded through long-term financing to be repaid through future Dome operating
revenues; and
6. That $1.6 million in long-term debt authority for the financing of the Aurora Sports
Dome’s purchase and retrofit in the form of a 15-year debenture be issued; and
7. That a by-law be enacted in regard to the long-term financing of the Aurora Sports
Dome acquisition and retrofit projects at a future Council meeting; and
8. That a by-law be enacted to repeal By-law No. 6036-17, being a by-law to exempt the
Aurora Sports Dome from taxes.
Executive Summary
As directed by Council, the Town assumed ownership of the assets of the Aurora Sports
Dome (the Dome) on March 31, 2021. This report serves to request the Council
approvals required to proceed with operating the dome.
Page 48 of 91
April 20, 2021 2 of 8 Report No. CMS21-016
To provide for immediate benefit to the community, staff recommend a 10% fee
reduction for regular indoor season rental of the Dome.
Staff will further review the permit fee structure and make additional
recommendations for fee reductions in the Fees and Charges By-Law review
during the 2023 Operating Budget process.
The creation of a dedicated reserve fund for the Aurora Sports Dome will allow
for the clear delineation of dome funds from the Town’s other facilities.
To bring the Aurora Sports Dome up to existing Town standards some immediate
retrofit work is necessary.
Debt financing is required to manage the timing gap between the dome’s
immediate investment requirements and the generation of its future operating
revenue funding source.
Background
At the closed session meeting of May 26, 2020, Council directed staff to enter into
negotiations to purchase the assets of the Aurora Sports Dome (the Dome). At the
closed session meeting of January 26, 2021, Council approved the purchase of the
Dome and the Town took possession of the Dome assets on March 31.
In order to begin operations of the Dome and establish financial measures to ensure all
capital and operating expenses are paid for from Dome revenues, several steps need to
be taken, including;
Establishing a rental permit fee schedule
Creating a dedicated reserve fund
Approving required capital works
Approving long term financing for the Dome’s initial acquisition and retrofit costs
Analysis
To provide for immediate benefit to the community, staff recommend a 10% fee reduction
for regular indoor season rental of the Dome.
Under Town ownership and in absence of a third party for-profit partner, indoor season
rental permit fees can be immediately lowered to provide for more economical access
for the community. At the moment, staff are dependant upon the financial information
Page 49 of 91
April 20, 2021 3 of 8 Report No. CMS21-016
provided by the previous owner to project revenue and expenses. As such, staff
recommend a conservative approach to any fee reduction, proposing a 10% fee
reduction from the current rates charged by the previous owner. This will provide an
immediate benefit to all who use the Dome, while enabling staff to monitor and evaluate
actual revenue and expenses during the first year of operations.
Table 1 shows the current indoor season rental fees under previous ownership and the
recommended permit fees once the Dome re-opens.
Table 1
Current and Proposed Rental Fees
Indoor Season Rates (October 1 – April 30) Current rate under
prior ownership
Proposed rate
upon re-opening
1/3 field – regular prime time rate $220.35/hr $198.31/hr
Full field – regular prime time rate $661.05/hr $594.94/hr
1/3 field – regular non-prime rate $158.20/hr $142.38/hr
Full field – regular non-prime rate $474.60/hr $427.14/hr
1/3 field – non-profit prime time rate $198.31/hr $178.48/hr
Full field – non-profit prime time rate $594.94/hr $535.45/hr
1/3 field – non-profit non-prime rate $142.38/hr $128.14/hr
Full field – non-profit non-prime rate $427.14/hr $384.42/hr
Last minute booking (less than 48 hours
notice, anytime)
$152.55/hr $137.29/hr
*all fees shown above include HST.
Summer season rates would remain unchanged and are already included in Schedule D
of the Rates & Fees Bylaw.
Staff will further review the permit fee structure and make additional recommendations
for fee reductions in the Fees and Charges By-Law review during the 2023 Operating
Budget process
Staff recommend experiencing at least one full year of operations, in order to properly
monitor and evaluate the operating costs and revenue achieved under Town ownership
Page 50 of 91
April 20, 2021 4 of 8 Report No. CMS21-016
prior to making additional fee reductions. At which point, staff will then make further
recommendations for additional permit fee reductions through the 2023 Operating
Budget review process. The intent will be to provide for more affordable access to the
community while ensuring adequate funding to maintain a healthy reserve fund for
future Capital expenditures.
The creation of a dedicated reserve fund for the Aurora Sports Dome will allow for the
clear delineation of dome funds from the Town’s other facilities
As it is the Town’s goal to ensure that the Aurora Sports Dome is a financially self-
sustaining operation, it is important that its rehabilitation and replacement reserve
funds be differentiated from those of the other Town facilities. The creation of a
dedicated reserve for the dome will allow for the clear delineation of its funds.
This reserve’s primary intent will be for the accumulation of funding in support of future
rehabilitation and replacement work for the dome. This reserve may be used to balance
the dome’s annual operating budget if necessary. The Aurora Sports Dome reserve will
be funded through the annual contribution of any excess net operating revenues that
the Town collects from the dome’s operations.
To bring the Aurora Sports Dome up to existing Town standards some immediate retrofit
work is necessary
Staff have identified a list of retrofits that it is recommending be completed within the
first year of the Town’s ownership of the dome to bring this facility up to Town
standards. A detailed list of the recommended retrofits is presented under Table 2.
Table 2
Recommended Immediate Retrofit Work
To allow this work to proceed at the most opportune time in the dome’s operation, staff
are requesting that Council approve a new capital project for this work now. This
Item Estimated Cost
Replacement of Artificial Turf 500,000
Club House HVAC Exhaust Fans 40,000
Air conditioning for Air Bubble 40,000
Club House HVAC Roof Top Units 18,000
Hot water heater 2,000
600,000
Page 51 of 91
April 20, 2021 5 of 8 Report No. CMS21-016
proposed project is to be funded through the issuance of long-term debt financing
which will be repaid through future dome operating revenues.
Debt financing is required to mange the timing gap between the dome’s immediate
investment requirements and the generation of its future operating revenue funding
source
A key financial objective of the Town is to ensure that the Aurora Sports Dome remains
self sustaining and therefore does not require any tax levy support. The sole source of
funding for the dome will be its annual operating revenues. As the dome has not
generated sufficient revenues yet to pay for its initial investment requirements, debt
financing is required to mitigate the timing gap between when the dome’s initial
investment is required and when its intended operating revenue funding source will be
collected.
The Town can access the following financing tools for its long-term financing needs:
1. York Region: fixed rate, closed, 15-year debenture financing.
2. Ontario Infrastructure & Lands Corporation: fixed rate, closed, debenture with
financing guaranteed by York Region up to a maximum 15-year term.
Should the Town proceed with an Ontario Infrastructure debenture, as per legislation
this debenture must be secured by the Town’s upper Tier municipality, York Region.
Consequently, after Aurora Council’s approval of its debt bylaw, York Region Council
must approve its own equivalent debt bylaw.
Debentures operate very much the same as a closed, fixed rate home mortgage, where
payments are fixed, and no additional or balloon payments are permitted. Bank loan
financing is not permitted under the Municipal Act and regulations.
In consideration of the dome’s projected annual revenues and its future replacement
and rehabilitation reserve requirements, staff recommend that the Town access long
term financing to be amortized over a 15-year time horizon. As evidenced by the
detailed break-down of the Aurora Sports Dome’s long term projected revenues and
expenses that is presented under Attachment #1, the dome will be able to repay the
recommended debt financing as well as meet its anticipated rehabilitation and repair
needs.
Staff recommend that the Town proceed with an Ontario Infrastructure 15-year
debenture for the long-term financing of the dome’s initial purchase and retrofit
requirements.
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April 20, 2021 6 of 8 Report No. CMS21-016
Advisory Committee Review
N/A
Legal Considerations
In 2017, Council declared the Aurora Sports Dome to be a municipal capital facility and
authorized the Town to enter into an agreement with respect to the property. As a result
of the purchase of the assets by the Town, the agreement has been terminated. As part
of the process of declaring a municipal capital facility, Council also enacted By-law No.
6036-17 to exempt the property from taxes. Since the Town now owns the assets, this
by-law is no longer required and therefore, it may be repealed.
Financial Implications
Staff are proposing that Council approve a total of $0.6M in new capital budget
authority relating to the immediate retrofit requirements for the dome. The funding of
this authority will not impact the Town’s existing reserve balances as it will ultimately be
funded from the dome’s operating revenues. To allow for the collection of these
revenues, long term debt financing is necessary.
The total required long-term financing is estimated to be $1.6 million for the Aurora
Sports Dome purchase and retrofit projects. It is recommended that this long-term
financing take the form of an Ontario Infrastructure 15-year debenture. Ontario
Infrastructure has consistently offered the lowest available debenture interest rate. The
Town’s estimated cost of this debt will be 2.32 percent per annum; the Town has
consistently earned greater returns on its investments making external debt the
preferred option in this instance to using its existing cash reserves.
When all the Town’s outstanding long-term debt, including its estimated debt arising
from Library Square, Hallmark Baseball Diamonds and SARC Gymnasium are
considered, the Town continues to have sufficient room within its calculated annual
repayment limit of $22,126,600. With all the above noted debt included, the Town’s total
annual debt carrying costs are estimated to be $2,949,200 representing 13 percent of
its allowed 2021 maximum.
As per the Town’s current best practice, debt will only be considered in instances where
a clear funding source is available for its repayment. In the case this debenture will be
fully repaid through the dome’s annual operating revenues.
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April 20, 2021 7 of 8 Report No. CMS21-016
Upon Council’s approval of the proposed permit fee structure, the Town’s 2021 Rates &
Fees bylaw will be amended accordingly at the first opportunity to do so.
Communications Considerations
No communications considerations at this time.
Link to Strategic Plan
Ensuring the efficient management of the Dome and the increased affordability through
reduced fees and operating costs supports the Strategic Plan goal of Supporting an
exceptional quality of life for all in its accomplishment in satisfying requirements in the
following key objective within this goal statement: Objective 4: Encouraging an active
and healthy lifestyle.
Alternative(s) to the Recommendation
1. Council can provide further direction.
Conclusions
That the permit fees be established as set out in this report, with all revenue to be
placed into a dedicated reserve account. Also, that Capital Project No. 72460 – Aurora
Sports Dome Retrofit be approved and the Capital Project along with the purchase of
the Dome be financed in the form of an Ontario Infrastructure 15-year debenture, to be
repaid from Dome revenue.
Attachments
Attachment #1 – Aurora Sports Dome Financial Analysis
Previous Reports
None
Pre-submission Review
Agenda Management Team review on April 8, 2021
Page 54 of 91
April 20, 2021 8 of 8 Report No. CMS21-016
Approvals
Approved by Robin McDougall, Director, Community Services
Approved by Doug Nadorozny, Chief Administrative Officer
Page 55 of 91
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100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Council Report
No. CMS21 -019
Subject: Canadian Achievements Diversity and Inclusion Mural Guidelines -
Additional Information
Prepared by: Phil Rose, Manager of Library Square
Department: Community Services
Date: April 27, 2021
Recommendation
1. That Report No. CMS21-019 be received; and
2. That the Canadian Achievements Diversity and Inclusion Mural Guidelines as
amended be approved; and
3. That the north facing wall of 15242 Yonge Street be approved as the Mural location;
and
4. That the Manager of Library Square be directed to initiate the selection process for the
Canadian Achievements Diversity and Inclusion Mural through an online Call to Artists
Application Process following a public consultation process as outlined in this report.
Executive Summary
This report provides additional information regarding the Canadian Achievements
Diversity and Inclusion Mural (Mural) as requested at the General Committee meeting of
April 6, 2021.
The purpose of the Mural Guidelines is to encourage the submission of a variety
of proposals to be evaluated by the Selection Committee.
Staff examined various possible locations but determined that 15242 Yonge
Street remains the most viable and high-profile location.
The Project Timetable has been amended to include consultation with the
Heritage Advisory Committee, public engagement, and site preparation.
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April 27, 2021 2 of 8 Report No. CMS21-019
The total Mural budget of $10,000 includes all artist fees and project-related
expenses.
The Selection Committee will include at least one art professional from a local or
regional arts organization.
Background
On April 6, 2021, staff presented report CMS21-014, requesting approval of the
Canadian Achievements Diversity and Inclusion Mural Guidelines and commencement
of the Call to Artists process.
During that meeting, Council requested additional information before approving the
report’s recommendations. Staff committed to returning with further details regarding
other possible mural locations, the project timetable, project budget considerations,
heritage implications for proposed mural locations, and inclusion of a local or regional
arts professional on the Selection Committee.
Analysis
The purpose of the Mural Guidelines is to encourage the submission of a variety of
proposals to be evaluated by the Selection Committee.
Typically, municipal public art projects such as the Canadian Achievements Diversity
and Inclusion Mural would follow a process established in a Council-approved Public Art
Plan.
Although the Town is currently working on such a Plan, until it is approved, Town staff
have developed the Mural Guidelines based on best practice using various other
Guidelines as templates for this project and based on extensive engagement with the
Anti-Black Racism and Anti-Racism Task Force.
The Guidelines are constructed in such a way that eligible artists have enough
information to develop a detailed proposal, but also enough flexibility to propose
multiple options for executing the mural that can then be evaluated against the
Guidelines’ selection criteria. If the Guidelines become too prescriptive in terms of
design content and installation method, then much of the creativity of the process is
removed and interest in the project might suffer as a result.
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April 27, 2021 3 of 8 Report No. CMS21-019
Furthermore, the Guidelines provide the Town with the ability to work with the selected
artist to finalize the design and determine other key project elements, such as
installation method, safety protocols, site preparation, and mural maintenance.
Finally, a virtual Information Session will be held approximately two weeks following the
release of the Call to Artists to provide artists with the opportunity to seek clarification
regarding the Mural Guidelines. This session will also provide the Town with the
opportunity to communicate any preferences they have regarding Mural content,
installation method, and other key issues. On a project of this nature, it is important that
the Guidelines allow for dialogue such as this to ensure that the final Mural design
meets the objectives of both parties.
Staff examined various possible locations but determined that 15242 Yonge Street
remains the most viable and high-profile location.
Staff examined various other properties as possible locations for the Mural but learned
that many of them are subject to potential redevelopment and therefore not ideal
candidates. The following is a list of locations not subject to redevelopment that could
be considered as the Mural location:
1. 15242 Yonge Street: this property was discussed during the April 6 Council
meeting. The property owner has given permission to use the north facing wall
for the Mural, which is located at the highly visible intersection of Yonge and
Wellington. Staff have learned that no heritage permit is required if the mural
does not affect the building’s heritage attributes identified in the Designation By-
law. If this location is approved, staff will attend the June 7 meeting of the
Heritage Advisory Committee to inform them of the details of the Mural project.
2. North facing wall of 15105 Yonge Street, owned by L.H. Lind Holdings Inc.: Town
staff have spoken with the property owner, who has indicated a willingness to
consider the mural on his north facing wall, however no permission has been
granted at this point.
3. Retaining wall near Jonathan Bales Parkette close to Joseph Hartman and
Hartwell Way intersection: the retaining wall at this location is ideal for a mural,
however, it would receive considerably less exposure and is likely to be subject to
vandalism.
4. Library Square: although still under construction, Library Square is another ideal
location for a mural, and in particular, the north facing wall of the Library. The
drawback is that the mural would need to be delayed until Library Square
construction is complete.
Page 59 of 91
April 27, 2021 4 of 8 Report No. CMS21-019
Staff believe that 15242 Yonge Street remains the best option for the Mural.
The Project Timetable has been amended to include consultation with the Heritage
Advisory Committee, public engagement, and site preparation.
The Mural Guidelines propose the following timetable for project completion if 15242
Yonge Street is the approved site:
Milestone Date
Online Public Consultation/Polling: the public will be
asked to propose key events, landmarks, foods,
individuals and groups of various ethnicities and
cultures that have contributed to the building of Canada
and Aurora. The results will be included in the Mural
Guidelines to provide direction to artists.
May 3 to 24, 2021
Information memo regarding heritage implications of
the Mural presented to the Heritage Advisory Committee
June 7, 2021
Release of Online Call to Artists Application June 8, 2021
Virtual Information Session (not mandatory)
During the Information Session, Artists will have the
opportunity to meet with members of the Anti-Black
Racism and Anti-Racism Task Force and Town Staff to
discuss the Mural Project and ask questions regarding
the Mural Guidelines.
June 17, 2021, 7 pm
Call to Artists Submission Deadline July 2, 2021
Selection Process Completed by July 16,
2021
Artists Notified of Selection Process Results Week of July 19, 2021
Agreement Between the Town and Artist Finalized Completed by week of
August 2, 2021
Mural Work Begins August 2021
Mural Work Completed October 2021
Page 60 of 91
April 27, 2021 5 of 8 Report No. CMS21-019
Mural Completion Celebration November 2021
Note: if one of the other sites is selected and approved by Council, then a new project
schedule will be created based on parameters around the alternative site (owner
approval or site availability). However, the outline above would be similar and would
contain revised dates to suit the alternative location.
The total Mural budget of $10,000 includes all artist fees and project-related expenses.
Similar to the project budget of $5,000 that was approved for the Street Wall Mural
Program, the Canadian Achievements Diversity and Inclusion Mural budget of $10,000
includes, but is not limited to, the artist fee, materials and supplies, HST, insurance,
travel to the site and project meetings, training (if required), development of a
maintenance plan, attendance at the unveiling of the completed work, and any other
expenses to produce the Mural. The Mural Guidelines encourage artists to use as much
of the available surface area as possible within the budget’s upset limit. The budget
parameters for this project align with industry standards and other similar projects
undertaken by various municipalities.
The Selection Committee will include at least one art professional from a local or regional
arts organization.
A Mural Selection Committee will include (at minimum) four representatives from: Anti-
Black Racism and Anti-Racism Task Force, external art professional, and one Town staff
member. These representatives will evaluate all design proposals. In selecting the
external art professional, staff will engage with local and regional arts and culture
groups, including the Aurora Cultural Centre, Society of York Region Artists, and York
Region Arts Council.
Advisory Committee Review
Town staff have actively worked with the Anti-Black Racism and Anti-Racism Task
Force in developing the Mural Guidelines and will continue to work with Task Force
members to ensure the successful completion of the Canadian Achievements Diversity
and Inclusion Mural.
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April 27, 2021 6 of 8 Report No. CMS21-019
Legal Considerations
The Town will enter into a contractual agreement with the successful artist that outlines
all the expectations for products, services, responsibilities, payments, ownership of the
physical project, ownership of the copyright, liability insurance, indemnification,
maintenance, life span, and more.
The Town will also enter into a contractual agreement with the property owner that
outlines responsibilities for all parties involved in the creation of the mural.
Financial Implications
The total costs for the installation of the Diversity and Inclusion Mural are estimated to
be approximately $10,000, which has been donated from a local business. There are no
budgetary impacts to the municipality for this project.
Communications Considerations
The Town will use ‘Inform’ and ‘Consult’ as the levels of engagement for this project.
There are five different levels of community engagement to consider, with each level
providing the community more involvement in the decision-making process. These
levels are: Inform, Consult, Involve, Collaborate and Empower. Examples of each can be
found in the Community Engagement Policy. These options are based on the
International Association of Public Participation (IAP2) Spectrum and assist in
establishing guidelines for clearly communicating with our public and managing
community engagement.
Town staff are proposing to use the Engage Aurora online platform to poll the
community regarding the subject matter for the Mural. Beginning, May 3, 2021, the
public will be asked to propose key events, landmarks, foods, individuals and groups of
various ethnicities and cultures that have contributed to the building of Canada and
Aurora. The poll will close on May 24, 2021, and the results will be reviewed by the
Mural Subcommittee and incorporated into the Call to Artists to provide further
guidance to artists as they prepare their designs.
Link to Strategic Plan
The Canadian Achievements Diversity and Inclusion Mural supports the following
Strategic Plan goals and key objectives:
Page 62 of 91
April 27, 2021 7 of 8 Report No. CMS21-019
Supporting an exceptional quality of life for all in its accomplishment in satisfying
requirements in the following key objectives within these goal statements:
Celebrating and promoting our culture
Strengthening the fabric of our community
Alternative(s) to the Recommendation
1. Council can provide further direction.
2. Council can direct staff to wait until the completion of the Public Art Policy and Plan
before undertaking Canadian Achievements Diversity and Inclusion Mural.
3. Council can direct staff to wait until the construction of Library Square is complete
so that the Canadian Achievements Diversity and Inclusion Mural can be located at
Library Square.
Conclusions
This report provides additional information regarding the Canadian Achievements
Diversity and Inclusion Mural and seeks Council’s approval to initiate the Call to Artists
following a public consultation period. Once complete, the Mural will be a great addition
to Aurora and will strengthen the fabric of our community by promoting the values of
equity, diversity, and inclusion.
Attachments
1. Canadian Achievements Diversity and Inclusion Mural Guidelines – Revised (Note:
Red text indicates new additions to the Guidelines; Red text with strikethroughs
indicates text to be removed from the Guidelines.)
2. Images of possible Canadian Achievements Diversity and Inclusion Mural locations
Previous Reports
CMS21-014, Canadian Achievements Diversity and Inclusion Mural Guidelines, April 6,
2021
Pre-submission Review
CAO and Director review on April 22, 2021
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April 27, 2021 8 of 8 Report No. CMS21-019
Approvals
Approved by Robin McDougall, Director, Community Services Department
Approved by Doug Nadorozny, Chief Administrative Officer
Page 64 of 91
Report CMS21-019
Attachment 1
Canadian Achievements Mural:
Celebrating Diversity and Inclusion
GUIDELINES 2021
Note: Red text indicates new additions to the Guidelines; Red text with strikethroughs
indicates text to be removed from the Guidelines.
To request a copy of the Guidelines in another format, please contact us at:
Phil Rose, Manager of Library Square
Email: prose@aurora.ca
Telephone: 905-716-2366
Mail: Town of Aurora, 229 Industrial Pkwy N, Aurora, ON L4G 4C4
Page 65 of 91
Canadian Achievements Mural: Celebrating Diversity and Inclusion
GUIDELINES Page2i. Project Overview
In October 2020, Aurora Town Council approved a motion to investigate options for a
wall mural that represents Canadians from diverse backgrounds who contributed to the
building of Canada and Aurora.
In January 2021, the Anti-Black Racism and Anti-Racism Task Force formed a
Subcommittee to assist on the Mural Project. The Mural is one strategy the Task Force
will use to raise awareness of diversity and inclusion and promote anti-racism in the
community.
ii. Mural Themes
The Artist or Artist-Led Team is invited to develop a proposal for a mural that will be a
focal point and symbol of community pride that addresses the following themes:
x Celebrates the accomplishments of Canadians of various ethnicities and cultures
who have contributed to the building of Canada and Aurora;
x Highlights historically significant achievements made by diverse individuals from
Canada’s past and present; and
x Encourages education and learning around equity, diversity, inclusion, racism and
systemic inequities.
iii. Artist Eligibility
The Mural Project is open to individual Artists or Artist-Led Teams that meet the
following criteria:
x Submit a complete Application Form that includes the information detailed in
Section v. (Call for Artists Application Requirements) of these Guidelines;
x Artists with the skills and experience needed to develop a community art project
and who identify as BIPOC (Black, Indigenous or Person of Colour) will be given
priority, although this is not a requirement.
iv. Mural Location and Design Considerations
Mural location to be determined
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Canadian Achievements Mural: Celebrating Diversity and Inclusion
GUIDELINES Page3x It is desirable, but not mandatory, for the mural to cover most of the available
surface area, however, the Artist will need to work around the unique façade
design and windows.
x The Town will determine the exact size of the mural in collaboration with the
successful Artist(s), but it is the Artist’s responsibility to make a
recommendation in their proposal regarding size and location based on available
budget. The Artist must be willing to work with the Town until a final design is
approved.
x The Selection Committee will consider various application methods, including
painting the mural directly on the wall, painting panels to be mounted on the wall,
vinyl, or other proposed methods.
v. Site Preparation and Maintenance
x The Town will provide a location for the Artist to store their supplies and will
work with them to develop a plan to ensure their safety and that of the public
during the performance of their work.
x The Town will also provide any required site safety signage that is required.
x The Town will prepare the wall before the Artist commences work by
cleaning/pressure washing the wall and moving any obstructions.
x The Artist is required to prime the wall and apply anti-graffiti coating on any
painted surfaces up to ten (10) feet above ground level.
x Development of a maintenance plan is the shared responsibility of the Town and
Artist, however once the mural is installed, Town staff will be responsible to
monitor the mural for maintenance requirements and consult with the Artist
regarding any necessary repairs.
x Town staff will also assist in securing any permits that may be required to
occupy part of the right of way throughout the duration of this project.
Rather than paint directly on the wall, the Town recommends the Artist(s) paint one or
more medium density overlay (MDO) plywood panels1, or similar product, that Town
staff or a trained contractor with working from heights training will install upon
completion by the Artist. Town staff will also assist in securing any permits that may be
required to occupy part of the right of way throughout the duration of this project at no
cost to the Artist.
vi. Call for Artists Application Requirements
1 An MDO panel is “a paintable surface made of plywood with a weather-resistant resin overlay bonded to
the wood by heat and pressure”.
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Canadian Achievements Mural: Celebrating Diversity and Inclusion
GUIDELINES Page4Artists interested in participating in the Mural Project must submit an Application Form
that includes the following:
x Proposed Concept: a high-resolution rendering in colour, including proposed
dimensions that effectively communicates the artistic concept and how it relates
to the Mural Themes. Artists may submit up to three different designs in total;
x Letter of Interest: no more than 200 words in length that explains the Artist’s
interest in the project;
x Artist’s Statement: no more than 200 words in length that describes the Artist’s
interest in this project, your experience with similar projects, relevant training
(e.g. Working at Heights), and any other comments that will differentiate you as a
candidate;
x Artist’s Portfolio: between 3-5 images or links to images of past murals or similar
past projects;
x Material and Supplies: a list of all proposed materials and supplies required to
execute the mural design;
x Budget: must include Artist fee, materials and supplies, insurance and any other
expenses (see Budget section below for more information);
x Workplan:
o Identifies the process and estimated timeline required for the successful
completion of the mural, including proposed start and end dates.
o Indicates the assistance the Artist believes they will require from the Town
to carry out the mural installation;
x References: provide up to three (3) references from individuals familiar with the
Artist’s work and working methods. The list should include addresses and
contact information; and
x Insurance Requirements:
o The Artist will be required to provide the Town with proof of insurance with
a minimum of $5 million General Liability coverage naming the Town as
an additional insured.2
o The Artist will be required to sign a Workplace Safety and Insurance Board
(“WSIB”) waiver provided by the Town prior to performing any work.
vii. Additional Submission Requirements
x Submissions must be original artwork;
2 The Town’s insurer offers an independent program where, if need be, the Artist may purchase insurance
at a competitive rate. The Artist is eligible to be reimbursed for this expense. Click on link for a quotation:
https://eventinsurance.marsh.com/
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Canadian Achievements Mural: Celebrating Diversity and Inclusion
GUIDELINES Page5x Representational, stylized, and abstract designs will be considered;
x It is recommended that Artists consider the physical appearance of the
surrounding area in their designs;
x Artists are encouraged to visit/research the mural site to ensure their mural
concept is appropriate for the location;
x Artists are required to work with Town staff to develop a safety plan that will
ensure the safety of themselves and pedestrians during the performance of their
work;
x Designs may be completed in any media as long as the design can clearly be
translated to a mural using agreed upon supplies;
x Designs must be scaled to fit the proportions of the wall to which it will be
applied;
x Neon, fluorescent, or reflective type colors are prohibited;
x Submitting Artists must not share their designs until after final decisions have
been made and designs have been announced by the Town.
Designs may be disqualified as a result of the following:
x The design is improperly scaled to fit the wall;
x The Application Form is incomplete or does not meet submission requirements;
x The resolution of the submitted design is too low and details cannot be clearly
viewed when enlarged;
x Applicants share their designs before the Town announces the selected Artist;
x The design includes imagery taken directly from another artist’s work or from any
copyrighted work;
x The design cannot clearly be executed within an appropriate time frame;
x The design is inappropriate for display in an outdoor public place; and
x The design contains direct advertisement of a product or company name
associated with any artist or third party, any libelous or slanderous expression, or
any obscene or pornographic content.
viii. Selection Process
A Mural Selection Committee comprised of (at minimum) four representatives from the
Anti-Black Racism and Anti-Racism Task Force, an external art professional, and one
Town staff member, will evaluate all submissions based on the following criteria:
x Overall artistic merit of the proposed design and how it relates to the Mural
Themes (0-25 points);
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Canadian Achievements Mural: Celebrating Diversity and Inclusion
GUIDELINES Page6x Artist’s experience and demonstrated quality and applicability of past work (0-25
points);
x Responsiveness of the design to the physical site location (0-25 points); and
x Feasibility of the overall installation, workplan and budget (0-25 points).
ix. Project Budget
Artists are eligible for up to a maximum of ten thousand dollars ($10,000) all inclusive,
including but not limited to, the artist fee, materials and supplies, HST, insurance, travel
to the site and project meetings, training (if required), maintenance plan, attendance at
unveiling of the completed work, and any other expenses to produce the Mural. as
detailed in the following table:
The
Item Description Amount
Artist Design and
Production Fee
This is the amount to be paid to the Artist
for designing and producing the mural.
$8,300
Material, Supplies
and Equipment
This is the amount to be paid to the Artist
for all proposed materials, supplies and
equipment required to execute the mural
design. As mentioned on Page 4, the Town
recommends the Artist(s) paint on one or
more medium density overlay (MDO)
plywood panels, or similar product that can
be installed upon completion by the Artist.
$1,500
Insurance This is the amount to be paid to the Artist
to obtain insurance with a minimum of $5
million General Liability coverage naming
the Town as an additional insured.
Up to a maximum
of $200
The Town will also allocate funds for the maintenance of the mural in accordance with
an approved maintenance plan. Development of the maintenance plan is the shared
responsibility of the Town and Artist, however once the mural is installed, Town staff
will be responsible to monitor the mural for maintenance requirements and consult with
the Artist regarding any repairs that are required.
x. Project Timetable
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Canadian Achievements Mural: Celebrating Diversity and Inclusion
GUIDELINES Page7Milestone Date
Release of Online Call to Artists Application May 12, 2021 June 8, 2021
Virtual Information Session (not mandatory)
During the Information Session, Artists will have the
opportunity to meet with members of the Anti-Black
Racism and Anti-Racism Task Force and Town Staff to
discuss the Mural Project and ask questions regarding
the Mural Guidelines.
May 27, 2021, 7 pm June
17, 2021
Call to Artists Submission Deadline June 11, 2021 July 2, 2021
Selection Process Completed by June 25,
2021 Completed by July
16, 2021
Artists Notified of Selection Process Results Week of June 28, 2021
Week of July 19, 2021
Agreement Between the Town and Artist Finalized Completed by July 13,
2021 Completed by week
of August 2, 2021
Mural Work Begins July 2021 August 2021
Mural Work Completed By October 22, 2021
October 2021
The dates in the Timetable are subject to change, at the sole discretion of the Town.
Should the Town revise any of the proposed dates in the Timetable, the Artist will be
notified in advance.
xi. Terms and Conditions
x All artwork created through this process will remain under the ownership of the
Town;
x Each design must be the original artwork of the Artist named in the Application;
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Canadian Achievements Mural: Celebrating Diversity and Inclusion
GUIDELINES Page8x The Town, at its sole discretion, may request additional information, and may
amend the Guidelines as deemed necessary to provide greater clarification to
Artists in preparation of their submission.
x Copyrighted or commercial images cannot be depicted. Artists may take
inspiration from imagery that is copyrighted as a part of their designs, and may
be required to clearly site the source in the description;
x By submitting their artwork, Artists consent to the use of said artwork by the
Town;
x Artists understand that their artwork will be used in part or whole for the Anti-
Black Racism and Anti-Racism Task Force Mural Project, which will be located in
plain sight and viewable by the general public;
x They further understand that if their artwork is selected, they will be required to
enter into a contractual agreement with the Town that outlines all of the
expectations for products, services, responsibilities, payments, ownership of the
physical project, ownership of the copyright, liability insurance, indemnification,
maintenance, life span, and more;
x The Town reserves the right not to award the commission to any Artist and to
cancel or re-issue the Call for Artists Application at any time;
x Should the Artist be infected with COVID-19 prior to or during the project
timeframe, the Artist is required to inform the Town immediately, which at that
point Town staff will determine the appropriate steps of action under their
discretion; and
x The Artist will need to follow the necessary York Region’s Public Health
guidelines with respect to COVID-19 while performing the work.
xi. Accessibility
The Town will provide accommodations throughout the mural selection process to
applicants with disabilities. Please contact Phil Rose, Manager of Library Square at 905-
716-2366 or prose@aurora.ca to discuss the nature of the accommodation you may
require to ensure your participation.
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Report CMS21-019
Attachment 2
1
Possible Canadian Achievements Diversity and Inclusion Mural locations
1. North facing wall of 15242 Yonge Street
2. North facing wall of 15105 Yonge Street
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Report CMS21-019
Attachment 2
2
3. Retaining wall near Jonathan Bales Parkette close to Joseph Hartman and
Hartwell Way intersection:
4. Library Square/north facing wall of Aurora Public Library
Page 74 of 91
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Motion
Notice g iven April 20, 2021
_______________________________________________________________________________________
Re: Construction in Residential Areas
To: Mayor and Members of Council
From: Councillor Wendy Gaertner
Date: April 27, 2021
_______________________________________________________________________________________
Whereas construction in the form of intensification and new builds in older areas is
likely to increase; and
Whereas residents living close to construction sites can be negatively impacted by
noise, debris, vibrations, dust and equipment parked on the street; and
Whereas many of these complaints are caused by infractions of existing By-laws; and
Whereas this causes unnecessary work for staff and quality of life issues for residents;
1. Now Therefore Be It Hereby Resolved That staff be directed to review our existing
By-laws and provide a report to Council on possible improvements, including
penalties, which would benefit affected residents and staff workload.
Page 75 of 91
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Motion
Notice given April 20, 2021
_______________________________________________________________________________________
Re: Town of Aurora Fireworks By-law Number 5373-11
To: Mayor and Members of Council
From: Councillor Wendy Gaertner
Date: April 27, 2021
_______________________________________________________________________________________
Whereas the Council of the Town has deemed it “necessary and expedient” to regulate
the sale and setting off of fireworks within the Town by passing a restrictive By-law in
compliance with the Municipal Act, 2001, the Fire Protection and Prevention Act, 1997,
and the Explosives Act; and
Whereas this safety and fire prevention By-law governs both Family Fireworks, low
hazard fireworks; and Display Fireworks, those of high hazard; and
Whereas this By-law has strict requirements for who can use these fireworks, during
what time and where; and retail requirements of when, where and how they can be sold
and displayed; and
Whereas knowledge and compliance are important in achieving the safety and fire
prevention requirements of the By-law;
1. Now Therefore Be It Hereby Resolved That staff work with Central York Fire Services
to create a public education campaign designed to ensure the general public is
aware of the provisions of the Fireworks By-law.
Page 76 of 91
The Corporation of the Town of Aurora
By-law Number XXXX-21
Being a By-Law to authorize the submission of an application to Ontario
Infrastructure and Lands Corporation (“OILC”) for financing certain
ongoing capital works of The Corporation of the Town of Aurora (the
“Lower-tier Municipality”); to authorize temporary borrowing from OILC to
meet expenditures in connection with such capital works; and to authorize
long-term borrowing for such capital works through the issue of
debentures by the Regional Municipality of York (the “Upper-tier
Municipality”) to OILC.
Whereas the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the “Act”) provides that
a municipal power shall be exercised by by-law unless the municipality is specifically
authorized to do otherwise;
And whereas the Council of the Lower-tier Municipality has passed the by-law(s)
enumerated in column (1) of Schedule “A” attached hereto and forming part of this By-
law (“Schedule “A”) authorizing the capital work(s) described in column (2) of Schedule
“A” (the “Capital Works”) in the amount of the respective estimated expenditure set out
in column (3) of Schedule “A”, subject in each case to approval by OILC of the financing
for such Capital Works requested by the Lower-tier Municipality in the Application as
hereinafter defined;
And whereas before the Council of the Lower-tier Municipality approved the Capital
Works in accordance with section 4 of Ontario Regulation 403/02 (the “Regulation”), the
Council of the Lower-tier Municipality had its Treasurer calculate an updated limit in
respect of its then most recent annual debt and financial obligation limit received from
the Ministry of Municipal Affairs and Housing (as so updated, the “Updated Limit”), and,
on the basis of the authorized estimated expenditure for the Capital Work or each
Capital Work, as the case may be, as set out in column (3) of Schedule “A” (the
“Authorized Expenditure” for any such Capital Work), the Treasurer calculated the
estimated annual amount payable in respect of the Capital Work or each Capital Work,
as the case may be, and determined that the estimated annual amount payable in
respect of the Capital Work or each Capital Work, as the case may be, did not cause the
Lower-tier Municipality to exceed the Updated Limit, and accordingly the approval of the
Local Planning Appeal Tribunal pursuant to the Regulation, was not required before any
such Capital Work was authorized by the Council of the Lower tier Municipality;
And whereas subsection 405(1) of the Act provides, amongst other things, that a
municipality may authorize temporary borrowing to meet expenditures made in
connection with a work to be financed in whole or in part by the issue of debentures if,
the municipality is a lower-tier municipality in a regional municipality and it has
approved the work and the upper-tier municipality has approved the issue of debentures
for the work;
And whereas subsection 401(1) of the Act provides that a municipality may incur a debt
for municipal purposes, whether by borrowing money or in any other way, and may issue
debentures and prescribed financial instruments and enter prescribed financial
agreements for or in relation to the debt;
Page 77 of 91
By-law Number XXXX-21 Page 2 of 6
And whereas subsection 401(3) of the Act provides that a lower-tier municipality in a
regional municipality does not have the power to issue debentures and accordingly the
Lower-tier Municipality intends that the Upper-tier Municipality will issue debentures in
respect of the Capital Work(s) and will request that the Upper-tier Municipality do so;
And whereas subsection 403(1) of the Act provides that a by-law of an upper-tier
municipality authorizing the issuing of debentures for the purposes or joint purposes of
one or more of its lower-tier municipalities may require those lower-tier municipalities to
make payments in each year to the upper-tier municipality in the amounts and on the
dates specified in the by-law;
And whereas the Act also provides that a municipality shall authorize long-term
borrowing by the issue of debentures or through another municipality under section 403
or 404 of the Act and subsection 403(7) of the Act provides that all debentures issued
under a by-law passed by an upper-tier municipality under section 403 are direct, joint
and several obligations of the upper-tier municipality and its lower-tier municipalities;
And whereas OILC has invited Ontario municipalities desirous of obtaining temporary
and long-term debt financing in order to meet capital expenditures incurred on or after
the year that is five years prior to the year of an application in connection with eligible
capital work(s) to make application to OILC for such financing by completing and
submitting an application in the form provided by OILC;
And whereas the Lower-tier Municipality requested the Upper-tier Municipality to issue
debentures for the Capital Works and in this connection the Upper-tier Municipality and
the Lower-tier Municipality completed and submitted or is in the process of submitting
an application to OILC, as the case may be (the “Application”) to request financing for
the Capital Works by way of long-term borrowing pursuant to section 403 of the Act
through the issue of debentures by the Upper-tier Municipality to OILC and by way of
temporary borrowing by the Lower-tier from OILC pending the issue of such debentures;
And whereas OILC has accepted and has approved or will notify the Lower-tier
Municipality only if it accepts and approves the Application, as the case may be;
And whereas the Upper-tier Municipality has approved the issue of debentures for the
Capital Works to OILC in the maximum aggregate principal amount of $13,175,000 (the
“Debentures”); and OILC has indicated that pending the issue of the Debentures it will
provide financing by way of temporary advances to the Lower-tier Municipality in
respect of the Capital Works;
And whereas the Lower-tier Municipality will enter into a financing agreement with OILC
pursuant to the terms of which OILC will provide temporary advances to the Lower-tier
Municipality in respect of the Capital Works;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as
follows:
1. The Council of the Lower-tier Municipality hereby confirms, ratifies and approves
the execution by the Treasurer of the Application and the submission by such
authorized official of the Application, duly executed by such authorized official, to
OILC, in cooperation with the Upper-tier Municipality, for the financing of the
Capital Works by way of temporary borrowing from OILC, pending the issue of
Debentures, in the maximum aggregate principal amount of $13,175,000,
Page 78 of 91
By-law Number XXXX-21 Page 3 of 6
substantially in the form of Schedule “B” hereto and forming part of this By-law,
with such changes thereon as such authorized official may hereafter approve,
such execution and delivery to be conclusive evidence of such approval.
2. The Mayor and the Treasurer are hereby authorized to negotiate and enter into,
execute and deliver for and on behalf of the Lower-tier Municipality a financing
agreement (a “Financing Agreement”) with OILC that provides for temporary
borrowing from OILC under the authority of this By-law in respect of the Capital
Work(s) on such terms and conditions as such authorized officials may approve,
such execution and delivery to be conclusive evidence of such approval.
3. The Treasurer is hereby authorized, pending the substantial completion of the
Capital Work or of each Capital Work, as the case may be, or as otherwise agreed
with OILC, to make temporary borrowings pursuant to section 405 of the Act in
respect of the Capital Work or of each Capital Work, as the case may be, on the
terms and conditions provided in the Financing Agreement which Financing
Agreement provides that the information contained in the Record, as defined in
the Financing Agreement, in respect of such temporary borrowings shall be
deemed final, conclusive and binding on the Lower-tier Municipality, and on such
other terms and conditions as such authorized officials may agree; and the
Treasurer is authorized to sign such certifications as OILC may require in
connection with such borrowings in respect of the Capital Works; provided that
the amount of borrowings allocated to the Capital Work or to each Capital Work,
as the case may be, does not exceed the Authorized Expenditure for such Capital
Work and does not exceed the related loan amount set out in column (4) of
Schedule “A” in respect of such Capital Work.
4. In accordance with the provisions of section 25 of the Ontario Infrastructure and
Lands Corporation Act, 2011, S.O. 2011, c. 9, Sched. 32, as amended from time to
time hereafter, the Lower-tier Municipality is hereby authorized to agree in writing
with OILC that the Minister of Finance is entitled, without notice to the Lower-tier
Municipality, to deduct from money appropriated by the Legislative Assembly of
Ontario for payment to the Lower-tier Municipality, amounts not exceeding the
amounts that the Lower-tier Municipality fails to pay to OILC on account of any
unpaid indebtedness of the Lower-tier Municipality to OILC under any
outstanding temporary borrowing and/or the Debentures, as the case may be
(the “Obligations”) and to pay such amounts to OILC from the Consolidated
Revenue Fund.
5. For the purposes of meeting the Obligations, the Lower-tier Municipality shall
provide for raising in each year as part of the general lower-tier levy the amounts
of principal and interest payable in each year under any outstanding temporary
borrowing and/or any Debenture outstanding pursuant to the Financing
Agreement, to the extent that the amounts have not been provided for by any
other available source including other taxes or fees or charges imposed on
persons or property by a by-law of any municipality.
6. (a) The Mayor and the Treasurer are hereby authorized to enter into, execute
and deliver the Financing Agreement, one or more of the Clerk and the
Treasurer are hereby authorized to generally do all things and to execute
all other documents and papers in the name of the Lower-tier
Municipality in order to perform the Obligations of the Lower-tier
Page 79 of 91
___________________________________
___________________________________
By-law Number XXXX-21 Page 4 of 6
Municipality under the Financing Agreement and to request and receive
any temporary borrowing, and the Treasurer is authorized to affix the
Lower-tier Municipality’s municipal seal to any such documents and
papers.
(b) The money realized in respect of any temporary borrowing for the Capital
Works and the Debentures, including any premium, and any earnings
derived from the investment of that money after providing for the
expenses related to any such temporary borrowing and to the issue of the
Debentures by the Upper-tier Municipality, if any, shall be apportioned and
applied to the respective Capital Works and to no other purpose except as
permitted by the Act.
Enacted by Town of Aurora Council this 27th day of April, 2021.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Page 80 of 91
By-law Number XXXX-21 Page 5 of 6
Schedule “A”
to By-Law Number XXXX-21
Capital Works
(1) (2) (3) (4)
By-Law Number Description of Capital Work Estimated Loan
Expenditure Amount
6303-20 Stronach Aurora Recreation
Complex (SARC) Gymnasium $8,200,000 $8,200,000
6303-20 Hallmark Baseball Diamonds $3,750,000 $3,375,000
XXXX-21 Aurora Sports Dome Acquisition $1,000,000 $1,000,000
XXXX-21 Aurora Sports Dome Retrofit $ 600,000 $ 600,000
Page 81 of 91
By-law Number XXXX-21 Page 6 of 6
Schedule “B”
to By-Law Number XXXX-21
(OILC Finance Application)
Page 82 of 91
The Corporation of the Town of Aurora By-law Number XXXX-21 Being a By-law to repeal By-law Number 6036-17, to exempt municipal capital facility lands (Aurora Sports Dome) from taxes. Whereas on July 21, 2005, the Town and 1651883 Ontario Inc., operating as Aurora Sports Dome (“Aurora Sports Dome”), entered into an agreement granting the Aurora Sports Dome the exclusive use of the lands to provide and operate a soccer dome
facility (the “Sports Dome Agreement”);
And whereas on November 17, 2017, the Town and the Aurora Sports Dome, entered
into a capital facility agreement (the “Municipal Capital Facility Agreement”);
And whereas on December 12, 2017, the Council of The Corporation of the Town of
Aurora (the “Town”) enacted By-law Number 6036-17, to exempt municipal capital
facility lands (Aurora Sports Dome) from taxes;
And whereas the Sports Dome Agreement and the Municipal Capital Facility Agreement
were terminated or expired on or before March 31, 2021 and the Town purchased the
Aurora Sports Dome assets on March 31, 2021;
And whereas the Council of the Town deems it necessary and expedient to repeal By-
law Number 6036-17;
Now therefore the Council of The Corporation of The Town of Aurora hereby enacts as
follows:
1. By-law Number 6036-17 be and is hereby repealed.
Enacted by Town of Aurora Council this 27th day of April, 2021.
___________________________________
Tom Mrakas, Mayor
___________________________________
Michael de Rond, Town Clerk
Page 83 of 91
The Corporation of the Town of Aurora
By-law Number XXXX-21
Being a By-law to amend By-law Number 6293-20, to establish a schedule
of fees and charges for municipal services, activities, and the use of
property within the Town of Aurora (Fees and Charges By-law).
Whereas on June 23, 2020, the Council of The Corporation of the Town of Aurora (the
“Town”) enacted By-law Number 6268-20, to amend By-law Number 6219-19, to adopt a
new site alteration permit fee and a site alteration permit renewal fee, as set out in
Schedule “B” – Planning and Development Services Department, pursuant to Report No.
PDS19-026;
And whereas on November 24, 2020, the Council of the Town enacted By-law Number
6293-20, to establish a schedule of fees and charges for municipal services, activities
and the use of property within the Town of Aurora, which repealed By-law Numbers
6219-19, 6241-20 and 6268-20 (the “Fees and Charges By-law);
And whereas the site alteration permit fee and site alteration permit renewal fee were
omitted from Schedule “B” – Planning and Development Services Department to the
Fees and Charges By-law;
And whereas on March 2, 2021, the Council of the Town passed a recommendation
contained in Report No. PDS21-010 to amend the Fees and Charges By-law, to update
the fees and charges for the Planning and Development Services Department, as set in
Schedule “H” – Development Planning Division;
And whereas the Council of the Town deems it necessary and expedient to amend
Schedule “B” and Schedule “H” to the Fees and Charges By-law;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as
follows:
1. Schedule “B” – Planning and Development Services Department to By-law
Number 6293-20 be and is hereby deleted and replaced with Schedule “B” –
Planning and Development Services Department attached and forming part of
this By-law.
2. Schedule “H” – Development Planning Division to By-law Number 6293-20 be and
is hereby deleted and replaced with Schedule “H” – Development Planning
Division attached and forming part of this By-law.
3. This By-law shall come into full force and effect on May 1, 2021.
Enacted by Town of Aurora Council this 27th day of April, 2021.
___________________________________
Tom Mrakas, Mayor
___________________________________
Michael de Rond, Town Clerk
Page 84 of 91
By-Law Number XXXX-21
Schedule "B"
Planning and Development Services
Effective May 1, 2021
Page 1 of 2
Description of Service for Fee or Service
Charge
Unit of Measure
(i.e. per hour, page,
document, etc.)
2021
(Including H.S.T.
where applicable)
2022
(Including H.S.T.
where applicable)
Development Planning Division
Maps
Official Plan Schedule 'A' Map
(18x24 inches) (colour)per map $19.50 $20.00
Official Plan Schedules other than 'A'
(11x17) (b/w)per map $8.75 $9.00
Town Street Plan Map (b/w)
(24x36 inches)per map $8.75 $9.00
Town Street Plan Map (colour) (24x36
inches)per map $13.75 $14.00
Town Air Photo Map
(30x39 inches)per map $42.00 $43.00
Application Status List Map (24x36
inches)per map $13.75 $14.00
Oak Ridges Moraine Map Schedule 'J' as per
Official Plan 48 (11 x 17) (b/w)per map $17.50 $18.00
Official Plans
Official Plan per OP $57.75 $59.00
2C Secondary Plan per copy $35.25 $36.00
Secondary Plans per Secondary Plan $24.50 $25.00
Aurora Promenade Study per copy $57.75 $59.00
Secondary Plans Consolidation per copy $46.00 $47.00
Zoning
Comprehensive Zoning By-law per copy $32.25 $33.00
Comprehensive Zoning Exceptions per copy $91.00 $93.00
Heritage
Northeast Old Aurora Heritage Conservation
District Plan per copy $31.25 $32.00
Other
GIS Analysis per hour $83.00 $85.00
Application Status Listing per copy $19.50 $20.00
Vacant Employment Land Inventory per copy $19.50 $20.00
Circulation Fees, including Labels per circulation $84.00 $86.00
Pre-Application Consultation per consultation $408.00 $416.00
Building Division
Permitted Use Letter
To respond in writing to enquires related to uses
of specific properties with respect to permitted
uses as set in the Town of Aurora Zoning By-law
2213-78, as amended
each $44.00 $45.00
Administrative Costs
Additional costs associated with the
administration fee internal processing model
homes applications with respect to outside
agencies, and engineering review, and corporate
policies and procedures
per unit $463.00 $472.00
Construction Activity Report
Reports generated upon request providing permit
numbers, location, description and construction
value
each $88.00 $90.00
Zoning Review - Residential (single, semi or
street townhomes)
Page 85 of 91
By-Law Number XXXX-21
Schedule "B"
Planning and Development Services
Effective May 1, 2021
Page 2 of 2
Description of Service for Fee or Service
Charge
Unit of Measure
(i.e. per hour, page,
document, etc.)
2021
(Including H.S.T.
where applicable)
2022
(Including H.S.T.
where applicable)
Zoning review of applications other than a
building permit application including zoning
review of Committee of Adjustment or Consent
applications and determination of legal non-
conforming status.
each $88.00 $90.00
Zoning Review - All Other Building Types
Zoning review of applications other than a
building permit application including zoning
review of Committee of Adjustment or Consent
applications and determination of legal non-
conforming status.
each $174.00 $177.00
Sign Review
Sign By-law review of applications other than a
sign permit application including Sign By-law
review of Planning Applications.
each $174.00 $177.00
Permit fees related to By-law Number 4753-
05.P
Pool Enclosure Permits each $327.00 $334.00
Hot Tub Permits each $174.00 $177.00
Subdivision and Site Plan Engineering Fees percentage of servicing
costs 6.0% 6.0%
Benchmarks per benchmark $82.00 $84.00
Plot, Engineering Drawings 10 Drawings
Maximum per sheet of map $8.75 $9.00
Request for digital drawings per drawing
$4.50 (fee applies
only for large
requests: over 10
drawings)
$4.75 (fee applies
only for large
requests: over 10
drawings)
Site Alteration Permit flat fee + price per ha of
site area
$695.00 Flat Fee +
$40.00/ha
$709.00 Flat Fee +
$41.00/ha
Site Alteration Permit Renewal Fee (half the cost
of the original permit)
flat fee + price per ha of
site area
$347.50 Flat Fee +
$20.00/ha
$354.50 Flat Fee +
$20.50/ha
Request for Information (As per Plannings Cost
of a GIS Analyst)per hour $83.00 $85.00
7-Day Traffic Counts per location $67.00 $68.00
8-Hour Turning Movement Count per intersection $174.00 $177.00
Traffic Signal Timings per intersection $85.00 $87.00
Lot Grading review and inspection per lot $301.00 $307.00
Grading review and inspection for pool
construction (securities of $3,000 will be collected
at the time of permit fee payment)
per lot $409.00 $417.00
Construction of new service connections by the
Town each
Actual cost, plus 10%
administration subject
to HST
Actual cost, plus 10%
administration subject
to HST
Inspection of services installed by Owner each
10% of construction
cost
10% of construction
cost
Engineering and Capital Delivery Division
REQUEST FOR TRAFFIC DATA
Service Connections Fees
Grading Review
Page 86 of 91
By-Law Number XXXX-21
Schedule "H"
Development Planning Division
Effective May 1, 2021
Page 1 of 4
Description of Service for Fee or Service Charge
Unit of Measure
(i.e. per hour, page,
document, etc.)
2021
(Including H.S.T.
where applicable)
2022
(Including H.S.T.
where applicable)
base fee (includes
processing fee)32,975.00$ 44,806.00$
revision fees 2,400.00$ 2,448.00$
base fee (includes
processing fee)19,347.00$ 26,007.00$
revision fees 2,400.00$ 2,448.00$
base fee (includes
processing fee)10,476.00$ 14,082.00$
revision fees 1,839.00$ 1,876.00$
base fee (includes
processing fee)7,205.00$ 10,088.00$
base fee (includes
processing fee)11,585.00$ 16,886.00$
extension of the
Temporary By-law 7,802.00$ 9,168.00$
base fee (includes
registration of subdivision
agreement)
30,951.00$ 46,485.00$
residential processing
fee/surcharge
0 - 25 units
(per unit)
$727/unit and
$9,142/hectare or
part thereof for all
other lands (see Note
5)
$812/unit and
$9,840/hectare or
part thereof for all
other lands (see Note
5)
residential processing
fee/surcharge
26 - 100 units
(per unit)
$674/unit and
$9,142/hectare or
part thereof for all
other lands (see Note
5)
$691/unit and
$9,840/hectare or
part thereof for all
other lands (see Note
5)
residential processing
fee/surcharge
101 - 200 units
(per unit)
$623/unit and
$9,142/hectare or
part thereof for all
other lands (see Note
5)
$587/unit and
$9,840/hectare or
part thereof for all
other lands (see Note
5)
residential processing
fee/surcharge
> 200 units
(per unit)
$580/unit and
$9,142/hectare or
part thereof for all
other lands (see Note
5)
$499/unit and
$9,840/hectare or
part thereof for all
other lands (see Note
5)
processing fee/surcharge
(non-residential)
$9038/hectare or
part thereof for all
other lands (see Note
5)
$9,637/hectare or
part thereof for all
other lands (see Note
5)
revision fee (where
applicant makes revisions
to plans requiring
recirculation)
2,257.00$ 2,654.00$
revisions to a Draft
Approved Plan of
Subdivision, or
Conditions of Draft
Approval
5,411.00$ 6,363.00$
extension of Draft
Approval 2,834.00$ 3,332.00$
base fee (includes
registration of subdivision
agreement)
25,698.00$ 30,769.00$
revisions to Approved
Draft Plan of
Condominium
4,073.00$ 4,477.00$
extension of Draft
Approval 2,400.00$ 2,448.00$
Zoning By-law Amendment
Draft Plan of Subdivision
Draft Plan of Condominium
Major (see Note 3)
Minor (see Note 4)
Draft Plan of Subdivision
Draft Plan of Subdivision (con't)
(All Types)
Temporary Use
Official Plan Amendment
Removal of Hold
Official Plan Amendment
Page 87 of 91
By-Law Number XXXX-21
Schedule "H"
Development Planning Division
Effective May 1, 2021
Page 2 of 4
Description of Service for Fee or Service Charge
Unit of Measure
(i.e. per hour, page,
document, etc.)
2021
(Including H.S.T.
where applicable)
2022
(Including H.S.T.
where applicable)
Part Lot Controls base fee 3,373.00$ 4,157.00$
Part Lot Controls
Page 88 of 91
By-Law Number XXXX-21
Schedule "H"
Development Planning Division
Effective May 1, 2021
Page 3 of 4
Description of Service for Fee or Service Charge
Unit of Measure
(i.e. per hour, page,
document, etc.)
2021
(Including H.S.T.
where applicable)
2022
(Including H.S.T.
where applicable)
base fee 11,274.00$ 11,499.00$
processing fee/surcharge $589/hectare or part
thereof
$601/hectare or part
thereof
base fee 10,990.00$ 15,606.00$
plus: per unit for
residential
0 - 25 units (per unit)
666.00$ 675.00$
plus: per unit for
residential
26 - 100 units (per unit)
533.50$ 405.00$
plus: per unit for
residential
101 - 200 units (per unit)
454.00$ 243.00$
plus: per unit for
residential
> 200 units (per unit)
407.00$ 144.00$
plus: ICI buildings for first
2,000m2 - per m2 of GFA 5.14$6.90$
plus: ICI buildings portion
of GFA between 2,001m2
and 10,000m2 - per m2 of
GFA
3.33$4.48$
plus: ICI buildings portion
of GFA beyond 10,000m2 -
per m2 of GFA
1.68$2.25$
base fee 5,902.00$ 8,381.00$
plus: ICI buildings for first
2,000m2 - per m2 of GFA 5.14$6.90$
plus: ICI buildings portion
of GFA between 2,001m2
and 10,000m2 - per m2 of
GFA
3.33$4.48$
plus: ICI buildings portion
of GFA beyond 10,000m2 -
per m2 of GFA
1.68$2.25$
Major Site Plan (each) 4,749.00$ 8,381.00$
Minor Site Plan (each) 2,847.00$ 4,501.00$
Site Plan Review (Stable Neighbourhood) each 1,067.00$ 1,088.00$
base fee 844.00$ 1,067.00$
request for site plan
exemption beyond 2nd
submission
266.00$ 271.00$
Radio Communication Tower/Antenna Facilities base fee 8,689.00$ 8,863.00$
base fee 4,408.00$ 5,299.00$
plus: per new lot created 2,214.00$ 2,661.00$
change of conditions
(only before a final
consent is granted)
957.00$ 976.00$
recirculation fee (see
Note 7)2,722.00$ 2,776.00$
Ground Related Residential Zoned Lands base fee 2,475.00$ 2,927.00$
Oak Ridges Moraine Residential base fee 2,067.00$ 2,445.00$
Committee of Adjustment
Consent
Minor Variances or Permission
Minor and Amending Plans
(see Note 6: per m2 fee applicable only if there is an
increase in GFA)
Site Plan Exemption
Major
Recirculation/Revisions
(where the applicant fails to revise drawings as
requested by the Town beyond the third submission or
the Applicant changes the plans/proposal)
Block Plans
Site Plan Approval
Lot Creation, Lot Addition, Establishment of Easements,
Mortgage change over, Lease over 21 years
Block Plans
Page 89 of 91
By-Law Number XXXX-21
Schedule "H"
Development Planning Division
Effective May 1, 2021
Page 4 of 4
Description of Service for Fee or Service Charge
Unit of Measure
(i.e. per hour, page,
document, etc.)
2021
(Including H.S.T.
where applicable)
2022
(Including H.S.T.
where applicable)
base fee 2,475.00$ 2,927.00$
plus: per lot or unit 1,297.00$ 1,534.00$
All Other Uses, including ICI base fee 3,033.00$ 3,587.00$
Recirculation/Revisions
(see Note 7)each 1,443.00$ 1,472.00$
Minor Variance for Outdoor Swim Schools each 250.00$255.00$
Owner's Request to Cancel Public Planning Meeting base fee 3,626.00$ 3,699.00$
Local Planning Appeal Tribunal Referral Fee
(for all types of development applications)base fee 631.00$644.00$
Local Planning Appeal Tribunal Referral Fee
(Minor Variances and Consent)base fee 326.00$333.00$
File Maintenance Fee per year 747.00$762.00$
Cash in Lieu of Parking Agreement base fee 5,333.00$ 5,450.00$
Section 37 (Bonusing Agreement)base fee 5,333.00$ 5,450.00$
Municipal Street Name Change each 1,715.00$ 1,749.00$
Municipal Addressing Change each 1,115.00$ 1,137.00$
Deeming By-law Fee each 4,158.00$ 4,241.00$
Additional Public Meeting Fee each 1,086.00$ 1,108.00$
An application that is significant in scale and scope which may have greater impact or policy implication beyond the subject lands.
Such applications may include:
- an application relating to more than one property;
- a site specific application, if considered to represent large scale redevelopment;
- significant change in use and/or zone category; or
- an application involving significant changes to the development standards or general provisions of the by-law.
All fees set out herein shall be payable to the Town of Aurora upon the submission of the related application to the Town, unless
otherwise provided herein. The fee amount shall be completed by the Applicant on the Fee Calculation Worksheet included with
each Application Form. 50% of fees refunded if application is withdrawn prior to any Council or Committee of Adjustment
consideration.
Shall include amendments to existing site plan agreements for those properties with development agreements executed and
registered after 2000. Staff shall determine, in consultation with other departments, if a site plan application is considered minor,
an amendment or if a new site plan application is required.
Payment of Fees
Required due to an Owner's or Applicant's revisions or deferrals.
7) Recirculation Fee
6) Minor and Amending Site Plans
All other lands within the draft plan excluding roads, road widenings and environmental protection lands.
5) Draft Plan of Subdivision
An application for minor and small scale zoning amendment having no significant impact on adjoining lands. Minor application
must be site specific and include:
- a request for additional permitted use, within an existing building or with no significant impact on existing development
standards; and
- changes in development standards to accommodate a minor development or severance.
4) Minor Zoning By-law Amendment
8) Applications for Non-Owner Occupied Applications
The fees for Stable Neighbourhood Site Plan and Minor Variance applications for non-owner occupied applicants be based on full
cost recovery.
3) Major Zoning By-law Amendment
An application that is a small scale amendment to the Official Plan policies and designations, having limited impact or policy
implications beyond the subject lands.
2) Minor Official Plan Amendment
1) Major Official Plan Amendment
Notes
An application that is significant in scale and scope which may have greater impact or policy implication beyond the subject lands.
Such applications may include those relating to multiple properties; site specific proposals that represent large scale
development/significant change in use; and applications involving significant changes to the text/policies of the Official Plan.
General Fees
More than one Variance related to a Draft Approved Plan
of Subdivision
Page 90 of 91
The Corporation of The Town of Aurora By-law Number XXXX-21 Being a By-law to confirm actions by Council resulting from a Council meeting on April 27, 2021. The Council of the Corporation of The Town of Aurora hereby enacts as follows:
1. That the actions by Council at its Council meeting held on April 27, 2021, in respect
of each motion, resolution and other action passed and taken by the Council at the
said meeting is hereby adopted, ratified and confirmed.
2. That the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
Enacted by Town of Aurora Council this 27th day of April, 2021.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Page 91 of 91