AGENDA - Special Council - 20210525Town of Aurora
Special Meeting of Council Agenda
Date:May 25, 2021
Time:6 p.m.
Location:Video Conference
Pages
1.Procedural Notes
This meeting will be held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
This meeting will serve as the Annual General Meeting of the Aurora Economic
Development Corporation.
2.Approval of the Agenda
3.Declarations of Pecuniary Interest and General Nature Thereof
4.Delegations
Note: At this time, the Municipal Offices are closed. This meeting will be live
streamed at https://www.youtube.com/user/Townofaurora2012/videos.
Anyone wishing to provide comment on an agenda item is encouraged to visit
www.aurora.ca/participation for guidelines on electronic delegation.
5.Consideration of Items Requiring Discussion
5.1.PDS21-060 - Aurora Economic Development Corporation Annual Report
2020
1
(Presentation to be provided by Tim Hammill, Chair, Board of Directors,
Aurora Economic Development Corporation)
That Report No. PDS21-060 be received; and1.
That the Aurora Economic Development Corporation’s Director’s
Report attached hereto as Attachment 1 be received; and
2.
That the requirements regarding the appointment and duties of
the auditor be exempted for the financial year; and
3.
That Council reappoint the following two (2) individuals to the
Aurora Economic Development Corporation (AEDC) Board of
4.
Directors for a term of three years:
Tim Hammilli.
Steve Hinderii.
6.Confirming By-law
6.1.By-law No. XXXX-21 Being a By-law to confirm actions by Council
resulting from a Special Meeting of Council on May 25, 2021
8
7.Adjournment
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Special Council Report
No. PDS 2 1 -0 60
Subject: Aurora Economic Development Corporation Annual Report 2020
Prepared by: Nick Kazakoff, Economic Development Officer
Department: Planning and Development Services
Date: May 25, 2021
_
Recommendation
1. That Report No. PDS21-060 be received;
2. That the Aurora Economic Development Corporation’s Director’s Report attached
hereto as Attachment 1 be received;
3. That the requirements regarding the appointment and duties of the auditor be
exempted for the financial year; and,
4. That Council reappoint the following two (2) individuals to the Aurora Economic
Development Corporation (AEDC) Board of Directors for a term of three years:
(i) Tim Hammill
(ii) Steve Hinder
Executive Summary
This report seeks Council’s approval of the Aurora Economic Development
Corporation’s 2020 Annual Report including receiving the Director’s Report and
reappointing two Directors to serve an additional three term on the Board.
The Director’s report outlines all the achievements of the Aurora Economic
Development Board for 2020.
The AEDC does not control any finances, it does not have any financial
statements and is exempted from providing an auditor’s report.
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May 25, 2021 2 of 5 Report No. PDS21-060
The AEDC Board Directors recommend reappointing Tim Hammill and Steve
Hinder to serve another three year term on the Board.
Background
Council is the only shareholder of the corporation and Voting Member for the purposes
of the annual meeting. According to both legislation and the operating by-law of the
AEDC Corporation, being By-Law No. 1, the following must be presented at the Annual
General Meeting:
The report from the Directors
The Financial Statements
The Report of the Auditors
Election of the Board of Directors
Appointment of Auditors for the Next Year, if applicable
Analysis
The Director’s report outlines all the achievements of the Aurora Economic Development
Board for 2020
The Chair of the AEDC, Tim Hammill submitted a Director’s report which has outlined
the activities of the board over the past year (see Attachment 1). The report highlights
the appointment of two new Directors and two non-voting members to the Board in
October 2020, the ongoing work of the AEDC’s Target Sector Analysis, Downtown
Economic Mix and C-Suite resident sub-committees. The report also highlights the
Board’s role as the successor to the ABC Task Force and the implementation of its
initiatives moving forward.
The AEDC does not control any finances, it does not have any financial statements and is
exempted from providing an auditor’s report.
As per the legislation and their By-Law No. 1, the Board is required to present the
financial statements of the Corporation, a report of the auditors and appoint next year’s
auditor at each annual meeting. However, the Town’s Finance Department and the
Town’s Auditor have reconfirmed that an audit and financial statements will not be
required based upon the AEDC’s present financial situation as the AEDC does not
control any financials. As long as the AEDC continues to not control any financials, it
will not require an annual audit, nor the generation of financial statements each year.
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May 25, 2021 3 of 5 Report No. PDS21-060
However, it is required due to its corporation status to submit a tax return to the Canada
Revenue Agency each year.
The AEDC proposes reappointing Tim Hammill and Steve Hinder to serve another 3 year
term on the Board
On April 27, 2021 at the monthly Aurora Economic Development Corporation Board of
Directors meeting, the Board passed a motion to recommend Mr. Tim Hammill and Mr.
Steve Hinder to serve another 3 year term to be confirmed by Council.
Both Mr. Hammill and Mr. Hinder were appointed to the Board in 2019 for an initial two
year term as Board Member terms were staggered to ensure continuity. This is the first
time for the AEDC Board that Directors’ terms are expiring. The AEDC Terms of
Reference permits a Board Member to be appointed for a three year term, with the
option of a further three year term.
Advisory Committee Review
None
Legal Considerations
In general, annual meetings are to occur within 15 months after the previous annual
meeting and no later than 6 months from the date of the last financial year. The
financial year of the AEDC ends in mid-December.
Further, since the AEDC does not control any accounts, the legislation permits Council
to exempt the corporation from the requirements of appointing auditors for the
upcoming year.
Financial Implications
There are no financial considerations at this time.
Communications Considerations
Notice of the AGM is required 10 days before the meeting date and will be issued by
email and posted on the Town’s website.
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May 25, 2021 4 of 5 Report No. PDS21-060
Link to Strategic Plan
Maintaining Ad Hoc and Advisory Committees/Boards supports the Strategic Plan goal
of supporting an exceptional quality of life for all through the accomplishment in
satisfying requirements in the following key objectives within this goal statement:
Strengthening the fabric of our community: through the identification of new
formats, methods and technologies to effectively and regularly engage the
community.
Alternative(s) to the Recommendation
1. That Council provide direction
Conclusions
The Aurora Economic Development Corporation (AEDC) has prepared its annual report
as required by both the legislation and By-Law No. 1 of the AEDC for its Annual General
Meeting. Since Council is the only shareholder in the Corporation, that annual general
meeting may coincide with a Council meeting.
Staff is recommending that Council approve the AEDC’s Annual Report for 2020 and
reappoint Mr. Hammill and Mr. Hinder to serve another three year term on the Board.
Attachments
Attachment 1 – AEDC Director’s Report
Previous Reports
Special Meeting of Council No. PDS20-063, dated October 6, 2020
Pre-submission Review
Agenda Management Team review on May 13, 2021
Approvals
Approved by David Waters, MCIP, RPP, PLE, Director, Planning and Development Services
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May 25, 2021 5 of 5 Report No. PDS21-060
Approved by Doug Nadorozny, Chief Administrative Officer
Page 5 of 8
Attachment 1
Aurora Economic Development Corporation’s 2020 Director’s
Report
As Chairman of the Aurora Economic Development Corporation, I would like to
submit this report to the shareholders of our activities during 2020, our second
year in existence. Notwithstanding the unprecedented challenges of the
pandemic, we were able to accomplish several key initiatives of our strategic plan.
In June of that year, Council endorsed the change in representation of Council on
our Board from three members to two and increased the citizen participation by
one director. Councilor Thompson resigned his role as Director and we would like
to express our appreciation to him for providing his experienced counsel to the
Board in its early days. In October, after a public solicitation, two new directors
were appointed, Michael Hardman and Thai Pham and two non voting members
were added to our subcommittees Colette Nemni and Jorge Gonzalez. The new
directors and subcommittee members joined the board running and provided
valuable insight immediately. The Board continues to attract community
members with exceptional commercial and business experience, and will be
implementing a formal process for future nominations to the Board.
In March, the pandemic forced the board to pause its meetings through May of
that year. Subcommittee discussions carried on informally.
The Board became the successor in July for oversight of some of the ABC
Taskforce initiatives going forward, including the Explore Aurora marketing and
sales campaign supporting local businesses, by the Town and Chamber of
Commerce.
Subcommittee activities began to accelerate during the summer months,
particularly with the Target Sector Analysis and the Downtown Economic Mix
subcommittees.
The Target Sector Analysis Committee with the support of Nick Kazakoff,
Economic Development Officer of the Town, produced a well-researched study of
available employment lands and the most desirable and logical target industry
segments for the town to concentrate its marketing efforts on. They have since
developed, early this year, a roll out plan to capture the attention of these
segments. We will be keeping Council up to date on these plans as they are
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Attachment 1
instituted. It is noteworthy that this study was completed entirely by staff and
committee members, without the need for any additional Town funds.
The Downtown Economic Mix Committee has initiated a series of proposals
including a Yonge Street parking space painting proposal, an art pilot project for
vacant downtown stores and a downtown visioning initiative with building
owners and the Mayor. This later outreach will be followed up with discussions to
ensure the owners are aware of the revitalization efforts underway and to ensure
they receive the benefit of input from the Town in any plans they may envision.
As well, the committee has been an integral part in developing the present
outreach underway to businesses in the Town and will help to interpret the
results when available.
The C Suite residence committee has been concentrating on resident executives
who work outside the community. Their intent is to encourage these decision
makers to consider the Town for any new initiatives they may have.
Unfortunately, the pandemic has curtailed the committee’s ability to develop the
necessary one on one relationships required. In response, they have recently
developed a marketing program to target this group, which is under
development.
Councilor Humphreys left the Board at the end of the year, to be replaced by
Councilor Kim. Councilor Humphries always brought her enthusiasm to the board
particularly with hands on initiatives such as the Art Work Pilot project and will be
missed. Fortunately, Councilor Kim’s senior financial services experience will be a
compliment to the board.
Early this year, the Town appointed Lisa Hausz as Manager, Economic
Development and Policy, and her joining the department, has accelerated efforts
to place Aurora in a very competitive position to attract and retain business
development.
It goes without saying that this has been a trying year for our community, but I
could not be prouder of the members of this board. They continue to invest many
hours a month in the board’s efforts which are setting the stage for significant
success in our objectives.
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The Corporation of The Town of Aurora
By-law Number XXXX-21
Being a By-law to confirm actions by Council
resulting from a Special Meeting of Council
on May , 2021.
The Council of the Corporation of The Town of Aurora hereby enacts as follows:
That the actions by Council at its Special Meeting of Council held on May 2021,
in respect of each motion, resolution and other action passed and taken by the
Council at the said meeting is hereby adopted, ratified and confirmed.
That the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
Enacted by Town of Aurora Council this th day of May, 2021.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
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