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MINUTES - General Committee - 20210504 1 Town of Aurora General Committee Meeting Report Date: Time: Location: Tuesday, May 4, 2021 7:00 p.m. Video Conference Council Members: Mayor Mrakas (Chair) Councillor Kim Councillor Gaertner Councillor Humfryes Councillor Thompson Councillor Gilliland Councillor Gallo Other Attendees: Doug Nadorozny, Chief Administrative Officer Allan Downey, Director of Operations Robin McDougall, Director of Community Services Techa van Leeuwen, Director of Corporate Services Rachel Wainwright-van Kessel, Director of Finance David Waters, Director of Planning and Development Services Eliza Bennett, Acting Manager, Corporate Communications Patricia De Sario, Town Solicitor Michael de Rond, Town Clerk Samantha Yew, Deputy Town Clerk Ishita Soneji, Council/Committee Coordinator _____________________________________________________________________ 1. Procedural Notes This meeting was held electronically as per Section 19. i) of the Town's Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation. The Chair called the meeting to order at 7 p.m. 2 2. Approval of the Agenda General Committee approved the revised agenda as circulated by Legislative Services. 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Community Presentations None. 5. Delegations General Committee consented additional ten minutes for Delegation 5.1. 5.1 Joshua Scholten, Director, Housing Development & Asset Strategy and Monica Bryce, General Manager, Social Services, from the Region of York; Re: Proposed Emergency & Transitional Housing in the Town of Aurora Mr. Joshua Scholten and Ms. Monica Bryce presented the purpose and overview of the proposed emergency and transitional housing options within the Town of Aurora. They highlighted details on the pillars for the proposed housing model, the proposed features of the multi-service facility, the approach to community centered development, and the on-site programming features which will be carried out at the facility. They spoke to the proposed location of the housing development which will be 14452 Yonge Street, and highlighted the next steps regarding the public planning process that will be undertaken prior to any building taking place. General Committee received the comments of the delegation. 6. Consent Agenda None. 3 7. Advisory Committee Meeting Minutes General Committee recommends: That the Advisory Committee Meeting minutes, 7.1 to 7.4 inclusive, be received for information, with the exception of 7.3 which was discussed and voted on separately. Carried 7.1 Finance Advisory Committee Meeting Minutes of April 13, 2021 1. That the Finance Advisory Committee meeting minutes of April 13, 2021, be received for information. Carried 7.2 Accessibility Advisory Committee Meeting Minutes of April 14, 2021 1. That the Accessibility Advisory Committee meeting minutes of April 14, 2021, be received for information. Carried 7.3 Community Advisory Committee Meeting Minutes of April 15, 2021 General Committee recommends: 1. That the Community Advisory Committee meeting minutes of April 15, 2021, be received for information. Carried 7.4 Anti-Black Racism and Anti-Racism Task Force Meeting Minutes of April 21, 2021 1. That the Anti-Black Racism and Anti-Racism Task Force meeting minutes of April 21, 2021, be received for information. Carried 8. Consideration of Items Requiring Discussion (Regular Agenda) 8.1 CS21-040 - 2022 Municipal Election - Voting Methods General Committee recommends: 4 1. That Report No. CS21-040 be received; and 2. That the hybrid voting method, consisting of internet voting and traditional paper ballot counted by optical scan voting tabulators, be used for the 2022 municipal election; and 3. That an extension of the single source contract with Dominion Voting Systems to an 8th year be approved within the budget available; and 4. That an alternate voting method by-law be enacted at a future Council meeting. Carried 8.2 PDS21-044 - Application for Site Plan Approval, Regional Municipality of York, 14452 Yonge Street, File Number: SP-2020-14 General Committee recommends: 1. That Report No. PSD21-045 be received; and 2. That Site Plan Application File SP-2020-14 to permit the development of a Sewage Pumping Station, be approved in principle, subject to the following conditions: i. Resolution of all outstanding comments and requirements from internal departments and external agencies including the Region of York, the LSRCA and Central York Fire Services to the satisfaction of the Director of Planning & Development Services, prior to execution of a site plan agreement; and ii. Execution of a site plan agreement between York Region and the Town ensuring all Town and external agency requirements are met. Carried 8.3 CS21-039 - Electronic Advisory Committee Meetings General Committee recommends: 1. That Report No. CS21-039 be received; and 2. That the Accessibility Advisory Committee continue to meet electronically as required; and 5 3. That all other Committees of Council return to in-person meetings when safe to do so; and 4. That upon return to in-person meetings, all Advisory Committee meetings continue to be live streamed to the public via YouTube. Carried as amended 8.4 PDS21-050 - Application for Draft Plan of Condominium, Shimvest Investments Limited, 6-32 Stubbs Lane Block 161, Plan 65M-4485, File Number: CDM-2020-02, Related File Number: SP-20160-05 General Committee recommends: 1. That Report No. PDS21-050 be received; and 2. That the Draft Plan of Condominium File Number CDM-2020-01 to establish a Standard Condominium tenure for nine (9) townhouse dwelling units and two (2) semi-detached dwelling units situated on a private road, be approved, subject to the conditions attached hereto as Schedule “A” of this report. Carried 9. Notices of Motion 9.1 Councillor Gaertner; Re: Project to Provide Off Leash Use of One Trail and Park Whereas it has been exceedingly difficult to find land in Aurora to accommodate off leash dog parks; and Whereas Aurora has been able to provide resident’s with only one such park; and Whereas it may be viable and effective to permit off leash use of some trails and parks during dedicated times; 1. Now Therefore Be It Hereby Resolved That staff be directed to investigate a pilot project using one trail and park as “Off Leash” during dedicated times, and report findings back to Council in the month of June. 6 9.2 Councillor Gilliland; Re: Open Private Space and Private Parkland Designation Whereas the Town’s 2010 Official Plan designates certain Private Open Space and Private Parkland lands that are located within the Natural Heritage System; and Whereas approximately 129 acres or 23% of the Private Parkland-Open Space designations in the Official Plan are zoned for urban uses in the Town’s Comprehensive Zoning By-Law and have not been comprehensively reassessed since 2010; and Whereas if private open space and private parkland forms part of the Natural Heritage System, it should be designated accordingly in the Official Plan; and Whereas certain private open space lands and private parklands have been the subject of recent development proposals that threaten the form and function of environmental features, where an appropriate land use designation would add clarity and add protection to our Natural Heritage System notwithstanding ownership; 1. Now Therefore Be It Hereby Resolved That the Official Plan review determine which of the properties that are currently designated Private Open Space and Private Parkland in the Town’s Official Plan that form part of the Natural Heritage System irrespective of ownership be considered for redesignation to an appropriate environmental land use designation. 10. Regional Report None. 11. New Business Councillor Gaertner referred to a vacant property on Seaton Drive and requested staff to investigate, and staff agreed to follow up and check if the property is registered under the Vacant Building Registry By-law. 7 Councillor Gallo inquired about the status of the Cannabis dispensaries thus far in the Town and the associated criteria, and staff provided a response. Mayor Mrakas noted that 463,769 does of COVID-19 vaccines have been administered thus far in York Region, with over 40% of the adult population in the Region vaccinated with the first dose. Mayor Mrakas noted that the Small Urban Greater Toronto Halton Area Mayors will be meeting with the Christine Elliott, Deputy Premier, Sylvia Jones, Solicitor General, Dr. Homer Tien, Chair of the Vaccination Task Force on Thursday, May 6, 2021, regarding the supply of vaccine doses and the next steps regarding the vaccine rollout. Additionally, he noted a meeting will also be held on Friday, May 7, 2021, with Prime Minister Justin Trudeau regarding various topics related to the pandemic. 12. Public Service Announcements Councillor Humfryes announced that the Aurora Farmers' Market and Artisan Fair opened on Saturday, May 1, 2021, with a record-breaking opening of 808 visitors. She expressed appreciation to staff and all those involved for their efforts. Councillors Kim and Gaertner noted that May is celebrated as Asian Heritage Month and Jewish Heritage Month. Councillor Gilliland announced that PinkCars offers vaccination support for seniors in Canada by providing travel accommodation and vaccine appointment booking assistance, noting that more information is available at pinkcars.ca. Councillor Gilliland commended staff in planning the Cycle Aurora event beginning on June 5, 2021, noting that registrations open on May 1, 2021 and more information is available at aurora.ca/cycleaurora. She extended appreciation to Aurora resident Jennifer Sault for bringing the initiative forward. Councillor Gilliland extended a reminder that the Town is seeking members for the Public Art Working Group and deadlines for submission is Friday, May 7, 2021 at 4 p.m., noting that more information is available at aurora.ca/culturalplanning. Mayor Mrakas extended a reminder that the Provincial stay-at-home order is in effect until May 20, 2021 and all Town indoor recreation facilities are currently 8 closed. He noted that parks and some amenities will be open as long as physical distancing can be maintained and more information is available at aurora.ca/reopen. Mayor Mrakas announced that the Aurora Online Skylight Gallery artist for the month of May is Anita Nieymeyer-Arhcibald with her show "Silent Reflections", noting that her work can be viewed at aurora.ca/skylightgallery. Mayor Mrakas announced that local businesses in Aurora can complete a brief online interview to help better understand Aurora's business community needs, noting that the deadline for feedback is Monday, May 17, 2021, and more information is available at aurora.ca/business. Mayor Mrakas announced that in partnership with the Anti-Black Racism and Anti-Racism Task Force, a mural will be created in celebration of diversity and inclusion, strengthening our sense of collective history and multicultural heritage. He noted that members of public can share their thoughts regarding the mural by Monday, May 24, 2021 at 4 p.m. by visiting engageaurora.ca. Mayor Mrakas announced that the Town of Aurora and the Aurora Legion are seeking community input for the design of a new memorial to the Korean War which will be added to Peace Park, noting that these concept design call-outs are open to any resident of Aurora, King or Whitchurch-Stouffville until Friday, May 28, 2021, and more information is available at engageaurora.ca/Koreanwarmemorial. Mayor Mrakas extended a reminder that Aurora residents between the ages of 12 and 17 can register for Aurora's Teen Idol by Friday, June 4, 2021, noting more information is available at aurora.ca/teenidol. Mayor Mrakas announced that the Town has come up with a variety of exciting and interactive Take Home Kits to enjoy in the comfort and safety of homes for all ages, noting registrations can be done online through e-PLAY and more information is available at aurora.ca/takehomekits. 13. Closed Session None. 9 14. Adjournment The meeting was adjourned at 8:50 p.m.