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MINUTES - General Committee - 20210420 1 Town of Aurora General Committee Meeting Report Date: Time: Location: Tuesday, April 20, 2021 7 p.m. Video Conference Council Members: Mayor Tom Mrakas (Chair) Councillor Wendy Gaertner Councillor John Gallo Councillor Rachel Gilliland Councillor Sandra Humfryes Councillor Harold Kim Absent Members: Councillor Michael Thompson Other Attendees: Doug Nadorozny, Chief Administrative Officer Allan Downey, Director of Operations Robin McDougall, Director of Community Services Techa van Leeuwen, Director of Corporate Services Rachel Wainwright-van Kessel, Director of Finance David Waters, Director of Planning and Development Services Eliza Bennett, Interim Manager, Corporate Communications Elizabeth Adams-Quattrociocchi, Manager, Financial Reporting and Revenues John Firman, Manager, Business Support Services Natalie Kehle, Analyst, Energy and Climate Change Mateusz Zawada, Accessibility Advisor Patricia De Sario, Town Solicitor Michael de Rond, Town Clerk Samantha Yew, Deputy Town Clerk Linda Bottos, Council/Committee Coordinator ______________________________________________________________________________________ 1. Procedural Notes 2 This meeting was held electronically as per Section 19. i) of the Town's Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation. The Mayor called the meeting to order at 7:05 p.m. General Committee consented to recess the meeting at 9:17 p.m. and reconvened the meeting at 9:29 p.m. General Committee consented to extend the hour past 10:30 p.m. to 11 p.m. General Committee consented to extend the hour to 11:30 p.m. General Committee consented to extend the hour to 11:45 p.m. General Committee consented to extend the hour to 11:55 p.m. 2. Approval of the Agenda General Committee approved the revised agenda as circulated by Legislative Services. 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Community Presentations 4.1 Madeleine Million-Osborne, Relay For Life Volunteer Committee; Re: Relay For Life Newmarket/York Region Ms. Million-Osborne presented details on the Relay For Life 2021 fundraising event in York Region to help support the work of the Canadian Cancer Society. She noted that participants can register at relayforlife.ca/ newmarket and track their progress on the new Relay For Life App leading up to the virtual ceremony on Saturday, June 12, 2021, at 8 p.m. Ms. Million-Osborne requested Council's support in helping to promote the event by sharing information through social media and other channels, register to participate as an individual or team, and watch the broadcast of the Relay For Life virtual ceremony from Facebook, YouTube, or Yes TV. General Committee received the presentation for information. 3 4.2 Phiona Durrant, Resident and Business Owner; Re: Introduction of Aurora Black Community Association and Business Association Ms. Durrant thanked the Town and Aurora Museum and Archives staff for the success of the Town’s first Black History Month, and noted that lawn signs are available from her promoting Black history and businesses. She inquired about how the Town is supporting and promoting micro and small businesses, and expressed concerns regarding how Town committees are created and members chosen, and how meetings are conducted. Ms. Durrant suggested that goals and strategies should be determined and practical guidelines provided. General Committee received the presentation for information. 5. Delegations None. 6. Consent Agenda 6.1 Memorandum from Mayor Mrakas: Re: Correspondence from Mayor Allan Thompson, Town of Caledon; Re: Support for 988, a 3-Digit Suicide and Crisis Prevention Hotline General Committee recommends: 1. That the memorandum regarding Correspondence from Mayor Allan Thompson, Town of Caledon; Re: Support for 988, a 3-Digit Suicide and Crisis Prevention Hotline, be received; and 2. That Council support the Town of Caledon initiative regarding 988, a 3- Digit Suicide and Crisis Prevention Hotline; and 3. That a letter demonstrating Aurora Council's support be sent to Leona Alleslev, MP Aurora--Oak Ridges--Richmond Hill, Tony Van Bynen, MP Newmarket--Aurora, Michael Parsa, MP Aurora--Oak Ridges--Richmond Hill, Hon. Christine Elliott, MPP Newmarket--Aurora, Hon. Patty Hajdu, Federal Minister of Health, the Canadian Radio-television and Telecommunications Commission (CRTC), and all Ontario municipalities. Carried 4 7. Advisory Committee Meeting Minutes General Committee recommends: That the Advisory Committee Meeting Minutes, items 7.1 to 7.2 inclusive, be received. Carried 7.1 Anti-Black Racism and Anti-Racism Task Force Meeting Minutes of March 24, 2021 1. That the Anti-Black Racism and Anti-Racism Task Force meeting minutes of March 24, 2021, be received for information. Carried 7.2 Heritage Advisory Committee Meeting Minutes of April 5, 2021 1. That the Heritage Advisory Committee meeting minutes of April 5, 2021, be received for information. Carried 8. Consideration of Items Requiring Discussion (Regular Agenda) 8.1 PDS21-048 - Downtown Aurora BIA Annual Report and 2021 Budget Joanne Russo, Chair, Aurora BIA Board of Management, presented an overview of the proposed Aurora BIA Business Plan, including revisions made due to COVID-19, mission statement, objectives, and financials for 2021. General Committee recommends: 1. That Report No. PDS21-048 be received; and 2. That the Aurora Business Improvement Association’s (BIA) 2020 audited financial statements attached hereto as Attachment 2 be received; and 3. That the 2021 Business Plan and Budget attached hereto as Attachment 3 for the Aurora BIA be approved; and 5 4. That a by-law be enacted to levy a Special Charge upon Rateable Property in the Aurora Business Improvement Area, in the amount of $37,553, at the May 25, 2021 Council meeting; and 5. That Council appoint the Manager of Economic Development and Policy as Council’s Representative to the Board; and 6. That a by-law be enacted to amend By-law Number 6128-18 to allow for additional forms of notice for Annual and General Meetings and to ensure quorum at the Annual General Meeting. Carried 8.2 CS21-030 - 2018 to 2024 Accessibility Plan Update Mateusz Zawada, Accessibility Advisor, presented an overview of the Town's Accessibility Plan and commitment to implementing the legislative requirements of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), and the work accomplished by the Accessibility Advisory Committee over recent years. General Committee recommends: 1. That Report No. CS21-030 be received for information. Carried 8.3 FIN21-016 - Automated Water Meter Antenna System Warren Mills, Profit Centre Manager, Wamco Waterworks and Municipal Products, provided opening remarks noting the Town's current walk- by/drive-by light system and the next step of upgrading to a tower-based meter reading system. Patrick Barnard, Director of Sales, Water Solutions and Services, Eastern Canada, KTI Limited, presented an overview of the proposed automated water meter antenna system and the Sensus Analytics application platform. General Committee recommends: 1. That Report No. FIN21-016 be received for information. Carried 8.4 CAO21-005 - Update on the Communications and Community Engagement Strategy 2018-2021 6 General Committee recommends: 1. That Report No. CAO21-005 be received; and 2. That a new Communications Strategic Plan 2022-2025 be presented to Council by end of year 2021 for approval. Carried 8.5 OPS21-008 - Dog Waste Container/Diversion Pilot Project General Committee recommends: 1. That Report No. OPS21-008 be received; and 2. That staff be directed to include a Capital Project for the establishment of a Dog Waste Container and Diversion Pilot Project in the 2022 capital budget for Council’s consideration. Carried 8.6 PDS21-047 - IVY Network Electric Vehicle Charging Station Proposal General Committee recommends: 1. That Report No. PDS21-047 be received; and 2. That the Town enter into a single source contract to be awarded to Ontario Charging Network LP for the provision of services to install, operate, repair and maintain eleven (11) dual head Level 2 electric vehicle charging stations on Town property; and 3. That a new capital project with total Budget Authority of $13,800 for the purchase and installation of two Electric Vehicle Charging Stations at Library Square to be funded from the Growth & New reserve be approved; and 4. That the Town’s 2021 Fees and Charges By-law be updated to include a $2.50 per hour with a 0.25 rate increase every 2 hours EV Charging Station usage rate at the first opportunity to do so; and 5. That the Town enter into a license agreement with the Ontario Charging Network LP to place vehicle charging infrastructure on Town property. Carried 7 8.7 CMS21-016 - Aurora Sports Dome - Financing, Permit Fees, Reserve Account, and Capital Works Motion to refer That Report No. CMS21-016 be referred to the Council meeting of April 27, 2021. Motion to refer Carried 9. Notices of Motion 9.1 Councillor Gaertner; Re: Construction in Residential Areas Whereas construction in the form of intensification and new builds in older areas is likely to increase; and Whereas residents living close to construction sites can be negatively impacted by noise, debris, vibrations, dust and equipment parked on the street; and Whereas many of these complaints are caused by infractions of existing By-laws; and Whereas this causes unnecessary work for staff and quality of life issues for residents; 1. Now Therefore Be It Hereby Resolved That staff be directed to review our existing By-laws and provide a report to Council on possible improvements, including penalties, which would benefit affected residents and staff workload. 9.2 Councillor Gaertner; Re: Town of Aurora Fireworks By-law Number 5373-11 Whereas the Council of the Town has deemed it “necessary and expedient” to regulate the sale and setting off of fireworks within the Town by passing a restrictive By-law in compliance with the Municipal Act, 2001, the Fire Protection and Prevention Act, 1997, and the Explosives Act; and Whereas this safety and fire prevention By-law governs both Family Fireworks, low hazard fireworks; and Display Fireworks, those of high hazard; and 8 Whereas this By-law has strict requirements for who can use these fireworks, during what time and where; and retail requirements of when, where and how they can be sold and displayed; and Whereas knowledge and compliance are important in achieving the safety and fire prevention requirements of the By-law; 1. Now Therefore Be It Hereby Resolved That staff work with Central York Fire Services to create a public education campaign designed to ensure the general public is aware of the provisions of the Fireworks By-law. 10. Regional Report 10.1 York Regional Council Highlights of March 25, 2021 General Committee recommends: 1. That the York Regional Council Highlights of March 25, 2021, be received for information. Carried 11. New Business Councillor Gaertner referred to an email received from a resident regarding issues at Hickson Park and she agreed to forward the information to staff for follow-up. 12. Public Service Announcements None. 13. Closed Session None. 14. Adjournment The meeting was adjourned at 11:52 p.m.