MINUTES - Council - 20210427 1
Town of Aurora
Council
Meeting Minutes
Date:
Time:
Location:
Tuesday, April 27, 2021
7 p.m.
Video Conference
Council Members: Mayor Tom Mrakas (Chair)
Councillor Wendy Gaertner (arrived 7:04 p.m.)
Councillor John Gallo
Councillor Sandra Humfryes (arrived 7:08 p.m.)
Councillor Rachel Gilliland
Councillor Harold Kim
Councillor Michael Thompson
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Techa van Leeuwen, Director of Corporate Services
Allan Downey, Director of Operations
Robin McDougall, Director of Community Services
Rachel Wainwright-van Kessel, Director of Finance
David Waters, Director of Planning and Development Services
Eliza Bennett, Interim Manager, Corporate Communications
Elizabeth Adams-Quattrociocchi, Manager, Financial Reporting
and Revenues
John Firman, Manager, Business Support Services
Natalie Kehle, Analyst, Energy and Climate Change
Phillip Rose, Manager, Library Square
Patricia De Sario, Town Solicitor
Michael de Rond, Town Clerk
Linda Bottos, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
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The Mayor called the meeting to order at 7 p.m.
Council consented to recess the meeting at 9:06 p.m. and reconvened the
meeting at 9:20 p.m.
Council consented to extend the hour from 10:30 p.m. to 11 p.m.
Council consented to extend the hour to 11:30 p.m.
Council consented to extend the hour to 11:40 p.m.
2. Approval of the Agenda
Moved by Councillor Gallo
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services be approved.
Yeas (5): Mayor Mrakas, Councillor Gallo, Councillor Gilliland, Councillor Kim, and
Councillor Thompson
Absent (2): Councillor Gaertner, and Councillor Humfryes
Carried (5 to 0)
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Community Presentations
None.
5. Delegations
None.
6. Consent Agenda
Moved by Councillor Kim
Seconded by Councillor Gilliland
That the following Consent Agenda items, 6.1 to 6.5 inclusive, be approved.
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Yeas (5): Mayor Mrakas, Councillor Gallo, Councillor Gilliland, Councillor Kim, and
Councillor Thompson
Absent (2): Councillor Gaertner, and Councillor Humfryes
Carried (5 to 0)
6.1 Council Meeting Minutes of March 30, 2021
1. That the Council meeting minutes of March 30, 2021, be adopted as
circulated.
Carried
6.2 Council Workshop/Education Session Minutes of March 22, 2021
1. That the Council Workshop/Education Session minutes of March 22,
2021, be adopted as circulated.
Carried
6.3 Council Closed Session Minutes of March 23, 2021 (confidential
attachment)
1. That the Council Closed Session minutes of March 23, 2021, be
adopted as circulated.
Carried
6.4 Council Closed Session Public Meeting Minutes of March 23, 2021
1. That the Council Closed Session Public meeting minutes of March 23,
2021, be adopted as circulated.
Carried
6.5 Council Public Planning Meeting Minutes of April 13, 2021
1. That the Council Public Planning meeting minutes of April 13, 2021, be
adopted as circulated.
Carried
7. Standing Committee Reports
Moved by Councillor Kim
Seconded by Councillor Gaertner
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That the Standing Committee Reports, items 7.1 and 7.2, be received and the
recommendations carried by the Committee approved, with the exception of sub-
items 7.1.7, 7.2.4, 7.2.6, 7.2.7, and 7.2.9, which were discussed and voted on
separately as recorded below.
Yeas (6): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor Gilliland,
Councillor Kim, and Councillor Thompson
Absent (1): Councillor Humfryes
Carried (6 to 0)
7.1 General Committee Meeting Report of April 6, 2021
7.1.1 CS21-021 - Annual Report from the Integrity Commissioner -
Additional Information
Report Attachment 1
1. That Report No. CS21-021 be received for information.
Carried
7.1.2 Accessibility Advisory Committee Meeting Minutes of March 10,
2021
Minutes
1. That the Accessibility Advisory Committee meeting minutes of
March 10, 2021, be received for information.
Carried
7.1.3 CS21-033 - Consolidated Fire Services Agreement with the Town of
Newmarket
Report Attachment 1 Attachment 2
1. That Report No. CS21-033 be received for information; and
2. That the Chief Administrative Officer be authorized to renew the
Consolidated Fire Services Agreement with the Town of
Newmarket.
Carried
7.1.4 CS21-032 - Central York Fire Services - By-law to Regulate
Report Attachment 1 Attachment 2
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1. That Report No. CS21-032 be received for information.
Carried
7.1.5 PDS21-046 - Request for Amendment to Parking By-law No.
4574-04.T
Report Attachment
1. That Report No. PDS21-046 be received; and
2. That a by-law to amend Parking By-law No. 4574-04.T be
enacted to prohibit parking on the south-east side of Kitimat
Crescent from 8:00 a.m. to 4:00 p.m., Monday to Friday,
September 1 to June 30.
Carried
7.1.6 CMS21-014 - Canadian Achievements Diversity and Inclusion Mural
Guidelines
Report Attachment 1
1. That Report No. CMS21-014 be received for information.
Carried
7.1.7 PDS21-045 - Traffic Calming Measures within the One-way Section
of Centre Street
Report Attachment
Main motion
Moved by Councillor Gilliland
Seconded by Councillor Gaertner
1. That Report No. PDS21-045 be received for information.
Amendment
Moved by Councillor Humfryes
Seconded by Councillor Gaertner
That the main motion be amended by adding the following
clauses:
That the installation of speed humps for traffic calming
purposes on Centre Street between Spruce Street and Wells
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Street be conditionally approved pending approval from
Central York Fire Services; and
That the installation of speed humps be funded by Capital
Project No. 34519 – Traffic Calming.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo,
Councillor Humfryes, Councillor Gilliland, Councillor Kim, and
Councillor Thompson
Carried (7 to 0)
Main motion as amended
Moved by Councillor Gilliland
Seconded by Councillor Gaertner
1. That Report No. PDS21-045 be received; and
2. That the installation of speed humps for traffic calming purposes
on Centre Street between Spruce Street and Wells Street be
conditionally approved pending approval from Central York Fire
Services; and
3. That the installation of speed humps be funded by Capital
Project No. 34519 – Traffic Calming.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo,
Councillor Humfryes, Councillor Gilliland, Councillor Kim, and
Councillor Thompson
Carried (7 to 0)
7.1.8 CAO21-003 - Citizen Survey 2021
Report
1. That Report No. CAO21-003 be received; and
2. That the 2021 citizen survey be postponed to the first half of
2022.
Carried
7.2 General Committee Meeting Report of April 20, 2021
7.2.1 Memorandum from Mayor Mrakas: Re: Correspondence from Mayor
Allan Thompson, Town of Caledon; Re: Support for 988, a 3-Digit
Suicide and Crisis Prevention Hotline
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Memorandum
1. That the memorandum regarding Correspondence from Mayor
Allan Thompson, Town of Caledon; Re: Support for 988, a 3-Digit
Suicide and Crisis Prevention Hotline, be received; and
2. That Council support the Town of Caledon initiative regarding
988, a 3-Digit Suicide and Crisis Prevention Hotline; and
3. That a letter demonstrating Aurora Council's support be sent to
Leona Alleslev, MP Aurora--Oak Ridges--Richmond Hill, Tony
Van Bynen, MP Newmarket--Aurora, Michael Parsa, MP Aurora--
Oak Ridges--Richmond Hill, Hon. Christine Elliott, MPP
Newmarket--Aurora, Hon. Patty Hajdu, Federal Minister of
Health, the Canadian Radio-television and Telecommunications
Commission (CRTC), and all Ontario municipalities.
Carried
7.2.2 Anti-Black Racism and Anti-Racism Task Force Meeting Minutes of
March 24, 2021
Minutes
1. That the Anti-Black Racism and Anti-Racism Task Force
meeting minutes of March 24, 2021, be received for
information.
Carried
7.2.3 Heritage Advisory Committee Meeting Minutes of April 5, 2021
Minutes
1. That the Heritage Advisory Committee meeting minutes of April
5, 2021, be received for information.
Carried
7.2.4 PDS21-048 - Downtown Aurora BIA Annual Report and 2021 Budget
Report Attachment 1 Attachment 2 Attachment 3 Attachment
4 Attachment 5
Council consented to vote on the first, fifth, and sixth clauses
separately, the second and third clauses separately, and the fourth
clause separately.
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Moved by Councillor Gilliland
Seconded by Councillor Humfryes
1. That Report No. PDS21-048 be received; and
2. That the Aurora Business Improvement Association’s (BIA)
2020 audited financial statements attached hereto
as Attachment 2 be received; and
3. That the 2021 Business Plan and Budget attached hereto as
Attachment 3 for the Aurora BIA be approved; and
4. That a by-law be enacted to levy a Special Charge upon
Rateable Property in the Aurora Business Improvement Area, in
the amount of $37,553, at the May 25, 2021 Council meeting;
and
5. That Council appoint the Manager of Economic Development
and Policy as Council’s Representative to the Board; and
6. That a by-law be enacted to amend By-law Number 6128-18 to
allow for additional forms of notice for Annual and General
Meetings and to ensure quorum at the Annual General Meeting.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo,
Councillor Humfryes, Councillor Gilliland, Councillor Kim, and
Councillor Thompson
First, fifth, and sixth clauses
Carried (7 to 0)
Yeas (6): Mayor Mrakas, Councillor Gaertner, Councillor Gallo,
Councillor Humfryes, Councillor Kim, and Councillor Thompson
Nays (1): Councillor Gilliland
Second and third clauses
Carried (6 to 1)
Yeas (5): Mayor Mrakas, Councillor Gaertner, Councillor Humfryes,
Councillor Kim, and Councillor Thompson
Nays (2): Councillor Gallo, and Councillor Gilliland
Fourth clause
Carried (5 to 2)
7.2.5 CS21-030 - 2018 to 2024 Accessibility Plan Update
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Report Attachment 1 Presentation
1. That Report No. CS21-030 be received for information.
Carried
7.2.6 FIN21-016 - Automated Water Meter Antenna System
Report Attachment 1 Presentation
Main motion
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Report No. FIN21-016 be received; and
2. That the condition on the approval of Capital Project No. 43055
– Advanced Metering Infrastructure in the amount of
$1,677,000 be lifted and the project proceed; and
3. That a single source contract be awarded to WAMCO in the
amount of $1,533,000 excluding taxes.
Amendment
Moved by Councillor Thompson
Seconded by Councillor Kim
That the main motion be amended by adding the following
clause:
That the project contingency fund be reduced from 10% to 5%.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo,
Councillor Humfryes, Councillor Gilliland, Councillor Kim, and
Councillor Thompson
Carried (7 to 0)
Main motion as amended
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Report No. FIN21-016 be received; and
2. That the condition on the approval of Capital Project No. 43055
– Advanced Metering Infrastructure in the amount of $1,599,500
be lifted and the project proceed; and
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3. That a single source contract be awarded to WAMCO in the
amount of $1,533,000 excluding taxes; and
4. That the project contingency fund be reduced from 10% to 5%.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo,
Councillor Humfryes, Councillor Gilliland, Councillor Kim, and
Councillor Thompson
Carried (7 to 0)
7.2.7 CAO21-005 - Update on the Communications and Community
Engagement Strategy 2018-2021
Report Attachment 1
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Report No. CAO21-005 be received; and
2. That a new Communications Strategic Plan 2022-2025 be
presented to Council by end of year 2021 for approval.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo,
Councillor Humfryes, Councillor Gilliland, Councillor Kim, and
Councillor Thompson
Carried (7 to 0)
7.2.8 OPS21-008 - Dog Waste Container/Diversion Pilot Project
Report Attachment 1
1. That Report No. OPS21-008 be received; and
2. That staff be directed to include a Capital Project for the
establishment of a Dog Waste Container and Diversion Pilot
Project in the 2022 capital budget for Council’s consideration.
Carried
7.2.9 PDS21-047 - IVY Network Electric Vehicle Charging Station Proposal
Report Attachment 1 Attachment 2 Attachment 3
Moved by Councillor Gilliland
Seconded by Councillor Humfryes
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1. That Report No. PDS21-047 be received; and
2. That the Town enter into a single source contract to be awarded
to Ontario Charging Network LP for the provision of services to
install, operate, repair and maintain eleven (11) dual head Level
2 electric vehicle charging stations on Town property; and
3. That a new capital project with total Budget Authority of
$13,800 for the purchase and installation of two Electric Vehicle
Charging Stations at Library Square to be funded from the
Growth & New reserve be approved; and
4. That the Town’s 2021 Fees and Charges By-law be updated to
include a $2.50 per hour with a 0.25 rate increase every 2 hours
EV Charging Station usage rate at the first opportunity to do so;
and
5. That the Town enter into a license agreement with the Ontario
Charging Network LP to place vehicle charging infrastructure on
Town property.
Yeas (6): Mayor Mrakas, Councillor Gaertner, Councillor Gallo,
Councillor Gilliland, Councillor Kim, and Councillor Thompson
Absent (1): Councillor Humfryes
Carried (6 to 0)
7.2.10 CMS21-016 - Aurora Sports Dome - Financing, Permit Fees, Reserve
Account, and Capital Works
1. That Report No. CMS21-016 be referred to the Council meeting
of April 27, 2021.
Carried
7.2.11 York Regional Council Highlights of March 25, 2021
Regional Report
1. That the York Regional Council Highlights of March 25, 2021, be
received for information.
Carried
8. Consideration of Items Requiring Discussion (Regular Agenda)
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Item 8.1 was considered prior to consideration of section 7, Standing Committee
Reports.
8.1 CMS21-016 - Aurora Sports Dome - Financing, Permit Fees, Reserve
Account, and Capital Works
Moved by Councillor Humfryes
Seconded by Councillor Thompson
1. That Report No. CMS21-016 be received; and
2. That a permit fee structure as presented be approved; and
3. That a new Aurora Sports Dome Reserve Fund be created; and
4. That Capital Project No. 72460 – Aurora Sports Dome Retrofit be
approved; and
5. That total budget authority of $600,000 be approved for Capital Project
No. 72460 to be funded through long-term financing to be repaid
through future Dome operating revenues; and
6. That $1.6 million in long-term debt authority for the financing of the
Aurora Sports Dome’s purchase and retrofit in the form of a 15-year
debenture be issued; and
7. That a by-law be enacted in regard to the long-term financing of the
Aurora Sports Dome acquisition and retrofit projects at a future
Council meeting; and
8. That a by-law be enacted to repeal By-law No. 6036-17, being a by-law
to exempt the Aurora Sports Dome from taxes.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Humfryes, Councillor Gilliland, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
8.2 CMS21-019 - Canadian Achievements Diversity and Inclusion Mural
Guidelines - Additional Information
Main motion
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That Report No. CMS21-019 be received; and
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2. That the Canadian Achievements Diversity and Inclusion Mural
Guidelines as amended be approved; and
3. That the north facing wall of 15242 Yonge Street be approved as the
Mural location; and
4. That the Manager of Library Square be directed to initiate the selection
process for the Canadian Achievements Diversity and Inclusion Mural
through an online Call to Artists Application Process following a public
consultation process as outlined in this report.
Amendment
Moved by Councillor Thompson
Seconded by Councillor Kim
That the main motion be amended by replacing the third clause with
the following clause:
That the artists submitting a proposal be permitted to decide which of
the four proposed Mural locations they would prefer to work with.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Humfryes, Councillor Gilliland, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
Amendment
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the main motion be amended by adding the following clause:
That the final artist and location selection be subject to Council
approval.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Humfryes, Councillor Gilliland, Councillor Kim, and Councillor Thompson
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Humfryes, Councillor Gilliland, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
Main motion as amended
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That Report No. CMS21-019 be received; and
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2. That the Canadian Achievements Diversity and Inclusion Mural
Guidelines as amended be approved; and
3. That the artists submitting a proposal be permitted to decide which of
the four proposed Mural locations they would prefer to work with; and
4. That the Manager of Library Square be directed to initiate the selection
process for the Canadian Achievements Diversity and Inclusion Mural
through an online Call to Artists Application Process following a public
consultation process as outlined in this report; and
5. That the final artist and location selection be subject to Council
approval.
Yeas (6): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Humfryes, Councillor Kim, and Councillor Thompson
Nays (1): Councillor Gilliland
Carried (6 to 1)
9. Motions
Motion 9.2 was considered prior to consideration of Motion 9.1.
9.1 Councillor Gaertner; Re: Construction in Residential Areas
Motion to defer
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
That the motion, Councillor Gaertner; Re: Construction in Residential
Areas, be deferred to the Council meeting of May 25, 2021.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Humfryes, Councillor Gilliland, Councillor Kim, and Councillor Thompson
Motion to defer
Carried (7 to 0)
9.2 Councillor Gaertner; Re: Town of Aurora Fireworks By-law Number
5373-11
Moved by Councillor Gaertner
Seconded by Councillor Kim
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Whereas the Council of the Town has deemed it “necessary and
expedient” to regulate the sale and setting off of fireworks within the Town
by passing a restrictive By-law in compliance with the Municipal Act, 2001,
the Fire Protection and Prevention Act, 1997, and the Explosives Act; and
Whereas this safety and fire prevention By-law governs both Family
Fireworks, low hazard fireworks; and Display Fireworks, those of high
hazard; and
Whereas this By-law has strict requirements for who can use these
fireworks, during what time and where; and retail requirements of when,
where and how they can be sold and displayed; and
Whereas knowledge and compliance are important in achieving the safety
and fire prevention requirements of the By-law;
1. Now Therefore Be It Hereby Resolved That staff work with Central York
Fire Services to create a public education campaign designed to
ensure the general public is aware of the provisions of the Fireworks
By-law.
Yeas (3): Councillor Gaertner, Councillor Humfryes, and Councillor
Thompson
Nays (4): Mayor Mrakas, Councillor Gallo, Councillor Gilliland, and
Councillor Kim
Defeated (3 to 4)
10. New Business
None.
11. By-laws
11.1 By-law Number 6342-21 - Being a By-law to authorize the submission of an
application to Ontario Infrastructure and Lands Corporation ("OILC") for
financing certain ongoing capital works of The Corporation of the Town of
Aurora (the “Lower-tier Municipality”); to authorize temporary borrowing
from OILC to meet expenditures in connection with such capital works; and
to authorize long-term borrowing for such capital works through the issue
of debentures by the Regional Municipality of York (the “Upper-tier
Municipality”) to OILC.
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Moved by Councillor Thompson
Seconded by Councillor Kim
That the By-laws item 11.1 be enacted.
Yeas (5): Mayor Mrakas, Councillor Humfryes, Councillor Gilliland,
Councillor Kim, and Councillor Thompson
Nays (2): Councillor Gaertner, and Councillor Gallo
Carried (5 to 2)
11.2 By-law Number 6343-21 - Being a By-law to repeal By-law Number 6036-17,
to exempt municipal capital facility lands (Aurora Sports Dome) from taxes.
11.3 By-law Number 6344-21 - Being a By-law to amend By-law Number 6293-20,
to establish a schedule of fees and charges for municipal services,
activities and the use of property within the Town of Aurora (Fees and
Charges By-law).
Moved by Councillor Thompson
Seconded by Councillor Kim
That the By-laws, items 11.2 to 11.3 inclusive, be enacted.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Humfryes, Councillor Gilliland, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
12. Closed Session
None.
13. Confirming By-law
13.1 By-law No. 6345-21 Being a By-law to confirm actions by Council resulting
from a Council meeting on April 27, 2021
Moved by Councillor Humfryes
Seconded by Councillor Kim
That the confirming by-law be enacted.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Humfryes, Councillor Gilliland, Councillor Kim, and Councillor Thompson
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Carried (7 to 0)
14. Adjournment
Moved by Councillor Thompson
Seconded by Councillor Gallo
That the meeting be adjourned at 11:38 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk