MINUTES - Accessibility Advisory Committee - 20210210 1
Town of Aurora
Accessibility Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Wednesday, February 10, 2021
7:00 p.m.
Video Conference
Committee Members: Rachelle Stinson (Chair)
Matthew Abas (Vice Chair)
John Lenchak
Max Le Moine
Hailey Reiss
Jo-anne Spitzer
Councillor John Gallo
Other Attendees: Mayor Tom Mrakas (ex-officio)
Mat Zawada, Accessibility Advisor
Ishita Soneji, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Council/Committee Coordinator called the meeting to order at 7:03 p.m.
The Committee welcomed Councillor John Gallo to the Committee.
Rachelle Stinson assumed the Chair at 7:07 p.m.
2
2. Appointment of Chair and Vice Chair
Moved by John Lenchak
Seconded by Matthew Abas
That Rachelle Stinson be elected as Chair for Year 2021 of the Accessibility
Advisory Committee (2018-2022 Term).
Carried
Moved by John Lenchak
Seconded by Jo-anne Spitzer
That Matthew Abas be elected as Vice Chair for Year 2021 of the Accessibility
Advisory Committee (2018-2022 Term).
Carried
3. Approval of the Agenda
Moved by Matthew Abas
Seconded by Jo-anne Spitzer
That the agenda as circulated by Legislative Services, be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
Matthew Abas made a declaration of pecuniary interest under the Municipal
Conflict of Interest Act, R.S.O. 1990, c. M.50, regarding Item 7.3, Memorandum
from Accessibility Advisory; Re: Site Plan Application SP-2020-12, 180 Industrial
Parkway North (Submission #1), due to past employment and current business
with the owner of the subject property. Mr. Abas did not participate in any
discussion or voting on Item 7.3.
5. Receipt of the Minutes
5.1 Accessibility Advisory Committee Meeting Minutes of December 9, 2020
Moved by Matthew Abas
Seconded by Max Le Moine
3
That the Accessibility Advisory Committee meeting minutes of December
9, 2020, be received for information.
Carried
6. Delegations
None.
7. Matters for Consideration
7.1 Memorandum from Accessibility Advisor; Re: Engaged, Inclusive Project
Moved by John Lenchak
Seconded by Jo-anne Spitzer
1. That the memorandum regarding Engaged, Inclusive Project be
deferred to the Accessibility Advisory Committee meeting of March 10,
2021.
Carried
7.2 Memorandum from Accessibility Advisor; Re: Site Plan Application OPA-
2017-01, ZBA-2017-03 and SUB-2017-02, 20 and 25 Mavrinac Boulevard
(Submission #2)
Staff provided an overview of the comments submitted to the Planner by
the Accessibility Advisor on behalf of the Committee. The Committee
reviewed the drawings and site plan and inquired about the possibility of
spacing out the visitor barrier-free parking spots, and staff provided
clarification. The Committee supported the submitted comments and had
no further comments.
Moved by Matthew Abas
Seconded by John Lenchak
1. That the memorandum regarding Site Plan Application OPA-2017-01,
ZBA-2017-03 and SUB-2017-02, 20 and 25 Mavrinac Boulevard
(Submission #2), be received; and
2. That the Accessibility Advisory Committee comments regarding Site
Plan Application OPA-2017-01, ZBA-2017-03 and SUB-2017-02, 20 and
4
25 Mavrinac Boulevard (Submission #2) be received and referred to
staff for consideration and further action as appropriate.
Carried
7.3 Memorandum from Accessibility Advisor; Re: Site Plan Application SP-
2020-12, 180 Industrial Parkway North (Submission #1)
Staff provided an overview of the comments submitted to the Planner by
the Accessibility Advisor on behalf of the Committee. The Committee
reviewed the drawings and site plan and inquired about the material to be
used for the exterior path of travel and if an elevator would be installed in
the building, and staff provided clarification. The Committee supported the
submitted comments and had no further comments.
Moved by Jo-anne Spitzer
Seconded by John Lenchak
1. That the memorandum regarding Site Plan Application SP-2020-12,
180 Industrial Parkway North (Submission #1), be received; and
2. That the Accessibility Advisory Committee comments regarding Site
Plan Application SP-2020-12, 180 Industrial Parkway North
(Submission #1) be received and referred to staff for consideration
and further action as appropriate.
Carried
7.4 Memorandum from Accessibility Advisor; Re: Site Plan Application SP-
2020-13, 145-147 Wellington Street West (Submission #1)
Staff provided an overview of the comments submitted to the Planner by
the Accessibility Advisor on behalf of the Committee. The Committee
reviewed the drawings and site plan and sought clarification on the
proposed parking arrangement and requested if future submissions can
identify the curb depressions surrounding the barrier free parking, and
staff agreed to follow up. The Committee supported the submitted
comments and had no further comments.
Moved by Matthew Abas
Seconded by John Lenchak
5
1. That the memorandum regarding Site Plan Application SP-2020-13,
145-147 Wellington Street West (Submission #1) be received; and
2. That the Accessibility Advisory Committee comments regarding Site
Plan Application SP-2020-13, 145-147 Wellington Street West
(Submission #1) be received and referred to staff for consideration
and further action as appropriate.
Carried
7.5 Memorandum from Accessibility Advisor; Re: Site Plan Application SP-
2020-14, 14452 Yonge Street (Submission #1)
Staff provided an overview of the comments submitted to the Planner by
the Accessibility Advisor on behalf of the Committee. The Committee
reviewed the drawings and site plan and had no further comments.
Moved by Matthew Abas
Seconded by Max Le Moine
1. That the memorandum regarding Site Plan Application SP-2020-14,
14452 Yonge Street (Submission #1) be received; and
2. That the Accessibility Advisory Committee comments regarding Site
Plan Application SP-2020-14, 14452 Yonge Street (Submission #1) be
received and referred to staff for consideration and further action as
appropriate.
Carried
7.6 Memorandum from Accessibility Advisor; Re: Site Plan Application -
Northern Trail and Boardwalk Planting Plan
Staff provided background on the Town initiated site plan application and
reviewed the comments submitted to the Planner by the Accessibility
Advisor on behalf of the Committee. The Committee reviewed the site
plan and inquired about the material to be used to construct the
boardwalk and staff provided clarification. The Committee supported the
comments submitted and had no further comments.
Moved by Jo-anne Spitzer
Seconded by Matthew Abas
6
1. That the memorandum regarding Site Plan Application Northern Trail
and Boardwalk Planting Plan be received; and
2. That the Accessibility Advisory Committee comments regarding Site
Plan Application Northern Trail and Boardwalk Planting Plan be
received and referred to staff for consideration and further action as
appropriate.
Carried
7.7 Memorandum from Accessibility Advisor; Re: Site Plan Application -
Vandorf Softball Diamonds Application
Staff provided an overview of the memorandum and site plan noting that
there were no comments submitted to the Planner by the Accessibility
Advisor on behalf of the Committee as the application was in compliance
with the required accessibility standards. The Committee reviewed the site
plan and inquired about the possibility of installing accessibility bleachers
at the site and if adequate accessible attendance and parking spots could
be made available, and staff agreed to follow up. The Committee
suggested accessible water fountains and universal washroom be added
on the site.
Moved by John Lenchak
Seconded by Jo-anne Spitzer
1. That the memorandum regarding Site Plan Application Vandorf
Softball Diamonds Application be received; and
2. That the Accessibility Advisory Committee comments regarding Site
Plan Application Vandorf Softball Diamonds Application be received
and referred to staff for consideration and further action as
appropriate.
Carried
7.8 Round Table Discussion; Re: Town of Aurora Accessibility Plan 2018 to
2024
Staff provided a status update on the completed and future operating and
capital budget projects including: automatic wave door operators for
changerooms at Aurora Family Leisure Complex (AFLC) and Stronach
Aurora Recreation Leisure Complex (SARC); AFLC spa railing installation;
7
installation of automatic wave door operator and ramp at the Aurora
Seniors Centre entrance to the bocce courts; and the Facility Accessibility
Design Standards (FADS) project noting that the first draft will be brought
to a future Committee meeting for Committee's input. Staff advised that
as part of the FADS project, staff intends to investigate concerns and
mitigation means around accessible housing and more information
regarding this is forthcoming.
Staff provided an update on the installation of audible pedestrian signal
project on Kennedy and Yonge Street and Henderson Avenue and Yonge
Street noting that these projects have been rescheduled to 2022 and 2027
respectively as the associated road reconstruction projects have been
rescheduled due to the revised ten-year road reconstruction plan. The
Committee inquired about the budget for the projects and possible
alternate funding or sponsorship options, and staff provided clarification.
Staff further provided an update regarding Information and
Communications Standard project noting accessibility training for staff
members is ongoing and advised on staff's efforts to date toward
achieving Web Content Accessibility Guidelines (WCAG) compliance
through maintenance of accessible webpages and documents on the
Town's website. Staff advised that maintaining complete compliance of
the website at all times is impossible due to constant changes and
updates to the website and noted that the Province is allowing compliance
extension after the website has been changed to fix accessibility issues as
opposed to direct fines.
Staff noted that video facility tours of two Town facilities and the updated
accessibility check list will be circulated to the Committee for review and
comments at the next meeting.
Moved by Jo-anne Spitzer
Seconded by Max Le Moine
1. That the Accessibility Advisory Committee comments regarding the
Town of Aurora Accessibility Plan 2018 to 2024 be received and
referred to staff for consideration and further action as appropriate.
Carried
8
8. Informational Items
None.
9. Adjournment
Moved by Matthew Abas
Seconded by Max Le Moine
That the meeting be adjourned at 8:56 p.m.
Carried