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MINUTES - General Committee - 20210112 1 Town of Aurora General Committee Meeting Report Date: Time: Location: Tuesday, January 12, 2021 7:00 p.m. Video Conference Council Members: Mayor Mrakas Councillor Kim Councillor Gaertner Councillor Humfryes Councillor Thompson Councillor Gilliland Members Absent: Councillor Gallo Other Attendees: Doug Nadorozny, Chief Administrative Officer Techa van Leeuwen, Director of Corporate Services Allan Downey, Director of Operations David Waters, Director of Planning and Development Services Robin McDougall, Director of Community Services Rachel Wainwright-van Kessel, Director of Finance Eliza Bennett, Acting Manager, Corporate Communications Patricia De Sario, Town Solicitor Anca Mihail, Manager, Engineering Services Natalie Kehle, Analyst, Energy and Climate Change Michael de Rond, Town Clerk Samantha Yew, Deputy Town Clerk Ishita Soneji, Council/Committee Coordinator _____________________________________________________________________ 2 1. Procedural Notes This meeting was held electronically as per Section 19. i) of the Town's Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation. The Chair called the meeting to order at 7:01 p.m. Mayor Mrakas announced that Aurora Town Council will be holding a Special Meeting of Council on January 19, 2021 to receive information regarding the recently announced Province wide state of emergency and stay-at-home orders. General Committee consented to recess the meeting at 9:39 p.m. and reconvened the meeting at 9:52 p.m. 2. Approval of the Agenda General Committee approved the revised agenda as circulated by Legislative Services, including the following added items: • Delegation 5.1 - Alexandra L., Elementary School Student; Re: Item 8.2 - PDS21-005 - Town of Aurora Community Energy Plan • Delegation 5.2 - Valerie S. and Sumaya C., Elementary School Student; Re: Item 8.2 - PDS21-005 - Town of Aurora Community Energy Plan • Delegation 5.3 - Darryl Moore, Resident; Re: Backyard Hens • Item 7.3 - Accessibility Advisory Committee Meeting Minutes of December 9, 2020 3. Declarations of Pecuniary Interest and General Nature Thereof Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50>. 4. Community Presentations None. 3 5. Delegations 5.1 Alexandra L., Elementary School Student; Re: Item 8.2 - PDS21-005 - Town of Aurora Community Energy Plan Alexandra L. spoke in support of the Community Energy Plan highlighting its benefits and positive impact on the community and the residents, including reduction of green house gas emissions, increased savings with implementation of solar panels and electrical vehicles, and creation of jobs in the community. General Committee extended their regards to the delegate for her effort. General Committee received and referred the comments of the delegation to Item 8.2. 5.2 Valerie S. and Sumaya C., Elementary School Students; Re: Item 8.2 - PDS21-005 - Town of Aurora Community Energy Plan Valerie S and Sumaya C spoke in support of the Community Energy Plan highlighting the benefits of developing an eco-friendly and sustainable environment through the implementation of the plan. General Committee extended their regards to the students for their efforts. General Committee received and referred the comments of the delegation to Item 8.2. 5.3 Darryl Moore, Resident; Re: Backyard Hens Darryl Moore provided background information and spoke to the benefits of backyard urban hens including positive environmental impact and animal welfare. He requested that Town initiate a pilot project permitting the keeping of urban hens. General Committee received the comments of the delegation. 6. Consent Agenda General Committee considered Item 6.1 after Section 7 – Advisory Committee Meeting Minutes and prior to Item 8.1. 4 6.1 CS20-024 - Public Disclosure of Previous Closed Session Items General Committee recommends: 1. That Report No. CS20-024 be received; and 2. That section 21(g) be removed from Procedure By-law No. 6228-19, as amended; and 3. That an amending by-law be enacted at a future meeting of Council to confirm this change. Carried as amended 6.2 PDS20-072 - Delegated Development Agreements Quarterly Report General Committee recommends: 1. That Report No. PDS20-072 be received for information. Carried 7. Advisory Committee Meeting Minutes General Committee recommends: That the Advisory Committee meeting minutes, 7.1 to 7.3, be received for information. 7.1 Anti-Black Racism and Anti-Racism Task Force Meeting Minutes of November 25, 2020 1. That the Anti-Black Racism and Anti-Racism Task Force meeting minutes of November 25, 2020, be received for information. Carried 7.2 Finance Advisory Committee Meeting Minutes of December 8, 2020 1. That the Finance Advisory Committee meeting minutes of December 8, 2020, be received for information. Carried 5 7.3 Accessibility Advisory Committee Meeting Minutes of December 9, 2020 1. That the Accessibility Advisory Committee meeting minutes of December 9, 2020, be received for information. Carried 8. Consideration of Items Requiring Discussion (Regular Agenda) 8.1 CS21-001 - Annual Report from the Integrity Commissioner Janice Atwood, Integrity Commissioner, Principles Integrity, presented a brief overview of the annual integrity commissioner report and background information regarding the services of an integrity commissioner including policy development and education, advice, and complaint investigation and resolution. She emphasized the importance of maintaining transparency with the members of public and noted that the Town has adapted well in maintaining this with the virtual meeting format due to the pandemic. General Committee recommends: 1. That Report No. CS21-001 be received for information. Carried 8.2 PDS21-005 - Town of Aurora Community Energy Plan General Committee consented to allow additional time as required for the presentation. Consultants Susan Hall, Partner and Project Lead, LURA Consulting, Claire MacGregor Rodger, Climate & Energy Planner, ICLEI, and Megan Meaney, Executive Director, ICLEI, provided an overview of the Town of Aurora Community Energy Plan (CEP) detailing the need and development of the CEP, energy consumption and greenhouse gas emissions produced by the Town, strategies to reduce energy and greenhouse gases and its cumulative impact, implementation of the CEP, and the next steps. General Committee recommends: 1. That Report No. PDS21-005 be received; and 6 2. That Council endorse the attached Town of Aurora Community Energy Plan; and 3. That the future capital and operating budget requests listed in Table 6 of the Energy Plan be considered as part of the Town’s ten-year capital plan and funding be considered as part of the budget process. Carried 8.3 OPS21-001- Hartwell Way Non-Programmed Park - Public Consultation General Committee recommends: 1. That Report No. OPS21-001 be received; and 2. That the revised Concept Plan be approved by Council; and 3. That staff proceed to detailed design and tendering for construction of the project; and 4. That Council rescind the standing direction to incorporate a leash-free area in all new park designs. Carried 8.4 PDS21-004 - Request for Parking By-law Amendment on Tyler Street General Committee recommends: 1. That Report No. PDS21-004 be received; and 2. That a by-law to amend Parking By-law No. 4574-04.T be enacted to prohibit parking at any time on the north side of Tyler Street between George Street and Harriman Road. Carried 8.5 CS21-002 - Anti-Black Racism and Anti-Racism Task Force Terms of Reference General Committee recommends: 1. That Report No. CS21-002 be received; and 7 2. That the Terms of Reference (Attachment 1) for the Anti-Black Racism and Anti-Racism Task Force be adopted. Carried 8.6 PDS21-001 - Application for Draft Plan of Condominium - Cedartrail Developments Inc. - 14288 Yonge Street Part of Lot 74, Concession 1, File Number: CDM-2018-02, Related File Numbers: ZBA-2014-09 and SUB-2014-04 General Committee recommends: 1. That Report No. PDS21-001 be received; and 2. That the Draft Plan of Condominium (Common Elements Condominium) File No. CDM-2018-02 to establish a condominium road within Block 1 of the Cedartrail Developments Inc. Draft Plan of Subdivision (File No. SUB-2014-04) be approved, subject to the conditions attached hereto as Schedule ‘A’. Carried 9. Notices of Motion None. 10. New Business Councillor Gilliland inquired about the possibility of conducting a virtual bike event to encourage active transportation and healthy active living, and staff agreed to follow up. Councillor Gaertner referred to residents' concerns regarding construction on weekends and inquired about the noise regulation under the current emergency plan regulations, and staff provided a response noting that noise regulations during the pandemic were suspended to enable deliveries at construction sites and further clarification regarding permitted construction will be provided at the Special Meeting of Council on January 19, 2021. Councillor Gaertner referred to the Occasional Use on Street Parking program rollout and requested if the program can be suspended for the duration of the Provincial stay-at-home orders, and staff agreed to follow up. 8 Councillor Thompson requested a status update on the outdoor ice rinks and use regulations as per the Provincial state of emergency orders, and staff provided a response noting that the rinks are filled, and details of use regulations will be provided at the Special Meeting of Council. Councillor Gilliland referred to Delegation 5.3 and inquired about the possibility of pilot project permitting urban hens, and staff provided a response. 11. Public Service Announcements Councillor Gaertner inquired about the Friday Family Campfires event and staff noted that the event would be cancelled due to the restrictions to outdoor gatherings as per the Provincial state of emergency regulations. Councillor Gilliland announced that the Cabin Fever Reliever - Photo Contest is ongoing and the deadline for submissions is Monday, January 25, 2021 and more information is available at aurora.ca/cabinfever. Councillor Gilliland announced that as part of the Recreation-at-Home activities, residents can participate in a winter BINGO contest, noting that the deadline for the contest is Sunday, January 24, 2021 by 5 p.m. Councillor Humfryes extended appreciation to the Aurora Cares Community group, the Aurora Armoury, Welcoming Arms, The Salvation Army, and all the volunteers for conducting a successful Aurora Christmas Dream event in the ongoing pandemic and serving 225 meals to the community. She extended regards to Green Side Up Contracting Inc., Neighbourhood Network, and the Aurora Seniors Centre for their generous donation to make the event possible. The Mayor extended appreciation to Councillor Humfryes for her efforts. 12. Closed Session None. 13. Adjournment The meeting was adjourned at 10:44 p.m.