BYLAW - Delegation of Authority Bylaw - 20191022 - 621219The Corporation of the Town of Aurora
By-law Number 6212-19
Being a By-law to define the delegation policies and procedures
for The Corporation of the Town of Aurora.
Whereas section 23.1 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended,
provides that a municipality may delegate its powers and duties under the Municipal Act
to a person or body subject to certain restrictions as set out in the Municipal Act;
And whereas paragraph 6 of subsection 270(1) of the Municipal Act provides that a
municipality shall adopt and maintain policies with respect to the delegation of its
powers and duties;
And whereas on December 11, 2007 the Town adopted a corporate policy regarding
procedures for the delegation of Council’s legislative and administrative authority;
And whereas it is deemed necessary to adopt a new policy by by-law with respect to
the delegation of Council’s legislative and administrative authority;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts
as follows:
Part 1: Definitions, Principles, Purpose and Application
1. Definitions
1.(1) In this by-law and its schedules, the following words have the following
meanings:
(a) “Administrative Powers” means all matters required for the
management of the Town that do not involve discretionary decision-
making;
(b) “Agreement” includes any contracts, memorandums of understanding,
letters of intent, offers to purchase or sell, documents, forms, releases,
retainers, reports, amendments, renewals or extensions required to give
effect to the matter;
(c) “CAO” means the person appointed as the Chief Administrative Officer
for the Town pursuant to the Municipal Act;
(d) “Clerk” means the person appointed as the Clerk for the Town pursuant
to the Municipal Act and includes the Deputy Clerk;
(e) “Council” means the Council of The Corporation of the Town of Aurora;
(f) “Delegate” means a member of Town staff who has been delegated, by
by-law, a power, duty or function of Council, in accordance with the
provisions of this by-law and the Municipal Act;
(g) “Department” means a department of the Town;
(h) “Department Head” means a Director of the Town who is responsible for
a Department, or its successor in title, and shall include the CAO with
respect to his/her direct responsibilities for a Department;
By-law Number 6212-19 Page 2 of 4
(i) “Legislative Powers” means all matters where Council acts in a
legislative or quasi-judicial function including enacting by-laws, setting
policies and exercising decision making authority;
(j) “Municipal Act” means the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, or successor legislation thereof;
(k) “Town” means The Corporation of the Town of Aurora;
(l) “Town Solicitor” means the Town Solicitor and includes a legal counsel
acting under the direction of the Town Solicitor; and
(m) “Treasurer” means the person appointed as the Treasurer for the Town
pursuant to the Municipal Act and includes the Deputy Treasurer.
2. Schedules
2.(1) The following schedules attached (collectively referred to as the “Schedules”)
shall be deemed to form part of this by-law:
Schedule “A” – General Delegations;
Schedule “B” – Development Related Matters;
Schedule “C” – Financial Matters;
Schedule “D” – Permits and Authorizations;
Schedule “E” – Real Property Matters; and
Schedule “F” – Legal Matters.
3. Delegation
3.(1) The delegation of a power, duty or function as set out in the attached Schedules
to this by-law are hereby delegated to the Delegate or Delegates, subject to the
restrictions and requirements, if any, in the column entitled, “Delegation
Restrictions and Other Requirements”.
3.(2) Where more than one person is listed as a Delegate, the delegated authority may
be exercised by any of such persons, provided that if any of such persons
disagree as to whether or the manner in which to exercise the delegated
authority the determination of the earlier listed person shall prevail.
3.(3) Any delegation of a power, duty or function by by-law to a Delegate includes a
delegation of such power, duty or function to a person who is appointed by the
CAO, acting in the place of the Delegate or selected from time to time by the
Delegate to act in the capacity of the Delegate.
3.(4) Subject to subsection (3), a person to whom a power, duty or function has been
delegated by bylaw has no authority to further delegate to another person any
power, duty or function that has been delegated, unless such sub-delegation is
expressly permitted by this or other by-law, and is in writing.
3.(5) Unless a power, duty or function of Council has been expressly delegated by
Council or otherwise by any legislative act or body acting under legislative
authority, all of the powers, duties and functions of Council remain with Council.
By-law Number 6212-19 Page 3 of 4
3.(6) Notwithstanding the powers, duties or functions delegated by this by-law, any
matter may be referred to Council for consideration at the discretion of the
Department Head, in consultation with the CAO.
4. Delegate Responsibilities
4.(1) In exercising any delegated power, the Delegate shall be responsible for
ensuring:
(a) that any expenditure related to the delegated matter shall be provided for
in the current year’s budget and authorized by the Town’s Procurement
By-law;
(b) that any exercise of delegated authority shall not exceed the scope of the
authority specified in this or any other by-law by which the delegation was
effected;
(c) where required by the specific delegated authority, that a requisite report
or communication is provided to Council advising of the exercise of a
delegated authority and confirming compliance with the delegated
authority and this policy;
(d) that all applicable policies regarding insurance and risk management shall
be complied with; and
(e) that Council policies and guidelines are applied consistently and equitably.
5. Authority
5.(1) For the purpose of the Municipal Act, it is the opinion of Council that any
Legislative Powers delegated pursuant to this by-law are of a minor nature
having regard to the number of people, the size of geographic area and the time
period affected by the exercise of each such power.
6. Conflict and Restrictions
6.(1) In the event of any inconsistency between this by-law and any other Town by-law
or policy, any specific provisions setting out the scope and requirements
associated with a delegated power set out in other Town by-laws shall prevail
and any exercise of a delegated power pursuant to other Town by-laws shall not
be invalidated or restricted by this by-law.
6.(2) Notwithstanding the provisions of this by-law, all processes, decision-making and
administrative management of the Town shall comply with any provincial or
federal Act, or a regulation made under any such Act, and any instrument of a
legislative nature.
Part 2: General Items
7. By-law Review
7.(1) This by-law shall be monitored and evaluated for effectiveness continuously by
the CAO and shall be comprehensively reviewed upon specific request by
Council.
By-law Number 6212-19
Page 4 of 4
7.(2) Council may continue to delegate powers, duties or functions after the passing of
this by-law by by-law or Council resolution and the Clerk is hereby authorized to
make amendments to this by-law in order to add said further authorized
delegations.
8. Severability
8.(1) If any provision of this by-law or the application thereof to any person or
circumstance is held to be invalid by a court of competent jurisdiction, the
invalidity does not affect other provisions or applications of this by-law, which can
be given effect without the invalid provision or application, and to this end the
provisions of this by-law are severable.
9. Short Title
9.(1) This by-law may be referred to as the "Delegation of Authority By -laud'.
10. Repeal
10.(1) The Delegation Policy, attached to General Committee Report No. ADM07-016,
be and is hereby repealed.
10.(2) Schedule "A" of By-law Number 5802-16 and Schedule "A" of By-law Number
5969-17 be and are hereby repealed.
10.(3) By-law Number 4422-035, By-law Number 5365-11, By-law Number 5540-13,
By-law Number 5634-14 and By-law Number 5858-16 be and are hereby
repealed.
Enacted by Town of Aurora Council this 22"d day of October, 2019.
Mrakas, Mayor
- ed
Michael de Rond, Town Clerk
Page 1 of 3
Schedule “A” to By-law Number 6212-19
General Delegations
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
1 Exercise general control
and management of the
affairs of the Town for the
purpose of ensuring its
efficient and effective
operation and execute
Agreements related
thereto
CAO In accordance with s. 229 of the
Municipal Act and Job
Description No. S221
Agreement to be in a form
approved by the Town Solicitor
2 Develop, approve and
implement administrative
policies, procedures and
practices in the exercise
of authority under section
229 of the Municipal Act
CAO None
3 Execute general
operating Agreements
and Agreements required
by law
Department
Head, or as
further delegated
by the
Department
Head
Power to delegate further must
be in accordance with staff
spending authorization limits
Includes Agreements:
• relating to the standard
operations of the Department;
• to carry out works within the
scope of Council-approved
projects;
• or required under provincial or
federal legislation.
Agreement must not:
• be related to acquisition or
disposition of real property;
• be related to a matter to which
the Procurement By-law
applies; or
• impose financial or claim risks
on the Town
Agreement to be in a form
approved by the Town Solicitor
4 Execute Agreements
required to implement a
Council approved
decision, plan or program
Department
Head, or as
further delegated
by the
Department
Head
Power to delegate further must
be in accordance with staff
spending authorization limits
Council approval must be by
Council resolution, by-law or
policy
The exercise of authority must
be within limits of an approved
decision, plan or program
Agreement to be in a form
approved by the Town Solicitor
Page 2 of 3
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
5 Execute Agreements with
other government bodies,
public sector
organizations or not-for-
profit organizations
Department
Head, or as
further delegated
by the
Department
Head
Agreement may be:
• in relation to investigating joint
projects or undertakings and
sharing in resources;
• revenue generating or
revenue-neutral;
• assist with effective delivery of
services;
• in the best interests of the
Town.
Partnership must not:
• be related to acquisition or
disposition of real property;
• be related to a matter to which
the Procurement By-law
applies; or
• impose financial or claim risks
on the Town.
Agreement to be in a form
approved by the Town Solicitor
6 Enter into Municipal Road
Access agreements with
utility companies
Department
Head,
Engineering
Services Division
Agreement to be in a form as
approved by the Town Solicitor
7 Full power, duty, and
authority to act as the
“head” in accordance with
Municipal Freedom of
Information and
Protection of Privacy Act
(“MFIPPA”), which
powers and duties shall
include processing
requests for information,
responding to inquiries,
and conducting appeals
on behalf of the Town
pursuant to MFIPPA
Clerk In accordance with
requirements set out in MFIPPA
8 Authority to execute any
such documents or
ancillary agreements as
the Clerk may deem
necessary to conduct an
election, notwithstanding
any provisions of the
Procurement By-law
Clerk None
9 Approve or deny
Proclamations
Clerk To be exercised in accordance
with Proclamation Policy
10 Approve the flying of
flags at half-mast in
commemoration of a
period of official
mourning and solemn
occasions
Clerk To be exercised in accordance
with the general principles of the
Flag Protocol & Flag Raising
Policy
11 Approve or deny any
request to fly a
Community Flag at a
Town Facility
Clerk To be exercised in accordance
with Flag Protocol & Flag
Raising Policy
Page 3 of 3
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
12 Establish protocols
between the Town and
the Central York Fire
Services (CYFS) to
facilitate the flying of
flags at half-mast at
CYFS Facilities during
periods of official
mourning or the
commemoration of other
solemn occasions
Clerk To be exercised in accordance
with Flag Protocol & Flag
Raising Policy
13 Declare an event to be of
municipal significance
Clerk To be exercised in accordance
with Municipal Alcohol Policy –
Policy No. 81
14 Amend the schedules of
the by-law that appoints
Municipal Enforcement
Officers and Property
Standards Officers (By-
law No. 6055-18)
Clerk At the request of the CBO or the
Manager of By-law Services
Prior to appointment, each
candidate for appointment must
hold the necessary legislated
qualifications for the position to
which they are to be appointed.
15 Amend delegation by-
law where Council
delegates further
powers, duties or
authorities
Clerk Delegation must be by Council
resolution, by-law or policy and
in accordance with any
restrictions set by Council or set
out in the Council report
16 Waive, reduce, refund or otherwise vary fees or charges
Department
Head
In accordance with the Policy
CORP 16 - Fee Request Policy
17 Execute agreements with third parties in regard to private parking enforcement
Department
Head, By-law
Services
To be exercised in accordance
with Report No. BBS11-007
18 Declare a significant weather event Department
Head, Roads
Division or as
further delegated
by the
Department
Head
To be exercised in accordance
with Council Report OPS19-001
and minimum maintenance
standards
19 Designate construction zones on highways in accordance with subsection 128(8.1) of the Highway Traffic Act
Department
Head, Roads
Division
or
Department
Head,
Engineering
Services Division
To be conducted in accordance
with the requirements of the
Highway Traffic Act
Page 1 of 4
Schedule “B” to By-law Number 6212-19
Development Related Matters
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
1 Approve site plans and
drawings in the Stable
Neighbourhood Study
Area and execute
Agreements related
thereto
Department
Head,
Development
Planning Services
Division
The exercise of power to be
conducted in accordance with
the requirements of Site Plan
Control By-Law No. 6106-18
2 Approve, waive or amend
approval of minor site
plan applications and
execute Agreements
related thereto
Department
Head,
Development
Planning Services
Division
In accordance with the
requirements of Site Plan
Control By-Law No. 6106-18,
as amended
Minor site plan applications
include proposed development
within the Business Park zone
and not abutting an arterial
road or Highway 404
3 Execute Agreements
arising out of a major site
plan, subdivision or
condominium application,
including any
Agreements imposed by
conditions
Department
Head,
Development
Planning Services
Division
Council approved the
application
Agreements to be in a form
approved by the Town
Solicitor
4 Approve or refuse part-lot
control applications
Department
Head,
Development
Planning Services
Division
Lots or blocks to be divided
are part of an approved
subdivision or condominium
application
5 Approve and execute
Agreements required as
a condition of approval by
the Committee of
Adjustment
Department
Head,
Development
Planning Services
Division
Summary report required, on a
semi-annual basis, to General
Committee
6 Grant assumptions or
provide final acceptance
of subdivisions and
condominiums
Department
Head,
Engineering
Services Division
or as further
delegated by the
Department Head
All applicable departments
shall be notified of the request
for final acceptance and
assumption prior to providing
acceptance and assumption.
To be done in accordance with
the terms of the Agreement.
7 Receive and issue
notices of receipt for
Heritage Permit
Applications
Department Head Applies to properties
designated as a heritage
property pursuant to Part IV of
the Ontario Heritage Act or to
properties located within a
heritage conservation
district(s) pursuant to Part V of
the Ontario Heritage Act
Minor alteration requests may
be forwarded to the Heritage
Advisory Committee for review
Page 2 of 4
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
8 Approve or refuse
Heritage Permit
Applications relating to
minor alterations to a
property and execute
related Agreements
Department Head Applies to properties
designated as a heritage
property pursuant to Part IV of
the Ontario Heritage Act or to
properties located within a
heritage conservation
district(s) pursuant to Part V of
the Ontario Heritage Act
Does not apply to any
alterations to a heritage
attribute identified in the
designation bylaw, whether
considered minor or not
Minor alterations include:
• Replacement of siding
replacement of siding;
• cleaning or re-pointing of
masonry;
• replacement of windows
or doors;
• replacement/removal of
minor architectural
building elements
including, without limiting
the generality of the
foregoing, shutters, door
trims/frames, window
trims/frames, soffits, and
fascias;
• structural repairs to
existing structures and
structural elements
including, without limiting
the generality of the
foregoing, porches,
chimneys, roofs, and
exterior walls;
• repairs and replacement
of non-heritage
structures on the
property which can be
seen from the street
including, without limiting
the generality of the
foregoing, fences,
patios, gardens, sheds,
and gazebos; and
• installation, replacement,
or removal of
commercial signage.
All approvals or refusals must
be reported to the Heritage
Advisory Committee for
information purposes.
Page 3 of 4
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
9 Approve the
application for, and
order the creation of,
interpretive wood
plaques for heritage
properties as part of
the Heritage Advisory
Committee education
initiative and execute
related Agreements
Department Head None
10 Review, approve or reject
applications for accepting
and distributing salvage
material as part of the
Architectural Salvage
Program
Department
Head, or as
further delegated
by the
Department Head
Where an application adheres
to the Program Guidelines set
out in the Guide to the
Architectural Salvage Program
and no fees are involved as
part of the transfer of the
salvage material.
The exercise of power to be
conducted in accordance with
the Guideline to the
Architectural Salvage
Program.
All approvals or refusals must
be reported to the Heritage
Advisory Committee.
11 Negotiate and execute
Heritage Easement
Agreements
Department
Head, or as
further delegated
by the
Department Head
Applies to properties
designated as a heritage
property pursuant to Part IV of
the Ontario Heritage Act or to
properties located within a
heritage conservation
district(s) pursuant to Part V of
the Ontario Heritage Act
Agreement to be in a form
approved by the Town
Solicitor
12 Execute any agreements
to implement an Ontario
Municipal Board or Local
Planning Appeal Tribunal
decision
Department
Head,
Development
Planning Services
Division
Agreements to be in a form
approved by the Town
Solicitor
13 Allocate servicing to
developments approved
in accordance with an
Ontario Municipal Board
or Local Planning Appeal
Tribunal decision
Department
Head, Policy
Planning Services
Division
Available capacity
14 Approve street names on
an approved
development application
Department
Head,
Development
Planning Services
Division
None
Page 4 of 4
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
15 Negotiate and execute
conditional building
permit agreements
Chief Building
Official
To be exercised in accordance
with the Building Code Act,
1992
16 Provide submissions to
the Alcohol and Gaming
Commission of Ontario in
regard to proposed retail
store authorization
applications for cannabis
stores located in Town
Manager,
Economic
Development
Based upon the following
matters of public interest:
• That private cannabis retail
stores not be permitted within
150 metres from daycares,
nurseries, parks, group
homes or addiction and
counselling facilities, the
Aurora Community Centre,
the Aurora Family Leisure
Complex, the Stronach
Aurora Recreation Complex,
the Aurora Public Library and
Town Hall and any other
similar public gathering uses;
and
• That private cannabis retail
stores not be permitted within
150 metres of each other
Page 1 of 5
Schedule “C” to By-law Number 6212-19
Financial Matters
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
1 Administer, approve and
renew, amend or
terminate Town funding,
financial incentive,
compensation or subsidy
and to execute any
related Agreements
Treasurer
or
Department Head,
or as further
delegated by the
Department Head
Must be related to an activity,
program, construction, event or
other expense
Must be within approved
budget
To be exercised in accordance
with any policy or Council
report relating to the funding,
including reporting
requirements to Council
Agreement to be in a form
approved by the Town Solicitor
2 Apply for federal,
provincial or regional
compensation, funding
or other forms of subsidy
on behalf of the Town, to
execute any Agreements
in relation to such grants
and manage any such
funds
Treasurer
or
Department Head,
or as further
delegated by the
Department Head
Applications must be related to
a Town program, operation,
approved capital project or new
capital initiatives for proposed
projects or undertakings which
have been the subject of
Committee or Council reports in
the 24 months prior to the
application submission.
Agreement to be in a form
approved by the Town Solicitor
3 Execute Agreements
relating to management
and distribution of grant
funds received by the
Town at no cost to the
Town
Treasurer Council approved funding
through annual budget or
Council resolution
Agreement to be in a form
approved by the Town Solicitor
and in accordance with any
conditions and requirements
attached to the grant funds
4 Sign cheques issued by
the Town upon the
Town’s general bank
account
Treasurer
AND either
CAO; Town
Solicitor; or
Clerk; or
Department Head
If amount of cheque is less
than $50,000.00, then
signature may be written or
engraved, lithographed, printed
or otherwise mechanically or
electronically reproduced
(cheques over $50,000 must be
signed manually)
5 Authorize, prior to
transmission, electronic
payments for the
payment of vendors
through the Accounts
Payable system issued
by the Town upon the
Town’s general bank
account
Treasurer
AND
Either CAO; Town
Solicitor; or Clerk;
or
Department Head
None
Page 2 of 5
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
6 Pre-authorize
documents for singular
or recurring out-bound
electronic payments by
the Town upon the
Town’s general bank
account
Treasurer
AND
Either CAO; Town
Solicitor; or Clerk;
or
Department Head
None
7 Authorize, prior to
transmission, all
electronic payments for
recurring payroll through
the Town’s payroll
system issued by the
Town upon the Town’s
general bank account
Either:
Payroll Co-
ordinator or
Accounting
Supervisor
AND
Treasurer
None
8 Open accounts and
establish business
relationships with banks
or investment brokers for
the purposes of
purchasing, trading and
holding financial
investments, and to
execute Agreements
related to same
Treasurer Investment brokers or banks
must be pre-approved in writing
with the Town’s lead bank
9 Purchase or sale of
financial investments
and all wire transfers of
funds from the Town’s
general bank account
Financial Analyst
OR Manager of
Financial Planning
– Deputy
Treasurer
AND
Treasurer, or
Manager of
Accounting &
Revenues –
Deputy Treasurer;
or Manager of
Financial Planning
– Deputy
Treasurer
(provided not first
approver)
Investment brokers or banks
must be pre-approved in writing
with the Town’s lead bank
Approved in writing and using
the secured wire payments
facility of the Town’s bank
10 Purchase foreign
currency payment
instruments
Treasurer None
11 Sign any Agreements
related to minor
payments from the
Town’s general bank
account
Treasurer Transaction shall not exceed
$5000
Purpose of transaction is
documented
Payment may not be to any
employee of the Financial
Services Department
Page 3 of 5
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
12 Execute Agreements
related to conducting or
facilitating daily financial
transactions, including
banking and related
Agreements
Treasurer None
13 Open bank accounts to
the credit of the Town
with the Town’s
approved bank
Treasurer A report to Council must be
made within sixty (60) days of
the opening of the account
14 Transfer funds between
Town accounts to
properly manage the
Town’s financial affairs
Treasurer None
15 Initiate and file notices of
tax or assessment
appeals, including
Requests for
Reconsideration, to
resolve, mediate, settle
or withdraw any appeal
for any property in Town
with the Assessment
Review Board and to
attend before the
Assessment Review
Board on property tax or
assessment matters as a
party, whether filed by
the Town or another
person or entity.
Treasurer or
delegated to
Manager of
Accounting and
Revenues
None
16 Execute minutes of
settlement arising out of
any appeal at the
Assessment Review
Board.
Treasurer or
Manager of
Accounting and
Revenues
The minutes of settlement have
to be, in the opinion of the
Treasurer, in the best interests
of the Town and in a form
approved by the Town Solicitor
17 Write off interest and
penalties added to trade
account receivable
balances as a result of
administrative errors
Treasurer or
Manager of
Accounting and
Revenues
Interest and penalties to not
exceed $10,000
Summary report required, on
an annual basis
18 Write off of uncollectible
taxes in accordance with
the provisions of section
354 of the Municipal Act
Treasurer or
Manager of
Accounting and
Revenues
In accordance with the
provisions of section 354 of the
Municipal Act
19 Prepare and administer
appropriate write-off
procedures and best
practices relating to
receivable accounts
deemed uncollectable
Treasurer or
Manager of
Accounting and
Revenues
Up to a maximum of $10,000
per account
Page 4 of 5
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
20 Spend in advance of the
approval of the annual
budget
Treasurer Spending authority equivalent
to six months of previous year’s
approved budget
No new expenditures, no
enhancements or new
spending is permitted prior to
the approval of the new budget
21 Transfer funds and
budget between Town
Accounts, if required, to
properly manage the
Town’s financial affairs
Treasurer Summary report to Council
required and no impact to tax
levy and service levels
22 Make technical
adjustments to the
annual approved capital
and operating budget
based on business
needs and good
accounting practices
Treasurer None
23 Establish new reserve
funds as a result of the
approved annual budget
Treasurer None
24 Close any capital project
deemed complete
including the adjustment
to project funding to
return or draw from
originating funding
sources
Treasurer Summary report required, on
an annual basis
25 Increase a capital
project’s approved
budget and transfer
funds between approved
capital projects for this
purpose
Treasurer Increase an approved capital
project budget to a maximum of
10% of its original approved
budget. A maximum of 10% of
similar funding may be
transferred from another
existing approved capital
project budget to another
project
Amount of funding must be
available within another
approved capital project
26 Discharge loan
Agreements and
mortgages registered on
properties located within
the Town
Treasurer None
27 Divide Town-owned land
which is assessed in one
block into two or more
parcels or apportion
unpaid taxes on land
among parcels, including
holding the required
hearing under the
Municipal Act
Treasurer or
Manager of
Accounting and
Revenues
Within the limitations
prescribed by s.356, Municipal
Act
Page 5 of 5
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
28 All powers and duties of
the Treasurer with
respect to the collection
of taxes
Treasurer or
Manager of
Accounting and
Revenues
Within the limitations
prescribed in ss.357, 358, 359
29 Reduce, waive or cancel
late payment charges,
penalties and interest on
overdue tax accounts
Treasurer or
Manager of
Accounting and
Revenues
Up to $500.00 may be waived
at the discretion of the
Treasurer in support of
customer service
Where interest, penalties or
charges result from inadvertent
late payment for a period less
than 14 days, the Treasurer
may waive, reduce or cancel
charges without limitation
30 Exercise the powers of
Treasurer under the
Municipal Act
Treasurer In accordance with any
requirements in the Municipal
Act
Page 1 of 4
Schedule “D” to By-law Number 6212-19
Permits and Authorizations
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
1 Approve, amend,
refuse, execute or
refund facility licenses,
permits or Agreements
for occupancy on a
short term basis in
recreational facilities or
lands
Manager,
Business Services,
or as further
delegated by the
Manager
Permits and Agreements are
to be in a form approved by
the Town Solicitor
2 Grant, refuse or grant
with conditions a
Facility Permit for an
event requiring a
Special Occasion
Permit
Department Head,
Business Services
Division, or as
further delegated
by Department
Head
To be exercised in accordance
with Municipal Alcohol Policy –
Policy No. 81
3 Issue or refuse pool
enclosure permits
Chief Building
Official
To be exercised in accordance
with the requirements of the
Fence By-law No. 4753-05.P
4 Issue or refuse fill
permits for up to one-
thousand cubic meters
(1,000 m3) of fill
Chief Building
Official
To be exercised in accordance
with the requirements of the
Fill Control By-law No. 4751-
05.P
5 Issue or refuse model
home permits and to
execute model home
agreements
Chief Building
Official
Issued in accordance with
Model Home Policy 07-08
6 Cause a property to be
repaired or demolished
in accordance with a
Property Standards
Order
Department Head,
By-law Services
Division or as
further delegated
by the Department
Head
To be exercised in accordance
with the requirements of the
Building Code Act and any
relevant regulations
7 Issue, renew, impose
conditions, cancel,
revoke or decline to
issue permits, and enter
into Agreements for the
Farmers Market and
Artisan Fair
Department Head,
By-law Services
Division or as
further delegated
by the Department
Head
Power and further delegation
is to be exercised in
accordance with the
requirements of the Farmers
Market and Artisans Fair By-
law No. 6092-18
8 Issue, renew, impose
conditions, cancel,
revoke or decline to
issue permits, and enter
into Agreements for a
sign
Department Head,
By-law Services
Division or as
further delegated
by the Department
Head
Or
Chief Building
official
Power and further delegation
is to be exercised in
accordance with the
requirements of the Sign By-
law No. 5840-16, as amended
by By-law No. 6058-18
9 Authorize sign
variances
Chief Building
Official
To be exercised in accordance
with the requirements of the
Sign By-law No. 5840-16, as
amended by By-law No. 6058-
18
Page 2 of 4
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
10 Issue, revoke, suspend
and regulate business
licences
Licensing Officer To be exercised in accordance
with the requirements of the
Licensing By-law No. 5630-14
11 Issue, renew, impose
conditions, cancel,
revoke or decline to
issue permits, and enter
into Agreements for pet
tags
Department Head,
By-law Services
Division or as
further delegated
by the Department
Head
Power and further delegation
is to be exercised in
accordance with the
requirements of the Animal
Services By-law No. 6197-19
12 Issue parking permits
for spaces at Town Hall
and Town Park
Manager,
Customer Service
To be exercised in accordance
with the requirements of
Council Report BBS15-017
13 Temporarily waive
parking restrictions for
special events
Department Head,
By-law Services
Division or as
delegated by the
Department Head
To be exercised in accordance
with the requirements of
Council Report BBS15-017
14 Grant exemptions for
section 3, 10 & 11 of
Schedule B of the Noise
By-law
Department Head,
By-law Services
Division or as
delegated by the
Department Head
To be exercised in accordance
with the requirements of the
Noise By-law No. 4787-06.P
15 Approve or deny a
request to set off
fireworks for special
events other than
Victoria Day and
Canada Day
Department Head,
By-law Services
Division or as
delegated by the
Department Head
Proof of insurance required as
approved by the Town
Solicitor
16 Provide written
authorization to the Fire
Chief in regard to the
issuance of a Display
Fireworks Permit for an
event
Department Head,
By-law Services
Division or as
delegated by the
Department Head
None
17 Temporarily close
highways for social,
recreational, athletic,
community, or filming
purposes or
combination of such
purposes
Clerk To be exercised in accordance
with the requirements of By-
law No. 4750-05.T
18 Temporarily close
highways for the
construction, repair,
maintenance or
improvement of such
highway or portion
thereof, or for any other
cause deemed
sufficient
Department Head,
Roads Division
or
Department Head,
Engineering
Services Division
To be exercised in accordance
with the requirements of By-
law No. 4750-05.T
19 Issue, refuse, extend,
suspend or revoke road
excavation or road
occupancy permits,
including impose, alter
or revoke conditions in
the permit, give any
associated notices and
execute any related
Agreements
Department Head,
Roads Division, or
as further
delegated by
Department Head
To be exercised in accordance
with the requirements of the
Excavation and Installation on
Highways By-law No. 5733-15
Page 3 of 4
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
20 Issue or refuse topsoil
permits
Department Head,
Engineering
Services Division
To be exercised in accordance
with the requirements of the
Topsoil Removal By-law No.
3399-92
21 Approve or refuse
sewer connections and
disconnections to
municipal sewage
works
Department Head,
Engineering
Services Division,
or as further
delegated by the
Department Head
or
Department Head,
Water/
Wastewater
Division, or as
further delegated
by Department
Head
In accordance with the
requirements of the Sewer
Use By-law No. 5518-13
22 Execute Sewer
Service Agreements
relating to investigation
of sewer blockages
and to undertake
corrective measures
Department Head,
Water/
Wastewater
Division
In accordance with the
requirements of the Sewer
Use By-law No. 5518-13
23 Approve or refuse
planting of trees on the
municipal boulevards
Department Head,
Parks Division
To be conducted in
accordance with the
requirements of the Boulevard
Tree By-law No. 4734-05.P
24 Remove trees from
municipal highways
and to provide any
required notices
Department Head,
Parks Division
Removal of trees and
provision of notice to be done
in accordance with the
requirements of Boulevard
Tree By-law No. 4734-05.P
25 Post signage of
permission, regulation,
restriction, warning or
prohibition with respect
to uses of or activities
in any park
Department Head,
Parks Division
To be conducted in
accordance with the
requirements of the Parks and
Public Spaces By-law No.
4752.05.P
26 Approve or refuse
permits to access
parks for short-term
use and execute any
related Agreements
Department Head,
Parks Division, or
as further
delegated by the
Department Head
To be exercised in accordance
with the Aurora Parks and
Property By-law No. 4752-
05.P
Term shall not exceed one (1)
year
Securities to be obtained at
the discretion of the
Department Head
Agreement shall be in a form
approved by the Town
Solicitor
27 Approve or refuse
permits to install a gate
on a fence line
abutting Town owned
Department Head,
Parks Division, or
as further
To be exercised in accordance
with the Aurora Parks and
Property By-law No. 4752-
05.P
Page 4 of 4
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
property delegated by the
Department Head
28 Approve or deny
requests to fly
Remotely Piloted
Aircraft Systems
(RPAS) “Drones” while
in a park or public
space
Department Head,
Business Services
Division or as
further delegated
by the Department
Head
Process to be determined by
Delegate and must include
insurance requirements
approved by the Town
Solicitor
29 Close off parks, or
parts thereof, to
relieve/prevent
overcrowding and
traffic congestion, or in
the interests of public
safety
Department Head,
Parks Division
To be conducted in
accordance with the
requirements of the Parks and
Public Spaces By-law No.
4752.05.P
30 Any regulations re:
Roadways in Parks
Department Head,
Parks Division
To be conducted in
accordance with the
requirements of the Parks and
Public Spaces By-law No.
4752.05.P
31 Grant exemptions for
the continuous pouring
of concrete that cannot
be interrupted once
operations have
commenced
Department Head,
By-law Services
Division or as
delegated by the
Department Head
To be exercised in accordance
with the requirements of the
Noise By-law No. 4787-06.P
Page 1 of 2
Schedule “E” to By-law Number 6212-19
Real Property Matters
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
1 Approve and execute
Agreements for
occupancy of space on
a short term basis in
recreational facilities or
on Town owned lands
CAO The authority is limited to the
following circumstances:
• term shall not be for a period
longer than one (1) year
• the lease/license shall be on
the terms and conditions and
in the form satisfactory to the
Town Solicitor
2 Negotiate and execute easements or permission to enter agreements and any associated Agreements with other levels of government, public sector agencies and private property owners
Department Head
or Town Solicitor
Where required for municipal
purposes or Town approved
projects
Agreement to be in a form
approved by Town Solicitor
3 Convey transfers, grant easements or licences over Town owned lands and any associated Agreements with other levels of government public sector agencies and private property owners
Town Solicitor Transfer, easement or licence
• is minor in nature;
• is for the purpose of providing
a right of access, utility,
telecommunications, services,
conservation or other
municipal purpose;
• will not substantially interfere
with the utility or value of Town
lands; or
• will have a value of up to
$5000.00
Agreement to be in a form
approved by Town Solicitor
4 Release easements
over Town owned
land where the
easement is no
longer required for
municipal purposes
Town Solicitor No consideration to release
easement, except for
processing fees chargeable
under the Fees and Charges
By-law
5 Execute electronic
forms for the
registration of any
documents that have
already been
executed on behalf of
the Town
Town Solicitor, or
as further
delegated by the
Town Solicitor
None
6 Authorize the
registration of all
documents releases
and discharges,
including the
electronic registration
of documents related
to real property
matters
Town Solicitor None
Page 2 of 2
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
7 Negotiate and
execute Agreements,
undertakings,
certificates,
declarations and
similar documents
required for the
completion of any
transaction involving
the purchase, sale or
exchange of any
interest in land
CAO or Town Solicitor Council approval obtained by
Council resolution, by-law or
policy
Agreements to be in a form
approved by the Town Solicitor
8 Approve extension
of the closing date of
purchase and sale
transactions and
execute any related
Agreements
Town Solicitor, in
consultation with
the Department
Head
None
9 Execute by
electronic means
any documents
requiring registration
that relate to a
transaction involving
the purchase, sale or
exchange of any
interest in land
Town Solicitor, or
if execution by a
lawyer is not
required, Law
Clerk acting under
the direction of the
Town Solicitor
Transaction has been
approved by Council
Page 1 of 2
Schedule “F” to By-law Number 6212-19
Legal Matters
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
1 Accept service of any
legal document on
behalf of the Town
Town Clerk None
2 Take all necessary steps
to defend claims and
any Local Planning
Appeal Tribunal matters
Town Solicitor In accordance with Council
instructions or the requirements
of the Litigation and Claims
Policy No. 52
3 Call an emergency
Special Council Meeting
Town Solicitor Where time is of the essence in
dealing with a claim
Upon a minimum of 24 hours
notice
4 Commence small claims
court matter to recover
costs incurred or paid
out by the Town
Town Solicitor To be conducted in accordance
with the requirements of the
Litigation and Claims Policy No.
52
5 Commence any legal
proceeding on behalf of
the Town so that a
limitation period or other
time restriction does not
expire or in an
emergency to protect the
Town’s interest
Town Solicitor, in
consultation with
the CAO or
relevant
Department Head
Town Solicitor must bring a
report at the next available
Closed Session Council
meeting to seek instructions to
continue the proceeding
6 Commence cross-
claims, third-party claims
or counterclaims and
defendant’s claims
Town Solicitor Town Solicitor must bring a
report at the next available
Closed Session Council
meeting, unless costs are
incurred by the Town’s insurer
7 Retain external legal
counsel to provide legal
opinions or legal
expertise for a particular
matter and execute
associated Agreements
Town Solicitor Amount not to exceed
$50,000.00, excluding HST and
disbursements
Retainer is to be in accordance
with the requirements of the
Litigation and Claims Policy No.
52
8 Retain external legal
counsel, necessary
consultants or expert
witnesses for Local
Planning Appeal
Tribunal matters and
execute associated
Agreements
Town Solicitor
Total amount to not exceed
$50,000.00, excluding HST and
disbursements
Retainer is to be in accordance
with the requirements of the
Litigation and Claims Policy No.
52
9 Settle uninsured claims
and execute associated
Agreements
Town Solicitor Settlement amount does not
exceed $25,000, exclusive of
costs
To be conducted in accordance
with the requirements of the
Litigation and Claims Policy No.
52
Page 2 of 2
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
10 Settle insured claims by
or against the Town
that are below the
Town’s deductible and
execute associated
Agreements
Town Solicitor, or
as further
delegated by the
Town Solicitor
Power to delegate further must
be in accordance with staff
spending authorization limits
To be conducted in accordance
with the requirements of the
Litigation and Claims Policy No.
52
11 Settle insured claims by
or against the Town
that are above the
Town’s deductible and
execute any associated
release documents
Town Solicitor Upon recommendation of the
Town’s insurance provider or
its lawyer