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BYLAW - Appoint Interim CAO - 20150811 - 575015THE CORPORA TION OF THE TO WN OF A URORA By-law Number 5750-15 BEING A B Y-LA W to appoint an Interim Chief Administrative Officer for The Corporation of the Town of Aurora. WHEREAS section 229 of the Municipal Act, 2001, S.C. 2001, c.25, as amended (the "Act"), states that a municipality may appoint a chief administrative officer who shall be responsible for: (a) exercising general control and management of the affairs of the municipality for the purpose of ensuring the efficient and effective operation of the municipality; and (b) performing such other duties as are assigned by the municipality; AND WHEREAS the Council of The Corporation of the Town of Aurora (the `Town" or the "Corporation") deems it necessary and expedient to appoint an Interim Chief Administrative Officer; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: THAT Patrick Moyle be and is hereby appointed as Interim Chief Administrative Officer on behalf of the Town. 2. THAT, if the Interim Chief Administrative Officer is absent from duty, on vacation, or through illness is unable to perform the required duties, the Interim Chief Administrative Officer shall appoint, subject to availability, one (1) of the following employees of the Town to be the responsible official for Town contact and staff direction acting in the place of the Interim Chief Administrative Officer: ■ Director of Building & By-law Services; • Director of Corporate & Financial Services/Treasurer; • Director of infrastructure & Environmental Services; Director of Legal & Legislative Services/Town Solicitor; • Director of Parks & Recreation Services; or • Director of Planning & Development Services. Should such absence of the Interim Chief Administrative Officer exceed three (3) weeks, Council of the Town may appoint an Acting Chief Administrative Officer who shall have all the powers, duties, and responsibilities of the Interim Chief Administrative Officer under this by-law. 3. THAT the duties and responsibilities of the Interim Chief Administrative Officer shall be as set forth in Schedule "A" attached hereto and forming part of this by- law. 4. THAT By-law Number 5096-08.H and By-law Number 5379-11 be and are hereby repealed. 5. THAT this By-law shall be deemed to have come into full force and effect on the 4tr, day of August, 2015. READ A FIRST AND SECOND TIME THIS i rfh DAY OF AUGUST, 2015. READ A THIRD TIME AND FINALLY PASSED THIS 11'4 DAY OF AUGUST, 2015. AppwzJra as to Form _104" u re , Lr'JA M �"— 'Pair- .y } 20, Y r, STEPHEN M.A. HUYCKE, TOWN CLERK By-law Number 5750-15 Page 2 of 4 SCHEDULE "A" Job Description No. S221 — Key Responsibilities SUBJECT to the provisions of the Act and any other statutes, the duties and responsibilities of the Interim Chief Administrative Officer (and Chief Administrative Officer) shall be to: 1. Administering and supervising the management and business affairs of the Corporation in accordance with the policies and plans established and approved by Council. 2. Coordinating and facilitating the flow of information between the administration and Council, and between Committees and Council, including the development of an effective format and mode of presentation with respect to the reports and other communications from the Town's administration and Committees to the Town Council. In doing so: (a) reviews and ensures that all information presented to Council, or that could be of assistance to Council is accurate, pertinent, timely and facilitates decision making by Council; (b) approves all reports from each Department in the Administration prior to consideration by Council and/or Committees of Council; (c) submitting to Town Council all reports and recommendations of Directors together with comments or recommendations where deemed necessary; (d) ensures the implementation and maintenance of all health and safety legislation and lends executive direction to the Corporate Safety Committee Meetings. 3. Directing, coordinating and generally supervising the implementation of all policies, plans and programs approved by the Town Council: (a) enhances productivity by creating a positive work environment that motivates and improves morale; (b) ensures the adequacy of the Corporation's organization and structure to deliver services and programs effectively and efficiently; and (c) provides individual and group leadership to Department Heads. 4. Attending all meetings of Town Council and, where necessary, committees established by Council and to participate in discussion for the purpose of clarifying or providing information on any matter being discussed by Council. 5. Keeping current with the community needs and trends that may be reflected in the Corporation's priorities, policies and plans. 6. Directing the overall policy direction relating to the Town's Economic Development Program as established by Council. 7. Coordinating the presentation to Council, at least quarterly, of a report on the Corporation's operations, finances and works -in -progress together with any recommendations necessary for Council to achieve its objectives and any other matter that ought to be reported to Council. 8. Encouraging throughout the Town's administrative departments a continuous search for improvement in the delivery of Town services to the public and the management of the Town's affairs. 9. Developing long and short range plans to achieve established priorities and goals and objectives and recommending to Council services and programs to support the goals and objectives. By-law Number 5750-15 Page 3 of4 10. Preparing and submitting to Council, primarily through Directors, recommendations for the establishment of new, or the revision of existing Town policies, programs and services. 11 . Ensuring that all public inquiries and/or complaints are responded to in a timely manner. 12. Coordinating and directing the implementation of the policies, plans and programs of Council and dealing with any matter including complaints from citizens, with the assistance of the Directors without further reference to Council subject to regularly reporting to Council upon actions taken. 13. Consolidating and enhancing the Town's public relations and communication functions. 14. Acting as directed in accordance with the Town's Emergency Plan. 15. Attending to the interests of the municipality on intergovernmental matters at the administrative level. 16. Regularly reporting to Council on the status and progress of all aspects of the Corporation's affairs consistent with priorities and plans. 17. Directing, preparing and submitting the Corporate Strategic Plan, on a five (5) year basis, to Council and directing its implementation, once approved. 18. Ensuring the development and promotion of appropriate and effective corporate administrative policies and practices. 19. Undertaking such other responsibilities as may be assigned by Council, or exercises any power from time to time, as lawfully granted by Council. Human Resources Administration: 20. Overseeing the process involving the appointment, employment, suspension and dismissal of employees of the Town, other than Directors and other statutory officers , in accordance with generally accepted Human Resources Procedures and Policies. 21. Recommending to Council the appointment and terms of employment of the Directors and statutory officers of the Town and maintaining the authority to suspend and recommend to Council the termination of the employment of any Directors and statutory officer in accordance with generally accepted Human Resources Procedures and policies. 22. Conducting an annual performance appraisal of Directors, which would include a 360 degree evaluation program including multi-source input from Members of Council, the Chief Administrative Officer, other Directors and managers who report to the Director to be evaluated. Following the completions of the appraisal of the Director, the Chief Administrative Officer reports to Council for information purposes on the merit increase and the annual evaluations. 23. Ensuring that any action by the Directors involving the appointment, suspension or dismissal of employees of the Town is in accordance with the relevant provisions of collective agreement and any applicable Human Resources procedures and policies of the Town. 24. Directing the collective bargaining process carried out by Human Resources staff with CUPE and associations of Town employees and recommending to Council the terms of any agreements concerning wages, benefits, and terms of service, and upon approval to direct the administration of such agreements by Human Resources staff. Financial Administration 25. Directing the preparation, with the assistance of the Director of Corporate & Financial Services, the presentation to Council of the annual operating budget By-law Number 5750-15 Page 4 of4 and its submission to Council together with such recommendations and observations with respect to the expenditures and revenues which are deemed appropriate. 26. Directing the preparation, with the assistance of the Director of Corporate & Financial Services!Treasurer the presentation to Council of an annual capital budget together with a five (5) year forecast of the Town's capital requirements, revenues and operating costs and the subsequent administration and control of the municipality's financial affairs according to the estimates as approved by Council. 27. Overseeing the performance of all contracts or agreements entered into by the Town and ensures that all conditions related thereto have been fulfilled in accordance with the provision of such contracts or agreements as approved by Council. 28. Overseeing the establishment of policies and procedures for procurement of goods and services within limits set by Council: Accounting for the responsibility for purchasing on behalf of the Town with authority to purchase all materials, supplies and services, and to enter into contracts involving expenditures in accordance with the approved budget and the Procurement By-law. 29. Exercising and maintaining sound financial management over the Corporation including the effective monitoring and control of revenue and expenditures. 30. Directing the exercise of a general financial control of all departments with the assistance of the Director of Corporate & Financial Services!Treasurer.