BYLAW - Document Retention Periods - 19900516 - 318790I \,
BY-LAW NUMBER 3187-90
OF THE CORPORATION OF THE TOWN OF AURORA
BEING A BY-LAW to establish
schedules of retention periods in
documents, records and other
papers of the Aurora Public
library.
WHEREAS, pursuant to the prov1s1ons of Section 116B of the Municipal Act,
R.S.O. 1980, the Corporation of the Town of Aurora must pass a By-law for
the retention of records pertaining to the Aurora Public library;
AND WHEREAS, it is now deemed expedient to pass such a By-law;
NOW THEREFORE, the Muni cipa 1 i ty of the Corporation of the Town of Aurora
enacts as follows:
1. THAT the retention periods of the Aurora Public library as
outlined in Schedule "A" attached hereto are hereby adopted and
established as the retention period for each such record.
2. THAT this By-law shall not take effect until the Auditors of the
Corporation have approved same by endorsing their names at the
end thereof.
READ A FIRST AND SECOND TIME THIS 25th DAY OF APRIL • 1990.
READ A THIRD TIME AND FINALLY PASSED THIS /6 DAY OF • 1990.
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SCHEDULE "A" TO BY-LAW 3187-90
SUBJECT
Accounts
Accounts Payable
Accounts Receivable
Agreements/Contracts
Bank Statements, Coupons and Deposit Books
Bibliographic Records
Cash Receipts
Cheque Copies
Correspondence, general
Library Board Minutes
Library Board Committee Minutes
Patron Records
Payroll Records
Petty Cash Records
Policy Statements
Purchase Orders
Staff Reports to Library Board
Tender Documents
RETENTION PERIOD IN YEARS
7
7
7
10
7
Continuous
(revised as required)
7
7
7
Permanently
Permanently
3
7
7
10
7
10
10