BYLAW - Define Office of Treasurer - 19861117 - 288186. ~--' ,, _,( ..
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BY-LAW NUMBER 2881-86
OF THE MUNICIPAL CORPORATION OF THE TOWN OF AURORA
BEING A BY-LAW of The Corporation of
the Town of Aurora to establish the
office and define, limit and
determine the duties and
responsibilities of the Treasurer.
WHEREAS Section 79 of the Municipal Act R.S.O. 1980, Chapter 302
authorizes the Council of The Corporation of the Town of Aurora, by
by-law, to appoint a Treasurer and whose duty it is to carry out
certain statutory duties;
AND WHEREAS Section 87 of the Municipal Act R.S.O., Chapter 302
requires The Council of the Corporation of the Town of Aurora, by
by-1 aw, to appoint a Co 11 ector and whose duty it is to carry out
certain statutory duties;
AND WHEREAS it is the desire of Council to assign other duties to the
Treasurer;
THEREFORE the Council of the Town of Aurora enacts as follows:
1. The Counci 1 of The Corporation of the Town of Aurora does
hereby establish the office of Treasurer and the incumbent of
the office shall also be the Tax Collector and be responsible
to the Council and the Chief Administrative Officer.
2. The duties and res pons i bi 1 i ties of the said office sha 11 be
as set forth in Schedule "A" hereto attached.
3. The Council is hereby authorized and empowered to appoint, by
by-law, such person as it may deem most suitable for the
purpose of the carrying out of said duties and
responsibilities.
4. The Treasurer shall not be dismissed except by by-law passed
by Council duly called after written notice has been given at
a previous meeting.
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5. When the office of Treasurer is vacant, or is unable to carry
out the duties through illness or otherwise, Council may
appoint an acting Treasurer "pro tempore" who shall have all
the powers and duties of the Treasurer.
6. That,
hereby
Kelly Cerswell, Chartered Accountant,
appointed Treasurer and Collector of
be and is
the Town of
Aurora effective the date of final passing hereof.
7. That By-law 2755-85 is hereby repealed.
READ A FIRST AND SECDND TIME THis.SuiDAY DF ~!uv , 1986.
FINAL TIME AND FINALL v PASSED THIS / f!doAv OF
---1---..P.'--"'-~-"-"'"'--""--"---' 1986 •
MAYOR
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SCHEDULE "A"
SUBJECT to the provisions of the Municipal Act and any other statutes,
the duties and responsibilities of the Treasurer shall be:
1. As the chief financial officer of the Corporation, advises Council
and the Chief Administrative Officer on all matters affecting the
financial affairs of the Corporation and of the financial
implications of all matters presented to Council for approval.
2. Organizes, manages and administers the Department of Treasurer and
its staff with respect to its statutory and other assigned
functions and in accordance with the approved policies and
procedures of Council.
3. Organizes, installs, maintains and audits internally a safe,
efficient and unified accounting and reporting system covering the
entire scope of the operations of the Corporation. The system to
comprehend a 11 the revenues, expenditures, assets, 1 i abi 1 i ties,
reserve and trust funds and any other accounting or financial
transactions of the Corporation and be in accordance with
accounting principles generally accepted for Ontario
municipalities and in particular:
a) establishes and promotes sound financial management practices
that include proper internal financial controls and effective
budget centro 1 and reporting to Co unci 1 and its Committees
and Departments;
b) ensures the prompt and efficient i denti fi cation, billing and
collection of all levies, rates, taxes, interest, penalties,
rentals, fees, charges and any other monies due to the
Corporation, including grants, subsidies and contributions
from government or other sources, and takes such action as is
necessary to promptly recover overdue monies;
c)
d)
manages all cash and investment
operating such bank accounts with
activities including
the bank approved by
Council as may be required and making arrangements for the
safekeeping of securities, debentures and fidelity bonds;
pays promptly by cheque or other instrument drawn on the
Corporation's bank account all accounts due and payable by
the Corporation;
e) invests surplus monies of all the funds of the Corporation in
accordance with policies and procedures approved by Council
and any statutory investment requirements; and
f) establishes a "petty cash" fund and related procedures to
meet the day-to-day requirements of the departments as
determined by the Treasurer.
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4. Has full authority over all Town staff carrying out accounting and
fi nanci a 1 duties but only in respect to the fulfillment of those
duties.
5. Coordinates the preparation of the annual estimates and five-year
forecasts of capital expenditures, revenues and operating costs
,, -for presentation to Council and the Chief Administrative Officer,
together with an assessment of the impact of the estimates and
forecasts on the current and future finances of the Corporation.
6. Arranges for capital financing as approved by Council and assists
the Clerk in making applications to the Ontario Municipal Board
and any other bodies for such purposes.
7. Develops, establishes and operates an effective, efficient and
economical purchasing system for the supply of goods and services
for Corporation purposes.
8. Evaluates, develops and maintains the computerized information
processing requirements of the Corporation.
9. Carries out such other duties and responsibilities assigned by
Counci 1 or by the Chief Admi ni strati ve Officer or exercises any
other power from time to time lawfully granted by Council.