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MINUTES - Special Council - 20161205 Town of Aurora Special Council Cultural Precinct Workshop Meeting Minutes Leksand Room Aurora Town Hall Monday, December 5, 2016 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes (arrived 6:12 p.m.), Kim (arrived 6:21 p.m.), Mrakas, Pirri, Thom, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie- Smith, Manager of Corporate Communications, Fausto Filipetto, Senior Policy Planner, Lisa Lyons, Town Clerk, and Samantha Yew, Council/Committee Secretary The Chair called the meeting to order at 6:06 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Special Council Cultural Precinct Workshop Meeting Minutes Monday, December 5, 2016 Page 2 of 6 2. Approval of the Agenda Moved by Councillor Thompson Seconded by Councillor Pirri That the agenda as circulated by Legislative Services be approved. Carried 3. Welcome/Introduction/Brief History Mr. Nadorozny provided a brief history of the Cultural Precinct/Library Square project, and noted that this workshop is the final step in completing stage three of the Council- approved four-stage Cultural Precinct/Library Square planning process. 4. Detailed Council Presentation On a motion of Councillor Thompson seconded by Councillor Mrakas, Council consented on a two-thirds vote to waive the requirements of subsection 3.8(c) of the Procedural By-law to permit the presentation of Fausto Filipetto up to twenty-five minutes. Mr. Filipetto provided an overview of the Library Square and Town Park concept plans, detailing the approach, methods and results of the public consultations undertaken by staff in the fall of 2016. He noted that the public consultation strategy was endorsed by Council, and included public outreach, an online survey, social media strategy and public meetings. Moved by Councillor Thom Seconded by Councillor Humfryes That the presentation regarding Library Square and Town Park be receive for information. Carried 5. Delegations On a motion of Councillor Humfryes seconded by Councillor Pirri, Council consented on a two-thirds vote to waive the requirements of subsection 3.8(c) of the Procedural By-law to Special Council Cultural Precinct Workshop Meeting Minutes Monday, December 5, 2016 Page 3 of 6 permit the delegations of David Heard and Christopher Watts an additional five minutes each. (a) David Heard, Resident Re: Cultural Precinct Plan Meeting Mr. Heard spoke in support of the enhancement of Town Park, and suggested augmenting current Town Park features by adding a recycled brick wall along the perimeter of the baseball diamond, the installation of a concrete skate pad, and the installation of entrance gateways on the streets leading into the Park. Moved by Councillor Thom Seconded by Councillor Humfryes That the presentation regarding Cultural Precinct Plan Meeting be received for information. Carried (b) Christopher Watts, Resident Re: Adaptive Re-use Proposal: Aurora Armoury Mr. Watts spoke in support of repurposing the Aurora Armoury, and proposed a “Farmoury” concept plan that identifies the installation of a dynamic, multi- purpose farmers’ market-themed hub that integrates concepts of exchange, community, education, and sustainability. Moved by Councillor Pirri Seconded by Councillor Kim That the presentation regarding Adaptive Re-use Proposal: Aurora Armoury be received for information. Carried 6. Council Questions/Comments – Theme Discussions Special Council Cultural Precinct Workshop Meeting Minutes Monday, December 5, 2016 Page 4 of 6 Council discussed various aspects of Town Park, the former Armoury, and Library Square. 7. Council Direction Regarding Final Report Moved by Councillor Mrakas Seconded by Councillor Thompson 1. That the main features of Town Park (ball diamond, band shell, etc.) be preserved; and 2. That staff report back on specific enhancements to Town Park for consideration by Council; and 3. That staff report back on estimates for renovations to bring the Armoury building up to code and initiate a design exercise for the repurposing of the Armoury building; and 4. That Council authorize staff to proceed with an application for the demolition of 52 and 56 Victoria Street, pending the relocation of tenants; and 5. That staff begin a design exercise for the redevelopment of Library Square. On a recorded vote the first clause of the motion Carried Yeas: 8 Nays: 1 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe Voting Nays: Councillor Kim On a recorded vote the second clause of the motion Carried Yeas: 9 Nays: 0 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe Voting Nays: None Special Council Cultural Precinct Workshop Meeting Minutes Monday, December 5, 2016 Page 5 of 6 On a recorded vote the third clause of the motion Carried Yeas: 9 Nays: 0 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe Voting Nays: None On a recorded vote the fourth clause of the motion, in respect to 52 Victoria Street Carried Yeas: 8 Nays: 1 Voting Yeas: Councillors Abel, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe Voting Nays: Councillor Gaertner On a recorded vote the fourth clause of the motion, in respect to 56 Victoria Street Carried Yeas: 8 Nays: 1 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Thom, Thompson, and Mayor Dawe Voting Nays: Councillor Pirri On a recorded vote the fifth clause of the motion Carried Yeas: 9 Nays: 0 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe Voting Nays: None Special Council Cultural Precinct Workshop Meeting Minutes Monday, December 5, 2016 Page 6 of 6 Councillor Thompson advised that he was raising a point of personal privilege in response to an action made by Councillor Abel. Mayor Dawe ruled that a breach of personal privilege had taken place and requested an apology from Councillor Abel. Councillor Abel apologized. 8. By-laws Moved by Councillor Thom Seconded by Councillor Pirri That the following confirming by-law be given first, second, and third readings and enacted: 5930-16 Being a By-law to Confirm Actions by Council Resulting from a Special Council Meeting on December 5, 2016. Carried 6. Adjournment Moved by Councillor Kim Seconded by Councillor Humfryes That the meeting be adjourned at 9:39 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk The minutes of the Special Council meeting of December 5, 2016, are subject to final approval by Council on December 13, 2016.