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MINUTES - Special Council - 20161006 Town of Aurora Special Council Meeting Minutes Council Chambers, Aurora Town Hall Thursday, October 6, 2016 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent Councillor Humfryes Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Patricia De Sario, Town Solicitor, Lisa Lyons, Town Clerk, Linda Bottos, Council/Committee Secretary, Samantha Yew, Council/Committee Secretary Mayor Dawe called the meeting to order at 6:06 p.m. Council consented to recess at 7:28 p.m. and reconvened at 7:33 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Moved by Councillor Gaertner Seconded by Councillor Pirri That the agenda as circulated by Legislative Services be approved. Carried Special Council Meeting Minutes Thursday, October 6, 2016 Page 2 of 4 3. Delegations None 4. Consideration of Items Requiring Separate Discussion 1. Procedural By-law Review Council Workshop Ms. Lisa Lyons, Town Clerk, presented an overview of the background and status of the Procedural By-law review, including a summary of the decisions of Council during the workshops held on November 24 and December 15, 2015. She presented suggestions based on current and best practices that could be incorporated into a new draft Procedure By-law that would be presented to Council at a future meeting and Council provided feedback. Moved by Councillor Pirri Seconded by Councillor Kim 1. That the presentation regarding Procedural By-law Review Council Workshop be received; and 2. That the comments provided by Council be considered by staff in the development of a new Procedure By-law. Carried 2. Cultural Master Plan (2014-2019) Update Mr. Doug Nadorozny, Chief Administrative Officer, noted that this update is an opportunity to refresh Council on Aurora’s current Cultural Master Plan and the interrelationship between culture, economic development, tourism and sports . He further noted noted that one objective is to arrange a community workshop will be arranged to engage the whole community in embracing the goals of the Plan. Mr. Al Downey, Director of Parks, Recreation and Cultural Services, presented an update to the Cultural Master Plan, which was approved by Council in May 2014, through a review of the planning process, strategic directions and strategies, cultural resources framework, cultural mapping findings, and the Formatted: Not Highlight Special Council Meeting Minutes Thursday, October 6, 2016 Page 3 of 4 engagement process and themes. He further reviewed the action steps taken to date under the strategic directions of defining the municipality’s role and building partnerships, expanding culture’s role in economic development, building a strong and vital cultural sector, and enhancing access to cultural resources. Mr. Downey and discussed the need to define key performance indicators related to the implementation of the Cultural Master Plan ., and heMr. Downey also provided an overview of the Cultural partners website portal and features, noting that the site would be populated by all partners in the community and administered by the Town. Moved by Councillor Pirri Seconded by Councillor Thom 1. That the Cultural Master Plan (2014-2019) Update be received for information. Carried 5. By-laws Moved by Councillor Thompson Seconded by Councillor Thom That the following confirming by-law be given first, second, and third readings and enacted: 5906-16 Being a By-law to Confirm Actions by Council Resulting from a Special Council Meeting on October 6, 2016. Carried 6. Adjournment Moved by Councillor Kim Seconded by Councillor Pirri That the meeting be adjourned at 8:10 p.m. Carried Special Council Meeting Minutes Thursday, October 6, 2016 Page 4 of 4 _________________________________ _________________________________ Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk The minutes of the Special Council meeting of October 6, 2016, received final approval by Council on November 8, 2016.