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MINUTES - Special Council - 20151215 TOWN OF AURORA SPECIAL COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, December 15, 2015 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Gaertner (arrived during Closed Session), Kim (arrived during Closed Session), Mrakas, Pirri, Thom, and Thompson MEMBERS ABSENT Councillor Humfryes OTHER ATTENDEES Interim Chief Administrative Officer, Director of Legal and Legislative Services/Town Solicitor, Manager of Long Range and Strategic Planning, Town Clerk, and Council/Committee Secretary Mayor Dawe called the meeting to order at 5:34 p.m. Council consented to recess at 5:35 p.m. to resolve into a Closed Session meeting and reconvened into open session at 6:47 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Councillor Mrakas Seconded by Councillor Pirri THAT the agenda as circulated by Legal and Legislative Services, with the following additions, be approved:  Closed Session Item 2 – A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Wellington Street and Yonge Street Special Council Meeting Minutes Tuesday, December 15, 2015 Page 2 of 5  Closed Session Item 3 – Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: Personnel Matter  Closed Session Item 4 – Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: CAO Recruitment  Item 1 – Special General Committee Meeting Report of November 26, 2015  Item 2 – Appointment of a Chief Administrative Officer CARRIED 4. CONSIDERATION OF BUSINESS FOR WHICH NOTICE WAS GIVEN Moved by Councillor Thom Seconded by Councillor Pirri THAT Council resolve into Closed Session to consider the following matters: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Memorandum, Re: Agreement of Purchase and Sale Update – Eric T. Smith Way 2. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Wellington Street and Yonge Street (Added Item) 3. Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: Personnel Matter (Added Item) 4. Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: CAO Recruitment (Added Item) CARRIED Moved by Councillor Kim Seconded by Councillor Pirri THAT the Special Council meeting be reconvened into open session to rise and report from Closed Session. CARRIED Special Council Meeting Minutes Tuesday, December 15, 2015 Page 3 of 5 Closed Session Item 1. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Memorandum, Re: Agreement of Purchase and Sale Update – Eric T. Smith Way Moved by Councillor Thom Seconded by Councillor Kim THAT the confidential direction to staff in respect to a proposed or pending acquisition or disposition of land by the Town or Local Board; Re: Agreement of Purchase and Sale Update – Eric T. Smith Way, be confirmed. CARRIED Closed Session Item 2. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Wellington Street and Yonge Street (Added Item) Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the confidential direction to staff in respect to a proposed or pending acquisition or disposition of land by the Town or Local Board; Re: Wellington Street and Yonge Street, be confirmed. CARRIED Closed Session Item 3. Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: Personnel Matter (Added Item) No action was taken. Closed Session Item 4. Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: CAO Recruitment (Added Item) No action was taken. Special Council Meeting Minutes Tuesday, December 15, 2015 Page 4 of 5 1. Special General Committee Meeting Report of November 26, 2015 (Added Item) Moved by Councillor Pirri Seconded by Councillor Thom THAT the Special General Committee meeting report of November 26, 2015, be received and the recommendations carried by the Committee be approved. CARRIED 2. Appointment of a Chief Administrative Officer (Added Item) Moved by Councillor Abel Seconded by Councillor Thom THAT, pending successful employment history and reference checks by the Interim Chief Administrative Officer, the individual recommended by General Committee at its Closed Session Meeting of November 26, 2015 (continued on December 4, 2015, and December 12, 2015) be appointed as Chief Administrative Officer for the Town; and THAT the Mayor and Interim Chief Administrative Officer be authorized to negotiate and execute an employment agreement and any documentation required to hire a Chief Administrative Officer; and THAT the name of the individual hired as Chief Administrative Officer only be disclosed upon execution of the employment agreement. On a recorded the motion CARRIED YEAS: 8 NAYS: 0 VOTING YEAS: Councillors Abel, Gaertner, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: None ABSENT: Councillor Humfryes 5. BY-LAWS Moved by Councillor Tom Seconded by Councillor Kim 5800-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Special Council Meeting on December 15, 2015. CARRIED Special Council Meeting Minutes Tuesday, December 15, 2015 Page 5 of 5 6. ADJOURNMENT Moved by Councillor Abel Seconded by Councillor Thompson THAT the meeting be adjourned at 6:50 p.m. CARRIED GEOFFREY DAWE, MAYOR STEPHEN M. A. HUYCKE, TOWN CLERK THE MINUTES OF THE SPECIAL COUNCIL MEETING OF DECEMBER 15, 2015, RECEIVED FINAL APPROVAL BY COUNCIL ON JANUARY 26, 2016.