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MINUTES - Special Council - 20140107 TOWN OF AURORA SPECIAL COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Saturday, January 11, 2014 ATTENDANCE COMMITTEE MEMBERS Mayor Dawe in the Chair; Councillors Abel, Gaertner, Gallo, Humfryes (arrived 9:14 a.m.), Pirri, and Thompson MEMBERS ABSENT Councillors Ballard and Buck OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Manager of Financial Planning, and Council/Committee Secretary The Chair called the meeting to order at 9:07 a.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Councillor Abel Seconded by Councillor Pirri THAT the agenda as circulated by the Customer and Legislative Services Department, with the following addition, be approved:  Replacement Page – Notice of Motion (b) Mayor Dawe Re: Ontario Disaster Relief Assistance Program CARRIED Moved by Councillor Pirri Seconded by Councillor Thompson THAT the 48-hour notice of meeting requirement, Section 2.10 of Council’s Procedural By-law, be waived. CARRIED (two-thirds vote) Special Council Meeting Minutes Saturday, January 11, 2014 Page 2 of 3 Moved by Councillor Thompson Seconded by Councillor Pirri THAT the notice requirement for Notice of Motion, Section 3.13 of Council’s Procedural By-law, be waived. CARRIED (two-thirds vote) 3. CONSIDERATION OF ITEMS Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 9:08 a.m. (i) Notices of Motion (a) Mayor Dawe Re: Green for Life (GFL) Moved by Mayor Dawe Seconded by Councillor Pirri WHEREAS The Town of Aurora recently experienced a severe ice storm on Sunday, December 22, 2013, the effects of which continued until late December, 2013; and WHEREAS the extreme weather conditions impacted waste collection, to the point of being delayed and/or missed altogether; and WHEREAS GFL reported delays and missed collection due to weather conditions, worker injury and vehicle breakdown; and WHEREAS GFL is still struggling to have the Town of Aurora back on their regular collection schedule; and WHEREAS over the past several months, prior to the ice storm, residents have reported several missed collections by GFL; and WHEREAS this is an unacceptable practice that must be addressed. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff undertake an immediate review of the GFL contract to determine if they are meeting the terms and if not, to recommend immediate corrective actions and report back to Council; and BE IT FURTHER RESOLVED THAT a copy of this resolution be forwarded to the other N6 Municipal Councils. CARRIED (b) Mayor Dawe Re: Ontario Disaster Relief Assistance Program Moved by Mayor Dawe Seconded by Councillor Pirri WHEREAS the Town of Aurora, as well as other municipalities in the Greater Toronto Area (“GTA”), recently experienced a severe ice storm on Sunday, December 22, 2013, the effects of which continued until late December, 2013 and resulted in substantial damage to municipal property and infrastructure; and WHEREAS the Ministry of Municipal Affairs and Housing have established January 14, 2014 as the last date to make application to the Minister for a declaration of a disaster area in connection with this ice storm. Special Council Meeting Minutes Saturday, January 11, 2014 Page 3 of 3 NOW THEREFORE BE IT HEREBY RESOLVED THAT the Council of the Town of Aurora hereby requests the Minister of Municipal Affairs and Housing to declare the whole geographic area of the Town of Aurora a “disaster area” for purposes of the public component of the Ontario Disaster Relief Assistance Program (“ODRAP”); and BE IT FURTHER RESOLVED THAT the Town of Aurora seek consideration for any other Federal or Provincial funding program made available to assist municipalities with the costs of response to this weather event, whether in addition to or as an alternative to funding available through the ODRAP. CARRIED Mayor Dawe resumed the Chair at 9:15 a.m. 4. READING OF BY-LAW Moved by Councillor Abel Seconded by Councillor Gallo THAT the following confirming by-law be given first, second, and third readings and enacted: 5580-14 BEING A BY-LAW to Confirm Actions by Council Resulting from Special Council Meeting on January 11, 2014 CARRIED 5. ADJOURNMENT Moved by Councillor Gallo Seconded by Councillor Abel THAT the meeting be adjourned at 9:16 a.m. CARRIED GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK THE MINUTES OF THE SPECIAL COUNCIL MEETING OF JANUARY 11, 2014 RECEIVED FINAL APPROVAL BY COUNCIL ON JANUARY 21, 2014.