MINUTES - Special Council - 20060710
TOWN OF AURORA
SPECIAL COUNCIL MEETING MINUTES
NO. 06-21
Council Chambers
Aurora Town Hall
Monday, July 10, 2006
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Kean, Morris and Wallace
MEMBERS ABSENT Councillors Hogg, Vrancic and West were absent.
OTHER ATTENDEES Chief Administrative Officer, Administrative Co-
ordinator/Deputy Clerk, Director of Public Works,
Town Solicitor and Council/Committee Secretary.
The Mayor called the meeting to order at 7:00 p.m.
Mayor Jones requested a moment of silence in memory of Mr. Alfred Child who recently
passed away. Mr. Child served the Town of Aurora as a Councillor from 1955 – 1964
under Mayors Dr. E.J. Henderson and Keith Nisbet.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Kean declared an interest in Item 6 regarding Replica and Imitation
Fire Arms, by virtue of his employer’s affiliation with the sale of toy guns, and did
not take part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
Councillor Wallace declared an interest in Item 7 regarding Newspaper Boxes, by
virtue of his business potentially using the services of newspaper distribution boxes
mentioned in the report, and did not take part in or vote on any questions in this
regard or attempt in any way to influence the voting on such questions.
Councillor Wallace declared an interest in Item 12(4[7]) – EDAC06-06 – June 21,
2006 Economic Development Advisory Committee – Yonge Street Commercial
Area Sub-Committee Minutes of June 1, 2006, section 7, in that his name is
mentioned, and did not take part in or vote on any questions in this regard or
attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the content of the Agenda as circulated by the Corporate Services
Department, with the following additional item, be approved:
NEW DELEGATION (d) – Mr. Eric McCartney
Re: Item 7 – CS06-026 – Newspaper Distribution Boxes & Waste
Containers
CARRIED
Council Meeting No. 06-21 Page 2 of 10
Monday, July 10, 2006
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 6, 7, 8, 9, 10, 11, 12(7) and 12(10) were identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wallace Seconded by Councillor Morris
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
2. PW06-039 - Winter Road & Sidewalk Maintenance Programs Review
THAT staff be requested to report back to Council on the results of the
Winter Sidewalk Maintenance tender, such tender to be as generally
described in Report PW06-039; and
THAT the plowing level of service for roads be increased to 10 hours; and
THAT funds in the amount of $25,000 be transferred from the Winter
Maintenance Discretionary Reserve Fund to the Winter Operations
accounts as described in Report PW06-039.
4. PW06-034 – Northern 6 Municipalities Joint Waste Collection Contract
1. THAT Council approve in principle the terms of a Request for Proposal for a
joint waste collection contract for the Northern 6 Municipalities as generally
outlined in Report PW06-034; and
2. THAT staff be requested to report back to Council on the results of the joint
Request for Proposal noted in Recommendation No. 1; and
3. THAT Report PW06-034 be referred to the Environmental Advisory
Committee for information.
5. PW06-037 - Centre Street Watermain Re-Lining Project - Cost Overrun
THAT additional funds in the amount of $19,618.45 be paid to Fer-Pal
Construction Ltd. for works completed under the 2005 Centre Street
watermain re-lining project which were outside of the original scope of the
project.
CARRIED
Council Meeting No. 06-21 Page 3 of 10
Monday, July 10, 2006
V DELEGATIONS
(a) Mr. Joe Pittari, DPRA Canada Inc.
Re: Item 1 - Strategic Plan Report from DPRA Canada Inc.
Mr. Joe Pittari addressed Council to review the Town of Aurora’s Strategic Plan
Update. Mr. Pittari presented the process that was undertaken to revise the
Plan, which included:
Strategic Planning
Updating the previous Strategic Plan
Consultation Process and Activities
Review of the draft Strategic Plan
The Updated Vision
Updated Goals
Actions Steps
Implementation and Performance Measures
(b) Mr. Klaus Wehrenberg
Re: Item 1 - Strategic Plan Report from DPRA Canada Inc.
Mr. Klaus Wehrenberg addressed Council to raise his concerns regarding the
Strategic Plan and that the priority seems to relate to economics. Mr.
Wehrenberg suggested that the environmental presence should be in good
order, as well as the interests of youth, and that the various inputs should be
accumulated towards an overall vision.
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the comments of the delegate be received.
CARRIED
(c) Mr. Al Wilson
Re: Item 1 – Strategic Plan Report from DPRA Canada Inc.
Mr. Al Wilson was not in attendance, therefore his delegation request was
withdrawn.
Moved by Councillor Buck Seconded by Councillor Morris
THAT Item 1 be brought forward for discussion.
CARRIED
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Strategic Plan Report from DPRA Canada Inc.
Moved by Councillor Morris Seconded by Councillor Kean
THAT Council adopt the Town of Aurora’s Strategic Plan Update 2006.
CARRIED
Council Meeting No. 06-21 Page 4 of 10
Monday, July 10, 2006
Delegation (d) – Mr. Eric McCartney
Re: Item 7 – CS06-026 – Newspaper Distribution Boxes & Waste Containers
(Added Item)
Mr. Eric McCartney addressed Council in opposition to the staff
recommendations regarding newspaper distribution boxes and waste containers.
Mr. McCartney suggested that the proposed signage by Creative Outdoor
Advertising would look out of place and that consideration should be taken
regarding standardizing the colours and models of benches, garbage containers,
street lighting, signage and paper corals. Mr. McCartney also suggested that the
community of Aurora should become involved, that our Town logo and tag line
should be displayed and that Town messages/events should be incorporated.
Moved by Councillor Morris Seconded by Councillor Kean
THAT the comments of the delegate be received and that Item 7 be
brought forward for discussion.
CARRIED
Councillor Wallace, having previously declared an interest in Item 7, did not take part in
or vote on any questions in this regard or attempt in any way to influence the voting on
such questions.
7. CS06-026– Newspaper Distribution Boxes & Waste Containers
(deferred from June 20, 2006 General Committee)
(deferred from June 27, 2006 Council)
Moved by Councillor Morris Seconded by Councillor Gaertner
THAT staff report CS06-026 be received; and
THAT the Town place a notice in the Notice Board and advise all
newspaper distribution box companies of the proposal to enact a by-law to
regulate and permit newspaper boxes in the Town of Aurora; and
THAT the matter be referred back to staff for a report reviewing the
comments made by Mr. McCartney.
CARRIED
3. PW06-032 – Joint Municipal Waste Diversion Strategy
(deferred from June 27, 2006 Council)
Moved by Councillor Gaertner Seconded by Councillor Kean
THAT Council approve, in principle, the joint municipal waste diversion
strategy as described in Report PW06-032 subject to the outcome of the
public consultation planned for this summer; and
THAT staff report back to Council in the fall of 2006 on recommended
amendments to the strategy as a result of input from the public
consultation process; and
THAT Report PW06-032 be referred to the Environmental Advisory
Committee for their information; and
Council Meeting No. 06-21 Page 5 of 10
Monday, July 10, 2006
THAT the Town of Aurora initiate discussions with the Region of York and
the other local York municipalities to include industrial, commercial and
institutional (ICI) users within the Joint Municipal Waste Diversion Strategy
and report to the Environmental Advisory Committee.
CARRIED
Councillor Kean, having previously declared an interest in Item 6, did not take part in or
vote on any questions in this regard or attempt in any way to influence the voting on
such questions.
6. CS06-022– Regulate the Sale and Possession of Replica Firearms
(deferred from June 20, 2006 General Committee)
(deferred from June 27, 2006 Council)
Moved by Councillor Morris Seconded by Councillor Wallace
THAT staff report CS06-022 be received; and
THAT the report and draft by-law be circulated to the other municipalities
within York Region and the York Regional Police Department requesting
their support for this initiative.
CARRIED
8. LS06-025 – Tri- Party Property Use Agreement between York Region
District School Board, York Catholic District School Board and
the Town of Aurora
(deferred from June 27, 2006 Council)
Moved by Councillor Kean Seconded by Councillor Morris
THAT the matter regarding a tri-party property use agreement between
the York Region District School Board, York Catholic District School Board
and the Town of Aurora be referred back to staff to bring a report to the
July 11, 2006 Council meeting regarding the issues raised at this meeting.
CARRIED
9. Correspondence from the Ministry of Citizenship and Immigration
Re: Ontario Medal for Good Citizenship
(deferred from June 27, 2006 Council)
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the matter be referred to staff; and
THAT the information be posted on the Town website requesting
nominations.
CARRIED
Council Meeting No. 06-21 Page 6 of 10
Monday, July 10, 2006
10. Correspondence from the York Region Food Network
Re: Food Bank Use in York Region
(deferred from June 27, 2006 Council)
Moved by Councillor Kean Seconded by Councillor Morris
THAT the Town of Aurora become more involved in promoting the Food
Bank by posting pertinent information on the Notice Board.
CARRIED
Councillor Gaertner provided a Notice of Motion regarding the Food Bank.
11. Correspondence from the Town of Georgina
Re: The WAVE Healthy Waters Healthy Yards Project
(deferred from June 27, 2006 Council)
Moved by Councillor Gaertner Seconded by Councillor Morris
THAT $4,000 be donated to the Town of Georgina WAVE Healthy Waters
Healthy Yards Project from the Contingency Fund.
On a recorded vote the main motion was CARRIED.
YEAS: 5 NAYS: 1
VOTING YEAS: Councillors Gaertner, Kean, Morris, Wallace and Mayor Jones
VOTING NAYS: Councillor Buck
Councillor Wallace, having previously declared an interest in Item 12(4[7]), did not take
part in or vote on any questions in this regard or attempt in any way to influence the
voting on such questions.
12. EDAC06 -06 – June 21, 2006 Economic Development Advisory Committee
Meeting
(deferred from June 27, 2006 Council)
Moved by Councillor Kean Seconded by Councillor Morris
4. NEW ITEM Yonge Street Commercial Area Sub-Committee
Minutes of June 1, 2006
7. THAT Council recognize Councillor Wallace for initiating the yearly
“World’s Longest Street Festival”.
CARRIED
Moved by Councillor Kean Seconded by Councillor Morris
4. NEW ITEM Yonge Street Commercial Area Sub-Committee
Minutes of June 1, 2006
10. THAT the composition of the Yonge Street Commercial Area Sub-
Committee be reduced, for the remainder of this term only, by
removing the requirement of representatives from the Aurora
Chamber of Commerce and the Aurora Historical Society.
CARRIED
Council Meeting No. 06-21 Page 7 of 10
Monday, July 10, 2006
Moved by Councillor Kean Seconded by Councillor Morris
1. THAT the balance of the Committee Record of the Economic
Development Advisory Committee Meeting 06-06 held on June 21, 2006
be received as information and the following recommendations of the
Economic Development Advisory Committee be endorsed:
2. Economic Development Advisory Committee Meeting Report No. 06-05
held on Wednesday May 17, 2006
THAT Economic Development Advisory Committee Meeting Report No.
06-05 held on Wednesday May 17, 2006 be adopted as printed and
circulated.
3. EDAC06-003 - Gateway Entry Feature
(distributed at the meeting)
THAT Report EDAC06-003 - Gateway Entry Feature be received; and
THAT the Economic Development Advisory Committee endorse, in
principle, location #3 as indicated on Attachment B of Report EDAC06-
003; and
THAT the Economic Development Officer be directed to pursue the
development of the Gateway Entry Feature Option 5 as described in
Report EDAC06-003 - Attachment A, and report back to the September
20, 2006 Economic Development Advisory Committee meeting.
4. NEW ITEM Yonge Street Commercial Area Sub-Committee
Minutes of June 1, 2006
THAT the Yonge Street Commercial Area Sub-Committee Minutes of June
1, 2006 be received and the recommendations of the Yonge Street
Commercial Area Sub-Committee be endorsed:
1. THAT Leisure Services be requested to provide additional plantings
for the Temperance Street Parking Lot and that the Aurora
Horticultural Society do the planting prior to August 12, 2006.
2. THAT Mayor Jones, on behalf of Council, send a letter
commending the Aurora Horticultural Society for cleaning up the
public area surrounding the vacant lot at Yonge and Tyler Streets.
3. THAT By-law Services be requested to inspect, on a weekly basis,
all vacant properties along Yonge Street to ensure compliance with
municipal by-laws and further report the number of violations
pertaining to the inspections to the Yonge Street Commercial Area
Sub-Committee; and
THAT Richard Wizemann meet with the By-law Services Co-
ordinator to address the concerns of the Yonge Street Commercial
Area Sub-Committee with respect to this matter.
4. THAT the Aurora Horticultural Society be allowed to provide
adequate signage indicating that they have provided the planting
and/or done the planting and/or clean up at all locations along
Yonge Street.
5. THAT Council recognize the contributions that the Aurora
Horticultural Society has contributed to the beautification of Yonge
Street.
Council Meeting No. 06-21 Page 8 of 10
Monday, July 10, 2006
6. THAT the matter of adequate and substantial signage on Yonge
Street and Industrial Parkway indicating that Industrial Parkway is a
by-pass route be referred to the Director of Public Works for a
report including cost estimates for the installation of the signage.
8. THAT “Downtown Commercial District Signage” (Capital Budget
Item 13003, approved December 2005) be immediately installed at
the appropriate locations along Yonge Street, with the district
names previously endorsed by the Economic Development
Advisory Committee.
9. THAT the approved 2006 capital expenditure of $10,000 for
garbage receptacles along Yonge Street be immediately initiated.
5. EDAC06-004 – An Economic and Employment Overview for Aurora 2005
THAT EDAC06-004 – An Economic and Employment Overview for Aurora
dated June 21, 2006 be received for information.
6. EDAC06-005 – Participation in the GTMA’s 2006/07 GTA Advanced
Manufacturing Initiative
THAT Report EDAC06-005 dated June 21, 2006 prepared by the
Economic Development Officer be received; and
THAT the Economic Development Advisory Committee endorse the
Town’s participation in the GTMA’s 2006/07 GTA Advanced
Manufacturing Initiative.
7. Business ‘Bright Lights’ Newsletter - Spring/Summer 2006 Edition
THAT Business ‘Bright Lights’ Newsletter - Spring/Summer 2006 Edition
be received for information; and
THAT the Economic Development Advisory Committee Members are
requested to forward any news items that may be included in future
editions of the Business ‘Bright Lights’ Newsletter, to the Economic
Development Officer.
CARRIED
VII IN-CAMERA
Moved by Councillor Morris Seconded by Councillor Kean
THAT Council proceed In-Camera to address legal, property and
personnel matters.
CARRIED
The meeting recessed at 9:50 p.m.
The meeting reconvened at 10:13 p.m.
Council Meeting No. 06-21 Page 9 of 10
Monday, July 10, 2006
13. Legal Matter
Moved by Councillor Morris Seconded by Councillor Kean
THAT the Town of Aurora Council resolves that it not provide to the Town
of Newmarket and Newmarket Hydro, recovery for any out-of-pocket
expenses so incurred by the Town of Newmarket and Newmarket Hydro.
CARRIED
14. Personnel Matter
Moved by Councillor Kean Seconded by Councillor Morris
THAT staff re-advertise for applications to the Citizens’ Advisory Committee; and
THAT the advertisement advise the residents of the short time commitment
required for the ad hoc committee; and
THAT the matter be brought back to the August 22, 2006 Council meeting.
CARRIED
VIII READING OF BY-LAWS
Moved by Councillor Kean Seconded by Councillor Morris
THAT the following listed by-law be given 1st and 2nd readings:
4819-06.T BEING A BY-LAW to amend
Parking By-law 4574-04.T
as amended, with respect
to parking on George
Street
CARRIED
Moved by Councillor Seconded by Councillor
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4815-06.T BEING A BY-LAW to
amend By-law 4574-04.T
as amended, with respect
to turning movements on
Murray Drive
4816-06.T BEING A BY-LAW to
amend Parking By-law
4574-04.T as amended,
with respect to Aurora
Heights Drive, Devins
Drive, Odin Crescent,
Stone Road, Tecumseh
Drive, Walton Drive and
Wells Street
Council Meeting No. 06-21 Page 10 of 10
Monday, July 10, 2006
4831.06.C BEING A BY-LAW to
confirm actions by Council
resulting from the Special
Council meeting 06-21 on
July 10, 2006
IX ADJOURNMENT
Moved by Councillor Wallace
THAT the meeting be adjourned at 10:21 p.m.
CARRIED
________________________________ ____________________________
T. JONES, MAYOR K. EWART, DEPUTY CLERK