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MINUTES - Special Council - 20020327 TOWN OF AURORA SPECIAL COUNCIL - PUBLIC PLANNING MEETING MINUTES NO. 02-09 Council Chambers Aurora Town Hall Wednesday, March 27, 2002 ATTENDANCE COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith, Kean, MacEachern, Pedersen, Timpson, Vrancic and Wallace. Councillor West was absent due to illness. STAFF MEMBERS Deputy Town Clerk, Director of Planning, Senior Planner, Planners and Council/Committee Secretary. I DECLARATIONS OF INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Councillor Griffith Seconded by Councillor Timpson THAT the content of the Agenda be approved as presented. CARRIED III PLANNING APPLICATIONS Mayor Jones outlined the procedures that would be followed in the conduct of the public meeting. The Deputy Town Clerk confirmed that appropriate notice had been given and that signs had been posted on the subject properties in accordance with the relevant provisions of the Planning Act. 1. PL02-027 - Draft Plan of Subdivision Elderberry Hill Schickedanz Bros. Ltd. 13990 and 14028 Yonge Street D12-01-3A Planning Staff The Senior Planner gave a description of the application and summarized the contents of the Planning Report No. PL02-027. Ms Henstock outlined the history of the lands and noting that there was an OMB decision in 2000 which dictated that the lands be Aurora Special Council – Public Planning Minutes No. 02-09 Page 2 Wednesday, March 27 2002 developed on a 2 units per acre density. Ms. Henstock advised that staff are in support of the development however there are concerns relating to servicing and outstanding issues relating to the impending Oak Ridges Moraine Conservation Plan. In closing Ms. Henstock requested that the application be referred back to staff to address the various outstanding issues prior to reporting back to Council. Public Comments Ms. Susan Walmer, Chair of the Ratepayers of Aurora Yonge South RAYS, addressed Council with a variety of concerns and questions, which were provided for the record and will be kept on file in the Corporate Services Department. These concerns include issues relating to water and servicing allocation, possible negative impact on the Town's aquifer and nearby private wells, environmental impact from the development due to the extreme slopes in the area, assurance of by-law enforcement relating to the construction process and issues relating to public school allocation. Ms. Walmer also noted that the proposed road entrance to Elderberry is of concern for residents due to the extreme slopes at the intersection and requested that the possibility for an access way leading in off Yonge street be further investigated. In closing Ms. Walmer requested that Council refer this application back to staff for further review. Applicant Mr. Bob Forhan, representing Schickedanz Bros. Ltd., advised that the applicant is in agreement with recommendations contained within the staff report. Mr. Forhan noted that several of the concerns raised by the delegate relate to issues beyond the parameters of the draft plan of subdivision, however he suggested that the applicant is eager to move ahead with this plan and would be willing to do whatever is possible to alleviate concern. It was also noted that Schickedanz Bros. Ltd. have hired a consultant to look into the issue of water servicing and that findings should be reported back to staff in early to mid April. Mr. Forhan requested that a copy of the delegate's comments be forwarded to his client for review, and indicated that his client is hoping to continue working with staff to resolve all issues relating to this development. The public portion of the meeting closed at 7:45 p.m. and Council’s deliberations began. Moved by Councillor Wallace Seconded by Councillor Kean THAT, given the general conformity of the proposal with the land use designations and policies contained within Official Plan Amendment No. 39, Council refer the application back to Staff to report back to Council once the following has been addressed:  Agency comments and public input received; and  The Oak Ridges Moraine Conservation Plan received and the relationship to the subject application addressed; and  Demonstration of conformity with the requirements of the Yonge Street South Master Servicing Plan; and  Servicing allocation for 40 units; and  Conditions of draft approval for the subdivision prepared; and THAT the Town continue to work together with RAYS to address issues relating to this application. CARRIED Aurora Special Council – Public Planning Minutes No. 02-09 Page 3 Wednesday, March 27 2002 2. Correspondence from Margaret Shearman, resident of 15385 Bayview Avenue re: PL02-017 - Zoning By-law Amendment and Draft Plan of Subdivision Preserve Homes Inc. Part of Lot 21, Concession 2 EYS D14-16-01 and D12-01-5A Moved by Councillor Griffith Seconded by Councillor Timpson THAT the correspondence be received and referred to item #3. CARRIED 3. PL02-017 - Zoning By-law Amendment and Draft Plan of Subdivision Preserve Homes Inc. Part of Lot 21, Concession 2 EYS D14-16-01 and D12-01-5A Planning Staff The Planner gave a description of the application and summarized the contents of the Planning Report No. PL02-017. Mr. Mallette noted that the applicant has placed an appeal before the OMB in regard to the lack of a decision from the Town within 90 days of the application. In closing Mr. Mallette concluded by requesting that Council approve the recommendations contained within the report. Public Comments Mrs. Margaret Shearman, resident of 15385 Bayview Avenue, advised that her property and that of her neighbour are the only two properties within the immediate vicinity of this proposed development. Mrs. Shearman raised several concerns regarding this application. Among concerns raised were the possibility that Mrs. Shearman's and her neighbour's private wells would be negatively affected by this development possibly leading to the prospect of being forced to connect with municipal water and services which would create a financial burden for both of them. Mrs. Shearman also expressed concern regarding the lack of greenspace within the proposed development noting that there is currently an abundance of wildlife in the area, which may be destroyed during the construction process, as well as the lack of natural setting for the children who will be living in this neighbourhood when it is completed. Mrs. Shearman also expressed concern regarding the potential use of pesticides and herbicides in this area and inquired as to how this will be monitored. In closing Mrs. Shearman suggested that Council consider incorporating more greenspace into the plan, for the sake of the wildlife and for the enjoyment of families who will be making their homes here. Applicant Mr. Jim Kennedy of KLM Planning Partners Inc., advised that several of the concerns raised by the delegate are not within the realm of this plan and are therefore outside of the responsibilities of his client, Preserve Homes. The public portion of the meeting closed at 8:00 p.m. and Council’s deliberations began. Moved by Councillor Griffith Seconded by Councillor Pedersen THAT Council receive Staff Report PL02-017 and direct Staff to continue to work with the applicant to resolve the issues and concerns raised in the report, and those raised by the public, and develop mutually acceptable conditions of draft approval prior to the Ontario Municipal Board Hearing or the subject application; and Aurora Special Council – Public Planning Minutes No. 02-09 Page 4 Wednesday, March 27 2002 THAT water & servicing issues be investigated by engineering staff; and THAT the street design be revisited with an interest in widening and creating more bends in the roadways to help deter speeding and for a more aesthetically pleasing streetscape; and THAT Council's concern regarding the possibility of removing the parkette from the development be noted and that Planning and Leisure Services staff work together towards keeping the parkette in the plan as proposed; and THAT staff explore the feasibility of implementing a "laneway agreement" to ensure that costs of snow removal and street cleaning services be properly addressed; and THAT staff be requested to include within the site plan process that the developer will cover all expenses related to the connection of municipal services for the two adjacent properties, and that this option will be made available to the two owners for a twelve month period only; and THAT staff explore the relationship between the current and upcoming phases of development in this area, and take steps to insure that the entire plan be addressed as a system and not broken up and approved individually, therefore possibly compromising the overall flow and functionality of the area; and THAT staff explore options for the incorporation of off-street parking into the development, in order to alleviate parking issues. CARRIED 4. PL02-028 - Official Plan Amendment and Zoning By-law Amendment Applications Allied International Credit Corporation (AIC) /The Gordian Group Industrial Parkway South Part of Lot 185, Registered Plan 246 D09-01-02, D14-02-02 Planning Staff The Planner gave a description of the application and summarized the contents of the Planning Report No. PL02-028. Mr. Loker advised that the application has been circulated to related departments within the Town, as well as appropriate outside agencies and the Region of York, and noted that no one has objected to the application, however some concerns were raised. Concerns raised were relating to servicing, building design and layout, it was noted that these concerns can be sorted out at the site plan stage. Public Comments Mrs. Margaret Shearman, resident of 15385 Bayview Avenue expressed concern regarding the location of the entranceway to the new building. Mrs. Shearman advised that directly across the road from the proposed entrance, is a field in which soccer tournaments regularly occur during the summer. Mrs. Shearman noted that the participants of these games have always parked right where this proposed structure will be going and she inquired as to what arrangements can be made for the field users. Aurora Special Council – Public Planning Minutes No. 02-09 Page 5 Wednesday, March 27 2002 Applicant Mr. Paul Ward, of the Gordian Group, acting on behalf of the Allied International Credit Corporation, advised that his client is already looking into forming an arrangement with the soccer field users for use of their parking facilities and also noted that his client is eager to establish Aurora as a home for his business. The public portion of the meeting closed at 8:45 p.m. and Council’s deliberations began. Moved by Councillor Wallace Seconded by Councillor Kean THAT, subject to the public input received and consideration of Council, Staff be authorized to complete the required Official Plan amendment and present it to the next available Council meeting for adoption; That, the approval of the implementing zoning by-law be subject to the processing of a site plan application taking into consideration public input received along with applicable issues as noted within the report and further highlighted within the conclusion section of this report; and THAT staff investigate options for moving the entranceway to a more visible spot to ensure the safety of parking lot users and traffic travelling along Industrial Parkway. CARRIED IV ADJOURNMENT Moved by Councillor Griffith THAT the meeting be adjourned at 8:55 p.m. CARRIED ______________________ _________________________________ T. JONES, MAYOR K. SMYTH, DEPUTY CLERK