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MINUTES - Special Council - 19990603 TOWN OF AURORA SPECIAL COUNCIL MEETING NO. 16-99 Council Chambers Aurora Town Hall Thursday, June 3, 1999 7:00 p.m. ATTENDANCE COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith, Hartwell, Healy, Hinder, Hogg (7:15 p.m.), and Morris. Councillor West was absent due to a business commitment. Councillor McKenzie was absent due to medical reasons. STAFF MEMBERS Chief Administrative Officer/Director of Corporate Services, Director of Planning, Director of Building Administration, Director of Public Works, Fire Chief and Council/Committee Secretary. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA #359. Moved by Councillor Morris Seconded by Councillor Griffith THAT the content of the Agenda be approved as outlined herein with the following additions: • Delegation request from Trinity Anglican Church re: Report PL99-044- 141. • Correspondence from Susan Morton-Leonard on behalf of Residents of Metcalfe Street and Surrounding Area re: Trinity Church Expansion Project. • Correspondence from Helen Knowles and Pat Garland, Residents re: Proposed Rectory Uses of Trinity Anglican Church. CARRIED M I N U T E S Aurora Special Council Minutes No. 16-99 Page 2 Thursday, June 3, 1999 DELEGATIONS Helen Knowles re: Trinity Anglican Church – Parking on Metcalfe Street Ms. Helen Knowles, a resident of 41 Metcalfe Street informed Council that on May 9th, a vehicle owned by a patron of Trinity Anglican Church had blocked her driveway by approximately 5ft to 7ft., preventing her from exiting her driveway. She informed the Police and was told that they do have the authority to tag or tow the vehicle. Eventually, the owner removed the car after an hour, but as a result, she was unable to attend her own church. Ms. Knowles indicated that it is her right as a taxpayer to have free and clear access of her driveway anytime. She requested Council to impose a By-law to prohibit parking on both sides of Metcalfe Street between Victoria Street and Wells Street and to allow only residents of the area to park there. #360. Moved by Councillor Morris Seconded by Councillor Hartwell THAT the comments of the delegate be received. CARRIED Residents of Metcalfe Street and Surrounding Area re: PL99-024-079 Proposed Zoning By-law Amendment, Trinity Anglican Church Lots 1, 2 & 3, Plan 68, D14-25-98 Ms. Susan Morton-Leonard spoke on behalf of residents of Metcalfe Street and surrounding area regarding the Proposed Zoning By-law Amendment for Trinity Anglican Church. She advised that they had requested that this meeting be deferred due to the Provincial elections and inadequate notice of the meeting. Ms. Morton- Leonard proceeded to inform Council that Trinity Anglican Church was in violation of the present Zoning By-law for the permitted uses for the rectory and requested Council to take actions to rectify the situation before third reading of the By-law. Concerns were expressed with the correspondence from Trinity Anglican Church with respect to the rationale for this meeting. Ms. Morton-Leonard then introduced Mr. Geoff Knowles and Mr. Angelo Greco to address site plan issues related to the project. Mr. Geoff Knowles a resident of 41 Metcalfe Street addressed the issues of lighting and condensing units at the Trinity Anglican Church. He requested that the number of lighting standards be reduced from 12 – 12 foot standards to 8 and a reduction in the watts per square foot of lighting from approximately 1.5 to 1 watt or less, and that the light bulbs specified which produce a bright white light be changed to a softer yellow light. He also requested that the sign to be erected on the new driveway island be non- illuminated at any time. With respect to the condensers, Mr. Knowles asked that the 4 – 5 ton Condenser units located on the south wall be relocated back to the original location in the north parking area. This would reduce the noise level adjacent to the homes on Metcalfe Street. He inquired about the option of using a heat pump. Mr. Knowles also asked that if the ground source heat pump is not feasible that acoustical sound baffling be installed inside the fencing to further reduce the noise of the condensers. Mr. Knowles concluded by requesting Council’s consideration of these concerns. Mr. Angelo Greco a resident of 43 Metcalfe Street addressed the issues of landscaping, fencing and parking lot for the proposal. He expressed concerns that the landscaping plans for the project are not done to scale and as a result, his observations were that the proposed beds of trees which would screen the parking lot and the entrance of the driveway from Metcalfe Street would not provide sufficient visual barriers. Mr. Greco asked Council to consider the addition of proper fencing along the north laneway and the northeast corner of the developing lands for the safety of school children. He requested that the driveway off Metcalfe Street be considered as entrance only and that the Victoria Street north laneway be exit only. Concerns were also expressed with the concrete pathway adjacent to the driveway. Mr. Greco indicated that his house is on the market for sale and questioned the protection of his investment. Aurora Special Council Minutes No. 16-99 Page 3 Thursday, June 3, 1999 Ms. Morton-Leonard then expressed concerns respecting the uses permitted for the rectory in By-law 4060-99.D, section 28.11.1. She advised that the residents supported the growth of the church facility, but they believed that if Trinity Church were permitted to offer business space to the public, this would change the neighbourhood. She urged Council not to proceed with third reading of By-law 4060-99.D and that the Planning Department submit a By-law that is a fair and equitable plan that supports the needs of all who reside in the neighbourhood. #361. Moved by Councillor Hartwell Seconded by Councillor Morris THAT the comments of the delegates be referred for consideration with By-law 4060-99.D CARRIED Trinity Anglican Church re: Proposed Zoning By-law Amendment and Site Plan Applications, Trinity Anglican Church Reverend Poole on behalf of Trinity Anglican Church apologized to Ms. Knowles for the parking incident on May 9th and advised that the Church would do their best to ensure that this would not be a future issue. Reverend Poole thanked staff for their assistance in this project. He expressed his disappointment that a proposal to build a building, which seeks to serve the community at large, had caused such agitation within the neighbourhood. Reverend Poole informed Council that over the past few months they have listened to and endured numbers of criticisms from the press and residents and that he would like to set the record straight. He stated that the Church is seeking a good relationship with the neighbours and is committed to that end. The role of the church in the community was outlined. He informed Council that the Church has housed the Aurora Nursery School for 41 years and clarified that they are not abandoning that responsibility. It is their intention to endeavour to accommodate the school in their new facility. With respect to the concerns of the neighbours, Reverend Poole stated that since December 1998 the church had met 5 times with the residents and has changed their proposal as a result of their concerns. These changes include a reduction in their parking spaces; a reduction in the entrances off Metcalfe Street from 2 to 1; the addition of a north driveway onto Victoria Street; significant landscaping enhancement; and a change in the lighting proposal in the parking lot. He also advised that the church had attempted to successfully abide by the Town’s standards in this project. He indicated that the church accepted in principle the Site Plan Agreement tabled tonight. With respect to the proposed Zoning By-law, Reverend Poole advised that they are presently housing the church offices in the rectory. This decision was taken in an effort to contain the total cost of the project, to avoid the unnecessary renting of office space off site and to keep staff close to the church building project. But if this is a concern with the neighbours, they would move their offices from the rectory. Reverend Poole indicated that they have reduced the number of uses from the original By-law and it is their intention to maintain the rectory for a clergy family. However, economics may require the church to use the rectory to produce some revenue. Reverend Poole further stated that the uses of the rectory are within the uses allowed in the current By-law, the costs incurred to stay on this site are very significant and the highest and best use of the property is to maintain an Anglican presence in Aurora. Reverend Poole advised that they have accommodated the concerns of the residents and the Town and respectfully requested Council’s concurrence with the project and urged Council to give final reading to the Zoning By-law and grant approval to enter into a Site Plan Agreement. In response to questions by Council regarding the lighting and condensers, Mr. Walter Moffat, Architect for the project indicated that they would change the type of lighting to the softer version sought by the neighbours. He also advised that an acoustic liner would be added to the fencing and the cedar hedge to be installed will help reduce the noise from the condensers. Mr. Moffat also advised that if the condensers were located to the original location, the condensing fluid would not travel that distance effectively. Aurora Special Council Minutes No. 16-99 Page 4 Thursday, June 3, 1999 In response to landscaping concerns expressed, he advised that the illuminated sign has been removed from the plan and the landscaping would be illuminated with 150 watt lights. He also stated that the trees proposed would mature to provide a solid visual buffer. #362. Moved by Councillor Hartwell Seconded by Councillor Morris THAT the comments of the delegate be referred for consideration with Report PL99-044-141. CARRIED STAFF REPORTS PL99-044-141 - Proposed Zoning By-law Amendment and Site Plan Applications, Trinity Anglican Church Trinity Church Block, Lots 1, 2 & 3, Plan 68 79 Victoria Street, D11-01-99, D14-25-98; and Delegation of Trinity Anglican Church and Correspondence from Susan Morton-Leonard on Behalf of Residents of Metcalfe Street and Surrounding Area, Helen Knowles and Pat Garland #363. Moved by Councillor Hartwell Seconded by Councillor Hinder THAT Council give third reading to implementing By-law 4060-99.D, incorporating changes as noted within the staff report and adding religious activities to the permitted uses in the rectory; THAT, subject to the submission of all fees and securities, and By-law 4060-99.D coming into force, Council authorize the Mayor and Clerk to enter into a site plan agreement with Trinity Anglican Church and the Town of Aurora to permit the construction of a building expansion and associated parking incorporating 58 spaces, along with other servicing and landscaping works on the subject lands; THAT Council provide three readings to Bill No. 4063-99.D, being a By-law to deem certain lots on Plan 68 to no longer be separate lots on a registered plan of subdivision; and, THAT staff be required to provide notice of the enactment of the deeming By-law in accordance with the provisions of the Planning Act. CARRIED BY-LAWS #364. Moved by Councillor Morris Seconded by Councillor Hinder THAT leave be given the Mover and Seconder to introduce the following bill for First Reading: 4063-99.D Being a By-law to deem part of Plan 68 not to be part of a Registered Plan of Subdivision (Trinity Anglican Church). AND THAT the same be taken as read a First Time. CARRIED Aurora Special Council Minutes No. 16-99 Page 5 Thursday, June 3, 1999 #365. Moved by Councillor Hartwell Seconded by Councillor Hinder THAT leave be given the Mover and Seconder to introduce the following bill for Second Reading: 4063-99.D Being a By-law to deem part of Plan 68 not to be part of a Registered Plan of Subdivision (Trinity Anglican Church). AND THAT the same be taken as read a Second Time. CARRIED #366. Moved by Councillor Hinder Seconded by Councillor Hartwell THAT leave be given the Mover and Seconder to introduce the following by-law for Third Reading: 4060-99.D Being a By-law to amend By-law No. 2213-78 (Trinity Anglican Church). AND THAT the same be taken as read a Third Time. CARRIED #367. Moved by Councillor Hinder Seconded by Councillor Hartwell THAT leave be given the Mover and Seconder to introduce the following by-law for Third Reading: 4063-99.D Being a By-law to deem part of Plan 68 not to be part of a Registered Plan of Subdivision (Trinity Anglican Church). AND THAT the same be taken as read a Third Time. CARRIED NEW BUSINESS Parking on Metcalfe Street #368. Moved by Councillor Hartwell Seconded by Councillor Griffith THAT the parking be reviewed on the south side of Metcalfe Street taking into consideration the comments provided by the delegate this evening and those noted in the correspondence from Susan Morton-Leonard. CARRIED IN CAMERA Personnel Matters #369. Moved by Councillor Griffith Seconded by Councillor Hartwell THAT this Council proceed In Camera to address personnel matters. CARRIED Aurora Special Council Minutes No. 16-99 Page 6 Thursday, June 3, 1999 ADJOURNMENT #370. Moved by Councillor Griffith THAT the meeting be adjourned at 8:22 p.m. CARRIED ___________________________ ___________________________________ T. JONES, MAYOR L. ALLISON, MUNICIPAL CLERK