MINUTES - Special Council - 19680527'
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MINUTES OF A SPECIAL MEETING OF COUNCIL OF THE TOWN OF AURORA HELD
IN THE COUNCIL CHAMBERS ON MONDAY 1 MAY 27 1 1968 AT 8:00P.M.
Pil.ES.EllT.: Mayor C. F, Davis 1 Reeve D. J. Murray 1 Deputy Reeve J.
Williamson, Councillors Buck, Corbett, Davis, Illingworth,
Miller and Trent.
Hayor Davis stated that the meeting was called to complete some
lHJ.finished business and By-Lawa.
J3Y=I..AlV~
By··Lalv #1802-·68 MILLER: "That the By-Law now before the Council
be read a third time this day." BUCK:
MILLER: "Resolved that a delegation be heard and
TRENT: that the 72 hour notice be waived."
CARni:kD
.D.f:LEQ:,&.TI 0 N
Mr, Jv[oore acted as spokesman and expressed their concern that the
h.otnos in the second phase of Golf Glen may not be comparable to
their homes in phase one unless provisions are made in the agreement
to guarantee it.
\"ELI,IAMSON: "Resolved that the Subdivision Agreement be amended to
TRENT: include that the construction of the homes in Phase 2
of Golf Glen shall be of equivalent standard or better
than the houses in Phase 1 of Golf Glen."
CAMIED
Third reading of the By-Law·Carried.
' •·· 1tJII,LIAMSON: "That the third reading of the By-Law be taken as read. "
NURHAY:
CARRIED
BY-L.iUv #1800-68 MILLER: "That leave be given to introduce a By-Lc:v,
BUCK: to open the one foot reserves at the vreste~·ly
ends of Stoddart Drive and Fairway Drive,
Plan 550, and that the same be now read a
first time."
CARR1ED
ILLINGWORTH: "That the By-Law now before the Council
CORBETT: be fead a second time and that the
Council resolve itself into a Committoe
of the Whole for that purpose."
CARRIED
DAVIS W: "That the By-Law now before the CouncE.
vHLLIAMSON: be r?ad: a third time this day and the, t
Rule 22 of By-Law No. 1468 be suspended
for that purpose.
CARRlH:D
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-2-MAY 27, 1968 . SPECIAL MEETING
BY-.tAW #1800-68
COf!T 1 D
WILLIAMSON: "That the third reading of the By-Law
DAVIS W: be taken as read."
CARRIED
UNFINISHED BUSINESS
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WORKS FOREMAN: Councillor Davis stated that the Works Committee and
Town Superintendent had prepared an advertisement foe.·
a Works Foreman and asked which Committee is to
interview the applicants.
POLICE CELL:
Mayor Davis stated that the Works Committee is to do
the interviews;
ILLINGifORTH:
WILLIAMSON:
"Resolved that the use of the Police CeL
be discontinued immediately and that
alternative arrangements be made until
the necessary repairs and alterations
have been made to the cell".
Motion tabled for two weeks.
BUCK: "Resolved that tl:ll'c e copies of the Police
MILLER: Act be obtained and distributed to the Polir.
Committee".
CARRIED
TOWN SOLICITOR: Councillor Illingworth asked when a meeting is to
be held with the Town Solicitor.
Mayor Davis stated that a meeting will be held on
Wednesday, May 29, 1968 at 7:30 P.M.
FIREWORKS: Councillor Miller gave Notice of Motion that he will
request that consideration be given to amending the
By-Laws regulating the sale of fireworks to minors.
COMMITTEE REPORTS
POLICE COHMITTEE
Councillor Trent presented a report of the Police Committee in which
the Committee respectfully submitted the following:
A meeting was held on Thursday, May 23rd. 1968 at 8:00P.M.
Present: Councillor Trent, Chairman Member, Deputy Reeve J.
Williamson and Mayor C.F. Davis.
1. The Committee recommends the purchase of Police uniforms as
quoted from Sainthill-Levine & Co. Ltd., dated May 13th., 1968
in the total amount of $1,382.04 and as detailed on purchase
order number 697.
1,, ...... ,, .................. , •• ~~""··· . .... .. ... ~
SPECIAL MEETING -3-MAY 27 { 1 968 . -POLICE COMMITTEE CONT 1 D
2. As the Police Safety Vehicle has been taken off therohd, and
after lllUCh discUE3ion, the Cpmmittee would recolnni.end that it be
authorized to investigate the replacement of this vehi<:!le.
TRENT: 11 Resolved that·the Report of the Police Colnmittee,
WILLIAMSON: dated May 24, 1968, 're: Safety Vehicle and the
purchase of uniforms from Sainthill-Levine Co.
in the total amount of $1,382.04 be approved and
the seal of the corporation be attached hereto.11
CLAUSE 1 -CARRIED
CLAUSE. 2 -CARRiED
MOTION CARRIED
LIAISON COMMITTEE
Councillor Illingwor-0i:.. presented a report of' the Liaison Committee
in which the Committee respedtfully submitted the following:
The Liaison Committee met on April 20, 1968 at 11:30 A.M. with all
~embers present. The memo from the Municipal Clerk dated March 4,
1968 ~as reviewed, along with the various comments and suggestions
from the Department Heads. It was agreed in principle that the
policy of Central Purchasing be adopted anl that the following
cohditions be accepted.
1. That the Purchasir1g Agent be the sole issuer of all purchase
orders emanating from each department and approve said orders prior
to any actual commitment to purchase.
2. That the Purchasing Agent be responsible for the verification
of goods received (in good order); price extensions and calculations
and strict budget control of all items ordered by departments. Also,
the Purchasing Agent will report to the Treasurer any items required
but not included in the current budget allocation, nor approved by
resolution of Council.
3. The Purchasing Agent shall ensure that an inventory of all stoch
is maintained to eliminate any over or under stocking of goods that
might prove costly, and consider any quantity purchases that may
prove warranted cost-1,rise.
4. The Purchasing Agent shall prepare tenders or invitational bids
of various material when necessitated due to extensive quantity cost
or service. This should apply to such items as office supplies,
printing, servicing of .equipment and general property upkeep. and
maintenance requirements. Where necessary, and especially for the
purchase of major equipment, the Purchasing Agent shall consult
with the respective department head prior to bids being requested.
5. In the event of an emergency, or where speed is a requirement,
the Department Head may contact the Purchasing Agent and receive a
purchase order number, sothat the necessary goods may be purchased
at once, and the requisition follow in the natural manner.
5. Cont'd -lt-
~j· --.:?::
The Purchasing Agent shall report to the Treasurer if any department
uses this procedure in oyh~r than an emergency. ·
'•"·" 6. Eac~;:d~~attment sh~J:'i~·~~ :f~stted a pett-j\·l:~~sh fldaf<6f l)ett.reeri
$25.00 to $50.00 for the piirch&se of miscellaneous or petty items
not exceeding a value of $15.00 per item. The Pu~chasihg A~ent sha1~
report to the Treasurer·· if ab.y ,qepartment uses this p:rocedure for
other than miscellaneous mi> petty purchases 1 or for i terns which
should have been purchased in the normal manner.
7. The Purthasing Agent shall be responsible for all goods j:)Urchase.-
All orders. shall be rec6rdeq w:ith appropriate invoices and prepare
the accounts accordingly for Councils 1 approval or otherwise, In
this. wQ,Y} one. person as opposed '\iO several, will be ih a position to
answer any pertinent question related tt> expenditures incurred.
8. The Purchasing Ageni:; Shall be hspohsible for saies tax
exem~tion when applicable.
9. The Purchasing Agent shail b<il ±lespo.risible to the Treasurer for
the performance of his duties. ·
Your Committee recommends that the position of Purchasing Agent as
outlined above be adopted and put into effect as soon as possible,
and not later than July 1, 1968.
Your Committee also recommend that Mr. Cameron Duncan be authorized
to perform the duties of Purchasing Agent in addition to such
duties previously assigned, effective immediately.
Your Committee also recommends that the Municipal Clerk, Treasurer
and Purchasing Agent prepare in detail a pu~chasing system based
on the foregoing, and arrange to have requisition forms and purchase
orders printed, and advise all dej:ia:t'tment heads and Committee
Chairman of the purchasing prot':edure.
ILLINm~ORTH:
DAVIS W:
"Resolved that tb,e repdrtof the Liaison Committee
dated May 27 1 1968, i'e~ Central Purchasing be
considered in detail\ approved and actioned."
CARRIED
SERVICES COMMITTEE
Councillor Miller stated that the Services Committee is holding a
meeting on Wednesday, June 5, 1968 at 8:00 P.M. in the Community
Centre Auditorium to discuss the preparations for the First Annual
Field Day to be held on the Labour Day Weekend and requested that
as many of the Council members attend as possible.
Deputy Reeve Williamson gave Notice of Motion that he intends to
submit a resolution that Committee Reports be presented to the
Chairman of the Council meeting for one reading only.
ILLINGWORTH: "Resolved that the report of the Parks Committee
WILLIAMSON: Chairman be tabled until the next meeting of Council.'·
CARRIED
'-~--··
SPECIAL MEETING
UNFINISHED BUSINESS
-5-MAY 27' 1968~,
ARMY CADETS: Councillor Davis brought to Councils' attention that
. ttis krmy Cadets ;!laY:$ ,b~en using the. roadways for
drill practise ih2r';ttiti.t<tne:t"e nave .be.eP, two nee.r. acCidents. · ·· · · ' · · · ·.. ·
TOW!'t &
VILLAGE
CONFERENCE:
Councillor Illingworth stated that he will speak to
the. Senior Officer' in cha:rge.
ILLINGWORTH:
MURRAY:
,. '·'•-·-. ·-
"Resolved that the report o:f: Councill'<ir. E.
Iilingworth re attendance at Tbwn and ,
\Tillage Qbnference, Ajax1 May 10th. &,11
th., 1968; be accepted and the resolution
No~, ll: (kj, r€lquesting the co-operation o:::
the Department of Municipal Affairs and
Depart,nietit .of Education in enacting
legislat:i.ori'to effect standard election
dates. be endorsed and our local member'
of Pa:Hiaineht be so advised."
CARRIED
POST OFFICE: MILLER: "Resolved that ti:ie Property Committee be
C.N.R.
BUCK: authortzed .. tel make a study of the costs of
alterations to the Post Office Building in
order to make it suitable for a Municipal
Building. II
CARRIED
ILLINGWORTH: "Resolve that the Municipality of the Town
MURRAY: of Aurora cird1ilate a petition re the
proposed closing of the Aurora Railway
Station, in view of the economic hardship
imposed on present and future industrial
and commercial businesses and the possibility
of a GO type commuter service which •rould
benefit the citizens of Aurora and
surrounding area."
CARRIED
Reeve Murray requested that a letter be sent to the Canadian
National Railways advising them of the petition.
Mayor Davis appointed the Services Committee to look after the
preparation of the petition.
HARRISON &
EDWARD STREETS
INTERSECTION:
DAVIS W: "Resolved that the Town Engineer study and
TRENT: make recommendations on improving the
intersection of Harrison Avenue and
Edward Street."
CARRIED
SPECIAL MEETING
UNFINISHED BUSINESS CONT'D
-6-Mli.Y 27 , 1 968 •
FLOODING CLAIMS: Mr. K. B. Rodger, Clerk, stated that the Town
Solicitor had spoken to him on the advisability
of appointing Mr. Miller of Miller~Vowles Ltd.
as appraiser of the flooding claims;
-.
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WILLIAMSON: "Resolved that Mr. Miller of Miller'-Vowles Limited
DAVIS W: pe appoihted a$ appraiser to assess the flooding
claims received by the Town of Aurora,11
('' CARRIED
L .. , PARKING LOT: Mayor Davis presented the letter from T, McPherson,
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re: parking lot behind Municipal Building, that had
been tabled at the previous Council Meeting and
stated that it be referred to the By-Law Committee.
Mayor Davis stated that the Works and Parks Committees are to meet
on Wednesday night and that also the proposed agreement for the
swimming pool lands, and the area around the Community Centre, is
to be discussed in the same evening.
ILLINGvr:;TH: "Resolved that Reeve Hurray shall chair the
CORBETT: Council Heetings during tho Mayor's absence
for the next two weeks."
CARRIED
Councillor Illingworth brought to the attention of Council that Hiss
Deanne North of Aurora, a Nurse at the Queen Elizabeth Hospital. in
Umuahia, Biafra, Africa, saved the life of a baby amid the Biafra
massacre.
ILLINGWORTH: "Resolved that a letter be sent to Hrs. North commendin::;
HILLER: her daughter for upholding the high standard of the
Nursing profession."
CARRIED
ILLINGWORTH: •iResolved that the meeting be adjourned." (9:45 P.M.)
CARRIED
~ HAYOR
7). Lf:'i:~
CLERK ,
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