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MINUTES - General Committee - 20201117 1 Town of Aurora General Committee Meeting Report Date: Time: Location: Tuesday, November 17, 2020 7:00 p.m. Video Conference Council Members: Mayor Mrakas Councillor Kim Councillor Gaertner Councillor Humfryes Councillor Thompson Councillor Gilliland Councillor Gallo Other Attendees: Doug Nadorozny, Chief Administrative Officer Allan Downey, Director of Operations Robin McDougall, Director of Community Services Techa van Leeuwen, Director of Corporate Services Rachel Wainwright-van Kessel, Director of Finance David Waters, Director of Planning and Development Services John Firman, Manager, Business Support Services Eliza Bennett, Acting Manager, Corporate Communications Patricia De Sario, Town Solicitor Michael de Rond, Town Clerk Ishita Soneji, Council/Committee Coordinator _____________________________________________________________________ 1. Procedural Notes This meeting was held electronically as per Section 19. i) of the Town's Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation. Mayor Mrakas in the Chair. The Chair called the meeting to order at 7:07 p.m. 2 2. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services, including the following added items: • Delegation 5.1 – Rebecca Beaton, representing Regency Acres Ratepayers Association, Re: Item 8.1 – PDS20-068 – Stable Neighbourhood Policy Review – Urban Design Guidelines • Item 6.1 – Memorandum from Councillor Gaertner, Re: Letter from Lake Simcoe Region Conservation Authority, Re: Provincial Bill 229, Protect, Support, and Recover from COVID-19 Act (Budget Measures), 2020 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Community Presentations None. 5. Delegations 5.1 Rebecca Beaton, representing Regency Acres Ratepayers Association, Re: Item 8.1 - PDS20-068 - Stable Neighbourhood Policy Review - Urban Design Guidelines Ms. Beaton expressed concerns regarding the proposed urban design guidelines noting that the guidelines are not adequate to enforce the objectives for protecting stable neighbourhoods. She further expressed concerns regarding the Regency Acres design guidelines including the proposed architectural form, style, and streetscape specifications. She requested that the reporting to Council on minor variance application activity be changed to semi-annually and also include all approved applications that do not comply with the design guidelines. General Committee received and referred the comments of the delegation to Item 8.1. 3 6. Consent Agenda 6.1 Memorandum from Councillor Gaertner; Re: Letter from Lake Simcoe Region Conservation Authority, Re: Provincial Bill 229, Protect, Support and Recover from COVID-19 Act (Budget Measures), 2020 General Committee recommends: 1. That the memorandum regarding Letter from Lake Simcoe Region Conservation Authority regarding Provincial Bill 229, Protect, Support and Recover from COVID-19 Act (Budget Measures), 2020, be received; and 2. That the motion presented by Lake Simcoe Region Conservation Authority regarding Provincial Bill 229 be adopted and a copy of this resolution be provided to the Lake Simcoe Region Conservation Authority and the Premier of Ontario. Carried 7. Advisory Committee Meeting Minutes 7.1 Accessibility Advisory Committee Meeting Minutes of October 14, 2020 General Committee recommends: 1. That the Accessibility Advisory Committee meeting minutes of October 14, 2020, be received for information. Carried 8. Consideration of Items Requiring Discussion (Regular Agenda) 8.1 PDS20-068 - Stable Neighbourhood Policy Review - Urban Design Guidelines General Committee recommends: 1. That Report No. PDS20-068 be received; and 2. That the revised Urban Design Guidelines for Stable Neighbourhoods as attached to this report be approved; and 4 3. That staff present a semi-annual report to Council on minor variance application activity within the Town’s four Stable Neighbourhood Study Areas. Carried 8.2 PDS20-070 - Request for Traffic Calming Measures - Aurora Heights Drive and Seaton Drive General Committee recommends: 1. That Report No. PDS20-070 be received for information. Carried 8.3 PDS20-031 - Regional MCR Update - Employment Land Conversions and Employment Land Mapping in Aurora General Committee recommends: 1. That Report No. PDS20-031 be received for information. Carried 8.4 PDS20-069 - Administration of Capital Project 31116 General Committee recommends: 1. That Report No. PDS20-069 be received for information. Carried 8.5 CS20-022 - Audio Recordings of Closed Session Meetings General Committee consented to vote on the fourth clause of the main motion separately. General Committee recommends: 1. That Report No. CS20-022 be received; and 2. That beginning with the first closed session meeting of 2021, staff audio record all closed session meetings; and 3. That access to the recordings be restricted to the Town Clerk, Chief Administrative Officer, Town Solicitor and the Town’s closed session meeting investigator. Carried 5 General Committee recommends: 4. That a by-law be enacted at a future Council meeting to classify the recordings as permanent in the Town’s Record Retention and Classification By-law. Carried 8.6 CS20-023 - Approval of 2021 Meeting Schedule General Committee recommends: 1. That Report No. CS20-023 be received; and 2. That the 2021 Meeting Schedule (Attachment No. 1) be approved; and 3. That the Town Clerk be authorized to make amendments to the Council and Committee Meeting Schedule as required. Carried 8.7 CMS20-028 - Sports Field Development Strategy Update General Committee recommends: 1. That Report No. CMS20-028 be received for information; and 2. That the Director of Community Services be authorized to enter into agreements with local Schools and School Boards for the shared use of sports fields, including any ancillary agreements required for same. Carried 8.8 PDS20-074 - Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest, 93 Tyler Street General Committee recommends: 1. That Report No. PDS20-074 be received; and 2. That the listed property located at 93 Tyler Street be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest. Carried 9. Notices of Motion None. 6 10. New Business None. 11. Public Service Announcements Councillor Gaertner announced that this week is National Seniors Safety Week and November is Fall Prevention Month, to create awareness for preventing fall- related injuries. Councillor announced that November 18, 2020 is National Day of Remembrance for Road Crash Victims. Councillor Thompson extended appreciation to the Aurora Royal Canadian Legion for their efforts in facilitating the Remembrance Day services during the ongoing pandemic. Councillor Gilliland announced that the Aurora Deck the Halls Tour will be held from Saturday, December 12, 2020 to Saturday December 19, 2020 from 5 p.m. to 9:30 p.m., noting that deadline to register is November 20, 2020 and more information is available at aurora.ca/deckthehalls. Councillor Gilliland extended a reminder that the Santa Under the Stars Parade is going to be held on Saturday, November 28, 2020 at the Aurora Family Leisure Complex from 6 p.m. to 8 p.m., noting that pre-registration is open and more information is available at aurora.ca/santaparade. Mayor Mrakas noted that the Region of York is now under the "Control" category as per the COVID-19 Response Framework with stringent measures. He extended a reminder to continue to practice social distancing and follow the Ontario Public Health guidelines. Councillor Gaertner extended wishes to all those who celebrated Diwali over the weekend. Councillor Gallo extended appreciation to the Moore Chiropractic Group for their community support during the ongoing pandemic. 12. Closed Session None. 13. Adjournment The meeting was adjourned at 8:52 p.m.