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MINUTES - General Committee - 20191203 Town of Aurora General Committee Meeting Report Council Chambers, Aurora Town Hall Tuesday, December 3, 2019 Attendance Council Members Councillor Humfryes in the Chair; Councillors Gallo, Gilliland, Kim, Thompson, and Mayor Mrakas Members Absent Councillor Gaertner Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Techa van Leeuwen, Director of Corporate Services, Rachel Wainwright-van Kessel, Director of Finance, Allan Downey, Director of Operations, David Waters, Director of Planning and Development Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, Ishita Soneji, Council/Committee Coordinator The Chair called the meeting to order at 7.06 p.m. General Committee consented to recess the meeting at 8:53 p.m. and reconvened the meeting at 9:03 p.m. 1. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services including the following additional items: • Delegation (a) Juliana Ciulla and Trina Willert, Residents, Re: Sidewalk on Kitimat Crescent • Delegation (b) Aaron Gillard, MCIP, RPP, LarkinPlus Land Use Planners, representing owners of 180-182 Centre Street, Re: Item R4 – PDS19-069 – General Committee Meeting Report Tuesday, December 3, 2019 Page 2 of 9 Regional Municipal Comprehensive Review (MCR) Update: Aurora Employment Land Conversion Requests • Item A2 – Governance Review Ad Hoc Committee Meeting Minutes of November 27, 2019 • Item R10 – CS19-042 – Governance Review Ad Hoc Committee Supplemental ESR Report 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Community Presentations None 4. Delegations (a) Juliana Ciulla, Resident Re: Sidewalk on Kitimat Crescent Ms. Ciulla, representing residents on Kitimat Crescent, expressed concerns regarding the installation of sidewalk on Kitimat Crescent noting that the sidewalk would not alleviate ongoing parking concerns surrounding Aurora Heights Public School, would not meet accessibility requirements of various residents, and requested that alternate solutions be explored. General Committee received the comments of the delegation. (b) Aaron Gillard, MCIP, RPP, LarkinPlus Land Use Planners, representing Owners of 180-182 Centre Street Re: Item R4 – PDS19-069 – Regional Municipal Comprehensive Review (MCR) Update: Aurora Employment Land Conversion Requests Mr. Gillard presented an overview of the land conversion request for 180-182 Centre Street noting that the designation conversion would permit the General Committee Meeting Report Tuesday, December 3, 2019 Page 3 of 9 possibility of greater variety of uses and development on the subject lands. He spoke in support of the staff recommendation and requested Members of Council to support the reconsideration of the land conversion request. General Committee received and referred the comments of the delegation to Item R4. 5. Consent Agenda C1. FS19-039 – Annual Cancellation, Reduction or Refund of Property Taxes under Sections 357 and 358 of the Municipal Act General Committee recommends: 1. That Report No. FS19-039 be received; and 2. That total property taxes in the amount of $ 11,478.77 due from the property owners be adjusted pursuant to Section 357 of the Act; and 3. That total property taxes in the amount of $ 4,442.08 due to the property owners be adjusted pursuant to Section 358 of the Act; and 4. That any associated interest charged applicable to these adjustments be cancelled in proportion to the total property taxes adjusted; and 5. That the Director of Finance/Treasurer be directed to remove said property taxes from the collector’s roll reflecting these property tax adjustments. Carried 6. Advisory Committee Meeting Minutes Recommended: That the following Advisory Committee Meeting Minutes items, A1 and A2, be received: A1 . Accessibility Advisory Committee Meeting Minutes of November 13, 2019 General Committee Meeting Report Tuesday, December 3, 2019 Page 4 of 9 1. That the Accessibility Advisory Committee meeting minutes of November 13, 2019, be received for information. A2 . Governance Review Ad Hoc Committee Meeting Minutes of November 27, 2019 1. That the Governance Review Ad Hoc Committee meeting minutes of November 27, 2019, be received for information. Carried 7. Consideration of Items Requiring Discussion (Regular Agenda) General Committee consented to consider the items in the following order: R2, R1, R4, R3, R5, R6, R7, R8, R9, and R10. R1. OPS19-024 – Fleet Management Strategy General Committee consented to permit additional time as required for the presentation. Ms. Sara Tienkamp, Manager, Parks and Fleet, introduced Mr. Roger Smith, President, Richmond Sustainability Initiatives (RSI). Mr. Smith presented an overview of the fleet management study conducted by RSI highlighting the objectives of the study including review of the Town’s fleet management practices, long-term capital budget plan, and means of improving fleet accommodation capacity and mechanical labour demand. He further provided details on the recommendations by RSI for the implementation of the strategy. General Committee received the presentation for information. General Committee recommends: 1. That Report No. OPS19-024 be received; and 2. That the recommendations from the Richmond Sustainability Initiatives (RSI), Fleet Management Strategy, be endorsed. Carried General Committee Meeting Report Tuesday, December 3, 2019 Page 5 of 9 R2. OPS19-019 – Hallmark Baseball Diamonds – Additional Funding General Committee recommends: 1. That Report No. OPS19-019 be deferred to the General Committee meeting of January 14, 2020, to be brought forward with the Outdoor Field Strategy report. Motion to defer Carried R3. PDS19-098 – Town of Aurora Official Plan Review Ms. Andria Sallese, Senior Policy Planner, presented an overview of the Town’s Official Plan review noting that the review is a legislative requirement of the Planning Act. She provided details on the forthcoming process for the review, which includes revisiting the vision and guiding principles of the Official Plan through public consultation, development of a work program, and forming technical and community steering committees as part of the public engagement strategy. General Committee received the presentation for information. General Committee recommends: 1. That Report No. PDS19-098 be received; and 2. That staff give public notice for a Special Meeting of Council regarding the initiation of the Official Plan Review in accordance with the requirements of Section 26 of the Planning Act; and 3. That staff report back following the Special Meeting of Council with a summary of the feedback received through the public consultation process to inform the development of a work program for Council’s consideration; and 4. That the Town Clerk provide a copy of this report to York Region, the Lake Simcoe Conservation Authority, and Toronto Regional Conservation Authority for their information. Carried General Committee Meeting Report Tuesday, December 3, 2019 Page 6 of 9 R4. PDS19-069 – Regional Municipal Comprehensive Review (MCR) Update: Aurora Employment Land Conversion Requests General Committee recommends: 1. That Report No. PDS19-069 be received for information. Carried R5. FS19-040 – Water Meter Replacement Program Contract General Committee recommends: 1. That Report No. FS19-040 be received; and 2. That WAMCO be awarded the contract for the replacement of residential meters for five (5) years at a cost of $502,500 annually excluding taxes under the single source provisions of the Procurement By-law; and 3. That Director of Finance be authorized to execute the agreement, including any and all documents and ancillary agreements required to give effect to the same. Carried R6. OPS19-023 – Roads Infrastructure Repairs General Committee recommends: 1. That Report No. OPS19-023 be received; and 2. That Capital Project No. 34004 – Safety Railing – Yonge Street north of Orchard Heights and Capital Project No. 34005 – Traffic Protection Guide Rail – Kennedy Street West be approved; and 3. That a total budget of $500,000 be approved for Capital Project No. 34004 – ($400,000) and Capital Project No. 34005 ($100,000) to be funded from the Repair and Replacement Reserve; and 4. That approval be given for staff to proceed with the tendering process for Capital Project No. 34004 and Capital Project No. 34005. Carried General Committee Meeting Report Tuesday, December 3, 2019 Page 7 of 9 R7. PDS19-100 – Proposed Approach to Consider Backyard Swim School as a Permitted Home Occupation Use General Committee recommends: 1. That Report No. PDS19-100 be received; and 2. That staff initiate an Official Plan Amendment to add backyard swim schools as a Home Occupation use in the Town’s Official Plan. Carried R8. PDS19-103 – Capital Project No. 81021 – Additional Funding Request for Capital Project No. 81021 Engineering Design Criteria Manual General Committee recommends: 1. That Report No. PDS19-103 be received; and 2. That the total approved budget for Capital Project No. 81021 be increased from $50,000 to $68,600, representing an increase of $18,600 to be funded from the Studies and Other Reserve Fund. Carried R9. PDS19-104 – Draft Plan of Condominium Application, Gottardo 404 (Aurora) Inc., 95 Eric T Smith Way, Part of Lot 3, Plan 65M- 4324, File: CDM-2019-03 General Committee recommends: 1. That Report No. PDS19-104 be received; and 2. That the Draft Plan of Condominium, File No. CDM-2019-03, for an office building with ten (10) units and a total gross floor area of 4,723 square meters (50,843 square feet), subject to Schedule “A” to this report, be approved. Carried General Committee Meeting Report Tuesday, December 3, 2019 Page 8 of 9 R10. CS19-042 – Governance Review Ad Hoc Committee Supplemental ESR Report General Committee recommends: 1. That Report No. CS19-042 be received; and 2. That the following motion from the Governance Review Ad Hoc Committee be endorsed: (a) That the Committee research and report to Council on the pros and cons of the Town’s potential transition to a ward-based electoral system; and (b) That the research and report to Council be conducted and delivered concurrently with the Electoral System Review final report. Carried 8. Notices of Motion (a) Mayor Mrakas Re: Street Name Addition – Kimberley Kerr Whereas the Town’s Street Naming Policy allows for persons who have made outstanding, significant and/or exemplary contributions to the Town of Aurora, to be added to the Bank of Approved Street Names; and Whereas Kimberley Kerr was a long-time and well-known Aurora resident who was a dedicated volunteer; 1. Now Therefore Be It Hereby Resolved That staff add the name “Kimberley Kerr” to the Town’s Bank of Approved Street Names. 9. New Business None General Committee Meeting Report Tuesday, December 3, 2019 Page 9 of 9 10. Closed Session None 11. Adjournment The meeting was adjourned at 9:53 p.m.